© 2006 by Arizona School Boards Association

POLICY MANUAL AND
ADMINISTRATIVE REGULATIONS

BULLHEAD CITY SCHOOL DISTRICT NO. 15

BULLHEAD, MOHAVE COUNTY, ARIZONA

INTRODUCTION

This manual contains the policies of the Governing Board and administrative regulations of the Superintendent. Policy and administrative regulation development in a modern, forward-looking school system is a dynamic, ongoing process. New problems, issues, and needs give rise to the continuing necessity to develop new policies and regulations or to revise existing ones. The loose leaf format has been selected for this manual to facilitate its being kept up to date.

Each person to whom a copy of this manual is assigned is charged with keeping it up to date as new policies and regulations are distributed by the central office.

How to Use This Manual

The Bullhead City School District No. 15 is operated in accordance with policies established by the Board and regulations developed by the Superintendent. The Board, which represents the state and local community, adopts policies after careful deliberation, and the school administration implements the policies through specific regulations and procedures. The Board and administration evaluate the effects of the policies and procedures and revise them as necessary.

To promote harmony, efficiency, uniformity of interpretation, coordination of effort, and fairness to all concerned, this manual will be accessible at the District office and at such other places as designated by the Superintendent.

How the manual is organized. The manual is organized according to the classification system of the National School Boards Association. The system provides an efficient means of coding, filing, and locating policies.

Please note: All copies of this manual are the property of the Bullhead City School District No. 15.

There are 12 major classifications, each identified by an alphabetical code:

     A   FOUNDATIONS AND BASIC COMMITMENTS
     B   SCHOOL BOARD GOVERNANCE AND OPERATIONS
     C   GENERAL SCHOOL ADMINISTRATION
     D   FISCAL MANAGEMENT
     E   SUPPORT SERVICES
     F   FACILITIES DEVELOPMENT
     G   PERSONNEL
     H   MEET AND CONFER
     I   INSTRUCTIONAL PROGRAM
     J   STUDENTS
     K   SCHOOL - COMMUNITY RELATIONS
     L   EDUCATION AGENCY RELATIONS

Subclassification under each heading is based on logical sequence and alphabetical subcoding. For an example of the subcoding system, examine the page immediately following the tab for Section A: FOUNDATIONS AND BASIC COMMITMENTS.

The pages that follow the tabs for each major section present the classification system, section by section, and serve as the tables of contents for the sections or "chapters" of this manual.

How to find a policy. There are two ways to find a policy in the manual:

● Consider where the policy would be filed among the 12 major classifications. Turn to the table of contents for that section and glance down the listing until you find the term that most closely fits the topic you are seeking. Use the code letters given for the term to locate the sheet that appears in alphabetical order by code within the particular section. (All pages of the manual are coded in the upper right-hand corner.) Or -

● Turn to the Code Finder Index at the end of the manual. The code finder is an alphabetical index of terms commonly used in education. Look up your topic as in any index, note its related code, and use the code to locate the sheet in the manual.

What if you can't find the term you are seeking? The code finder lists more than 1,800 terms, but no index of useful size could include every possibility. If the term you are seeking is not included, look up a synonym or another term, either more general or more specific, that you believe is related to the topic.

What if you can find the term and code, but there is no policy? This probably means that the school system has not adopted a written policy in the particular area. All terms used in the classification system appear in the sectional tables of contents and code finder to accommodate the coding, insertion, and location of policies that may be adopted later. But there is another possibility. A brief statement related to the policy you are seeking may be incorporated in a "superior" policy that covers the more general area. This "superior" policy will be coded under the broader category. To find it, read up the classification system. For example, a policy statement that encompasses all meetings of the Board might be filed under "School Board Meetings" (BE) rather than the more restrictive heading "Regular Board Meetings" (BEA).

Using the signs and symbols. Various symbols are used in connection with the classification system. They are for your use in locating and/or recognizing the authority of the statements. Included are the following:

-R This symbol following a code indicates that the statement is a regulation, not a policy, and is generally the direction of the Superintendent to the staff for the implementation of a Policy. If there is more than one regulation, the "-R" will be followed by a letter; e.g., "-RA," "-RB," et cetera.

REGULATION

-E Exhibit. This symbol following a code indicates that the statement is a reference document. The exhibit is there to show the form to be used or for the purpose of information which may support the policy or regulation. If there is more than one reference document, the "-E" will be followed by a letter; e.g., "-EA," "-EB," et cetera.

EXHIBIT

Using References. Implementation of policies requires coordination with other policies and regulations. A policy does not usually stand alone, rather, there are other policies or regulations that may apply. For example the policy on Suspension is an integral part of the implementation of the policy on Weapons in the School. The Weapons policy specifies what weapons are and how extensive the discipline may be but does not contain the step by step due process procedure necessary to accomplish the suspension of the student. That is found in the policy on Student Suspension. To assist districts with this complexity of policy, there may be a side heading at the bottom of each policy (not regulation) identifying cross referenced material and/or legal references. When implementing policies, these cross references and laws should be reviewed for applicability to the circumstances or fact pattern bringing about the use of the policy.

LEGAL REF.: Pertinent legal references are given to inform the reader where in law certain statutes that relate to a policy may be found. References direct the reader to the federal or state laws, pertinent regulatory pronouncements, important legal opinions and will occasionally cite case law. It is important to mention here that other laws and/or court decisions may also be applicable to a particular policy but not all can be cited. The following abbreviations are used in legal references:

     A.A.C.    Arizona Administrative Code
     A.G.O.   Attorney General Opinion
     A.R.S.    Arizona Revised Statutes
     C.F.R.   Code of Federal Regulation
     P.L.       Public Law (federal law as it is identified by
                   Congress). Such laws will at some time after
                   passage be codified in the United States Code
     USFR    Uniform System of Financial Records
     U.S.C.   United States Code

CROSS REF.: Certain policies are related to other policies. Cross references are provided following many statements to help the reader find the related information. This related information should be referenced for an in depth understanding of policy.

About Board Policies

Generally, the role of a Board is to set policy, and the role of the administration is to execute it. The basic distinction as set forth by the National School Boards Association is:

● Policies are principles adopted by the Board to chart a course of action. They tell what is wanted and may include also why and how much. They are broad enough to indicate a line of action to be taken by the administration in meeting a number of day-to-day problems; they need to be narrow enough to give the administration clear guidance.

● Regulations are the detailed directions developed by the administration to put policy into practice. They tell how, by whom, where, and when things are to be done.

● Exhibits are checklists, sample documents, forms, and other informational items to assist in implementing policies or procedures.

● The state and federal governments at times require governing boards to make detailed rules, or the Governing Board may decide that such rules are necessary. In spite of the detailed nature of such rules, once adopted by the Board they become policy.

Therefore:

● Where the Board has voluntarily adopted statements of principle or written regulations required by law or has established a position in particularly sensitive areas, and one or more of them are incorporated into policy, the entire statement is presented as policy.

● Where the Board has adopted rules concerning its own operations (for instance, how it conducts meetings), these statements concerning operations of the Board also appear as policy.

As long as the administration operates within the guidelines of policy adopted by the Board, it may issue regulations without prior Board approval unless Board action is required by law or unless the Board has specifically directed that certain types of regulations be given Board approval. The Board, of course, is to be kept informed of all District regulations issued by the administration, and all are subject to Board review.

In keeping with the definitions and rules of thumb, the current policies of the Board are presented in this manual.

Is the Manual Complete?

No. The manual contains all of the current written policies of the Board. However, there is an almost continual need to draft and adopt new written policies and revise the existing ones. Additionally, changes in state law and State Board of Education regulations may necessitate policy modifications. No matter how well a policy manual is conceived and developed, it can never be totally comprehensive and absolutely up to date. Therefore, as new policies are developed, they will be coded according to the classification system and issued for insertion into the manual.

Order of precedence. Board policies must be read and interpreted in conformance with the applicable state and federal statutes and regulations. Wherever inconsistencies of interpretation arise, the law and regulations prevail.

Terminology

Whenever the term Superintendent appears in this manual it is to be interpreted as "Superintendent or a person designated by the Superintendent."

Whenever the term principal appears in this manual it is to be interpreted as "principal or a person designated by the principal."

Whenever the term District appears in this manual it is to be interpreted as the "Bullhead City School District Number 15."

Whenever the terms Board or Governing Board appear in this manual they are to be interpreted as the "Governing Board of the Bullhead City School District Number 15."

Whenever the term day appears in this manual it is to be interpreted as any day in which the District or School Administrative Offices conduct business.

Whenever the term school day appears in this manual it is to be interpreted as any day in which the students are present for instruction.

Whenever the term parent appears in this manual it is to be interpreted as parent or legal guardian and the legal guardian is a person to whom custody of the child has been given by order of a court.

It is the expectation of the Board that this collection of policies provides a platform for harmony and efficiency in all areas of school operations. This enables the Board to focus on its primary duty: the development of long-range plans and policies for the future of the School District.

Governing Board

Date of Manual Adoption: March 8, 2007

© 2016 by Arizona School Boards Association

POLICY MANUAL AND
ADMINISTRATIVE REGULATIONS

________ SCHOOL DISTRICT NO.

__________, __________ COUNTY, ARIZONA

INTRODUCTION

This Manual contains the policies of the Governing Board and administrative regulations of the Superintendent. Policy and administrative regulation development in a modern, forward-looking school system is a dynamic, ongoing process. New problems, issues, and needs give rise to the continuing necessity to develop new policies and regulations or to revise existing ones. The loose leaf format has been selected for this Manual to facilitate its being kept up to date.

Each person to whom a copy of this Manual is assigned is charged with keeping it up to date as new policies and regulations are distributed by the central office.

How to Use This Manual

The ________________________________ School District No. ____ is operated in accordance with policies established by the Board and regulations developed by the Superintendent. The Board, which represents the state and local community, adopts policies after careful deliberation, and the school administration implements the policies through specific regulations and procedures. The Board and administration evaluate the effects of the policies and procedures and revise them as necessary.

To promote harmony, efficiency, uniformity of interpretation, coordination of effort, and fairness to all concerned, this Manual will be accessible at the District office and at such other places as designated by the Superintendent.

How the Manual is organized. The Manual is organized according to the classification system of the National School Boards Association. The system provides an efficient means of coding, filing, and locating policies.

Please note: All copies of this Manual are the property of the _____________________ School District No. ____.

There are twelve (12) major classifications, each identified by an alphabetical code:

The pages that follow the tabs for each major section present the classification system, section by section, and serve as the tables of contents for the sections or "chapters" of this Manual.

How to find a policy. To find a policy in the Manual, consider where the policy would be filed among the twelve (12) major classifications. Refer to the table of contents for that section and glance down the listing until you find the term that most closely fits the topic you are seeking. Use the code letters given for the term to locate the document that appears in alphabetical order by code within the particular section. All documents in the Manual are coded in the upper right-hand corner.

If you can't find the term you are seeking, look up a synonym or other term you believe is related to the topic.

What if you can find the term and code, but there is no policy? This probably means that the school system has not adopted a written policy in the particular area. All terms used in the classification system appear in the sectional tables of contents to accommodate the coding, insertion, and location of policies that may be adopted later. But there is another possibility. A brief statement related to the policy you are seeking may be incorporated in a "superior" policy that covers the more general area. This "superior" policy will be coded under the broader category. To find it, read up the classification system. For example, a policy statement that encompasses all meetings of the Board might be filed under "School Board Meetings" (BE) rather than the more restrictive heading "Regular Board Meetings" (BEA).

Using the symbols. Various symbols are used in connection with the classification system. They are for your use in locating and/or recognizing the authority of the statements. Included are the following:

REGULATION

EXHIBIT

About Board Policies

Generally, the role of a Board is to set policy, and the role of the administration is to execute it. The basic distinction as set forth by the National School Boards Association is:

A. Policies are principles adopted by the Board to chart a course of action. They tell what is wanted and may include also why and how much. They are broad enough to indicate a line of action to be taken by the administration in meeting a number of day-to-day problems; they need to be narrow enough to give the administration clear guidance.

B. Regulations are the detailed directions developed by the administration to put policy into practice. They tell how, by whom, where, and when things are to be done.

C. Exhibits are checklists, sample documents, forms, and other informational items to assist in implementing policies or procedures.

D. The state and federal governments at times require governing boards to make detailed rules, or the Governing Board may decide that such rules are necessary. In spite of the detailed nature of such rules, once adopted by the Board they become policy.

Therefore:

A. Where the Board has voluntarily adopted statements of principle or written regulations required by law or has established a position in particularly sensitive areas, and one or more of them are incorporated into policy, the entire statement is presented as policy.

B. Where the Board has adopted rules concerning its own operations (for instance, how it conducts meetings), these statements concerning operations of the Board also appear as policy.

Is the Manual Complete?

No. The Manual contains all of the current written policies of the Board. However, there is an almost continual need to draft and adopt new written policies and revise the existing ones. Additionally, changes in state law and State Board of Education regulations may necessitate policy modifications. No matter how well a policy manual is conceived and developed, it can never be totally comprehensive and absolutely up to date. Therefore, as new policies are developed, they will be coded according to the classification system and issued for insertion into the Manual.

Terminology

Whenever the term Superintendent appears in this Manual it is to be interpreted as "Superintendent or a person designated by the Superintendent."

Whenever the term principal appears in this Manual it is to be interpreted as "principal or a person designated by the principal."

Whenever the term District appears in this Manual it is to be interpreted as the "___________."

Whenever the terms Board or Governing Board appear in this Manual they are to be interpreted as the "Governing Board of the __________."

Whenever the term day appears in this Manual it is to be interpreted as any day in which the District or School Administrative Offices conduct business.

Whenever the term school day appears in this Manual it is to be interpreted as any day in which the students are present for instruction.

Whenever the term parent appears in this Manual it is to be interpreted as parent or legal guardian and the legal guardian is a person to whom custody of the child has been given by order of a court.

Governing Board

Date of Manual Adoption:

A ©
DISTRICT MISSION AND
BELIEF STATEMENT

(Provided as a placeholder.

Actual statements should reflect District's mission and beliefs)

"SCHOOLS ARE FOR CHILDREN"

"SCHOOLS BELONG TO THE COMMUNITY"

"SCHOOLS ARE PEOPLE DEVELOPERS"

"SELF-EFFORT EDUCATES"

The mission of the District is to provide comprehensive, success-oriented learning activities for young people in our schools.

These opportunities must be designed to develop the person's potential in the areas of academic ability and vocational awareness, cultural appreciation, physical well-being, social development, and community contribution.

The beliefs of the District are outlined below.

Students

We believe:

● Every A. Every student will be educated academically and socially so as to be a productive citizen.

● All B. All students will have equal educational opportunities to achieve their individual potential.

● We C. We have something to offer every student.

● Each D. Each student is unique.

● Successful E. Successful education depends on parental commitment to education.

Teachers

We believe:

● Teachers A. Teachers are the foundation of a strong educational system.

● Teachers B. Teachers will maintain high expectations for themselves and their students.

● Teachers C. Teachers should serve as positive role models for students.

● Teachers D. Teachers will actively seek parent support and involvement.

Principals

We believe:

● A. A principal is the instructional leader of the school.

● A B. A principal is the facilitator for a positive learning environment.

● A C. A principal actively seeks parent support and involvement.

● A D. A principal serves as a liaison between school and community.

● A E. A principal maintains high expectations for students and staff members.

Governing Board

We believe:

● Students A. Students are the number-one priority.

● The B. The Board conveys the educational needs and desires of the community to the District and establishes policies establishes policies accordingly.

● The C. The Board maintains high expectations for the District and themselves in working toward excellence.

Superintendent

We believe:

● The A. The Superintendent is the leader, implementer, and facilitator of a successful School District.

● The B. The Superintendent promotes and upholds the positive educational climate of the School District.

Management Principles

We believe:

● In A. In human beings as the single most important element in all transactions.

● In B. In behaving with uncompromising honesty and integrity.

● In C. In challenging people to experience their full potential so each individual contributes to educational excellence.

● In D. In reaching quality decisions through the involvement of people.

● In E. In establishing priorities that respond to the needs of our students, staff members, and community, and serve as serve as the driving force behind all of our actions.

● In F. In focusing on excellence in everything we do.

Adopted: date of manual Manual adoption

AA ©
SCHOOL DISTRICT LEGAL STATUS

The legally designated name of the District is School District No. 15 of Mohave _____ of ______________ County. The official name shall be Bullhead City ______________ School District No. 15___.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-101
15-441
15-442
Arizona Constitution, Art. XI, Sections 1 - 4
Arizona Constitution, Art. XX, Paragraph 7

AA-E ©

EXHIBIT

SCHOOL DISTRICT LEGAL STATUS

(Legal Description)

BULLHEAD CITY __________ SCHOOL DISTRICT NO. 15

BULLHEAD CITY, MOHAVE COUNTY, ARIZONA

Beginning at the NE corner of T 26 N, R 21 W, G&SRB&M; thence in a Westerly direction along the North boundary line of said township and continuing in that same direction to the Colorado River and the West boundary of Mohave County; thence in a Southerly direction along the West boundary of Mohave County to the point of intersection of said West boundary of Mohave County and South boundary of Sections 9 and 10, T 19 N, R 22 W; thence in an Easterly direction along the South boundary of Sections 9, 10, 11, and 12, T 19 N, R 22 W, and Sections 7, 8, 9, 10, 11, and 12, T 19 N, R 21 W, and Sections 7, 8, and 9, T 19 N, R 20 W, to the SE corner of Section 9, T 19 N, R 20 W; thence in a Northerly direction along the East boundary of Sections 9 and 4, T 19 N, R 20 W, and in Sections 33, 28, 21, 16, 9, and 4, T 20 N, R 20 W, to the NE corner of Section 4, T 20 N, R 20 W; thence in a Northerly direction along the East boundary of Sections 33, 28, 21, 16, 9, and 4, T 21 N, R 20 W, and Sections 33, 28, 21, 16, 9, and 4, T 22 N, R 20 W, to the NE corner of Section 4, T 22 N, R 20 W; thence in a Westerly direction along the North boundary of T 22 N to the SE corner of T 23 N, R 21 W; thence in a Northerly direction along the East boundary of R 21 W to the point of beginning.

(This consolidates Bullhead City School District and the South half of the lapsed Stoll District No. 28.)

_____

__________, __________ COUNTY, ARIZONA

ABA ©
COMMUNITY INVOLVEMENT
IN EDUCATION

The Board recognizes that the public has substantial resources of training and experience that could be useful to schools. The strength of the local District is in large measure determined by the manner and degree to which these resources are utilized in an advisory capacity and to the degree that these resources are involved in supporting the improvement of the local educational program.

The advice of the public will be given careful consideration. In the evaluation of such contributions, the first concern will be for the educational program as it affects the students. The final decision may depart from this advice when in the judgment of the staff and the Board such advice is not consistent with goals adopted by the Board, consistent with current educational practice, or within the reach of the financial resources available.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

15-327

CROSS REF.:
IJ - Instructional Resources and Materials
KB - Parental Involvement in Education

ABAA ©
PARENTAL INVOLVEMENT

Based on the philosophy of the District, it is the intent of the Board that parental involvement in the District, at both the District and site levels, be defined in the broadest possible terms.

Further, it is the intent of the Board, under such a definition, that the Superintendent will, within the capabilities of the District staff and the financial limitations of the District, at both the District and school levels, incorporate to the maximum extent possible, a variety of activities, strategies, and mechanisms into the District and school structures that provide for the:

active involvement of,

active support to,

effective interaction with, and

development of

parents as active partners in a student support team effort that will enhance the capacity of all students to reach their optimum potential.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-342

CROSS REF.:
IHBD - Compensatory Education

KB - Parental Involvement in Education

AC ©
NONDISCRIMINATION / EQUAL OPPORTUNITY

The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, and disability. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
23-341
41-1463
20 U.S.C. 1400 et seq., Individuals with Disabilities Education Act
20 U.S.C. 1681, Education Amendments of 1972, Title IX
20 U.S.C. 1703, Equal Employment Opportunity Act of 1972
29 U.S.C. 794, Rehabilitation Act of 1973, (Section 504)
42 U.S.C. 2000, Civil Rights Act of 1964, Titles VI and VII
42 U.S.C. 12101 et seq., Americans with Disabilities Act
Arizona Constitution, Ordinance Art. XX, Par. Seventh

CROSS REF.:
ACA - Sexual Harassment
GBA - Equal Employment Opportunity
GCQF - Discipline, Suspension, and Dismissal of Professional Staff Members

GDQD - Discipline, Suspension, and Dismissal of Support Staff Members

IHBA - Special Instructional Programs and Accommodations for

Disabled Students
JB - Equal Educational Opportunities
JII - Student Concerns, Complaints and Grievances

JK - Student Discipline

JKD - Student Suspension

KED - Public Concerns/Complaints about Facilities or Services

AC-R ©

REGULATION

NONDISCRIMINATION / EQUAL OPPORTUNITY

Compliance Officer

The Superintendent shall be the compliance officer. Any person who feels unlawfully discriminated against or to have been the victim of unlawful discrimination by an agent or employee of the District or who knows of such discrimination against another person should file a complaint with the Superintendent. If the Superintendent is the one alleged to have unlawfully discriminated, the complaint shall be filed with the President of the Board.

Complaint Procedure

The District is committed to investigating each complaint and to taking appropriate action on all confirmed violations of policy. The Superintendent shall investigate and document complaints filed pursuant to this regulation as soon as reasonable, within the established timelines. In investigating the complaint, the Superintendent will maintain confidentiality to the extent reasonably possible. The Superintendent shall also investigate incidents of policy violation that are raised by the Governing Board, even though no complaint has been made.

If after the initial investigation the Superintendent has reason to believe that a violation of policy has occurred, the Superintendent shall determine whether or not to hold an administrative hearing and/or to recommend bringing the matter before the Board.

If the person alleged to have violated policy is a teacher or an administrator, the due process provisions of the District's Policy GCQF shall apply, except that the supervising administrator may be assigned to conduct the hearing. In cases of serious misconduct, dismissal or suspension proceedings in accordance with A.R.S. 15-539 et seq. may be initiated.

If the person alleged to have violated policy is a support staff employee, the Superintendent may follow due process and impose discipline under Policy GDQD if the evidence so warrants. The Superintendent also may recommend a suspension without pay, recommend dismissal, or impose other appropriate discipline.

