BEDB ©AGENDA
BEDB ©The agenda shall list the specific matters to be discussed, considered or decided at the meeting. Except for a meeting through technological devices, the agenda and notice shall also include the time that the public will have physical access to the meeting place. The Governing Board may discuss, consider or make decisions only on matters listed on the agenda and other matters related thereto. (Subject to A.R.S. 38-431.02)
Unless changed by a majority vote of Board members present at a meeting, the order of business shall be as follows:
Regular meetings:
A. Call to order
B. Adoption of the agenda (Discussion of items is not in order.)
C. Pledge of allegiance
D. Board Meeting minutes not previously approved
E. Information only items (Items to be heard only; the Board will not propose, discuss, or take legal action during the meeting unless the specific matter is properly noticed for legal action.)
1. Summary of current events
a. Superintendent
Celebrations and recognitions
b. Governing Board members
2. Reports (Notice must be specific as to type of report that will be given, subject matter and whom will be making the report.)
F. Public comments (Members of the Governing Board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action.)
G. Action items (Matters on which the Governing Board may take legal action during the meeting.)
1. Consent agenda items (When so presented, should fully describe the matters on the agenda and inform the public where more information can be obtained.)
2. Specific items of District business (As listed for consideration, may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action.)
H. Information and Discussion items (Matters about which the Board may engage in discussion but will take no action during the meeting.)
I. Information items (The Board will not propose, discuss, or take legal action during the meeting.)
Requests for future agenda items
J. Adjournment
Special meetings:
A. Call to order
B. Items for which the special meeting was called (May include timely action, discussion, and information items as conditioned for regular meetings.)
C. Announcements
D. Adjournment
Executive sessions:
An executive session may be scheduled, as necessary, during either a regular or special meeting. (See Arizona Attorney General Agency Handbook Section 7.6.7.)
1. When an executive session is to be held, the notice must state the specific provision of law authorizing the executive session.
2. The Board may vote to hold an executive session for the purpose of obtaining legal advice from the Board's attorney on any matter listed on the agenda pursuant to A.R.S. 38-431.03(A)(3).
Emergency meetings
In the case of an actual emergency, the Governing Board, after giving such notice as is appropriate to the circumstances, may act on an emergency matter or call an emergency meeting in accordance with the requirements set out in A.R.S. 38-431.02. The emergency meeting shall follow the order of business for a special meeting. An emergency meeting shall be subsequently followed by the posting of a public notice within twenty-four (24) hours declaring that an emergency session has been held and setting forth the information specified by 38-431.02. Chapter 7 of the Arizona Agency Handbook shall be consulted for guidance when an emergency action or meeting is being considered.
Accommodations for the Disabled
Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting [name of designated District contact person] at [provide telephone number and e-mail]. Requests should be made as early as possible to allow time to arrange the accommodation.
Adopted: April 23, 2024
LEGAL REF.:
A.R.S.
38-431
38-431.01
38-431.02
38-431.03
28 CFR § 35.163
CROSS REF.:
BDB - Board Officers
BEC - Executive Sessions/Open Meetings