BEDBA
AGENDA  PREPARATION  AND  DISSEMINATION

Regular  Meetings

The Superintendent will prepare Board meeting agendas in consultation with the Board President, or in the event the Board President is not available, the Vice-President.

The Board President, Vice President if the Board President is not available, and the Superintendent, on behalf of the Governing Board as a whole, may place items on the agenda.  Any Board member proposing an item for consideration of placement on the agenda will notify the Superintendent of the particular item of business at least five (5) working days before the meeting.  If two (2) or more Board members request an agenda item, it will be placed on an agenda within sixty (60) days.

If an agenda item is tabled, it may be placed on a subsequent agenda by following the processstated above.  Also, when there is a successful motion to move an item to a future meeting, it will be placed on the next agenda or the agenda date stated in the motion to postpone.

The agenda and supporting materials shall be distributed to the Board members not less than twenty-four (24) hours prior to the meeting.

Upon request, copies of the agenda shall be available to the public and the press.

Special  Meetings

Whenever possible, the procedures for agenda preparation and dissemination used for regular meetings will be used for special meetings.

These procedures may be altered by the Superintendent during an emergency or when compliance would be impractical.  However, the Superintendent shall comply with all legal requirements in scheduling special meetings.

Adopted:  March 25, 2025

LEGAL REF.:
A.R.S.
38-431 et seq.

CROSS REF.:
BDB - Board Officers