If the person alleged to have violated policy is a student, the Superintendent may impose discipline in accordance with policies Policies JK, JKD and JKE.

If the Superintendent's investigation reveals no reasonable cause to believe policy has been violated, the Superintendent shall so inform the complaining party in writing.

Timelines

The complaint must be filed within thirty (30) calendar days after the complaining party knew or should have known that there were grounds for a complaint/grievance.

Once the written complaint has been filed using the forms provided by the District, the Superintendent shall require the immediate supervisor or site administrator to investigate and respond in writing to the complaining party within five (5) working days.

If the immediate supervisor or site administrator does not respond, the Superintendent will have ten (10) additional working days to respond in writing to the complaining party.

If the Superintendent does not respond within the established time, then the complaining party may request in writing that the issue be brought before the Board. The Board will then review the record of the investigation and have thirty (30) days to respond to the complaining party in writing.

AC-E ©

EXHIBIT

NONDISCRIMINATION / EQUAL OPPORTUNITY

COMPLAINT FORM
(To be filed with the compliance officer as provided in AC-R)

Please print:

Name ______________________________________ Date _________________

Address ____________________________________________________________

Telephone ______________ Another phone where you can be reached _________

During the hours of ___________________________________________________

E-mail address ______________________________________________________

I wish to complain against:

Name of person, school (department), program, or activity _____________________

________________________________________________________________________

Address ____________________________________________________________

Specify your complaint by stating the problem as you see it. Describe the incident, the participants, the background to the incident, and any attempts you have made to solve the problem. Be sure to note relevant dates, times, and places.

________________________________________________________________________

If there is anyone who could provide more information regarding this, please list name(s), address(es), and telephone number(s).

Name Address Name Address Telephone Number

________________________________________________________________________

The projected solution

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

________________________________________________________________________

I certify that this information is correct to the best of my knowledge.

____________________________________
Signature of Complainant

The compliance officer, as designated in AC-R, shall give one (1) copy to the complainant and shall retain one (1) copy for the file.

ACA ©
SEXUAL HARASSMENT

All individuals associated with this District, including, but not necessarily limited to, the Governing Board, the administration, the staff, and students, are expected to conduct themselves at all times so as to provide an atmosphere free from sexual harassment.

Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when made by a member of the school staff to a student or to another staff member, or when made by a student to another student where:

● Submission

A. Submission to such conduct is either explicitly or implicitly made a term or condition of an individual'

s employment

s employment or education; or

● Submission

B. Submission to or rejection of such conduct is used as a basis for employment or education

decisions affecting

decisions affecting such individual; or

● Such

C. Such conduct has the purpose or effect of substantially interfering with an individual's educational or

work performance

work performance, or creating an intimidating, hostile, or offensive employment or education environment.

Sexual harassment may include, but is not limited to:

● Suggestive

A. Suggestive or obscene letters, notes, invitations, derogatory comments, slurs, jokes, epithets, assault,

touching

touching, impeding or blocking movement, leering, gestures, or display of sexually suggestive objects,

pictures

pictures, or cartoons.

● Continuing

B. Continuing to express sexual interest after being informed that the interest is unwelcome. (Reciprocal attraction between peers is not considered sexual harassment.)

● Implying

C. Implying or withholding support for an appointment, promotion, or change of assignment; suggesting that

a poor

a poor performance report will be prepared; suggesting that probation will be failed; implying or actually withholding grades earned or deserved; or suggesting that a scholarship recommendation or college

application will

application will be denied.

● Coercive

D. Coercive sexual behavior used to control, influence, or affect the career, salary, and/or work environment of another employee; or engaging in coercive sexual behavior to control, influence, or affect

the educational

the educational opportunities, grades, and/or learning environment of a student.

● Offering

E. Offering or granting favors or educational or employment benefits, such as grades or promotions,

favorable

favorable performance evaluations, favorable assignments, favorable duties or shifts, recommendations, reclassifications,

etc.

et cetera, in exchange for sexual favors.

Anyone who is subject to sexual harassment, or who knows of the occurrence of such conduct, should inform the compliance officer, as provided in ACA-R.

A substantiated charge against a staff member in the District shall subject such staff member to disciplinary action.

A substantiated charge against a student in the District shall subject that student to disciplinary action, which may include suspension or expulsion.

All matters involving sexual harassment complaints will remain confidential to the extent possible.

Adopted: date of manual Manual adoption

LEGAL REF.:

A.R.S.
41-1461 et seq.

20 U.S.C. 1681, Education Amendments of 1972, Title IX
20 U.S.C. 1703, Equal Employment Opportunity Act of 1972
42 U.S.C. 2000, Civil Rights Act of 1964 as amended, Title VII

CROSS REF.:
AC - Nondiscrimination/Equal Opportunity
GBA - Equal Employment Opportunity
GCQF - Discipline, Suspension, and Dismissal of Professional Staff Members

GDQD - Discipline, Suspension, and Dismissal of Support Staff Members

IHBA - Special Instructional Programs and Accommodations for

Disabled Students
JB - Equal Educational Opportunities
JII - Student Concerns, Complaints and Grievances

JK - Student Discipline

JKD - Student Suspension

KED - Public Concerns/Complaints about Facilities or Services
KFA - Public Conduct on School Property

ACA-R ©

REGULATION

SEXUAL HARASSMENT

Compliance Officer

The Superintendent shall be the compliance officer. Any person who feels unlawfully discriminated against or who has been the victim of unlawful discrimination by an agent or employee of the District or who knows of such discrimination against another person should file a complaint with the Superintendent. If the Superintendent is the one alleged to have unlawfully discriminated, the complaint shall be filed with the President of the Board.

Complaint Procedure

If the person alleged to have violated policy is a student, the Superintendent may impose discipline in accordance with policies Policies JK, JKD and JKE.

If the Superintendent's investigation reveals no reasonable cause to believe policy has been violated, the Superintendent shall so inform the complaining party in writing.

Timelines

The complaint must be filed within thirty (30) calendar days after the complaining party knew or should have known that there were grounds for a complaint/grievance.

If the immediate supervisor or site administrator does not respond, the Superintendent will have ten (10) additional working days to respond in writing to the complaining party.

ACA-E ©

EXHIBIT

SEXUAL HARASSMENT

COMPLAINT FORM
(To be filed with the compliance officer as provided in ACA-R)

Please print:

Name _________________________________

_____

Date ________________

Address ______________________________________________________

______

Telephone ________

______

Another phone where you can be reached _________

During the hours of _____________________________________________

______

E-mail address ________________________________________________

______

I wish to complain against:

Name of person, school (department), program, or activity ______________

_______

_____________________________________________________________

___________

_____________________________________________________________

___________

Address ______________________________________________________

______

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

________________________________________________________________________

If there is anyone who could provide more information regarding this, please list name(s), address(es), and telephone number(s).

Name Address

Name Address Telephone Number

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

The projected solution

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

_____________________________________________________________

___________

I certify that this information is correct to the best of my knowledge.

____________________________________

Signature of Complainant

The compliance officer, as designated in ACA-R, shall give one (1) copy to the complainant and shall retain one (1) copy for the file.

AD ©
EDUCATIONAL PHILOSOPHY /
SCHOOL DISTRICT MISSION

The District was established by the state legislature, under the authority contained in the Arizona State Constitution, for the sole purpose of providing an education to the students of the District. While the establishment of the District also provides other services, such as caring for students during the school day, providing employment to the school staff, and providing facilities for the use of the community, all of these services are necessarily subordinate to the District's prime function of providing an education to students. The Governing Board of the District is selected by the citizens of the community to ensure that this responsibility is accomplished. However, the Board recognizes that it cannot accomplish this objective unless all of the sectors of the school community also accept and perform their responsibilities. The Board considers the responsibilities of these elements of the school community to be as follows:

Staff

The Board fulfills its responsibility for the education of students by employing first a competent Superintendent, on whose recommendation it also employs a competent staff. As a condition of this employment, the Board expects each staff member's best efforts to be exerted toward the accomplishment of the educational objectives of the District. Because education is imparted primarily by teachers, the Board specifically places responsibility for maintaining and expanding educational ability on each teacher, to the end that each student may reach maximum potential and develop a sense of dignity and self-worth.

Parents

The Board recognizes that the ultimate responsibility for the well-being of all children rest rests with their parents. All parents are expected to cooperate in the District's educational effort by ensuring maximum attendance of their children, by requiring that their children cooperate in the educational endeavor of the District, and by fostering an attitude in their children that recognizes the importance of education.

Community

The resources necessary to provide education for students are provided by members of the community through their taxes and other supporting services. The Board's goal is that all members of the community, both individually and through their governmental, civic, and social organizations, will continue to support the educational activities of the District.

Students

Education is an opportunity provided to the children of the District by their community. The Board expects that all students will learn to recognize the value of this opportunity, and will therefore work diligently to help ensure that their maximum potentials are realized. The Board further expects that all students will recognize that their fellow students have the right to be educated, and will avoid any action that may interfere with their ability to exercise that right.

The Board believes that education should develop habits, attitudes, understanding, and skills necessary for a productive, satisfying life in our society. Students should be taught to understand the duties and privileges of responsible citizenship as such duties and privileges relate to themselves as individuals and to the whole community. The vast changes brought about by increasing technology, population, and urbanization must also be taught. The input and support of the citizens of the community, and especially the professional staff, are solicited as the school community endeavors to develop the attitudes and abilities demanded in this age of rapid change.

In consideration of the accomplishment of these responsibilities by each sector of the school community listed above, the Governing Board, with the concurrence of each individual Board member, pledges its best efforts to ensure that the District is governed effectively and efficiently so that the goal of an appropriate and outstanding educational experience is available for all students of the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
Arizona State Constitution, Article XI, Section 1

BA ©
SCHOOL BOARD OPERATIONAL GOALS

The Governing Board is responsible to the people of the District and, therefore, should be aware of opinions and attitudes in the community and of identified District needs.

As representatives of the people who own and support the schools, the Board accepts the responsibility to identify community attitudes and opinions and District needs and to require short- and long-range strategies that are responsive within the budgetary limitations of the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

15-341

BAA ©
EVALUATION OF SCHOOL BOARD /
BOARD SELF-EVALUATION

The Board may meet at least annually, not later than October 30, for the purpose of appraising its functioning as a Board and to evaluate Board performance. The appraisal plan approved by the Board will be developed by the Board President working with the Superintendent.

Evaluation instruments for Board operation may be used in the process.

The Superintendent and others who regularly work with the Board may be asked to participate in all or a portion of the appraisal.

Areas of Board operations and relationships that may be appropriate to consider during the evaluation of Governing Board procedures may include, but are not limited to:

● Board A. Board meetings/decision-making process.

● Policy B. Policy development/implementation.

● BoardC. Board/District goal setting.

● Curriculum D. Curriculum and instruction management/program.

● Fiscal E. Fiscal management/resource allocation.

● School F. School plant planning/management.

● Board G. Board member orientation.● Board

H. Board member development● Board .

I. Board officer performance.

● J. Board member relationships.

● BoardK. Board-Superintendent relationship.● Board

L. Board-community relationship.

● Legislative M. Legislative and governmental relationships.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

CROSS REF.:
BDD - Board-Superintendent Relationship

BAA-E ©

EXHIBIT

EVALUATION OF SCHOOL BOARD /
BOARD SELF-EVALUATION

ANNUAL SELF-APPRAISAL OF
THE GOVERNING BOARD

The following list of items pertaining to the operation of the Governing Board is the basis for an annual self-evaluation. This may be carried out in conjunction with the annual evaluation of the Superintendent.

Please check the appropriate box for each item (S = satisfactory, N = needs improvement, U = unsatisfactory).

A. Board Relationship with the

the Superintendent:

o o o

o o o (1) The Board imparts information on issues, needs, and complaints

in a manner

allowing

allowing the Superintendent the

Superintendent the

opportunity to solve

related problems in a professional manner.

o o o

o o o (2) The Board clearly interprets its position on controversial matters

pertaining to the District,

thereby

thereby enabling the Superintendent

to properly

to

properly carry out the wishes of the Board.

o o o

o o o (3) The Board disregards personalities and considers the

recommendations of the

Superintendent in

Superintendent in an unbiased

and objective manner.

o o o

o o o (4) The Board communicates views of personnel effectiveness,

including

including views related to

the Superintendent

the Superintendent, in a confidential

and professional manner.

B. Board Relationship with

the

the Community:

o o o

o o o (1) The Board recognizes that the citizens have entrusted them

with the educational development of the children and youth of this community.

S N U

o o o

(2)

with the educational development of the children and youth

of this community.

S N U

o o o (2) The Board recognizes that the community expects their first and

greatest concern to be

in the

in the best interest of each and every

one of

one

of the young people without distinction as to

who they

who they are or what

their

their background may be.

o o o

o o o (3)

The Board enacts policies supporting the efforts of the

administration

admini-

stration in helping the people

of this

of this community to have the facts

about

about their schools, to the end that they will readily provide the

finest possible school program, school staff, and school facilities.

C. Board

Relationships Between

Relationships Between

Members During Meetings:

o o o

o o o (1)

Individual members of the Board treat other members of the Board

and professional

staff with

staff with respect during Board meetings.

o o o

o o o (2)

Differences of opinion influencing Board member votes are based

on the issues at

hand and

hand and not on a personality basis.

o o o

o o o (3)

All members of the Board conduct themselves in such a manner

as to emphasize that individual Board members have authority only

as to emphasize that individual Board members have authority

only when convened in a legally

conducted Board meeting with at

conducted Board meeting with

at least a quorum present.

D. Board

Relationships with Staff

Relationships with

Staff and Personnel:

o o o

o o o (1)

The Board requires the Superintendent to recommend personnel

for their consideration and consistently

for their consideration and consistently adheres to this procedure.

o o o

o o o (2)

The Board members make every effort to become acquainted with

the

the personnel of the District.

o o o

o o o (3)

The Board members' personal friendships with District personnel

are maintained without allowing them

are maintained without allowing them to affect overall Board

decisions

decisions and/or policies.

E. Board

Relationship to the

Relationship to the

Instructional Program:

o o o

o o o (1)

The Board makes an effort to keep informed about the

instructional

instruc-

tional program by providing

for periodic

for periodic reports as deemed

necessary

necessary and by periodic visitation in the schools.

o o o

o o o (2)

The Board attempts to gain information from the community

pertaining to instructional

program needs

program needs.

o o o

o o o (3)

The Board maintains policies necessary to enable the educational

staff to develop the educational

staff to develop the educational program required to meet the

needs of

needs of the community.

F. Board Relationship to the

Financial

Financial

Management of the Schools:

o o o

o o o (1) The Board establishes the policies and provides the necessary

resources

resources to properly manage

the finances

the finances of the District.

o o o

o o o (2)

The Board requires the proper accountability for the expenditure

of funds in the District.

o o o

o o o (3)

The Board provides justified funding to maintain a high quality

educational program in this District.

o o o

o o o (4)

The Board keeps the community informed about the financial

needs of the District.

G. General Statements:

(1) List in order of priority the four (4) major problems challenges the Board faces:

(a)

(b)

(c)

(d)

(2) List any weaknesses you have observed in the operation of the school system:

(3) List any significant accomplishments made by the school system during the

past year:past

year:

BB ©
SCHOOL BOARD LEGAL STATUS

The Arizona Constitution places the responsibility of establishing and maintaining public schools on the Arizona legislature and directs the legislature to provide for a state board of education, which has general supervision of the public schools. It is further provided that local public schools under the general supervision of the State Board of Education shall be maintained, developed, and operated by locally elected boards. Legally, then, local school boards are instruments of the Arizona Legislature and derive their authority from the Arizona Constitution, Arizona statutes, and the regulations of the Arizona Administrative Code.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-421
Arizona Constitution, Art. XI, Section 1
Arizona Constitution, Art. XX, Paragraph 7

BBA ©
BOARD POWERS AND
RESPONSIBILITIES

The Board shall act as the general agent of the state of Arizona in carrying out the will of the people of this District in the matter of public education.

The Board is authorized under the laws of the state of Arizona to adopt all needed policies and regulations for the organization, evaluation, and governance in the District.

The Board performs the following basic functions necessary to the discharging of its responsibilities: legislative, executive, and appraisal.

● The

A. The legislative function is the policy-making aspect of the school system. It is the policy of the Board to

retain and

retain and exercise full legislative authority and control over the schools by adopting general policies or by

acting directly

acting directly in matters not covered by its policies.

● The

B. The executive function of the Board is concerned with placing in operation existing Board policy. Most of

this function

this function is delegated by the Board to its executive and administrative officer, the Superintendent.

● The

C. The appraisal function involves the determination of the efficiency of the school operation and an evaluation

of the

of the educational program of the District based on the policies as outlined in the policy manual.

The duties and obligations of an individual Board member include the following:

● To

A. To become familiar with the state's school laws, regulations of the State Department of Education, and

District policies

District policies, rules, and regulations.

● To

B. To have a general knowledge of the educational aims and objectives of the system.

● To

C. To work harmoniously with other Board members without neglecting a proper share of the work or trying

to dominate

to dominate the Board.

● To

D. To vote and act in Board meetings impartially for the good of the District.

● To

E. To accept the will of the majority vote in all cases, and give wholehearted support to the resulting policy.

● To

F. To accept the responsibility for confidentiality in appropriate matters, especially those dealing with

personnel and

personnel and the divulging of privileged information that could cost the District money, support, or public confidence.

● To

G. To represent the Board and the District to the public in a manner that promotes both interest and support.

● To

H. To refer complaints to the proper school authorities and to refrain from individual counsel and action.

●

I. To perform other appropriate duties that may arise.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-341
15-342

A.G.O.
I81-054

BBAA ©
BOARD MEMBER AUTHORITY
AND RESPONSIBILITIES

All powers of the Board lie in its action as a public body. A "meeting" is defined as the gathering, in person or through technological devices, of a quorum of members of a public body to discuss, propose or take legal action, including any deliberations with respect to such action that has been properly noticed, pursuant to Arizona Revised Statutes.

Individual Board members exercise authority over District affairs only by way of votes taken at a legal meeting of the Board. An individual Board member has authority only when and to the extent that the Board, by vote, has so delegated such authority.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-341
15-342
15-381

CROSS REF.:
AA - School District Legal Status
BBA - Board Powers and Responsibilities

BBBA ©
BOARD MEMBER QUALIFICATIONS

(Governing Board Membership)

A person who is a registered voter of this state and has been a resident of the District for one (1) year immediately preceding the day of election is eligible for election to the office of Governing Board member.

No employee of the District or the spouse of such employee may hold membership on the Governing Board of this District.

A Governing Board member is ineligible to serve simultaneously as a member of any other Governing Boardschool district governing board, except that a Governing Board member may be a candidate for nomination or election for any other Governing Board governing board if serving in the last year of a term of office.

Five-Member Board Same
Household Limitation

By legislative restriction applicable to five (5) member Boards, persons related as immediate family and having the same household within four (4) years:

● Shall A. Shall not serve simultaneously on the Governing Board.

● Are B. Are ineligible to be a candidate for nomination or election to the Governing Board, except when a member is serving is serving in the last year of a term of office.

● Are C. Are ineligible to be simultaneous candidates for nomination or election to the Governing Board.

A qualified elector residing in the District may bring an action in Superior Court to enforce these restrictions.

For purposes of this policy, the definitions of "immediate family" and "household of residence" set out in A.R.S. 15-421 shall apply.

Adopted: December 10, 2009date of Manual adoption

LEGAL REF.:
A.R.S.
15-421
38-201

38-296.01

Arizona Constitution, Article VII, Section 15

BBBB ©
BOARD MEMBER OATH OF OFFICE

Oath of Office

Board members shall take and subscribe to the oath prescribed for public officers pursuant to A.R.S. 38-231, and forward the acknowledged oath on the same day to the County School Superintendent. The person taking the oath shall file a copy of the acknowledged oath in the District office. The District office shall keep such copy on file as long as the Board member remains on the Governing Board and for a period of five (5) years after last serving on the Board.

Time of Oath (Governing Board Members)

When a different time is not prescribed, the oath of office shall be taken and subscribed after the Board member has notice of appointment or, if elected, at any time after receipt of the certificate of election, or before commencement of the term of office.

Familiarization with
Open Meeting Law

A newly elected or appointed Governing Board member shall, at least one (1) day before taking office, review the Arizona open meeting law (OML) material prepared by the attorney general.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-426
38-231
38-232
38-233
38-431.01
Attorney General Arizona Agency Handbook, Chapter 7, Open Meetings

BBBC ©
BOARD MEMBER RESIGNATION

Any Board member who desires to resign from the Governing Board shall send a letter of resignation to the office of the County School Superintendent, with a copy to the Secretary of State, giving the effective date of resignation. The resigning Board member shall furnish a copy of such letter to each other member of the Board and to the Superintendent prior to the date on which said resignation is to become effective.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-302
38-101
38-291
38-294

BBBD ©
BOARD MEMBER REMOVAL
FROM OFFICE

A Board member's position may be considered vacant or the Board member may be removed from office for reasons included in A.R.S. 38-291. These reasons are:

● Death A. Death of the person holding the office.

● Insanity B. Insanity of the person holding the office, when judicially determined.

● Resignation C. Resignation of the person holding the office and the lawful acceptance of the resignation.

● Removal D. Removal from office of the person holding the office.

● The E. The person holding the office ceasing to be a resident of the district for which he was elected.● Absence

F. Absence from the state by the person holding the office, without permission of the legislature, beyond

the period

the period of three (3) consecutive months.

● The

G. The person holding the office ceasing to discharge the duties of office for the period of three (3)

consecutive months

consecutive months.

● Conviction

H. Conviction of the person holding the office of a felony or an offense involving a violation of official duties.

● Failure

I. Failure of the person elected or appointed to such office to file an official oath within the time prescribed

by law

by law.

●

J. A decision of a competent tribunal declaring void the election or appointment of the person elected

or appointed

or appointed to the office.

● Failure

K. Failure of a person to be elected or appointed to the office.

● A

L. A violation of

section

section 38-296

by the person holding the office.

