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SCHOOL  BOARD  MEETINGS

The Board shall transact all business at official meetings of the Board.  These may be either regular or special meetings, defined as follows:

A.  Regular meeting - the usual official legal-action meeting, scheduled and held regularly.

B.  Special meeting - an official legal-action meeting called between scheduled regular meetings to consider only specifically identified topics.

Every meeting of the Board, regular or special, shall be open to the public except for an executive session that is held in accordance with state law.  A "meeting" is defined as the gathering, in person or through technological devices, of a quorum of members of a public body to discuss, propose or take legal action, including any deliberations with respect to such action, that has been properly noticed, pursuant to Arizona Revised Statutes.

The Board must provide sufficient seating to accommodate the reasonably anticipated number of desiring attendees when feasible.  However, this does not require a public body to relocate a meeting outside of the largest regular meeting room.

A meeting includes a one-way electronic communication by one member of a public body that is sent to a quorum of the members of a public body and that proposes legal action.

A meeting also includes an exchange of electronic communications among a quorum of the members of a public body that involves a discussion, deliberation or the taking of legal action by the public body concerning a matter likely to come before the public body for action.

Notice of all Governing Board meetings, regular and special, shall be posted in compliance with the requirements prescribed by A.R.S. 38-431.02 and described in Board Policy BEDA.

Notice must include an agenda of the matters to be discussed or decided at the meeting or information on how the public may obtain a copy of such agenda.  Except for a meeting through technological devices, the agenda shall also include notice of the time that the public will have physical access to the meeting place.

Regular  Board  Meetings

The Governing Board shall hold a regular meeting at least once each month during the regular school year and may hold other meetings as often as called.  If action has been taken and documents approved at a meeting, they may be signed subsequently by individual Board members.

Either the first (1st) or third (3rd) Tuesday of each month during the regular school year is designated as the regular Board meeting date.  The Board may hold other meetings as often as called.

A regular meeting may be rescheduled or canceled:

A.  By majority vote of the Board when noticed as a meeting agenda item.

B.  By declaration of the Board President, or if the President is unavailable another member of the Board, in consultation with the Superintendent, when a significant event beyond the Board's control renders attendance at the meeting unsafe or unreasonable in light of the circumstance, such as:

1.  Significantly inclement weather conditions, or

2.  A local, state, or national emergency of a magnitude it intervenes to the extent that convening of the meeting is inadvisable.

C.  When the absence of a quorum of the Board will render the meeting impermissible.

Every regular meeting of the Board shall be open to the public, and the Board shall meet at the most convenient public facility in the District.  If a public facility is not available within the District, the Board may meet at any available public facility convenient to all Board members, regardless of the county or school district in which the facility is located.

Special  Board  Meetings

Special meetings may be called whenever deemed necessary.  Written or telephoned notice of all special meetings shall be given to the members of the Board at least twenty-four (24) hours prior to the time stated for the meeting to convene.  Said notice shall indicate the purpose of the special meeting.  No business other than the matters specified in the notice shall be transacted at such meeting.

Adopted:  July 09, 2024

LEGAL REF.:
A.R.S.
15-321
15-843
38-431 et seq.
38-431.01
38-431.02
A.G.O.
I79-45

CROSS REF.:
BEC - Executive Sessions/Open Meetings
BEDA - Notification of Board Meetings
BEDB - Agenda
BEDC - Quorum
BEDF - Voting Method
BEDG - Minutes