Every public officer holding an elective office, either by election or by appointment, is subject to recall from such office by the qualified electors of the electoral district from which candidates are elected to that office.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
19-201
19-202
19-202.01
19-209
19-216
38-291
38-296
38-431.07

BBBE ©
UNEXPIRED TERM FULFILLMENT

Any vacancy of a Governing Board member, as defined in A.R.S. 38-291, may be filled by appointment by the County School Superintendent as prescribed by state law. Such appointment shall be until the next regular election, at which time a successor shall be elected to serve the unexpired portion of the term. The County School Superintendent may call for an election to fill a vacancy on a local Governing Board as an alternative to appointment.

When a vacancy occurs, the Governing Board may, within thirty (30) days after notification of the vacancy, submit to the County School Superintendent up to three (3) names for consideration of an appointment to fill the vacancy. The County School Superintendent is not required to appoint a Governing Board member from the list of names submitted by the Board.

Adopted: December 10, 2009date of Manual adoption

LEGAL REF.:
A.R.S.
15-302
38-291
A.G.O.
I82-111
Arizona Constitution, Article VII, Section 15

BCA ©
BOARD MEMBER ETHICS

Board members will strive to improve public education, and to that end will:

● Attend

A. Attend all Board meetings insofar as possible, and become informed concerning the issues to be

considered at

considered at those meetings;

● Recognize

B. Recognize that decisions should be made only after discussion at publicly held Board meetings;

● Render

C. Render all decisions based on the available facts and independent judgment, and refuse to surrender

that judgment

that judgment to individuals or special-interest groups;

● Encourage

D. Encourage the free expression of opinion by all Board members, and seek systematic

communications between

communications between the Board and students, staff, and all elements of the community;

● Work

E. Work with other Board members to establish effective Board policies and to delegate authority for

the administration

the administration of the schools to the Superintendent;

● Communicate

F. Communicate to other Board members and the Superintendent expressions of public reaction to

Board policies

Board policies and school programs;

● Be

G. Be informed about current educational issues by individual study and through participation in

programs providing

programs providing needed information, such as those sponsored by state and national school boards associations;

● Support

H. Support the employment of persons best qualified to serve as school staff members, and insist on a

regular and

regular and impartial evaluation of all personnel;

● Avoid

I. Avoid being placed in a position of conflict of interest, and refrain from using their Board position for

personal or partisan

personal or partisan gain;

● Take

J. Take no private action that will compromise the Board or administration, and respect the confidentiality

of information

of information that is privileged under applicable law; and

● Remember

K. Remember always that a Board member's first and greatest concern must be the educational welfare of

the students

the students attending the public schools.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

BCB ©
BOARD MEMBER CONFLICT
OF INTEREST

Voting Restrictions

Notwithstanding any other provision of law, a Governing Board member shall be eligible to vote on any budgetary, personnel, or other question that comes before the Board, except that it shall be unlawful for a member to vote on a specific item that concerns the appointment, employment, or remuneration of such member or any person related to such member as a dependent as defined in A.R.S. 43-1001. [LEGAL REF.: A.R.S. 15-323]

Employment Limitation

No dependent, as defined in Section 43-1001, of a Governing Board member may be employed in the District, except by consent of the Board. [LEGAL REF.: A.R.S. 15-502]

No employee of the District or the spouse of such employee may hold membership on the Governing Board of the District. [LEGAL REF.: A.R.S. 15-421]

Conflict of Interest

Any Board member or employee of the District who has, or whose relative has, a substantial interest in any contract, sale, purchase, or service to the District shall make known that interest in the official records of the District and shall refrain from voting upon or otherwise participating in any manner as a Board member or employee in such contract, sale, or purchase. [LEGAL REF.: A.R.S. 38-503]

Any Board member or employee who has, or whose relative has, a substantial interest in any decision of the District shall make known such interest in the official records of the District and shall refrain from participating in any manner as a Board member or employee in such a decision. [LEGAL REF.: A.R.S. 38-503]

Purchases from Governing Board
Members for Districts with
3,000 or More Students

School district procurement rules are required for all purchases of service from Governing Board members, regardless of the dollar amount. Purchases for services may only be made after public competitive bidding. Purchases of supplies, materials, and equipment from Board members are subject to the following:

● Purchases A. Purchases for supplies, materials, and equipment are limited to three hundred dollars ($300) per transaction;

● Total B. Total purchases within any twelve (12) month period are limited to one thousand dollars ($1,000);

● The C. The purchases comply with the Uniform System of Financial Records (USFR) guidelines for oral and written quotationswritten quotations.

● The D. The Board has, by majority vote, adopted or reconfirmed a policy authorizing such purchases within the preceding the preceding twelve (12) month period.

[LEGAL REF.: A.R.S. 38-503; 15-323; A.G.O. I84-012; I06-002]

Purchases from Governing Board
Members for Districts with
Fewer than 3,000 Students

● Purchases A. Purchases less than one hundred thousand dollars ($100,000) comply with the Uniform System of Financial Records Financial Records (USFR) guidelines for oral and written quotations;

● Purchases B. Purchases of one hundred thousand dollars ($100,000) and above comply with the school district procurement rules procurement rules for public competitive bidding;

● Each C. Each purchase is approved by the Governing Board;

● The D. The amount of the purchase is included in the Board's meeting minutes.

[LEGAL REF.: A.R.S. 15-323; A.G.O. I06-002]

Filing of Disclosures

The District shall maintain for public inspection in a special file all documents necessary to memorialize all disclosures of substantial interest made known pursuant to the statutory conflict-of-interest provisions. [LEGAL REF.: A.R.S. 38-509]

Adopted: September 18, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
15-213

15-323

15-421

15-502

38-481

38-503

38-509

43-1001

A.G.O.
I84-012
I87-035
I88-013
I06-002

CROSS REF.:
BBBA - Board Member Qualifications
DJE - Bidding/Purchasing Procedures

BCB-E ©

EXHIBIT

BOARD MEMBER CONFLICT
OF INTEREST

I, _____________________________________________________, do hereby indicate:

1. That I am presently an officer/employee of the ____________________________

_______________________________ School District;

2. That I (or my relative[s]: _______________________________________

________________________________________________________) have a substantial interest in the contract, sale, purchase, or service to or decision by the ____________________________________ Governing Board as described below.

3. That I shall refrain from participating in any manner in my capacity as an employee or officer of ________________________________________

School District in such contract, sale, purchase, service to, or decision by the Governing Board unless specifically permitted to do so by law.

______________________     __     _______________________________________

                  Date                                                    Signature

                 Date Signature

Description of Conflict:

BDA ©
BOARD ORGANIZATIONAL MEETING

For the purpose of organization of the Governing Board, the Board shall meet at the most convenient public facility in the District. (If a public facility is not available within the District, the Board may meet at any available public facility convenient to all Board members, regardless of the county or school district in which the facility is located.) Such meeting shall be held between January 1 and January 15 next following the election.

The meeting shall be called to order by the President of the Board for the preceding year. If that person is not a member of the Board, a temporary president shall be elected and the meeting shall be called to order by the temporary president. The person calling the meeting to order shall preside until a successor is chosen.

The new President of the Board shall take office upon election.

Whenever there is a vacancy in the office of President, the Board shall elect a new officer to fill the vacancy during the unexpired term of office.

In addition to the organizational meeting described in this policy, the Board may elect a Board President at any time, for any reason, providing that the matter has been properly placed and noticed on the Board agenda consistent with the open meeting law and adopted by the Board.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
38-431 et seq.

CROSS REF.:
BDB - Board Officers
BE - School Board Meetings
BEC - Executive Sessions/Open Meetings
BEDA - Notification of Board Meetings

BDB ©
BOARD OFFICERS

President

The duties of the President of the Board shall be as follows:

● Preside A. Preside over all meetings and conduct meetings in accordance with Arizona law and policies of the District.

● Consult B. Consult with the Superintendent and, on behalf of the Governing Board as a whole, approve items to be placed be placed on the agenda for each meeting.

● Encourage C. Encourage and maintain orderly and democratic participation.

● Keep D. Keep all discussions factual and on the subject at hand.

● Allow E. Allow for full and complete exploration of each item of business.

In the absence of the President of the Board, the Board members shall select a temporary president, which selection shall be recorded in the minutes.

Adopted: September 18, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
15-321

CROSS REF.:
BEDB - Agenda
BEDBA - Agenda Preparation and Dissemination

BDD ©
BOARD - SUPERINTENDENT RELATIONSHIP

The establishment of policies is the responsibility of the Board, and the execution of those policies is a function of the Superintendent.

The Superintendent is the chief executive officer of the School District and is responsible for the professional leadership and skill necessary to translate the policies of the Board into administrative action.

The Superintendent is responsible for the administration of the District. The Superintendent may delegate the necessary authority to other employees and develop such procedures and regulations as the Superintendent considers necessary to ensure efficient operation of the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-503

BDE ©
BOARD COMMITTEES

Committee work of the Board shall usually be done by members of the Board sitting as a committee of the whole. The Board shall not establish standing or permanent committees, and there shall be no standing or permanent committees composed of the Board members. If a temporary committee is appointed, it shall serve only for the time needed for its designated purpose. Committee recommendations shall be advisory only.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
38-431

CROSS REF.:
BDF - Advisory Committees

BDF ©
ADVISORY COMMITTEES

The Board may, by majority vote, appoint ad hoc committees when deemed advisable. Recommendations of such committees cannot be binding on the Board; they may be advisory only. These committees will be responsible for presenting to the Board recommendations for action based on research and facts. Any such committee shall automatically be dissolved upon completion of its assignment.

The Governing Board President shall develop guidelines for each committee. These guidelines shall be approved by the Board prior to the first meeting of each committee and will include, but not necessarily be limited to, the following:

● A. A written, specific statement of the purpose of the committee.

● The B. The dates on which interim and final reports of the committee are to be rendered.

● The C. The date or event upon which the committee will be terminated.

● The D. The extent to which facilities, supplies, equipment, and clerical support will be provided to each committee.

The Superintendent will ensure that the following actions are taken for each committee established by the Board:

● Each A. Each committee member will be briefed on the requirements of the Arizona Open Meeting Law Law (A.R.S. 38-431) as it applies to committees of the Board.

● Notices B. Notices and agendas of all meetings of the committee will be posted.

● All C. All meetings will be open for public attendance.● Minutes will be

D. If an executive session is authorized, all applicable requirements as presented in Policy BEC, Executive Sessions/Open Meetings will be followed.

E. Minutes will be taken and made available for public inspection three (3) working days after the meeting.

A representative of the Board and the Superintendent will serve as ex-officio members of all advisory committees.

Adopted: September 13, 2007date of Manual adoption

LEGAL REF.:
A.R.S.
38-431 et seq.

CROSS REF.:

BEC - Executive Sessions/Open Meetings

BDG ©
SCHOOL ATTORNEY

The Governing Board may employ an attorney to represent the District if the county attorney consents. The purpose for which an attorney is hired shall be set forth in writing by the Board.

The Governing Board may employ legal counsel without the consent of the county attorney when, in its discretion, it deems it advisable.

Compensation and purpose should be determined at the time of employment of private counsel.

The Superintendent and the President of the Board shall be designated as the representatives of the District who may confer with counsel. The District will not be responsible for fees that accrue because of unauthorized individual Board member or staff consultation with private counsel.

Copies of all written requests for opinions and opinions of private counsel shall be furnished by the Superintendent to all Board members. Requests for opinions requiring research or substantial amounts of work on the part of private counsel shall be in writing when practicable. Only the Superintendent may contact private counsel by telephone or in person regarding matters pertaining to the day-to-day operation of the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
11-532
15-341
15-343
38-431.07

BDH ©
BOARD CONSULTANTS

The District may employ consultants when appropriate to carry out tasks or projects that enhance the effectiveness of District operations ( 1) when the District does not have the specialized competency on its staff or ( 2) when such assignments would be burdensome to the school staff when added to their full-time assignments. The kinds of assistance sought from consultants may include, but will not necessarily be limited to ( 1) conducting fact-finding studies, surveys, and research; ( 2) providing counsel or services requiring special expertise; and ( 3) assisting the Board in developing policy and program recommendations. The employment of specific consultants, within the budgeted funds of the District, will be the responsibility of the Superintendent.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-343

A.A.C.
R7-2-1061 et seq.

R7-2-1117 et seq.

BE ©
SCHOOL BOARD MEETINGS

The Board shall transact all business at official meetings of the Board. These may be either regular or special meetings, defined as follows:

● Regular A. Regular meeting - the usual official legal-action meeting, scheduled and held regularly.

● Special B. Special meeting - an official legal-action meeting called between scheduled regular meetings to consider only specifically only specifically identified topics.

Every meeting of the Board, regular or special, shall be open to the public except for an executive session that is held in accordance with state law. A "meeting" is defined as the gathering, in person or through technological devices, of a quorum of members of a public body to discuss, propose or take legal action, including any deliberations with respect to such action, that has been properly noticed, pursuant to Arizona Revised Statutes.

Notice of all Governing Board meetings, regular and special, shall be posted in compliance with the requirements prescribed by A.R.S. 38-431.02 and described in Board Policy BEDA.

Regular Board Meetings

The Governing Board shall hold a regular meeting at least once each month during the regular school year and may hold other meetings as often as called. If action has been taken and documents approved at a meeting, they may be signed subsequently by individual Board members.The third (3rd) Thursday

Choose this:

The _______ and ___________________________ of each month during the regular school year are designated as the regular Board meeting dates. The Board may hold other meetings as often as called.

Or choose this:

The _____________________________ of each month during the regular school year is designated as the regular Board meeting date. The Board may hold other meetings as often as called.

A regular meeting may be rescheduled or canceled:

● By A. By majority vote of the Board when noticed as a meeting agenda item.

● By B. By declaration of the Board President, or if the President is unavailable another member of the Board, in in consultation with the Superintendent, when a significant event beyond the Board's control renders attendance renders attendance at the meeting unsafe or unreasonable in light of the circumstance, such as:

■ Significantly 1. Significantly inclement weather conditions, or

■ A 2. A local, state, or national emergency of a magnitude it intervenes to the extent that convening of convening of the meeting is inadvisable.

● When C. When the absence of a quorum of the Board will render the meeting impermissible.

Every regular meeting of the Board shall be open to the public, and the Board shall meet at the most convenient public facility in the District. If a public facility is not available within the District, the Board may meet at any available public facility convenient to all Board members, regardless of the county or school district in which the facility is located.

Special Board Meetings

Special meetings may be called whenever deemed necessary. Written or telephoned notice of all special meetings shall be given to the members of the Board at least twenty-four (24) hours prior to the time stated for the meeting to convene. Said notice shall indicate the purpose of the special meeting. No business other than the matters specified in the notice shall be transacted at such meeting.

Adopted: May 15, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-843
38-431 et seq.

A.G.O.
I79-45

CROSS REF.:
BEC - Executive Sessions/Open Meetings
BEDA - Notification of Board Meetings
BEDB - Agenda
BEDC - Quorum

BEC ©
EXECUTIVE SESSIONS / OPEN MEETINGS

The Board may enter into executive session after the following requirements have been met:

●

A. A notice of the executive session has been provided to the Board members and the general public stating

the provision

the provision of law authorizing the executive session in accordance with Board Policy BEDA.

● The

B. The Board has first been convened in open meeting, for which notice, stating the specific provision of

law authorizing

law authorizing the executive session, has been given.

● The

C. The Board President has identified the section or sections of A.R.S. 38-431.03

that

that authorize the holding

of the

of the executive session and has stated the language of the section(s) and a general description of the

matters to

matters to be considered.

● The

D. The executive session is authorized by a vote in open session, either during the current Governing

Board meeting

Board meeting or at a prior meeting of the Board designating the time and the date of the future executive session.

The Governing Board shall provide any officer, appointee, or employee to be considered or discussed at a meeting with written notice of the executive session as is appropriate but not less than twenty-four (24) hours for the officer, appointee, or employee to determine whether the discussion or consideration should occur at a public meeting.

No final action, decision, or vote shall be taken while the Board is in executive session, except as provided by law.

The Board shall reconvene the open meeting after an executive session prior to adjourning the meeting.

During the executive session, all persons present in the executive session will be read the admonition on the confidentiality of the executive session minutes and deliberations.

Adopted: September 18, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
15-843
38-431.01
38-431.02
38-431.03
A.G.O.
I79-45
I79-49
I79-126
I79-136
I80-118
I80-146
I81-058
I81-060
I81-090

CROSS REF.:
BBBB - Board Member Oath of Office
BEDA - Notification of Board Meetings
BEDG - Minutes
JKD - Student Suspension

BEC-E ©

EXHIBIT

EXECUTIVE SESSIONS / OPEN MEETINGS

MINUTES

__________________ _________________ ____________________________
Date Time Place

I. Record the names of persons present (Only Board Members, individuals provided for by statute, and other persons whom the Board determines are reasonably necessary for the purposes of the executive session may be present). Indicate who and when anyone leaves or enters during the executive session:

II. Specify the section of A.R.S. 38-431 under which the executive session was called and a general description of the respective topic(s). The same information should have been indicated on the agenda:

III. (Read prior to each executive session:)

All persons present are hereby reminded that it is unlawful to disclose or otherwise divulge to any person who is not now present, other than a current member of the Board, or pursuant to a specific statutory exception, anything that has transpired or has been discussed during this executive session. Failure to comply is a violation of A.R.S. 38-431.03.

IV. Items of discussion (if the session is held under authority of A.R.S. 38-431.03, Subsection A, paragraphs 4, 5, or 7, an accurate description of all instructions given must be included):

BEC-EA ©

EXHIBIT

EXECUTIVE SESSIONS / OPEN MEETINGS

MINUTES

________________ ________________ __________________________
Date Time Place

III. (Read prior to each executive session:)

IV. Items of discussion (if the session is held under authority of A.R.S. 38-431.03, Subsection A, paragraphs 4, 5, or 7, an accurate description of all instructions given must be included):

BED ©
MEETING PROCEDURES / BYLAWS

The President of the Board is responsible for the orderly conduct of the meeting and shall rule on such matters as the time to be allowed for public discussion, the appropriateness of the subject being presented, and the suitability of the time for such a presentation. All such rulings are subject to review by the Board at a subsequent meeting, properly noticed, as long as the matter is included on the agenda.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

BEDA ©
NOTIFICATION OF BOARD MEETINGS

A statement shall be conspicuously posted on the District's website specifying where all notices of the Governing Board meetings are posted, including the physical and electronic locations, and give additional public notice as is reasonable and practicable as to all meetings.

The District shall post all Governing Board public meeting notices on its website and give additional public notice as is reasonable and practicable as to all meetings. When the District has complied with all other public notice requirements of A.R.S. 38-431.02, the Board is not precluded from holding a meeting for which notice was posted when a technological problem or failure either:

● prevents A. prevents the posting of public notice on the District website, or

● temporarily B. temporarily or permanently prevents use of all or part of the District's website.

When an executive session of the Board is scheduled a notice of the executive session stating the provision of law authorizing the executive session and including a general description of the matters to be considered shall be provided to:

● the A. the members of the Governing Board, and

● the B. the general public.

At least twenty-four (24) hours prior to the meeting notice shall be given to the members of the Governing Board and to the general public by posting in the designated public place(s) the time and place, and the meeting agenda or any change in the meeting agenda. The notice shall include an agenda of the matters to be discussed, considered or decided at the meeting, or include information on how the public may obtain a copy of the agenda.

The twenty-four (24) hour notice period:

● May A. May include Saturday when, in addition to any website posting, the public has twenty-four (24) hour access access to the physical posting location.

● Does B. Does not include Sundays and other holidays prescribed in A.R.S. 1-301.

A twenty-four (24) hour meeting notice is not required in the case of an actual emergency, however, notice shall be given and procedures followed in accordance with the requirements of 38-431.02 as are appropriate to the circumstances.

A meeting may be recessed and resumed with less than twenty-four (24) hours notice when proper initial meeting notice was given and, before recessing, public notice is given specifying the time and place the meeting will be resumed or identifying the method by which such notice shall be publicly given.

When the Governing Board intends to meet at a regular place and time on a regular day, date or event for a specified calendar period, the District may post notice of the beginning of the applicable calendar period and the period for which the notification is valid.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
1-301
15-321
15-341
38-431.01
38-431.02

A.G.O.
I79-45

CROSS REF.:
BE - School Board Meetings
BEC - Executive Sessions/Open Meetings
BEDB - Agenda

BEDB ©
AGENDA

The agenda shall list the specific matters to be discussed, considered or decided at the meeting. The Governing Board may discuss, consider or make decisions only on matters listed on the agenda and other matters related thereto. (Subject to A.R.S. 38-431.02)

Unless changed by a majority vote of Board members present at a meeting, the order of business shall be as follows:

Regular meetings:

● Call A. Call to order

● Pledge of allegiance

● Roll call

● Citizens present sign-in

● Adoption of the agenda

● Call to the public

● Presentations and reports

■ Summary of current events

■ Superintendent's report

■ Celebrations and recognitions

● Consent agenda items

● Old business

● New business

● Executive session

● Adjournment

Special meetings:

● Call to order

● Items B. Adoption of the agenda (discussion of items is not in order)

C. Pledge of allegiance

D. Board Meeting minutes not previously approved

E. Information only items (Items to be heard only; the Board will not propose, discuss, or take legal action during the meeting unless the specific matter is properly noticed for legal action.)

1. Summary of current events

a. Superintendent

i. Celebrations and recognitions

b. Governing Board members

2. Reports (Notice must be specific as to type of report that will be given, subject matter and whom will be making the report)

F. Public comments (members of the Governing Board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action)

G. Action items (Matters on which the Governing Board may take legal action during the meeting)

1. Consent agenda items (When so presented, should fully describe the matters on the agenda and inform the public where more information can be obtained)

2. Specific items of District business (as listed for consideration, may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)

H. Information and Discussion items (Matters about which the Board may engage in discussion but will take no action during the meeting)

I. Information items (The Board will not propose, discuss, or take legal action during the meeting)

1. Requests for future agenda items

J. Adjournment

Special meetings:

A. Call to order

B. Items for which the special meeting was called (May include timely action, discussion, and information items as items as conditioned for regular meetings)

● Announcements

● Adjournment

C. Announcements

D. Adjournment

Executive sessions:

A. An executive session may be scheduled, as necessary, during either a regular or special meeting. (See Arizona Attorney General Agency Handbook Section 7.6.7)

1. When an executive session is to be held, the notice must state the specific provision of law authorizing the executive session.

2. The Board may vote to hold an executive session for the purpose of obtaining legal advice from the Board's attorney on any matter listed on the agenda pursuant to A.R.S. 38-431.03(A)(3).

Emergency meetings

In the case of an actual emergency, the Governing Board, after giving such notice as is appropriate to the circumstances, may act on an emergency matter or call an emergency meeting in accordance with the requirements set out in A.R.S. 38-431.02. The emergency meeting shall follow the order of business for a special meeting. An emergency meeting shall be subsequently followed by the posting of a public notice within twenty-four (24) hours declaring that an emergency session has been held and setting forth the information specified by 38-431.02. Chapter 7 of the Arizona Agency Handbook shall be consulted for guidance when an emergency action or meeting is being considered.

Accommodations for the Disabled

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting [name of designated agency contact person] at [telephone number and TDD telephone number]. Requests should be made as early as possible to allow time to arrange the accommodation.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
38-431
38-431.01
38-431.02
38-431.03

CROSS REF.:
BDB - Board Officers
BEC - Executive Sessions/Open Meetings

BEDB-E ©

EXHIBIT

AGENDA

Form 7.7
Sample Notice and Agenda of Public Meeting and Executive Session

Sections 7.6.4, 7.6.8, 7.7.2, 7.7.4, and 7.10.1
NOTICE AND AGENDA OF MEETING OF THE
ARIZONA COMMISSION ON THE ENVIRONMENT

Pursuant to A.R.S.

§ 38-431.02, notice is

hereby given to the members of the Arizona Commission on the Environment and to the general public that the Arizona Commission on the Environment will hold a meeting open to the public on January 21, 2000, beginning at 8:30 a.m. in Room 201, Health Building, 1740 West Adams, Phoenix, Arizona. As indicated in the following agenda, the Arizona Commission on the Environment may vote to go into executive session, which will not be open to the public, to discuss certain matters.

The agenda for the meeting is as follows:

I. Call to Order. (Chairman Smith)

II. Approval of Minutes of October 19, 1999 Meeting.

III. Committee Reports. (Oral reports of the following committees and discussion thereon.)

1. Computer Committee. Report by the chair of the Commission's Advisory Committee on proposals

for

acquiring

for acquiring a new computer system for the Commission.

IV. Personnel.

1. Consideration of applicants for Director of the Commission. The Commission may vote to discuss

this

matter

this matter in executive session pursuant to A. R.S.

§ 38-431.03(A)(1). The names of the applicants may

be

obtained

be obtained by contacting the Commission's Executive Secretary.

2. Selection of Director of the Commission. The Commission may defer a decision on this matter to a

later

date

later date.

V. Litigation.

1. State v. Acme Polluters. Discussion and decision concerning possible settlement. The Commission

may

vote

may vote to discuss this matter with the Commission's attorneys in executive session pursuant to A.R.S. §

38-431.03(A)(3) and (4). The Commission may decide the matter in the public meeting or defer

decision

to

decision to a later date.

2. Instituting Litigation. Discussion with and instruction to the Commission's attorneys concerning the

filing

of

filing of an enforcement action against The Brown Corporation. The Commission may discuss this matter

in

executive

in executive session pursuant to A.R.S.

§ 38-431.03(A)(2), (3), and (4). The Commission may decide

the

matter

the matter in the public meeting or defer decision to a later date.

VI. Consent Agenda.

Approval of routine warrants, purchase orders, travel claims, employee leave and transfer requests, and employee resignations. (Documentation concerning the matters on the consent agenda may be reviewed at the Commission's office.) Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed as a regular agenda item upon the request of any Commission member.

1. Approval of purchase order numbers 1204, 1205, and 1206 for purchase of computer equipment.

2. Approval of travel claims for employees John Q. Smith and Mary M. McGee.

3. Approval of resignation of Daniel Warren and resolution to thank Daniel Warren for ten years of service.

VII. Call to the Public.

This is the time for the public to comment. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter or scheduling the matter for further consideration and decision at a later date.

VIII. Summary of Current Events.

The chief administrator, presiding officer or a member of the board may present a brief summary of current events pursuant to A.R.S.

§ 38-431.02(K). The Board will not discuss or take action on any current event summary.

The Board may discuss future dates for meetings and direct staff to place matters on future agendas.

IX. Future Meeting Dates and Items for Future Agendas.

A copy of the agenda background material provided to Commission members (with the exception of material relating to possible executive sessions) is available for public inspection at the Commission's office, Room 402, Health Building, 1740 West Adams, Phoenix, Arizona.

Dated this 7th day of January, 2000.

ARIZONA COMMISSION ON THE ENVIRONMENT

Chris Jones

Executive Secretary

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting [name, telephone number, TDD telephone number]. Requests should be made as early as possible to arrange the accommodation.

BEDBA ©
AGENDA PREPARATION AND DISSEMINATION

Regular Meetings

The Superintendent will prepare Board meeting agendas in consultation with the Board President.

The Superintendent, with the approval of the Board President, on behalf of the Governing Board as a whole, may place items on the agenda. Any Board member proposing an item for consideration of placement on the agenda will notify the Superintendent of the particular item of business at least five (5) working days before the meeting.

The agenda and supporting materials shall be distributed to the Board members not less than twenty-four (24) hours prior to the meeting.

Upon request, copies of the agenda shall be available to the public and the press.

Special Meetings

Whenever possible, the procedures for agenda preparation and dissemination used for regular meetings will be used for special meetings.

These procedures may be altered by the Superintendent during an emergency or when compliance would be impractical. However, the Superintendent shall comply with all legal requirements in scheduling special meetings.

Adopted: September 18, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
38-431 et seq.

CROSS REF.:
BDB - Board Officers

BEDC ©
QUORUM

A quorum consisting of a majority of the Board membership shall be necessary to conduct any business. In the event that a quorum is not present within thirty (30____________ (____) minutes of the time scheduled, the meeting may be canceled and another meeting scheduled, with due and proper notices as prescribed by policy and law.

When there is a vacancy of one (1) or more members on the Governing Board, a majority of the members remaining constitute a quorum for the transaction of business, except that a single Board member does not constitute a quorum.

Efforts shall be made to fill vacancies on the Governing Board as soon as is practicable.

Adopted: December 10, 2009date of Manual adoption

LEGAL REF.:
A.R.S.
1-216
15-321
A.G.O.
I84-165

CROSS REF.:
BBBE - Unexpired Term Fulfillment

BEDD ©
RULES OF ORDER

The Board prescribes rules for its meetings as follows:

● It

A. It shall hold a regular meeting at least once each month during the regular school year and may hold

other meetings

other meetings as often as called.

● Each

B. Each action item shall require a motion, and all motions shall require seconding.

● The

C. The President may make or second motions, and may vote on all motions.

● A

D. A motion to adjourn is in order at any time. Such a motion shall require a second and a majority vote.

No discussion

No discussion is in order.

● A

E. A motion to table is in order at any time. Such a motion requires a second and is limited to being

considered only

considered only once on any given agenda item. No discussion is in order.

● Rules

F. Rules of order may be subject to suspension only upon a majority vote of the members of the Board present

at a

at a meeting.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-341

CROSS REF.:
BED - Meeting Procedures/Bylaws
BEDA - Notification of Board Meetings
BEDB - Agenda
BEDBA - Agenda Preparation and Dissemination
BEDC - Quorum
BEDF - Voting Method
BEDG - Minutes
BEDH - Public Participation at Board Meetings
BGF - Suspension/Repeal of Policy

BEDF ©
VOTING METHOD

Votes on all motions and resolutions shall be by ayes and , nays . No secret ballots shall be used.or abstentions.

At the discretion of the Board President or on the request of a member, a show-of-hands or roll-call vote shall be made and the vote of members shall be recorded. On a voice vote, members may request that their own votes be recorded.

All motions shall be carried by a majority of the members who vote, or as otherwise required by law.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
1-216
15-321
38-431
A.G.O.
I78-237

CROSS REF.:
BEDC - Quorum
BEDD - Rules of Order
BEDG - Minutes

BEDG ©
MINUTES

Written or recorded minutes shall be taken of all regular and special Board meetings, including executive sessions, and shall include the information required by A.R.S. 38-431.01. The written minutes or recording shall be available for public inspection three (3) working days after the date of the meeting, except for confidential executive session minutes. Written minutes or a recording not yet approved by the Governing Board shall be marked as "draft" or "unapproved." The minutes or recording shall not be withheld from the public pending approval and must be in a form readily accessible to the public.

Copies of unapproved written minutes, in print or digital form, shall be distributed to all Board members prior to the next meeting. The Board will take action at a subsequent meeting to amend and/or approve the written minutes.

The Superintendent shall oversee the preparation of written or recorded minutes of all executive sessions, as required by A.R.S. 38-431.01. The Superintendent will provide confidential copies of unapproved written minutes, in print or digital form, to all Board members prior to the next meeting.

The Superintendent shall assure that permanent archival files of all approved Governing Board meeting minutes and related required materials are maintained in accordance with A.R.S. 39-101 and standards established by Arizona State Library, Archives and Public Records (ASLAPR). Regular and Special special Board meeting minutes shall be filed separately from Board executive session minutes.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-843
38-421
38-431.01
38-431.03
39-101
39-121

39-122
41-1347
41-1351
A.G.O.
I80-198
Attorney General Arizona Agency Handbook, Chapter 7,Open Meetings
ASLAPR General Retention Schedule for School Districts and Charter Schools

CROSS REF.:
BED - Meeting Procedures/Bylaws

BEDG-R ©

REGULATION

MINUTES

(Minutes of Open Session Governing Board Meetings,
Board Subcommittees and Advisory Committees)

For meetings other than executive sessions, minutes are to contain at least the following information:

● Date

A. Date, time, and place of meeting.

● Members

B. Members of the Governing Board recorded as either present or absent.

● General

C. General description of the matter considered.

● An

D. An accurate description of all legal actions proposed, discussed or taken, and the name of the Board

member who

member who proposed each motion.

● Names

E. Names of the persons, as given, making statements or presenting material to the Governing Board and

a reference

a reference to the legal action about which they made statements or presented material.

A meeting, for the purposes of the open meeting statutes, is the gathering of a quorum of Governing Board members at which they discuss, propose or take legal action, including any deliberations by a quorum with respect to such action. [38-431]

It is therefore necessary to remember that:

● the

A. the coming together of a quorum of Governing Board members:

■ in

1. in person or by technological devices such as speakerphone, Internet, or other device,

■ including

2. including study sessions, work sessions, and retreats,

■ regardless

3. regardless of whether or not any voting is scheduled to occur,

● or

B. or of a subcommittee or advisory committee appointed by or at the direction of the Board, or which is to report to

report to

the Board,

■ is

1. is a "meeting" and, therefore,

■ minutes

2. minutes must be taken and processed as required by statute and specified above.

BEDH ©
PUBLIC PARTICIPATION AT
BOARD MEETINGS

All regular and special meetings of the Board shall be open to the public.

The Board invites the viewpoints of citizens throughout the District, and considers the responsible presentation of these viewpoints vital to the efficient operation of the District. The Board also recognizes its responsibility for the proper governance of the schools and therefore the need to conduct its business in an orderly and efficient manner. The Board therefore establishes the following procedures to receive input from citizens of the District:

● Any

A. Any individual desiring to address the Board shall complete a form (Request to Address Board) and give

this form

this form to the Superintendent prior to the start of the Board meeting.

● The

B. The Board President shall be responsible for recognizing speakers, maintaining proper order, and

adhering to

adhering to any time limit set.

Questions of fact asked by the public shall, when appropriate, be answered by the President or referred to the Superintendent for reply. Questions

Questions requiring investigation shall be

referred to

referred to the Superintendent for later report to the Board. Questions or comments on matters that are

currently under

currently under legal review will not receive a response.

● If

C. If considered necessary, the President shall set a time limit on the length of the comment period. In order

to ensure

to ensure that each individual has an opportunity to address the Board, the President may also set a time

limit for

limit for individual speakers.

● Members of the public may be recognized by the President to assist the Board with information for the conduct of its official business.

● Personal

D. Personal attacks upon Board members, staff personnel, or other persons in attendance or absent

by individuals

by individuals who address the Board are discouraged. Presenters are cautioned that statements

or representations

or representations concerning others that convey an unjustly unfavorable impression may subject

the presenter

the presenter to civil action for defamation. Policies KE, KEB, KEC, and KED are provided by the

Board for

Board for disposition of legitimate complaints, including those involving individuals. Upon conclusion of

the open call

the open call to the public, individual members of the Board may respond to any criticism made by

an individual

an individual who has addressed the Board.

The Superintendent shall ensure that a copy of this policy is posted at the entrance to the Board meeting room, and that an adequate supply of forms is available.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
38-431.01

CROSS REF.:
BDB - Board Officers
BHC - Board Communications with Staff Members
BHD - Board Communications with the Public
KEB - Public Concerns/Complaints about Personnel

BEDH-E ©

EXHIBIT

PUBLIC PARTICIPATION AT
BOARD MEETINGS

REQUEST TO ADDRESS BOARD

I request permission to address the Governing Board on the following item on the agenda:

________________________________________________________________________

_________________ __ _____________________________________________
(Date) (Name and Telephone Number)

_____________________________________________
(Street Address)

_____________________________________________
(City) (State) (Zip)

_____________________________________________
(E-mail Address)

_____________________________________________
(Representing)

BEDI ©
NEWS MEDIA SERVICES AT
BOARD MEETINGS

Local news media representatives shall be welcome to attend all regular or special meetings of the Board with the exception of executive sessions. In the event that representatives of the news media are unable to attend a regular or special meeting, the Superintendent may provide a periodic summary of Board actions.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
38-431.01
38-431.03

BG ©
SCHOOL BOARD POLICY PROCESS

It is the intent of the Board to adopt policies so that they may serve as guidelines for its own operations and for the successful and efficient functioning of the District.

Policy adoption is one of the Board's chief responsibilities. Suggestions regarding the content of policies may originate with a member of the Board, the Superintendent, a staff member, a parent, a student, a consultant, a civic group, or any resident of the District. A careful and orderly process shall be used in examining such proposals. The policy proposals shall be referred to the administration for detailed study prior to recommendation(s) being provided to the Board. The Board may take action in accordance with Policy BGB after hearing the Superintendent's recommendations.

The policies of the Board are framed and intended to be interpreted within the context of applicable laws and regulations.

Changes in needs, conditions, purposes, and objectives may require revisions, deletions, and additions to the policies. The District will welcome suggestions for ongoing policy review and revision.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-341

BGB ©
POLICY ADOPTION

Adoption of new policies or the revision or repeal of existing policies is the responsibility of the Board. The Board shall adhere to the following procedure in considering and adopting policy proposals to ensure that they are fully studied before final action:

● First A. First meeting - the proposal shall be presented for review.

● Second B. Second meeting - the proposal shall be presented for discussion and action.

During discussion of a policy proposal, the views of the public, staff members, and the Board may result in changes. A change shall not require that the policy go through an additional review except as the Board determines that the change requires further study and that an additional review would be desirable.

Policies may be adopted or amended at a single meeting of the Board in a Board-declared emergency.

Adopted: date of manual Manual adoption

BGC ©
POLICY REVISION AND REVIEW

In an effort to keep its written policies up to date so they may be used consistently as a basis for Board action and administrative decision, the Board authorizes the Superintendent to seek consulting assistance from a source that provides such services. The District shall rely on the consulting service in conjunction with the functioning of the District as indicated by reactions of the school staff, the students, and the community to provide insight into the effect of the policies it has adopted. The Superintendent shall develop procedures to permit the District to utilize the policy consulting service in a manner that assures maximization of the District's return on its investment in the service.

The Superintendent is responsible for calling to the Board's attention policies that are out of date or in need of revision.

Adopted: date of manual Manual adoption

CROSS REF.:
BGE - Policy Communication/Feedback

BGC-R ©

REGULATION

POLICY REVISION AND REVIEW

The District is a subscriber to the Policy Services Program of the Arizona School Boards Association (ASBA). This service will assist the District in the amendment of District policies or in the adoption of new policies originated by the District.

The procedure listed below will be followed to ensure the expeditious review and consideration of policy updates received from the ASBA Policy Services Program and all newly proposed policies:

●

A. A master file of policy updates (Policy Services Advisories) will be kept by the Superintendent.

● Upon

B. Upon receipt, a copy of each update will be forwarded to the appropriate member(s) of the Superintendent'

s staff

s staff.

● The

C. The designated staff member may review and evaluate the update and recommend action to

the Superintendent

the Superintendent, including any proposed changes needed to adapt the update to specific

circumstances within

circumstances within the District.

● If

D. If changes or new policies are recommended, the Superintendent will send a copy of the update to

ASBA Policy

ASBA Policy Services for review or contact ASBA Policy Services by phone to discuss the proposed changes.

● Following

E. Following review by ASBA Policy Services, the updated policy or any newly proposed policies will be

placed on

placed on the Board agenda for a first review by the Board.

● Following

F. Following the first review, if any proposals are made for further changes, such changes will be sent to

ASBA Policy

ASBA Policy Services for review or discussed with them by phone.

● If

G. If no changes are proposed, or after any such proposed changes have been reviewed by ASBA

Policy Services

Policy Services, the updated policy will be placed on the Board agenda a second time for action by the Board.

● Following

H. Following adoption by the Board, the Superintendent will send a copy of the adopted policy and the date

of adoption

of adoption to ASBA Policy Services.

● ASBA

I. ASBA Policy Services will produce the final adopted copy of the policy and return the final copy to the District.

● The

J. The Superintendent will reproduce sufficient copies of the new policy, as received from ASBA Policy Services,

and

and forward a copy to each person who is assigned a policy manual, with instructions as to how it is to

be incorporated

be incorporated into the policy manual.

BGD ©
BOARD REVIEW OF REGULATIONS

The Superintendent has the responsibility for carrying out, through administrative regulations, the policies established by the Board. The administrative regulations shall specify required actions and reflect the detailed arrangement under which the District will be operated.

Before issuance, regulations shall be properly titled and coded in conformance with the policy classification system selected by the Board.

The Board reserves the right to review all administrative regulations. The Superintendent shall provide a copy of each District regulation to each Board member prior to distribution.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

BGE ©
POLICY COMMUNICATION / FEEDBACK

The Superintendent shall develop procedures to ensure that employees, patrons, and Board members shall have access to a current policy manual that contains the policies and administrative regulations of the District.

The manual is intended both as a tool for District management and as a source of information to patrons, staff members, and others about how the District operates. To that end, each Board member and administrator shall have ready access to a copy of the manual. In addition, a manual shall be available at such places as the Superintendent may determine for use by staff members, students, and patrons.

Each administrative regulation shall be so designated and included in the manual on a separate sheet(s) accompanying the policy with which it is associated.

All policy manuals shall remain the property of the District and shall be subject to recall at any time.

The Board's policy manual shall be considered a public record and shall be open for inspection during regular business hours at the District administration office and at places designated by the Superintendent.

The master copy of the manual will be securely maintained in the Superintendent's office. It is this copy that will be used to resolve any discrepancies in language existing in other copies.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

BGE-E ©

EXHIBIT

POLICY COMMUNICATION / FEEDBACK

CHANGE MEMORANDUM

DATE: _____________________________

TO: All holders of policy manuals

RE: District policy manual changes, additions, or deletions

Please make the following changes in your policy manual. It is important that this be accomplished immediately so that your manual contains only current policies.

         take out these take out these old policies,                   put in these put in these new policies,
                              regulations (-R),                                        regulations regulations (-R),
                              or exhibits (-E):                                         or   or exhibits (-E):

_______________________________ _______________________________

As soon as the changes to your copy of the manual are accomplished, please date, sign, and return this memorandum.

______________________________________ ________________________
Signature Date Signature Date

BGF ©
SUSPENSION / REPEAL OF POLICY

The operation of any section or sections of Board policies not established and required by law or vested by contract may be temporarily or permanently suspended by a majority vote of Board members present at a regular or special meeting. An action under this policy would not require the two (2) presentations indicated in Policy BGB (Policy Adoption) to reinstate a suspended policy.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

BHC ©
BOARD COMMUNICATIONS
WITH STAFF MEMBERS

Official communication between the Board and employees will occur as follows:

● An

A. An employee will first communicate on school- or employment-related matters at the administrative level.

Any employee

Any employee who exhausts the opportunity of discussing a matter at the various administrative levels may

then communicate

then communicate in writing with the Board on the matter. No anonymous communication will be considered

by the

by the Board.

● Any

B. Any employee who wishes to address the Board in the employee's capacity as a parent, District resident,

or individual

or individual, rather than as an employee, may do so by following the procedures in Policies BEDH and BHD.

● Official

C. Official communications, policies, directives, Board concerns, and Board action(s), as appropriate, will

be communicated

be communicated to employees by the Superintendent.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-341
38-431.01
38-431.02

CROSS REF.:
BEDH - Public Participation at Board Meetings

BHD ©
BOARD COMMUNICATIONS
WITH THE PUBLIC

Official communication between the Board and the community is subject to the following:

● Any

A. Any community member who exhausts the opportunity of discussing a matter at the administrative level

may communicate

may communicate with the Board in writing. No anonymous communication will be considered by the Board.

● A

B. A member of the community who wishes to address the Board in person may do so by following

the procedures

the procedures in Policy BEDH.

● Official

C. Official communications, policies, Board concerns, and Board action, as appropriate, will be imparted to

the community

the community by the Superintendent.

Adopted: date of manual Manual adoption

CROSS REF.:
BEDH - Public Participation at Board Meetings

BIA ©
NEW BOARD MEMBER
ORIENTATION / HANDBOOK

A member-elect - or any person designated for appointment as a member-elect - of the Board is to be afforded the Board's and the staff's fullest measures of courtesy and cooperation. The Board and staff shall make every effort to assist the member-elect to become fully informed about the Board's functions, policies, procedures, and problems.

In the interim between election or appointment and actually assuming office, the member-elect shall be invited to attend appropriate meetings and functions of the Board and is to receive appropriate reports and communications normally sent to Board members.

The member-elect is to be provided access to appropriate publications and aids, including the Board's Policy Manual and Administrative Regulations and publications of the state and national school boards associations.

The Board President and members of the administrative staff will also confer with the member-elect as necessary on special problems or concerns.

Board members-elect will be encouraged to attend meetings or workshops specifically designed for Board members-elect. Their expenses at these meetings may be reimbursed by the District in accordance with law.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342
38-431.01

BIB ©
BOARD MEMBER DEVELOPMENT
OPPORTUNITIES

Governing Board members are encouraged to attend workshops presented by the county, state, and national school boards associations. Professional journals and books in the school libraries shall be available to every Board member.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342

BIBA ©
BOARD MEMBER CONFERENCES,
CONVENTIONS, AND
WORKSHOPS

In keeping with the need for continuing in-service training and development for its members, the Board encourages the participation of all members at appropriate Board conferences, workshops, and conventions. However, in order to control the investment of time and funds necessary to implement this policy, the Board establishes these principles and procedures for its guidance:

● The

A. The Board will periodically decide which meetings appear to be most promising in terms of producing

direct and

direct and indirect benefits to the District.

● Funds

B. Funds for participation at such meetings will be budgeted on an annual basis. When funds are limited,

the Board

the Board will designate which of its members would be the most appropriate to participate at a given meeting.

With

With the prior approval of the Board, Board members may participate in meetings other than those

authorized in

authorized in the budget.

● When

C. When a conference, convention, or workshop is not attended by the full Board, those who do participate

will be

will be requested to share information, recommendations, and material acquired at the meeting.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342

CROSS REF.:
DKC - Expense Authorization/Reimbursement

BID ©
BOARD MEMBER COMPENSATION
AND EXPENSES

Board members may be reimbursed for expenses incurred in connection with any school business authorized by the Board.

Reimbursement amounts shall not exceed the maximum amounts established pursuant to A.R.S. 38-624.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342
38-621
38-622
38-623
38-624
38-625

CROSS REF.:
DKC - Expense Authorization/Reimbursement

BIE ©
BOARD MEMBER
INSURANCE / LIABILITY

General

Pursuant to statute, Governing Board members are immune from personal liability with respect to all acts done and actions taken in good faith within the scope of their authority during duly constituted regular and special meetings. However, the Governing Board may procure insurance or may establish a self-insurance program for the management and administration of a system for direct payment of benefits, losses, or claims, or any combination of insurance and direct payments, including risk-management consultation, to provide payment of any property loss sustained or lawful claim of liability or fortuitous loss made against the District or its employees or officers, if the employees or officers are acting in the scope of their employment or authority.

The District shall secure general liability, property damage, and workers' compensation insurance coverage, and shall secure performance and payments bonds for all construction projects.

Participation in Group Insurance
Plans of the District

Governing Board members and their dependents are eligible to participate in health, accident, life, or disability insurance plans made available to employees of the District if the Board members pay the full premiums associated with such coverage and participation of the members and their dependents does not result in an expenditure of District monies.

Former Board members, their spouses, dependents, and surviving spouses or dependents of Board members or former Board members may continue to participate in the health, accident, life, or disability insurance benefits provided to employees of the District if the following conditions are met:

● Former

A. Former Board members must have served at least four (4) consecutive years on the Board, must have

been covered

been covered under the insurance plan while serving as Board members, and must pay the full premiums for

the insurance

the insurance coverage. Such participation must not result in an expenditure of District monies.

● The

B. The spouse and dependents of a Board member or former Board member may continue participation in

the insurance

the insurance plan if they pay the full premium for the insurance coverage and their participation does not

result in any

result in any expenditure of District monies.

● For

C. For a surviving spouse or dependents of a Board member or former Board member to be eligible

for continued coverage

for continued coverage, the deceased Board member or former Board member must have served four (4)

consecutive years

consecutive years and have been covered under the insurance plan while serving on the Board.

● The

D. The surviving spouse and/or dependents of a deceased Board member who was eligible for coverage while

in office

in office will be eligible for continued coverage.

Adopted: January 14, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-382
15-387

A.G.O.
I90-038

BJ ©
SCHOOL BOARD LEGISLATIVE PROGRAM

The Board will participate in legislative programs through conferences with the state and national school boards associations.

The Board authorizes the Superintendent to actively participate in the development of legislation that has a positive effect on educational programs of the District.

Adopted: date of manual Manual adoption

BK ©
SCHOOL BOARD MEMBERSHIPS

The Board may choose to be a member of and participate in school boards associations at the state, county, regional, and national levels. The Superintendent will ensure that the subject of school boards association membership is addressed during budget preparation.

The District shall not spend monies for memberships in an association that attempts to influence the outcome of an election, as determined by state and federal law.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-342
15-511

BKA ©
LIAISON WITH SCHOOL
BOARDS ASSOCIATIONS

In addition to informational liaison between itself and the various school boards associations, the Board shall be officially represented in the associations' affairs through the election and appointment of delegates and/or observers to the governing bodies of these organizations.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342

CA ©
ADMINISTRATION GOALS /
PRIORITY OBJECTIVES

The District administration is responsible, within the guidelines established by Board policy, for the direction and coordination of students and staff members in their efforts to reach educational goals adopted by the Board.

The Board expects the administration to specialize in:

● The A. the processes of decision making and communication.● Planning;

B. planning, organizing, implementing, and evaluating educational programs.● The ;

C. the demonstration of educational leadership.● The ;

D. the development and maintenance of close working relationships and channels of communication within the District within the District and the community.● The ;

E. the minimization of misunderstandings.● The ; and

F. the development of cooperation toward attaining the educational goals adopted by the Board.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

CB ©
SUPERINTENDENT

The Board shall employ a Superintendent, who shall enforce the statutes and rules of the state of Arizona and the federal government, and the policies of the Governing Board of the District.

The administration of the school system in all aspects is the responsibility of the Superintendent, whose functions shall be carried out in accordance with the policies of the Board.

The Superintendent may establish regulations for the administration of the District that are in compliance with applicable statutes or regulations of the Arizona Administrative Code and the policies of the Governing Board. These regulations are binding on the employees of this District and students in the schools.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-503

CBA ©
QUALIFICATIONS AND DUTIES
OF THE SUPERINTENDENT

(Performance Responsibilities)

The Superintendent shall have appropriate qualifications as determined by the Governing Board by action taken at a public meeting.

The Superintendent shall supervise, either directly or through delegation, all activities and all personnel of the school system according to the laws of the state of Arizona, rules of the Arizona State Board of Education, and adopted policies of the Governing Board.

The Superintendent is the District's chief executive officer and the administrative head of all divisions and departments of the school system. It is the Superintendent's duty to administer the policies of the Board and to provide leadership for the entire school system. The Superintendent is the professional consultant to the Board and, in this capacity, makes recommendations to the Board for changes in Board policies and the educational program.

The Superintendent provides the initiative and the technical guidance for the improvement of the total program of the school system. The delegation of authority for the operation of the various functions of the school system is one of the Superintendent's duties. The Superintendent is, however, responsible to the Board for all functions of the District, including those listed below.

Education:

● Administers A. Administers the development, coordination, maintenance, and evaluation of the educational program, including including the special education program.

● Supervises B. Supervises methods of teaching, supervision, and administration in effect in the schools.

● Keeps C. Keeps informed of modern educational thought and practices by advanced study, by visiting school systems elsewheresystems elsewhere, by attending educational conferences, and by other appropriate means.

● Keeps D. Keeps the public informed about modern education practices, educational trends, and the policies, practices, and and problems in the District schools.

Management:

● Ensures A. Ensures that all activities of the District are conducted in accordance with the laws of the state of Arizona, the regulations the regulations of the Arizona Board of Education, and the policies of the Governing Board.

● Assumes B. Assumes responsibility for the overall financial planning of the District and for the preparation of the annual budgetannual budget, and submits it to the Board for review and approval.

● Establishes C. Establishes and maintains efficient procedures and effective controls for all expenditures of school funds in accordance in accordance with the adopted budget, subject to direction and approval of the Board.

● Maintains D. Maintains or has maintained adequate records for the schools, including, but not limited to:

■

1. financial accounts,

■

2. business and property records,

■

3. personnel,

■

4. school population,

■

5. student records including verifiable documentation of each

student’s

student's residency in this state

in accordance

in accordance with guidelines and forms adopted by the Arizona Department of Education, and

■

6. scholastic records.

● Provides E. Provides suitable instructions and regulations to govern the maintenance of District properties.

● Provides F. Provides suitable instructions and regulations to govern the safety and transportation of students.

● Assumes G. Assumes responsibility for the use of buildings and grounds.

● Recommends H. Recommends the locations and sizes of new school sites and of additions to existing sites; the locations and locations and sizes of new buildings; the plans for new school buildings; all appropriations for sites and buildings; and and improvements, alterations, and changes in the buildings and equipment of the District.

● I. Oversees the processing and submission of required reports.

● J. Interprets the budget and finances to the community.

● Remains K. Remains current on new legislation and implements laws to the best advantage of the District.

Governing Board:

● Attends A. Attends and participates in all meetings of the Board and its committees, except when excused by the Board.

● Takes B. Takes prompt action to implement all directives of the Board.

● Advises C. Advises the Board on the need for new and/or revised policies.

● Provides D. Provides timely advice to the Board on the implication of changes in statutes or regulations affecting educationaffecting education.

● Informs E. Informs and advises the Board about programs, practices, and problems of the schools, and keeps the Board informed Board informed of the activities operating under the Board's authority.

● Prepares F. Prepares and submits to the Board recommendations relative to all matters requiring Board action, placing before placing before the Board such facts, objective information, and reports as are needed to ensure the making of informed of informed decisions.

● Develops G. Develops and implements rules and regulations in keeping with Board policy.

● Acts H. Acts as chief public relations agent for the District.

● Acts I. Acts on own discretion if action is necessary in any matter not covered by Board policy, reports such action to the to the Board as soon as practicable, and recommends policy guidance in the future.

Personnel:

● Recommends A. Recommends to the Board the appointment or dismissal of all employees of the District.

● Ensures B. Ensures that all employees are evaluated in accordance with the schedule established by the Board.

● Determines C. Determines assignments, defines the duties, and coordinates and directs the work of all employees of the Districtthe District.

● Recommends D. Recommends all promotions, demotions, and salary changes to the Board.

● Communicates E. Communicates to all employees all actions of the Board relating to personnel matters, and receives from employees from employees all communications to be made to the Board.

The Superintendent shall have a valid fingerprint card issued pursuant to A.R.S. 41-1758.03.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-503
15-802
38-201
41-1758
A.A.C.
R7-2-603

CROSS REF.:
CBI - Evaluation of Superintendent

CBCA ©
DELEGATED AUTHORITY

The Governing Board delegates to the Superintendent, among other powers, the authority to perform the following acts:

● To A. To give notice to teachers, pursuant to A.R.S. 15-536, of the Board's intention not to offer a teaching contract.

● To B. To give notice to teachers, pursuant to A.R.S. 15-538.01, of the Board's intention not to offer a teaching contract teaching contract and to dismiss the teacher.

● To C. To give notice to an administrator or certificated school psychologist, pursuant to A.R.S. 15-503, of the Boardthe Board's intention not to offer a new contract.

● To D. To issue to teachers, pursuant to A.R.S. 15-536, 15-538, and 15-539, written preliminary notices of inadequacy of inadequacy of classroom performance, reporting such issuance to the Governing Board within ten ten (10) school days.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-503
15-536
15-538
15-538.01
15-539

CBI ©
EVALUATION OF SUPERINTENDENT

The Governing Board shall evaluate the Superintendent at least once each year.

The evaluation(s) shall relate to the Superintendent's duties, responsibilities, and progress toward established goals.

The Superintendent shall provide each member of the Board a copy of the evaluation instrument not later than November 10. The Board President shall schedule a meeting not later than December 18, when the Board will devote an executive session to the evaluation of the Superintendent's performance, to discuss working relationships between the Superintendent and the Board, and to review the Superintendent's contract (with the Superintendent present). If the Superintendent's contract is in its first year, this initial evaluation will not be a comprehensive evaluation, but will be used to allow the Board to communicate its perspective on the Superintendent's performance to date and to allow the Board and the Superintendent to communicate on performance matters. Additional first-year evaluations may be completed by the Board at the Board's discretion or upon invitation by the Superintendent; however, the first fully comprehensive evaluation will be that which occurs in November of the Superintendent's second year.

Any meetings of the Board to compile evaluations, or meetings to discuss the evaluations with the Superintendent, shall be held in executive session unless the Superintendent requests that any such meeting be held in open session. Board members shall have the opportunity to discuss with the Superintendent any item(s) on which the Board member fails to achieve consensus.

A copy of any written evaluation shall be given to the Superintendent. If in disagreement with such evaluation, the Superintendent may respond in writing to the Governing Board.

Upon the conclusion of the evaluation, the Governing Board may determine whether any changes in the compensation and benefits or contract term of the Superintendent are warranted, subject to the following:

If the Superintendent's contract with the School District is for multiple years, the School District shall not offer to extend or renegotiate the contract until no earlier than fifteen (15) months before the expiration of the contract.

If the Superintendent's contract with the School District is for a single year, on or before May 15 of each year the Board shall offer a contract for the next school year to the Superintendent unless on or before April 15 the Board gives notice to the Superintendent of the Board's intention not to offer a new administrative contract; this contract may or may not be for the position of Superintendent.

The evaluation and any comments by the Superintendent shall become a part of the Superintendent's personnel file.

Adopted: December 19, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-503

CROSS REF.:
CBA - Qualifications and Duties of the Superintendent

CBI-E ©

EXHIBIT

EVALUATION OF SUPERINTENDENT

Evaluation Rating Symbols

O O = Outstanding; S = Satisfactory; N = Needs Improvement;
U = Unsatisfactory; X = Not Observed

Note: Any rating of outstanding, needs improvement, or unsatisfactory requires the evaluator to list specific information in the Comments section that justifies and supports such rating.

A. Education

O S N U

o o o o o

● Administers

A. Administers the development, coordination, maintenance,

and evaluation of the educational program, including the special

and evaluation of the educational program, including the

special education program.

O S N U

o o o o

o●

o B. Supervises methods of teaching, supervision, and

administration

administration in effect in the schools.

O S N U

o o o o

o●

o C. Keeps informed of modern educational practices and

thought

thought by advanced study,

by visiting school systems elsewhere

by visiting school systems

elsewhere, by attending educational conferences, and

by other appropriate means.

O S N U

o o o o

o●

o D. Keeps the public informed about modern education

practices

practices, educational trends, and

the policies, practices

the policies,

practices, and problems in the District schools.

Comments regarding Section A:

B. Management

O S N U

o o o o

o●

o A. Ensures that all activities of the District are conducted in

accordance

accordance with the laws of

the

the state of Arizona, the

regulations

regu-

lations of the Arizona Board of Education, and the policies

of the Governing Board.

O S N U

o o o o

o●

o B. Assumes responsibility for the overall financial planning of

the

the District and for

the preparation

the preparation of the annual budget,

and submits

and submits it to the Board for review and approval.

O S N U

o o o o

o●

o C. Establishes and maintains efficient procedures and

effective

effective controls for all

expenditures of school funds in accordance with

expenditures of school funds

in accordance with the adopted budget, subject to

direction and approval by

direction and approval by the Board.

O S N U

o o o o

o●

o D. Maintains or has maintained adequate records for the

schools, including financial accounts; business and property

schools, including financial accounts; business and

property records; and personnel, school population,

and scholastic

and scholastic records.

O S N U

o o o o

o●

o E. Provides suitable instructions and regulations to govern

the maintenance of school properties

the maintenance of school properties.

O S N U

o o o o

o●

o F. Provides suitable instructions and regulations to govern

the

the transportation of students.

O S N U

o o o o

o●

o G. Assumes responsibility for the use of buildings and

grounds.

O S N U X

o o o o

o●

o H. Recommends the locations and sizes of new school sites

and

and of additions to existing sites;

the

the locations and sizes

of new buildings; the plans for new school buildings; all

appropriations

appropriations for sites and buildings; and improvements,

alterations

alterations, and changes in the buildings and equipment

of the District.

O S N U

o o o o

o●

o I. Oversees the processing and submission of required

reports.

O S N U X

o o o o

o●

o J. Interprets the budget and finances to the community.

O S N U

o o o o

o●

o K. Remains current on new legislation and

implements laws to

implements

laws to the best advantage of

the District

the District.

Comments regarding

Comments regarding Section B:

Governing Board

O S N U

o o o o

o●

o A. Attends and participates in all meetings of the Board

and its committees, except when excused

and

its committees, except when excused by the Board.

O S N U

o o o o

o●

o B. Takes prompt action to implement all directives of the

Board

Board.

O S N U

o o o o

o●

o C. Advises the Board on the need for new and/or

revised

revised policies.

O S N U

o o o o

o●

o D. Provides timely advice to the Board on the implication of

changes in statutes

or regulations

or regulations affecting education.

O S N U

o o o o

o●

o E. Informs and advises the Board about programs, practices,

and

and problems of schools,

and keeps

and keeps the Board informed of

the

the activities operating under the Board's authority.

O S N U

o o o o

o●

o F. Prepares and submits to the Board recommendations

relative

relative to all matters

requiring Board

requiring Board action, placing

before

before the Board such facts, objective information, and

reports as

reports as are needed to ensure the making of informed

decisions

decisions.

O S N U

o o o o

o●

o G. Develops and implements rules and regulations in

keeping

keeping with Board policy.

O S N U X

o o o o

o●

o H. Acts as chief public relations agent for the District.

O S N U

o o o o

o●

o I. Acts on own discretion if action is necessary in any matter

not

not covered by Board policy,

reports

reports such action to the

Board

Board as soon as practicable, and recommends policy

guidance

guidance in the future.

Comments regarding

Comments regarding Section C:

D. Personnel

O S N U

o o o o o

●

A. Recommends to the Board the appointment or dismissal of

all employees of the District.

O S N U

o o o o

o●

o B. Ensures that all employees are evaluated in accordance

with

with the schedule established

by the

by the Board.

O S N U

o o o o

o●

o C. Determines assignments, defines the duties, and

coordinates

coordinates and directs the work of

all employees of

all employees

of the District.

O S N U

o o o o

o●

o D. Recommends all promotions, demotions, and salary

changes

changes to the Board.

O S N U

o o o o

o●

o E. Communicates to all employees all actions of the

Board

Board relating to personnel matters,

and receives

and receives

from employees all communications to be

made to the

made

to the Board.

Comments regarding

Comments regarding Section D:

Summary:

CCB ©
LINE AND STAFF RELATIONS

Unless otherwise specifically limited by statute or Board action, any of the powers and duties specifically assigned to the Superintendent may be delegated to others serving under the Superintendent. However, the Superintendent shall continue to be responsible to the Board for the satisfactory execution of the delegated power and duties.

Lines of authority shall be clearly outlined by the Superintendent by means of organization charts, job descriptions, and administrative regulations and directives.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-353

CCB-R ©

REGULATION

LINE AND STAFF RELATIONS

(School Administration)

The primary duty of a principal is to administer and supervise the instructional program. A principal, as the educational leader of the school, will administer and supervise the school in accordance with policies and administrative regulations of the District.

A principal will be directly responsible to and will report only to the Superintendent and will keep the Superintendent informed of the conditions and needs of the school. All duties, authority, and responsibilities of the principal will be delegated only by the Superintendent. These duties include, but are not limited to, the following:

● A. A principal is responsible for the operation of the educational program of the school.

● A B. A principal is responsible for the supervision and evaluation of the building staff members.

● A C. A principal will maintain discipline on the part of personnel and students.

● A D. A principal will care for and protect the building, the equipment, the grounds, and other school property.

● A E. A principal will maintain school records and prepare reports.

● A F. A principal will take reasonable precautions to safeguard the health and welfare of students and staff membersstaff members, will report accidents, will formulate plans for emergencies, and will conduct evacuation drills evacuation drills each school month and keep written records of such drills.

● A G. A principal will be responsible for maintaining a close relationship with the community and should interpret the educational the educational program to the citizens of the District.

● A H. A principal will, by advanced study, by visits to school systems in other areas, by attendance at educational conferenceseducational conferences, and by other means remain well informed relative to modern educational thought and practice.

● A I. A principal will distribute a parental satisfaction survey to the parent of every child enrolled at the school, pursuant pursuant to A.R.S. 15-353.

CE ©
ADMINISTRATIVE COUNCILS, CABINETS,
AND COMMITTEES

The Board authorizes the Superintendent to establish advisory councils, cabinets, and committees when deemed necessary for proper administration of Board policies and for the improvement of the total educational program. All cabinets, councils, and committees created by the Superintendent shall be for the purpose of obtaining to a maximum degree the advice and counsel of the personnel, clients, and patrons of the District.

The number, composition, and work to be done by such cabinets, councils, and committees shall be defined by the Superintendent.

Adopted: date of manual Manual adoption

CFD-R ©

REGULATION

SCHOOL - BASED MANAGEMENT

(School Councils)

The District endorses shared decision making contingent upon a school council fulfilling the following elements:

● Curricular A. Curricular and instructional implementation strategies/designs must fulfill the mission statement and adopted beliefs adopted beliefs of the District.

● The B. The school council should carefully follow the processes, including brainstorming, consensus building, and pyramidingand pyramiding. This is "vision" creation, as opposed to a problem-solving process.

● The C. The school council must fully analyze and explore current resources and assess options for reaching their vision their vision of excellence.

● The D. The school council, with approval by the principal, will, at scheduled intervals, monitor and evaluate implementation based on a written evaluation plan. The evaluation plan must include some demonstrably valid, valid, quantifiable measures of progress.

Role and Responsibility of

the School Council

The council:

● Is A. Is advisory to the school administrative staff.

● Is B. Is a representative group that solicits input from parents, community, and staff members.

● Reviews C. Reviews literature and data.

● Makes D. Makes recommendations for school improvement.

● Monitors E. Monitors implementation structure for new instructional designs.

● Provides F. Provides local leadership and representation in the school decision-making structure.

There may be a tendency for a school council to lose its understanding of extended ownership to groups affected by its decisions, and, in effect, become a new local bureaucracy. To avoid this result, employees must be aware and remind one another that the movement to shared decision making at the school level is not for the purpose of creating new, smaller bureaucracies to replace a larger bureaucracy, but, rather, a movement to involve all constituencies in fulfilling the mission and beliefs of the District.

Proposal Outline

Shared-decision-making proposals are for the purpose of creating new and effective curricular and instructional strategies/designs and increasing student learning. All proposals shall be submitted to the principal and shall, as nearly as possible, follow the outline identified below.

Shared decision making - curricular and/or instructional strategy/design plan process - proposal requirements:

● Documentation A. Documentation that the new curricular and instructional design was developed in conjunction with parents, students

students, teachers, and support personnel.

● Documentation B. Documentation of parent, student, teacher, and support staff support of the program.

● Proposal C. Proposal development:

■ Needs 1. Needs assessment.■ Goals

2. ■ Measurable Goals.

3. Measurable performance objectives.

■ Proposal 4. Proposal implementation (activities):

⇒ Staffinga. ⇒ Materials Staffing.

b. Materials, supplies, equipment.

⇒ Facilitiesc. ⇒ Staff Facilities.

d. Staff training.

⇒ Support e. Support services.

■ Time 5. Time line (calendar of events).

■ Evaluation 6. Evaluation design.■ Budget

● Statement

Budget.

D. Statement(s) of assurances that the proposal is:

■ To 1. To increase the efficiency and effectiveness of the school.

■ To 2. To increase academic achievement for "all" students.

● Provision E. Provision of a dissemination plan.● Provision

F. Provision of a monitoring plan.

Conflict Resolution

If a school council's curricular and/or instructional strategy/design plan conflicts with an existing Board-approved program or policy, the following steps can be taken:

● The A. The school council shall attempt to design an alternative plan that arrives at the same intended outcomes without outcomes without violation or conflict with the Board-approved program or policy.

● If B. If this cannot be accomplished, the school council may request a waiver for a strategy/design plan that conflicts that conflicts with existing Board-approved programs or policies.

● If C. If a plan requires waivers, it must be approved by the principal and brought to the Superintendent for approval for approval and possible submission to the Board.

● Waivers D. Waivers may be granted for temporary and specific periods of time and will be evaluated in light of the plan's s ability to better implement the mission statement and adopted beliefs of the District.

Requests for Additional Authority

Additional responsibilities and authority may be delegated to a school council if deemed necessary by the Board. The school council may request additional authority to accomplish delegated responsibilities by submitting a written proposal to the Superintendent, which must contain the elements identified below.

● The A. The principal's statement of support.

● Motion B. Motion of the council to request additional authority and vote count.

● Specific C. Specific authority requested and reason for request, analyzing how the request will improve the program for all for all children.

● Possible D. Possible impact of additional authority on personnel use and cost of programs to be improved.

● Suggested E. Suggested date of termination of authority unless reapproved by the Governing Board.

CFD ©
SCHOOL - BASED MANAGEMENT

(School Councils)

The Governing Board may delegate to a school council the responsibility to develop a curriculum and may delegate any additional powers that are reasonably necessary to accomplish decentralization.

The Board authorizes the establishment of a school council at each school site. The school council shall follow regulations promulgated by the Board. The authority extended to the school council(s) is to design curricular and instructional strategy/design models that promote the District mission/goals statement.

The school council shall provide input for the creation of curricular and instructional strategies/designs that meet the unique learning needs of the students served at each school.

A shared "vision" for curricular and instructional strategies/designs and the involvement of a variety of the members of the school and community who will be most affected by the results are essential.

Curricular and instructional strategies/designs that result from such shared decision making are limited only by the requirements that they be consistent with and fulfill the mission/goal statements, beliefs, and adopted Board policies of the District and comply with the laws and regulations of the state of Arizona and the United States.

This shared decision making shall not supersede Board/Superintendent decision-making responsibilities unless waived by the Board.

Membership

The school council at each school shall take into consideration the ethnic composition of the local community and initially shall be composed of:

● Three (3) parents or guardians of students enrolled in the school who are not employed by the District in the school of proposed membership.

● Three (3) teachers.

● One (1) noncertificated employee.

● One (1) community member if the school is a high school or two (2) community members if the school is not a high school.

● One (1) student if the school is a high school.

● The principal of the school.

Initially, each of the above school council members shall be selected in the manner and by the procedure specified in A.R.S. 15-351. The school council shall then adopt written guidelines that specify the number of school council members and the methods for the selection of school council members. Thereafter, representatives shall be selected by their groups in the manner determined. There must be an equal number of teachers and parents of pupils enrolled in the school on the council and they shall constitute a majority of the council members. The principal will serve as chairperson of the school council unless another person is elected by a majority of the school council members.

Adopted: date of manual

District, having only one (1) school or fewer than six hundred (600) students, is not required under Arizona statutes to have a program of school-based management as outlined in Arizona statutes, and the Governing Board elects not to have such a program.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-351
15-352
15-353
A.G.O.

I99-018 43-1089.01

CROSS REF.:
BDD - Board-Superintendent Relationship
CCB - Line and Staff Relations

CFD-E ©

EXHIBIT

SCHOOL - BASED MANAGEMENT

SCHOOL COUNCILS

Research has identified characteristics of effective schools. Such research makes it clear that the most influential unit of effective school change or improvement is the individual school demonstrating the following characteristics:

● Consensus A. Consensus on explicit instructional goals and beliefs (mission statement).

● DistrictB. District-level support for school improvement; Governing Board, administration, and staff commitment to commitment to current research and the District-adopted mission statement.

● Ongoing C. Ongoing staff development and training.

● High D. High level of parental involvement and support.

● Individual E. Individual school autonomy and flexibility in the development of new curricular and instructional designs.

● CollaborativeF. Collaborative, collegial instructional planning.

● A G. A focus on basic skills acquisition.

● An H. An emphasis upon higher-order cognitive skills.

● I. Teacher responsibility for effective instructional and classroom management decisions and practices.

● J. Teacher/parent accountability and acceptance of responsibility for student performances.

● A K. A safe, orderly, and disciplined school climate.

● Strong L. Strong instructional leadership.

● M. Frequent monitoring of student progress.

● Measurable N. Measurable student performance outcomes.

CH ©
POLICY IMPLEMENTATION

The policies adopted by the Board and the administrative regulations developed to implement policy are designed to promote an effective and efficient school system. All employees and students shall comply with Board policies and administrative regulations.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

CHCA ©
HANDBOOKS AND DIRECTIVES

Curriculum guides, manuals, handbooks, pamphlets, and similar publications will be presented to the Superintendent for approval prior to publication. The Superintendent shall ensure that all such publications are consistent with Board policies and administrative regulations.

Copies of all such publications shall be provided to the Board.

Adopted: date of manual Manual adoption

CHD ©
ADMINISTRATION IN THE
ABSENCE OF POLICY

The Superintendent shall have the authority to implement action if a situation should develop that is not covered by established Board policy. It is the Superintendent's duty to inform the Board of any such action and of the need to develop an official policy.

Adopted: date date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

CK ©
ADMINISTRATIVE CONSULTANTS

Professional consultants from the Arizona School Boards Association, the Arizona Department of Education, universities, and colleges, as well as other resource persons, may be used when such consultive services will be helpful in the improvement of the instructional program. All consultants shall be approved by the Superintendent prior to the invitation and arrangement for such visitation.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-343

CM ©
SCHOOL DISTRICT ANNUAL REPORT

The Board shall make an annual report to the County School Superintendent on or before October 1 each year in the manner and form and on the forms prescribed by the Superintendent of Public Instruction or County School Superintendent. The Board shall also make reports directly to the County School Superintendent or the Superintendent of Public Instruction whenever required.

If the District has been assigned a letter grade of A pursuant to A.R.S. 15-241 during at least two (2) out of the last three (3) consecutive years and has not been assigned a letter grade of C, D, or F during the same three (3) years the District may receive exemptions from statutes and rules prescribed in statute. Should the District believe it qualifies for an exemption the District may submit a request for exemption to the Arizona State Board of Education. The State Board of Education shall review and may approve the exemption submitted by the District. The State Board of Education will not approve exemptions that directly apply to specific areas as noted in A.R.S. 15-215.

Guaranteed Energy Cost Saving
Contract Annual Reports

The District shall report to the School Facilities Board annually, not later than October 15, actual energy and cost savings pursuant to a guaranteed energy cost savings contract.

The District shall also report for any guaranteed energy cost savings contract to the Department of Commerce Energy Office and the School Facilities Board:

● The A. The name of the project

● The B. The qualified provider

● The C. The total cost of the project

● The D. The expected energy and cost savings

The District shall retain savings achieved by a guaranteed energy cost saving contract, which may be used to pay for contract and project implementation.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-213.01
15-215
15-341

15-904

CROSS REF.:
DBF - Budget Hearings and Reviews/Adoption Process
DIC - Financial Reports and Statements

DA ©
FISCAL MANAGEMENT GOALS /
PRIORITY OBJECTIVES

The Governing Board recognizes that money and its management constitute the foundation of the entire school program. To make that support as effective as possible, the Board intends to:

● Encourage A. Encourage short- and long-range planning through the best possible budgeting procedures.

● Explore B. Explore all practical and legal sources of monetary income.

● Guide C. Guide the expenditure of funds to achieve the greatest educational returns.

● Require D. Require maximum efficiency in accounting and reporting procedures.

● MaintainE. Maintain, within budget limits, a level of per-student expenditure needed to provide high-quality education.

Adopted: date of manual Manual adoption

DB ©
ANNUAL BUDGET

The Superintendent is directed to formulate the annual budget, considering at all times that resources must be utilized to produce the most positive effect on the student's opportunity to gain an education.

The Superintendent shall be responsible for reviewing budgetary requests, providing guidelines and limitations, and presenting the proposed budgets and documentation necessary for Board study, review, and action.

The Governing Board shall be informed if the proposed budget could require an increase in the primary property tax levy of the District over the preceding year's tax levy.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-821
15-905
15-905.01
15-910
15-919
15-2201

DBC ©
BUDGET PLANNING, PREPARATION,
AND SCHEDULES

Each school year the Superintendent shall prepare and disseminate a budget preparation schedule to accomplish all required budgetary actions for the following school year. This schedule will, as a minimum, provide specific dates for the accomplishment of all state-mandated actions.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-481
15-824
15-905
15-905.01
15-952
15-991

CROSS REF.:
DBF - Budget Hearings and Reviews/Adoption Process

DBC-R ©

REGULATION

BUDGET PLANNING, PREPARATION,
AND SCHEDULES

The business manager will prepare a schedule of budget deadlines for presentation to the Superintendent each year. This schedule will cover all actions necessary to prepare the budget for the following school year.

The following items may be included in the recommended budget schedule:

● Specific

A. Specific date for receipt of unit budgets from administrators.

● Date

B. Date for initial meeting on the budget with appropriate staff members.

● Date

C. Date(s) for student membership and attendance reports.

● Date

D. Date(s) for estimates on the maintenance and operations and capital budgets.

● Date

E. Date for completion of employee compensation consideration(s).

● Date

F. Date for preparing financial projections for all categories and subcategories to be included in the

proposed budget

proposed budget(s) for the ensuing fiscal year.

● Date

G. Date for determining if the proposed budget(s) is (are) in excess of the

District’s

District's truth in taxation base

limit

limit [A.R.S. 15-905.01].

■ When

1. When the base limit will be exceeded a decision must be made whether to publish the truth in

taxation notice

taxation notice separately or in combination with the proposed budget or budget summary.

■ Either

2. Either publication procedure requires publication at least ten (10) days but not more than twenty (20)

days

days prior to the truth in taxation hearing.

■ The

3. The truth in taxation hearing may be held in conjunction with the proposed budget hearing.

● The

H. The Governing Board shall not later than July 5 and not less than ten (10) days before:

■ Publish

1. Publish or mail to each household in the District a copy of

the

the proposed budget or a summary of

the proposed

the proposed budget for consideration of the residents or taxpayers of the District, and a notice of

the public

the public hearing and Board meeting.

■ Furnish

2. Furnish to the Superintendent of Public Instruction and County School Superintendent, in

electronic format

electronic format, the proposed budget and summary of proposed budget for the budget year.

■ Submit

3. Submit to the Department of Education the proposed budget which shall prominently display

this information

this information about the School District on the website maintained by the Department. If the

School District

School District maintains a website, the School District shall post a link to the website of the

Department of

Department of Education where this information about the School District is posted.

●

I. The Governing Board shall not later than July 15 and not less than ten (10) days after posting or mailing

the notice

the notice of the public hearing and Board meeting:

■ Conduct

1. Conduct the public hearing and present the proposed budget to the persons attending the hearing, and

⇒ If

a. If a truth in taxation hearing is required it must be conducted prior to the budget hearing.

■ Immediately

2. Immediately following the public hearing the President shall call the Governing Board meeting to

order for

order for the purpose of adopting the budget.

●

J. Not later than July 18:

■ The

1. The adopted budget shall be filed by the Governing Board with the County School Superintendent (

who shall

who shall immediately transmit a copy to the Board of Supervisors).

■ The

2. The adopted budget shall be submitted electronically to the Superintendent of Public Instruction.

■ The

3. The adopted budget shall be submitted to the Department of Education. The Department

shall prominently

shall prominently display this information about the School District on the website maintained by

the Department

the Department. If the School District maintains a website, the School District shall post a link to

the website

the website of the Department of Education where this information about the School District is posted.

● File

K. File with the Superintendent of Public Instruction within thirty (30) days from the action date:

■ The publisher’s

1. The publisher's affidavit of publication confirming publication of the proposed budget, or

■ An

2. An affidavit affirming the proposed budget was mailed to each household in the School District, or

■ An

3. An affidavit noticing that the proposed budget was posted on the Department of Education website.

Override Election:

● Date

A. Date(s) for override, if applicable.

● Date

B. Date for budget hearing on following year's budget.

■ At

1. At least ninety (90) days before a proposed override election (first [1st] Tuesday following the first [1st]

Monday

Monday in November, order override election to present proposed override budget to electors.

Must also

Must also prepare alternate budget without override increase in event voters reject the proposed

override budget

override budget.

■ At

2. At least thirty-five (35) days before override election, mail or distribute to households where

qualified electors

qualified electors reside the informational report prepared by County School Superintendent.

■ When

3. When a determination is made to cancel the override election, the request must be made to the

County School

County School Superintendent at least eighty (80) days before the override election date.

Annual Financial Report:

Not later than October 15 of each year the Governing Board shall:

● Prepare

A. Prepare and distribute the annual financial report for the prior fiscal year.

● Electronically

B. Electronically submit a copy of the financial report to the County School Superintendent. The report

shall be

shall be approved by the County Superintendent in an electronic procedure prescribed by the Department

of Education

of Education.

● Electronically

C. Electronically submit a copy of the financial report to the State Superintendent of Public Instruction.

● Submit

D. Submit a copy of the annual financial report for the prior fiscal year to the Department of Education.

The Department

The Department shall prominently display this information about the School District on the website

maintained by

maintained by the Department. If the School District maintains a website, the School District shall post a link to

the website

the website of the Department of Education where this information about the School District is posted.

Not later than November 15 of each year the Governing Board shall publish the annual financial report:

● In

A. In a newspaper of general circulation within the School District, or

● In

B. In the official newspaper of the county as defined in A.R.S. 11-255, or

● By

C. By mailing a copy to each household in the District, or

● By

D. By electronic transmission of the information to the Department of Education for posting on the

Department’s website

Department's website, or

■ If

1. If the Board chooses this option the School District shall post a link on the

District’s

District's website to the

report on

report on the Department’s website.

All forms and technical requirements for each respective form shall be as prescribed in A.R.S. 15-904.

DBF ©
BUDGET HEARINGS AND REVIEWS /
ADOPTION PROCESS

At least ten (10) days before and not later than July 5, the Governing Board shall publish notice of the public hearing and Board meeting to be held no later than July 15 to present the proposed budget for consideration of the residents or taxpayers of the District and shall submit the proposed budget to the Department of Education. The Department shall prominently display the budget information on the website maintained by the Department. If the District maintains a website, the District shall post a link to the website of the Department of Education where this information about the District is posted.

If a truth-in-taxation notice and hearing is required under A.R.S. 15-905.01, the Board may combine the budget notice and hearing with the truth-in-taxation notice and hearing.

The publishing of the proposed budget and notice of the hearing and meeting shall be in accordance with A.R.S. 15-905. If a truth-in-taxation notice and hearing is necessary, the notice shall be in accordance with A.R.S. 15-905.01. If the Board determines to combine the budget and truth-in-taxation hearings, publication of a combined notice must satisfy the requirements of both A.R.S. 15-905 and 15-905.01.

Immediately following the public hearing the President shall call to order the Board meeting for the purpose of adopting the budget. A Board member may, without creating a conflict of interest, participate in adoption of a final budget even though the member may have substantial interest in specific items included in the budget.

The Board shall adopt the budget and enter the budget as adopted in its minutes.

Not later than July 18, the Governing Board shall submit the adopted budget to the Department of Education. The Department shall prominently display the District budget information on the website maintained by the Department. If the District maintains a website, the District shall post a link to the website of the Department of Education where this information about the District is posted.

Filing of the budget shall be according to state law. [See Regulation DBC-R]

If the Governing Board receives notification that one (1) or more of the District's categorical budgets are in excess of its authorized limit, the Board shall revise the affected budget(s) in accordance with A.R.S. 15-905.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-903
15-905
15-905.01
15-911
15-915
15-948

CROSS REF.:
DBC - Budget Planning, Preparation and Schedules

DBI ©
BUDGET IMPLEMENTATION

In order to determine if budgeted expenditures are in keeping with the adopted budget, a monthly report of expenditures and revenues shall be presented to the Board. Variances within budget categories shall be a part of this report.

An overexpenditure expenditure in excess of a major subsection of the maintenance and operation budget shall require Board approval.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-905

DBJ ©
BUDGET TRANSFERS

Periodically throughout the year, the budget will be reconciled to the actual expenditures of the District.

The Governing Board may authorize the expenditure of monies budgeted within the maintenance and operation section of the budget for any subsection within the section in excess of amounts specified in the adopted budget only by action taken at a public meeting of the Governing Board and if the expenditures for all subsections of the section do not exceed the amount budgeted.

Adopted: January 14, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-905

DD ©
FUNDING PROPOSALS, GRANTS,
AND SPECIAL PROJECTS

The Governing Board is to be kept informed of possible sources of state, federal, and other funds for the support of the schools and/or for the enhancement of educational opportunities. The Superintendent is to apprise the Board of its eligibility for general or program funds and to make recommendations for Board action.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-206
15-207
15-208
15-209
15-210

DD-E ©

EXHIBIT

FUNDING PROPOSALS, GRANTS,
AND SPECIAL PROJECTS

RESOLUTION

WHEREAS, participation in programs funded in whole or in part by federal funds requires that a participating district demonstrate that the district meets the requirement of comparability between schools that receive federal funding and those that do not receive such funding, and that the district provide for equivalency of access to district staffing, equipment, and materials by all district schools, based on student per-capita allocations and individual schools' needs analyses, and, in addition, that all schools and programs have equivalent access to district support operations including but not limited to maintenance, transportation, and warehousing operations support; and

WHEREAS, budgets for staffing, textbooks, equipment, supplies, and services for district schools will be provided for at all schools without supplanting special funding provided from any source with nonsupplanting requirements; and

WHEREAS, expenditures budgets for schools participating in Title I programs will be provided for on the same per-capita basis as budgets for schools not participating in the program; and

WHEREAS, the ________________________________________ School District No. ____ intends to participate in such programs and receive federal funds;

NOW, THEREFORE, BE IT RESOLVED that the Governing Board of the _________________________________ School District No. ____ hereby directs the Superintendent to ensure that said district does in fact comply with such mandates for comparability and equivalency of access for the period of any grant under which such funds are received.

This resolution was moved, seconded, and passed at a meeting of the

___________________________ Governing Board on ____________________, 20____.

ATTEST:

____________________________________
President

DDA ©
FUNDING SOURCES OUTSIDE
THE SCHOOL SYSTEM

The District may submit proposals to private foundations and other sources of financial aid for subsidizing such activities as innovative projects, feasibility studies, long-range planning, research and development, or other educational needs.

Timelines permitting, grant proposals are to be approved by the Board before being submitted to the funding agency. The Superintendent shall establish administrative guidelines for the processing of proposal ideas to the Board for its approval.

The Governing Board may receive, hold, and dispose of any gift, grant, or bequest of property or equipment in accordance with state law and the intent of the instrument conferring title.

The Governing Board may also accept gifts, grants, or devises of money. The disposition of unused funds from these sources shall be in accordance with law.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

CROSS REF.:
KCD - Public Gifts/Donations to Schools

DEC ©
FUNDING FROM FEDERAL
TAX SOURCES

(Impact Aid Program)

Regardless of any other law, if the District receives assistance pursuant to Title VIII of the Elementary and Secondary Education of 1965, as amended (Impact Aid Program), the District shall establish a local level fund designated as the Impact Aid Fund and deposit the Impact Aid monies received in the Fund.

The District shall separately account for monies in the Fund and shall not combine monies in the Fund with any other source of local, state, and federal assistance. Monies in the Fund shall be expended pursuant to federal law only for the purposes allowed by Title VIII and A.R.S. 15-905. The District shall account for monies in the Fund according to the Uniform System of Financial Records (USFR) as prescribed by the Auditor General.

If the District has established an Impact Aid Fund, the Superintendent of Public Instruction shall separately account for monies in the District's Impact Aid Fund in the annual report required by A.R.S. 15-255.

Monies in the Fund are considered federal monies and are not subject to legislative appropriation.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-905
20 U.S.C. 7701, Title VIII - Impact Aid Program

CROSS REF.:
IHBJ - Indian Education
KJGA - Relations with Parents of Children Educated Pursuant to

Federal Impact Aid Programs

DFA ©
REVENUES FROM INVESTMENTS

The Board will annually consider and vote on a request to the County Treasurer to authorize investments for the following fiscal year. The Superintendent shall ensure that this question is placed on an agenda for a Board meeting in June of each year.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-996

15-1024
15-1025
A.G.O.
I80-099
I82-090

DFB ©
REVENUES FROM SCHOOL - OWNED
REAL ESTATE

Revenues collected from rental or lease of school-owned real estate shall be deposited in the Civic Center fund. Monies from sale of school-owned real estate shall be deposited as allowable under state statutes.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342
15-1102
15-1105
15-1106

DFD ©
GATE RECEIPTS AND ADMISSIONS

Admission receipts from school events shall be adequately controlled. The Superintendent is responsible for the proper collection, supervision, disbursement, and/or remittance of these fees.

Admission to school events for which an admission is charged ordinarily will be by purchased ticket or special pass only. Adequate records will be maintained for accounting purposes.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-1121 to 15-1126

DFF ©
INCOME FROM SCHOOL
SALES AND SERVICES

Vocational Activity Income

Through certain vocational activities, students may provide goods and services at a charge to the public. These activities are designed for educational purposes, not to make a profit or to be competitive with business in the community.

The charges for work performed and goods sold through these activities will be kept current with costs for the particular service or item offered for sale.

Advertising Income

A District advertisement fund shall be established for the deposit of revenues if the District sells advertising.

All revenues collected will be deposited and accounted for in accordance with the Uniform System of Financial Records. Monies in the advertising funds are not subject to reversion.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-342
15-1121

CROSS REF.:
KHB - Advertising in Schools

DG ©
BANKING SERVICES

The Board, by majority vote, shall designate one (1) or more banks as depository for the safeguarding of school auxiliary and revolving funds.

Each designated depository shall furnish proper security for such deposits in the amount designated by the Board and in accordance with law.

Each designated depository shall be advised not to cash checks payable to the District but to deposit checks only to the District auxiliary accounts.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-1126

DGA ©
AUTHORIZED SIGNATURES

Authorized signatures for all checking accounts shall be approved by the Board.

On accounts required by statute to have two (2) signatures, the signatories shall be as specified by the statutes.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-1122
15-1126

DGD ©
CREDIT CARDS

(Credit Cards and/or Procurement Cards)

Use of Credit Cards/
Procurement Cards

The Governing Board acknowledges that instances may occur when ready payment for goods or services is in the District's best interest. The Superintendent is responsible for the implementation of all aspects of the District credit/procurement card program. The Board authorizes the Superintendent to secure and assign controlled-limit credit/procurement cards to designated personnel. District-assigned credit/procurement cards may not be used for personal expenditures.

The use of credit/procurement cards is to be closely monitored and payment of statements for authorized purchases are to be made as promptly as possible to avoid fees and charges for the use of such cards.

The Superintendent is directed to develop regulations for the use of District-assigned credit/procurement cards. Such regulations are subject to Board review and approval.

The Board reserves the right to revise or rescind this policy at its sole discretion.

Definition of Credit/
Procurement Card

The District defines "credit card" and "procurement card" as a form of payment in lieu of cash, purchase order, or check. The credit/procurement card must bear the company logo.

Adopted: September 5, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-342
38-621
38-622
38-623
38-624
38-625
Uniform System of Financial Records

CROSS REF.:
DKC - Expense Authorization/Reimbursement

DGD-R ©

REGULATION

CREDIT CARDS

(Credit Cards and/or Procurement Cards)

Purposes, Conditions, and Limits

The issuance and use of a credit/procurement card is to provide an alternative purchasing mechanism when traditional payment/procurement methods are not feasible. Cards shall be issued in the District's name and if applicable, the user's name. The employee issuing cards shall maintain a complete list of designated card users. Physical security of cards shall be maintained at all times. The District shall cancel or inactivate cards, or recover the cards if possible, upon loss, theft, or misuse; when a card is no longer needed; and upon the card holder's separation from the District's employment when the card is in the user's name. For cards issued in the District's name a specific employee shall be designated by the Superintendent to track who has the cards and account for all card transactions.

A credit/procurement card may be used to facilitate the payment of travel expenses such as hotels, meals and registrations for training and education while conducting District business, including fuel for District-owned vehicles.

Purchasing control limits shall be based on single transaction limits and monthly purchase limits for each card holder. Purchase limits shall be established based on the types of transactions for which the card is being used. Personnel issued credit/procurement cards shall be determined by the Superintendent to have a legitimate need and whose use of the card is necessary for effective purchasing. Personnel designated to use credit/procurement cards shall be advised by the Superintendent of their purchasing control limits.

Authorized Card Holders

Persons designated as authorized credit/procurement card holders must agree to abide by the procedures described in this regulation.

The holders will be held liable for any unauthorized use of a District-assigned credit/procurement card, which may result in disciplinary action up to and including the loss of employment and other actions provided by law. All card users, including users of cards issued only in the District's name, shall sign a user agreement acknowledging receipt and understanding of the District's policies and regulations for the cards use. The agreement shall authorize the District to withhold wages for the amount of any improper purchase; pursuant to the Fair Labor Standards Act. To the extent permitted by law card users shall be held personally liable for card transactions that are contrary to laws, rules, policies and regulations, including applicable penalties and interest. The user agreement shall contain a statement expressing possible disciplinary actions for the misuse of a District credit/procurement card.

Except for business department personnel performing authorized office duties, no person other than a designated holder is to have access to or use of a District-assigned credit/procurement card.

Authorized card holders shall receive training on the use of the card that addresses purchase limitations, advanced purchasing approval, necessary purchase documentation, and the District's payment process regimentregimen.

Scope

The credit/procurement card is to be used only when the items and/or services to be purchased are for the official use of the District. No personal use of a credit/procurement card is allowed.

District-assigned credit/procurement cards may be used only when one (1) of the following conditions exists:

● When A. When a vendor will not accept a purchase order or offer billing terms.

● When B. When the purchase must be made during an "emergency." For the purpose of this regulation, emergency emergency means payment for a purchase must be made before the next accounts payable check run. A memo bearing bearing the Superintendent's signature of approval must be presented explaining the circumstances and nature of and nature of the emergency.

● When C. When certain purchases could be made more efficiently and cost effective.

● When D. When a revolving fund check cannot be used.

Credit/Procurement Card
Purchasing Limitations

District-established credit/procurement card purchasing limitations shall be established by the Superintendent. The Superintendent shall establish card user and single transaction limits and monthly purchase limits for each card. Such limits shall be established based on the type of transactions for which the card is to be used.

A purchase made using a District-assigned credit/procurement card may not violate any District purchasing policy or regulation. All purchases must be appropriate and in the best interest of the District. Violation may result in termination of the employee's credit/procurement card privileges.

Credit/Procurement Card Transaction
Requirements for Physical, Verbal,
and Internet Orders

When a District-assigned credit/procurement card is required for a physical, verbal or internet purchase, the following steps must be taken:

● Prior A. Prior to use of the credit/procurement card, the card holder is to submit a purchase order requisition form to the to the District business office accompanied by the following:

■ A

B. A detailed description of the items and/or services to be purchased using the credit/procurement card.

■ The

C. The date the purchase will be made.

■ The

D. The actual amount of the purchase. If the actual amount is not known an estimate may be stated, but

the amount

the amount of the purchase cannot exceed the stated amount.

■ Proper

E. Proper account coding information.

■ Signatures

F. Signatures of the requester and the approving authority.

● The G. The holder must verify that a purchase order has been created and approved before a credit/procurement card procurement card transaction occurs.

● When H. When a credit/procurement card is used the card holder must promptly submit all receipts and other related documentation related documentation to the business office. The documentation should clearly indicate the employee making the purchase the purchase and the specific school purpose for the expenditure. Receipts for fuel or vehicle repairs are to include to include the vehicle license number.

Supporting Purchase Documentation

Employees using cards shall submit all supporting documentation to the District monthly. Supporting documentation shall include:

● Purchasing

A. Purchasing requisition, purchase order, invoice, packing slip, receiving report, and transaction receipt,

as applicable. If original receipts are not available because they are lost or illegible, the card user

shall request

shall request a copy of the receipt from the vendor or complete an affidavit detailing the purchase date, vendor, product, cost, tax and other charges, and reason the receipt is not available.

● A

B. A description of the item(s) purchased and the specific District purpose for the expenditure.

● The

C. The card user's signature and date the document was submitted to the District.

● Documentation

D. Documentation of the purchase of fuel or vehicle repair, the license number of the vehicle, and

odometer reading

odometer reading of the vehicle.

● Transactions

E. Transactions, such as Internet, phone, and fax transactions may result in card charges before goods

or services

or services are received. Such transactions are allowed purchases that are normally prepaid in order to

procure the

procure the item or to receive a discounted price. In such instances the District shall ensure that

all

all relevant

aspects

aspects of Uniform System of Financial Records (USFR) VI-G are adhered to for each purchase.

Credit/Procurement procurement card statements must be addressed directly to the business office and not to the card holder. All purchase transaction receipts must be reconciled to the monthly credit/procurement card statements prior to entry on an expense voucher. As credit/procurement card companies may charge fees and interest, payments must be made in a timely manner to avoid finance charges.

Use of a Credit/Procurement
Card for Travel

Reservations must be made through the purchasing office. A completed professional leave form must be submitted along with the necessary information. The business office will provide the credit/procurement card information to the selected vendor.

Payment Process Regimen

The Superintendent shall ensure that approval, verification, and payment duties are separate among different employees. A copy of the billing statement shall be sent directly to the District. Electronic statements may be accepted if provided to card users by the financial institution or the District. Upon receipt of the billing statement the card user should complete the transaction log and submit the log, billing statement, and all other supporting documentation for review and approval. The reviewer shall:

● Confirm A. Confirm that all supporting documentation is complete and was submitted in a timely manner.

● Verify B. Verify that each purchase transaction appearing on the card user's billing statement is an appropriate, legitimate legitimate District purchase that was approved, and within the individual's authorized purchase limits.

● For C. For travel expenses, verify the expenses do not exceed allowable reimbursement amounts as prescribed by USFR

USFR and are supported by a properly approved travel claim.

● Initial D. Initial and date the reconciliation document for review.

● Submit E. Submit reconciled statements and supporting documentation.

All receipts shall be reconciled and reviewed monthly and if possible, prior to payment of the monthly bill. Payments shall be made in a timely manner to avoid late fees and finance charges. Card balances shall be paid in full each billing cycle. Should the reconciliation or review identify any items that were not a valid purchase, it shall be reported to the Superintendent and disputed.

Periodic Review

The District shall periodically compare budget and actual expenditures to ensure purchases remain within budget limits, or available cash balance, as applicable and shall monitor the types of purchases and vendor usage to ensure compliance with District procurement policies and regulations, and USFR purchasing guidelines.

The review process shall include strategies that are employed to detect improper or fraudulent transactions.

Rebates and Incentives

Credit cards or procurement cards may contain provisions for the District to receive cash rebates or incentives in the form of rebates. Should this occur the District shall treat rebates as miscellaneous revenue or as a deduction of expenditures.

Should a rebate be received in the same fiscal year as the original expenditure, including the encumbrance period, the rebate may be recorded as a reduction of the original expenditure. Otherwise, the District shall record the rebate as miscellaneous revenue in the original expenditure or in the Auxiliary Operations Fund.

DGD-E ©

EXHIBIT

CREDIT CARDS

DISTRICT-ASSIGNED CREDIT/PROCUREMENT
CARD HOLDER AGREEMENT

By my signature I hereby acknowledge that I have read and understand the _________________________ School District's credit/procurement card policy and regulations, and that I have been provided sufficient opportunity to ask questions related to the District's credit/procurement card policy and regulation. Furthermore, I affirm that I will not use the credit/ procurement card for personal reasons and that I have been advised of the purchase limitations associated with the use of the card. I understand that a violation of this agreement may result in disciplinary action up to and including termination, and possible legal action.

________________________________ __________________________
Signature Position Signature Position

________________________________ __________________________
Printed name Date signedname Date signed

DH ©
BONDED EMPLOYEES
AND OFFICERS

The Governing Board requires bonding of student activities treasurers and other school employees to cover fidelity and loss of money. The amount of bond will be prescribed by the Board, except that no revolving fund shall be established unless the designated custodian is bonded for an amount equal to twice the amount of the fund. In determining the amount and type of other bonds, the Board will consider the amount of money in accounts during the period of time covered by the bond. The cost of bonding shall be paid by the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-1101
15-1122
15-1126

DI ©
FISCAL ACCOUNTING AND REPORTING

The Superintendent shall be ultimately responsible for receiving and properly accounting for all funds of the District.

The Uniform System of Financial Records developed by the State Department of Education and the Auditor General's Office shall be used to provide for the appropriate separation of accounts and funds.

The Superintendent shall provide to the Board periodic financial reports showing the financial condition of the District.

The Superintendent shall also be responsible for student accounting and shall report enrollment and attendance as required by the state.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-239
15-271
15-272
15-901

DIA ©
ACCOUNTING SYSTEM

Records of all phases of the business operation shall be kept in strict accordance with the Uniform System of Financial Records, other applicable laws, and the policies of the Board.

The District may apply to the State Board of Education (SBE) to assume accounting responsibility, in which case the District shall develop and file with the SBE an accounting responsibility plan as specified in A.R.S. 15-914.01. An approval by the SBE for the District to assume accounting responsibility compels the District to contract with an independent certified public accountant for an annual financial and compliance audit.

Adopted: January 14, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-239
15-914.01
15-271
15-272

CROSS REF.:
DI - Fiscal Accounting and Reporting
DIC - Financial Reports and Statements

DIB ©
TYPES OF FUNDS / REVOLVING FUNDS

General Purpose Revolving Fund

A general purpose revolving fund shall be established, pursuant to A.R.S. 15-1101, at a local bank in the account name of the Bullhead City School District Number 15.__________________ School District No. ____. Drafts drawn on the account shall be signed by the employee in charge of the fund or other designated person. The fund shall be managed in the manner prescribed by the Uniform System of Financial Records (USFR).

No revolving fund may be established unless the designated employee in charge is bonded for an amount equal to twice the amount of the fund. The cost of the bond shall be a proper charge against the District.

Auxiliary Operations Fund

The auxiliary operations fund shall consist of monies raised with the approval of the Board in pursuance of and in connection with all activities of school bookstores and athletic activities.

Fund monies shall be accounted for in accordance with the requirements of the U.S.F.R.USFR.

After authorization by the Board, fund monies shall be deposited in a bank account designated as the auxiliary operations fund. Disbursements from the fund shall be authorized by the Board.

Disbursements shall be made by check signed by two (2) employees of the District designated by the Board. Persons authorized by the Board to sign checks shall be bonded, and the cost shall be charged against the fund.

Auxiliary operations fund monies may be invested and reinvested by the Board. All monies earned by investment shall be credited to the auxiliary operations fund.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-1101
15-1124
15-1125
15-1126
15-1154

CROSS REF.:
JJF - Student Activities Funds

DIC ©
FINANCIAL REPORTS
AND STATEMENTS

Prior to October 15 of each year, the Superintendent shall present to the Board the annual financial report for the previous fiscal year and the Governing Board shall submit the annual financial report for the previous fiscal year to the Department of Education, which shall prominently display this information about the District on the website maintained by the Department.

The District annual financial report shall be published by November 15 either in a newspaper of general circulation within the District, by electronic submission to the Department of Education for publication on its web site, in the official newspaper of the county, or by mailing to each household in the School District. If published electronically as indicated above, a link shall be posted on the School District web site to the state department's web site.

The Superintendent shall also ensure that a report of expenditures of public funds and student activity funds is provided to the Board on a monthly basis.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-271
15-302
15-904
15-919.06
15-977
15-991

CROSS REF.:
CM - School District Annual Report
DBC-R - Budget Planning, Preparation and Schedules

DID ©
INVENTORIES

The Superintendent shall establish a program to implement District inventory procedures, which shall include inventory of land, buildings, and equipment as required in the Uniform System of Financial Records (USFR).

The acquisition threshold for capitalizing items and entering them on the general fixed assets listing shall be five thousand dollars ($5,000) or greater. Items having an acquisition cost greater than one thousand dollars ($1,000) but less than five thousand dollars ($5,000) shall be placed on the stewardship listing. General fixed assets and stewardship items shall be inventoried as specified by the USFR.

Adopted: date of manual Manual adoption

LEGAL REF.:
Uniform System of Financial Records

DID-R ©

REGULATION

INVENTORIES

The business manager has responsibility to assist the Superintendent in developing procedures for maintaining District inventories. The District will follow the prescribed minimum internal control policies and procedures provided by the Uniform System of Financial Records to meet compliance requirements for inventories.

A copy of the complete inventory shall be on file in the office of the business manager. A detailed listing of capital assets such as land, buildings, machinery and equipment, vehicles, infrastructure, and easements must be established as prescribed by the Governmental Accounting Standards Board (GASB). Assets, including lands and buildings, and improvements to land and/or existing buildings, having a total acquisition cost of five thousand dollars ($5,000) or more will be tagged, marked, capitalized and included in the general fixed-assets inventory. To comply with the requirements of GASB Statement number 34, accurate, complete, and up-to-date documentation including, but not limited to, the following shall be maintained:

● An A. An inventory record registering for each item the:

■ description1. description;

■ year 2. year of acquisition;■ method

3. method of acquisition;

■ funding 4. funding source;

■ cost 5. cost or estimated cost;

■ salvage 6. salvage value;

■ estimated 7. estimated useful life;

■ function8. function(s) for which the asset is used.

● A B. A depreciation schedule that:

■ includes 1. includes all exhaustible capital assets, by type, with examples;

■ excludes 2. excludes non-exhaustible capital assets and construction in process;

■ is 3. is based on locally-determined estimated useful life, typically in years;

■ projects 4. projects residual value at the end of useful life;

■ identifies 5. identifies the method used for calculating depreciation;

■ identifies 6. identifies the selected averaging condition, where applicable.

● A C. A disposal listing of items removed from the inventory, including at minimum the date and method of disposal.

A stewardship inventory shall also be maintained for all equipment, including vehicles, with a cost of one thousand dollars ($1,000) or more but less than the capital asset threshold. The inventory must identify each item's description, identification (tag) number, location, and the month and year of acquisition.

For insurance and other purposes, an inventory of items with an acquisition cost of less than one thousand dollars ($1,000) may be maintained.

The District shall conduct a physical inventory of listed equipment:

● at A. at least every two (2) years for items:

■ purchased 1. purchased with federal funds;

■ with 2. with an acquisition cost of five thousand dollars ($5,000) or more.

● at B. at least every three (3) years:

■ for 1. for all capital equipment;

■ for 2. for items on the stewardship list, where such list exists.

Facility administrators shall implement the procedures, maintain lists, and provide reports as requested on the contents of their buildings.

Each administrative unit shall assist in completing an annual inventory of all capital furniture and equipment, library media, and textbooks at its location.

Facility administrators shall require any employee who desires to remove an item from one school or department for use in another to submit a written transfer request form to the business manager. Written approval must be obtained from the business manager prior to the relocation of an item.

Supply records shall be kept, which will show:

● The A. The name of the individual receiving the supplies.

● The B. The date received.

● The C. The disposition of the supplies.

A perpetual inventory shall be maintained for all supplies warehoused by the District.

DIE ©
AUDITS / FINANCIAL MONITORING

The Governing Board directs the Superintendent to implement procedures that assure District compliance with all state and federal requirements for financial monitoring and audits. Contingent upon prescribed qualifying criteria, such requirements may include, but are not limited to, procedural reviews by the Office of the Auditor General and the federal Single Audit Act Amendments of 19962003.

The procurement of the necessary services shall be consistent with the District's policy on bidding and purchasing procedures. Any allocation of costs for the services shall conform to the requirements of the Uniform System of Financial Records (U.S.F.R.USFR).

A final report of each separate fiscal management review shall be presented to the Board for examination and discussion. After a report has been presented to the Board, it will become a matter of public record, and its distribution will not be limited. Copies of a final report shall be filed with with appropriate state and other authorities.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-239
15-914
15-2111

41-1279.04
41-1279.05
41-1279.07
41-1279.21
41-1279.22

A.A.C.
R7-2-902
U.S.F.R.: USFR - Audit Requirements

DIE-R ©

REGULATION

AUDITS / FINANCIAL MONITORING

Each program, instructional unit, and department shall prepare and maintain such financial records as are directed by the Superintendent. The documents shall be accurate and of essential sufficiency to enable the District to comply with all requirements for financial monitoring and audits, both internal and external.

In addition to special reviews that may be conducted as necessary, the District will comply with the following minimum requirements to demonstrate proper management of and accountability for its fiscal resources:

● Whenever

A. Whenever the District's expenditure of federal financial assistance is less than five hundred thousand

dollars

dollars ($500,000) during a fiscal year, the District shall be subject to a procedural review conducted by the

Office of

Office of the Auditor General at times determined by the Auditor General, subject to the following provisions:

■ Districts

B. Districts that have adopted a Maintenance and Operations Fund (M&O) budget of two million

dollars

dollars ($2,000,000) or more shall contract with an independent certified public accountant to conduct an annual financial statement audit in accordance with generally accepted governmental auditing standards.

■ Districts

C. Districts that have adopted a Maintenance and Operations Fund (M&O) budget between seven

hundred thousand

hundred thousand dollars ($700,000) and two million dollars ($2,000,000) shall contract with an independent

certified public

certified public accountant to conduct a biennial financial statement audit in accordance with generally

accepted governmental

accepted governmental auditing standards.

● Whenever

D. Whenever the District's combined expenditure from all sources of federal financial assistance is five

hundred thousand

hundred thousand dollars ($500,000) or more during a fiscal year, the District shall contract with an approved independent auditor to conduct an annual financial audit. The audit shall be performed in accordance with generally accepted auditing standards in compliance with the requirements of the federal Single Audit Act Amendments of 2003 and any implementing regulations of the Office of Management and Budget (OMB).

To the extent permitted by federal law, the District:

● may

A. may convert to a biennial audit schedule when the previous annual audit contained

no significant

negative findings

negative findings,

defined

defined as the District having received a letter of noncompliance issued by the auditor general;

● shall

B. shall convert back to an annual audit whenever an audit produces significant negative findings;

● may

C. may convert back to a biennial audit schedule when the two (2) previous audits have not contained

and significant

any significant negative findings.

The Superintendent shall be promptly informed of any material deficiency that is discovered during a monitoring or auditing process.

DJB ©
BIDDING / PURCHASING PROCEDURES

Refer to Policy DJE.

DJ ©
PURCHASING

(Purchasing Ethics Policy)

The District's Governing Board members and employees shall not use their offices or positions to receive any valuable things or benefits that would not ordinarily accrue to them in the performance of duties if the things or benefits are of such value or character as to manifest a substantial and improper influence upon the performance of their duties.

This policy should not be construed to prohibit District Governing Board members and employees from accepting inexpensive novelty advertising items and holiday gifts or occasional business meals.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-213
15-323
38-503
38-504

DJE ©
BIDDING / PURCHASING PROCEDURES

The Superintendent shall be responsible for all purchasing, contracting, competitive bidding, and receiving and processing of all bid protests, in accordance with the Arizona school district procurement rules, including A.A.C. R7-2-1141 et seq. A contract shall not be awarded to an entity that does not verify employment eligibility of each employee through the E-verify program in compliance with A.R.S. 23-214 subsection A. Each contract shall contain the warranties required by A.R.S. 41-4401 relative to the E-verify requirements.

The Superintendent shall prepare regulations to assure the District conforms to proper procedures and practices.

Purchases Not Requiring Bidding

Purchases of less than ten thousand dollars ($10,000) may be made at the discretion of the Superintendent. Such procurements are not subject to competitive purchasing requirements, however reasonable judgment should be used to ensure the purchases are advantageous to the District.

Verbal price quotations will be requested from at least three (3) vendors for transactions of at least ten thousand dollars ($10,000) but less than fifty thousand dollars ($50,000). The price quotations should be shown on, or attached to, the related requisition form. If three (3) verbal quotations cannot be obtained, documentation showing the vendors contacted that did not offer price quotations, or explaining why price quotations were not obtained, shall be maintained on file in the District office.

Written price quotations will be requested from at least three (3) vendors for transactions of at least fifty thousand dollars ($50,000) but not more than one hundred thousand dollars ($100,000). If three (3) written price quotations cannot be obtained, documentation showing the vendors contacted that did not offer written price quotations, or explaining why written price quotations were not obtained, shall be maintained on file in the District office.

The District is not required to engage in competitive bidding in order to place a student in a private school that provides special education services if such placement is prescribed in the student's individualized education program and the private school has been approved by the Department of Education Division of Special Education pursuant to A.R.S. 15-765. The placement is not subject to rules adopted by the State Board of Education before November 24, 2009 pursuant to A.R.S. 15-213.

The District may, without competitive bidding, purchase or contract for any products, materials and services directly from Arizona Industries for the Blind, certified nonprofit agencies that serve individuals with disabilities and Arizona Correctional Industries if the delivery and quality of the goods, materials or services meet the District's reasonable requirements.

Intergovernmental agreements and contracts between school districts or between the District and other governing bodies as provided in A.R.S. 11-952 are exempt from competitive bidding under the procurement rules adopted by the State Board of Education pursuant to A.R.S. 15-213.

The District is not required to engage in competitive bidding to make a decision to participate in insurance programs authorized by A.R.S. 15-382.

The District is not required to obtain bid security for the construction- manager-at-risk method of project delivery.

Unless otherwise provided by law, contracts for materials or services and contracts for job-order-contracting construction services may be entered into if the duration of the contract and the conditions of renewal or extension, if any, are included in the invitation for bids or the request for proposals and if monies are available for the first fiscal period at the time the contract is executed. The duration of contracts for materials or services and contracts for job-order-contracting construction services shall be limited to no more than five (5) years unless the Board determines that a contract of longer duration would be advantageous to the District. Once determined, the decision should be memorialized in meeting minutes and in the contract/bid file. Payment and performance obligations for succeeding fiscal periods are subject to the availability and appropriation of monies. The maximum dollar amount of an individual job order for a job-order-contracting construction service shall be one million dollars ($1,000,000) or as determined by the Board.

Online Bidding

Until such time as the State Board of Education adopts rules for the procurement of goods and information services by school districts and charter schools using electronic, online bidding, the District may procure goods and information services pursuant to A.R.S. 41-2671 through 2673 using the rules adopted by the Department of Administration in implementing 41-2671 through 2673.

Purchases Requiring Bidding

Sealed bids and proposals shall be requested for transactions to purchase construction, materials, or services costing more than one hundred thousand dollars ($100,000). All transactions must comply with the requirements of the Arizona Administrative Code and the Uniform System of Financial Records.

Registered Sex Offender Prohibition

All purchase orders, agreements to purchase, and contracts for services to be provided by personnel other than District employees must include the following statement on the document:

Registered Sex Offender Restriction. Pursuant to this order, the named vendor agrees by acceptance of this order that no employee or subcontractor of the vendor, who is required to register as a sex offender, pursuant

to A

to A.R.S. 13-3821, will perform work on District premises or equipment at any time when District students are, or

are reasonably

are reasonably expected to be, present. The vendor further agrees by acceptance of this order that a violation of

this condition

this condition shall be considered a material breach and may result in a cancellation of the order at the District'

s discretion

s discretion.

Adopted: December 19, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
11-952
15-213
15-213.01
15-213.02
15-239
15-323
15-342
15-382
15-765
15-910.02
23-214
34-101 et seq.

35-391 et seq.

35-393 et seq.

38-503
38-511
39-121
41-2632
41-2636
41-4401
A.A.C.
R7-2-1001 et seq.
A.G.O.
I83-136
I87-035
I06-002
USFR USFR: VI-G-8 et seq.

CROSS REF.:
BCB - Board Member Conflict of Interest
DJG - Vendor/Contractor Relations
GBEAA - Staff Conflict of Interest
JLIF - Sex Offender Notification

DJE-R ©

REGULATION

BIDDING / PURCHASING PROCEDURES

All District purchases shall be in accordance with the relevant sections of the Arizona Revised Statues (including, but not limited to 15-213, 15-323, and 38-503), the Arizona school district procurement rules set out in A.A.C. R7-2-1001 through 1195, and with the following.

Requesting Quotations

Requests for price quotations are to include adequate details and be issued with sufficient lead time to enable vendors to effectively respond. When a contract is to be awarded on the basis of price and additional factors those factors are to be included in the request for quotations. Such factors should include, but are not limited to, the following:

● Submittal A. Submittal requirements including:

■ Date 1. Date and time due;

■ Type 2. Type and manner by which quotations may be received (e.g., telephone, written, fax, e-mail, prepared form prepared form);

■ Physical 3. Physical or digital address to which quotations are to be delivered.

● Specific B. Specific information the quotation must include.

● Whether C. Whether or not negotiations may be held.

● Options D. Options that may be made pursuant to a purchase contract, i.e., extensions and renewals.

● Contracts E. Contracts for job-order-contracting services shall be limited to no more than five (5) years unless the Board determines Board determines that a contract of longer duration would be advantageous to the District and has provided for such such duration as a part of bid documents and conditions of renewal or extension within contract language. Such Such determination should be memorialized in writing and kept in the meeting minutes and contract/bid file.

● Uniform F. Uniform terms and conditions included in the request by text or reference.

● Such G. Such additional terms, conditions, and instructions as are applicable to the purchase under consideration.

All requests for written quotations shall be at the direction of the Superintendent or a person designated by the Superintendent.

When a vendor is selected on the basis of factors other than lowest price, the reasons shall be documented and filed with the price quotations. Documentation of the quotations process and details including vendor names, persons contacted, telephone numbers and identification of other communication procedures, price results, and determinations are to be documented and retained by the District in a procurement file that includes the pertinent requisition form and purchase order.

A written contract or purchase order must be approved prior to a purchase being made.

Cumulative and Like
Item Purchases

An analysis shall be performed annually to determine the extent of the District need to purchase like items. Prior year purchases and applicable demographic, program, and planning data are to be utilized for projecting quantity and cost of like items to fulfill the anticipated need. The outcomes of calculating the projected quantity and cost factors to acquire like items shall inform the determinations as to the appropriate procurement processes to be applied. The proper competitive purchasing strategies must be applied to assure District compliance with the procurement laws and rules. Splitting of orders or other purchasing practices devised to circumvent allowable procurement practices are prohibited. The cumulative costs of purchasing like items by any and all means of acquisition are to be tracked to assure that no purchases are permitted that will result in violation of Governing Board policies and lawful procurement practices.

Multiple Year Purchases Totaling Less
Than One Hundred Thousand Dollars

The District may enter into contracts of less than one hundred thousand dollars ($100,000) for a period up to five (5) years, as follows:

● When A. When the terms and conditions of renewal or extension are included in the solicitation for bids;

● When B. When monies are available for the first fiscal year at the time of contracting;

● When C. When the competitive purchasing method is appropriate to the projected cumulative cost over the term of the of the multiple year contract.

Multiple Year Purchases Totaling More
Than One Hundred Thousand Dollars

The District may enter into contracts for more than one hundred thousand dollars ($100,000) for a period up to five (5) years, as follows:

● The A. The Governing Board has determined in writing that:

■ The 1. The estimated requirements cover the contract period and are reasonable and continuing;

■ A 2. A multi-term contract will serve the District's best interest by encouraging competition or promoting economies promoting economies in procurement;

■ If 3. If monies are not appropriated or available in future years the contract will be cancelled.

If multiple-year quotations are used, the District shall:

● Document A. Document the time period that the pricing is valid;

● Determine B. Determine the vendor will honor the pricing for the multi-year period;

● Secure C. Secure and maintain written affirmation with the vendor that, although it is the District's intent to purchase certain purchase certain quantities, all purchases are subject to the availability of funds.

Multiple Awards to More
Than One Contractor

Generally, the District should not use multiple awards allowing more than one (1) vendor to supply the same goods or service. However, there are instances in which the District may make multiple awards. If that instance arises, the request for proposals or invitation for bids should clearly state whether multiple awards may be used so bidders can consider that information when pricing their proposals or bids.

A multiple award to more than one (1) vendor should be made only when the District has determined and documented in writing that a single award is not advantageous to the District. The award should also be limited to the least number of suppliers necessary to meet the District's requirements.

Bidding Methods

Sealed bids or proposals will be requested when an award is to be made for a transaction to purchase construction, materials, or services costing more than one hundred thousand dollars ($100,000). The Superintendent must review the expenditure and make a recommendation to the Board for final action. The Board reserves the right to waive any informality in, or reject, any or all bids or any part of any bid. Any bid may be withdrawn prior to the scheduled time for the opening of bids.

The bidder to whom the award is made may be required to enter into a written contract with the District.

Pursuant to the procurement code, contracts can be let for a period not to exceed five (5) years.

Definitions

The definition of a term used in this regulation shall be interpreted as being synonymous with the definition of that term listed at R7-2-1001.

Prospective Bidders' Lists

The District shall compile and maintain a prospective bidders' list. Inclusion of the name of a person shall not indicate whether the person is responsible concerning a particular procurement or otherwise capable of successfully performing a District contract.

Persons desiring to be included on the prospective bidders' list shall notify the District. Upon notification, the District shall mail or otherwise provide the person with the District procedures for inclusion on the bidders' list. Within thirty (30) days after receiving the required information, the District shall add the person to the prospective bidders' list unless the District makes a determination that inclusion is not advantageous to the District.

Persons who fail to respond to invitations for bids for two (2) consecutive procurements of similar items may be removed from the applicable bidders' list after mailing a notice to the person. This notice shall not be required if the two (2) invitations for bids which were not responded to both contained the notice that bidders' names may be removed from the bidders' list if they fail to respond to invitations for bids for two (2) consecutive procurements of similar items. Persons may be reinstated upon request.

Prospective bidders lists shall be available for public inspection, unless the District makes a written determination that it is in the best interest of the District that they should be confidential or private and should not be open for inspection pursuant to A.R.S. 39-121.

Competitive Sealed Bidding

If the intended procurement is for construction to cost less than one hundred fifty thousand dollars ($150,000), the rules established for the simplified school construction procurement program described at R7-2-1033 may be followed. In all other cases, adequate public notice of the invitation for bids shall be given as provided in R7-2-1022 or as provided in R7-2-1024, which are outlined below, and shall indicate that any bid protest shall be filed with the District representative, who shall be named therein.

If notice is given pursuant to R7-2-1024, notice also may be given as provided in R7-2-1022. If fewer than five (5) prospective bidders are included on the bidders list, the notice must also be given as provided in R7-2-1022. When the invitation for bids is for the procurement of services other than those described in R7-2-1061 through R7-2-1068 and R7-2-1117 through R7-2-1123, Specified Professional Services, notice also shall be given as provided in R7-2-1022.

R7-2-1022:

In the event there are four (4) or less prospective bidders on the bidders' list, the notice shall include publication in the official newspaper of the county within which the school district is located for two (2) publications which are not less than six (6) nor more than ten (10) days apart. The second publication shall not be less than two (2) weeks before bid opening. The time of publication may be altered if deemed necessary pursuant to R7-2-1024.A.

R7-2-1024:

Invitation for bids shall be issued at least fourteen (14) days before the time and date set for bid opening in the invitation for bids unless a shorter time is deemed necessary for a particular procurement as determined by the school district.

The school district shall mail or otherwise furnish invitation for bids or notices of the availability of invitation for bids to all prospective bidders registered with the school district for the specific material, service or construction being bid.

The time and date at which a bid is called due shall be during regular working hours at a regular place of school business or during a public meeting of the Governing Board at its regular meeting place.

Invitations to bid will be sent to all vendors who have requested to bid or who have applied to be placed on a bid list appropriate to the items being sought.

A bid call relating to "construction projects" must describe the nature of the work to be performed and where complete plans, if necessary, may be obtained. Deposits may be required for plans and specifications in good order. A certified check, cashier's check, or surety bond for ten percent (10%) of the bid must accompany each bid, but will be returned to unsuccessful bidders. The successful bidder must present performance and payment bonds for one hundred percent (100%) of the bid within five (5) working days after notification of the award.

Each sealed bid must be submitted in a sealed envelope, addressed to the District, clearly marked on the outside of the envelope, "Sealed Bid for ________________." The bids shall be opened publicly and read aloud at the time and place stated in the invitation. Awards shall be made with reasonable promptness to the lowest responsible, qualified vendor, taking into consideration all factors set forth in policy. Price shall not be the sole factor in making the bid award. When out-of-state bidders are not to pay sales/use tax, the amount of such tax shall not be a consideration in determining the low bidder. All proposed contracts for outside professional services in excess of the amount calculated by the State Board of Education and made applicable for the year in which the transaction will occur, may be reviewed by the attorney for the District prior to entering into the contract. The policies relating to outside professional services apply only to services required by law to be placed on bid, and even those policies may be set aside if a state of emergency is declared. If a state of emergency is declared, a memorandum will be issued justifying such a declaration, which will be filed in the District's records.

The use of bidding, contracting, or purchasing specifications that are in any way proprietary to one (1) supplier, distributor, or manufacturer is prohibited unless no other resource is practical for the protection of the public interest.

The Board reserves the right to reject any or all bids and to accept the bid that appears to be in the best interest of the District. The Board reserves the right to waive informalities in any bid or to reject any bid, all bids, or any part of any bid. Any bids may be withdrawn prior to the scheduled time for the opening of the bids. Any bids received after the opening begins shall not be accepted. Opening of bids shall not be delayed to accommodate late bid responses. Submitted bids shall be honored for at least thirty (30) days or as otherwise stated in the invitation. All information relating to a bid shall be retained and made available for public inspection after the bids are awarded, and prospective bidders shall be notified of this in the invitation or specifications relating to the bid call.

Multistep Sealed Bidding

The multistep sealed bidding method may be used if the Governing Board determines that:

● Available A. Available specifications or purchase descriptions are not sufficiently complete to permit full competition without technical without technical evaluations and discussions to ensure mutual understanding between each bidder and the District;

● Definite B. Definite criteria exist for evaluation of technical offers;

● More C. More than one (1) technically qualified source is expected to be available; and

● A D. A fixed-price contract will be used.

The District may hold a conference with bidders before submission or at any time during the evaluation of the unpriced technical offers.

The multistep sealed bidding method may not be used for construction contracts.

When the multistep sealed bidding method is determined to be advantageous to the District, the procedures set out in R7-2-1036 and 1037 shall be followed.

Competitive Sealed Proposals

If, pursuant to R7-2-1041, the Governing Board determines in writing that the use of competitive sealed bidding is either not practicable or not advantageous to the District, a contract may be entered into by competitive sealed proposals. The Governing Board may make a class determination that it is either not practicable or not advantageous to the District to procure specified types of materials or services by competitive sealed bidding. The competitive sealed proposal method may not be used for construction contracts. The Governing Board may modify or revoke a class determination at any time.

If competitive sealed bidding is neither practicable or advantageous, competitive sealed proposals may be used if it is necessary to:

● Use A. Use a contract other than a fixed-price type;

● Conduct B. Conduct oral or written discussions with offerors concerning technical and price aspects of their proposals;

● Afford C. Afford offerors an opportunity to revise their proposals;

● Compare D. Compare the different price, quality, and contractual factors of the proposals submitted; or

● Award E. Award a contract in which price is not the determining factor.

Procedures to be applied subsequent to the issuance of an invitation for bids are to be consistent with the requirements set out in R7-2-1025 through 1032.

Competitive sealed proposals shall be solicited through a request for proposals. The request for proposals shall set forth those factors listed above for competitive sealed bids that are applicable and shall also state:

● The A. The type of services required and a description of the work involved;

● The B. The type of contract to be used;

● An C. An estimate of the duration the service will be required;

● That D. That cost or pricing data is required;

● That E. That offerors may designate as proprietary portions of the proposals;

● That F. That discussions may be conducted with offerors who submit proposals determined to be reasonably susceptible reasonably susceptible of being selected for award;

● The G. The minimum information that the proposal shall contain;

● The H. The closing date and time of receipt of proposals; and

● I. The relative importance of price and other evaluation factors.

Procurement of information systems and telecommunications systems shall include, as criteria in the request for proposal, evaluation factors of the total life cycle cost and application benefits of the information systems or telecommunication systems.

Procurement of earth-moving, material-handling, road maintenance and construction equipment shall include, as criteria in the request for proposal, evaluation factors of the total life cycle cost including residual value of the earth-moving, material-handling, road maintenance and construction equipment.

A request for proposals shall be issued at least fourteen (14) days before the closing date and time for receipt of proposals unless a shorter time is determined necessary by the District.

Notice of the request for proposals shall be issued in accordance with R7-2-1022.

Before submission of initial proposals, amendments to requests for proposals shall be made in accordance with R7-2-1026. After submission of proposals, amendments may be made in accordance with R7-2-1036(C).

Specified Professional Services
and Construction Services

When the procurement of construction services or services to be provided by certain professionals are under consideration, designated District personnel shall become fully familiar with and informed on the requirements established in Arizona Revised Statutes Title 34. The assigned District personnel are to seek assistance from qualified consultants, attorneys, and bond counsel as is necessary and applicable to the projects being considered, including but not limited to determinations of the training, qualifications, experience, fitness, licensure, prior performance, and bonding of potential providers. Procurement activities, including securing the services of persons to assist District personnel as referenced above shall be in accordance with all relevant requirements prescribed by federal and state law and the rules of federal, state, county, and municipal agencies for the acquisition, performance and reporting of the services being sought and acquired.

Procurement of Services by Certain
Other Classes of Providers

The purchase of services to be provided by clergy, certified public accountants, physicians, dentists, and legal counsel shall be as specified in R7-2-1061 through R7-2-1068. The procurement of services by an architect, engineer, land surveyor, assayer, geologist, or landscape architect is to be accomplished in compliance with R7-2-1117 and 1118. Procurement procedures related to purchasing services from the professional providers are to conform to R7-2-1119 through 1122.

Contract Requirements

Care is to be exercised to assure the District's procurement practices conform to the general contract requirements set out at R7-2-1068 through 1086 and the accompanying conditions described in R7-2-1091 through 1093.

Preparation of Specifications

Specifications for goods, services, and construction items are to be prepared in the manner prescribed by rules R7-2-1101 through 1105.

Construction Procurement Procedures

Preparation for inviting bids for construction and the steps to be followed in the construction procurement process shall be guided by and consistent with R7-2-1109 through 1116.

Emergency Purchases

An exception to the above procedures for price competition may be made in the event of an emergency involving the health, safety, or welfare of school personnel or students. In such an emergency, declared by the Superintendent, emergency purchase action may be taken without price competition, if necessary. Even under emergency conditions, price competition should be sought if it will not unacceptably delay the correction of the condition requiring emergency procedures. If emergency purchases are made without price competition, a complete written description of the circumstances pursuant to A.A.C. R7-2-1057 shall shall be included in the procurement file and maintained in the District office.

Sole-Source Procurements

A contract may be awarded for a material, service, or construction item without competition if the Governing Board determines in writing that there is only one (1) source for the required material, service, or construction item. The District may require the submission of cost or pricing data in connection with an award pursuant to A.A.C. R7-2-1053. Sole-source procurement shall be avoided, except when no reasonable alternative source exists. A copy of the written evidence and determination of the basis for the sole-source procurement shall be retained in the procurement file by the District.

The District shall, to the extent practicable, negotiate with the single supplier a contract advantageous to the District.

Cooperative Purchasing Agreements

Procurements in accordance with intergovernmental agreements and contracts between the District and other governing bodies as authorized by A.R.S. 15-952 are exempt from competitive bidding requirements under A.R.S. 15-213. Inspection of and payment for materials and services acquired under a cooperative purchasing agreement are the obligation of the District.

Due Diligence

The District is responsible for ensuring that all procurements are done in accordance with school district procurement rules whether the procurement is done independently or through a cooperative purchasing agreement. The District shall develop and follow a clear plan prescribing the purchasing practices to be followed. The plan will describe the elements of internal control and auditing to assure the District's procedures are sufficient to confirm the adequacy of the procurements practices and that the accountability of all personnel engaged in procurement practices is regularly evaluated and corrective measures taken when necessary. The due diligence activities shall include the use of the applicable sections of the Uniform System of Financial Records (USFR) Compliance Questionnaire for school districts when assessing the quality of the procurements procedures and the competence of the persons performing the procedures. Day-to-day and periodic formal checks of due diligence performance are to be documented and retained in a procurement file.

DJE-E ©

EXHIBIT

BIDDING / PURCHASING PROCEDURES

Cancellation of Contracts

Within three (3) years after the execution of any contract made by the District, the District may cancel such contract if any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the District is, at any time while the contract or any extension of the contract is in effect, an employee or agent of any other party to the contract in any capacity or a consultant to any other party of the contract with respect to the subject matter of the contract.

Such cancellation by the District shall be effective when written notice from the Board is received by all other parties to the contract unless the notice specifies a later time.

In addition to the right to cancel a contract, as provided above, the District may recoup any fee or commission paid or due any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the District from any other party to the contract arising as the result of the contract.

Notice of this provision shall be included in every contract to which the District is a party. Such notice could read:

In accordance with A.R.S. 38-511, if a person significantly involved in a District contract becomes an employee, agent, or consultant to any other party of the contract with respect to the subject matter of the contract, the District may cancel the contract within three (3) years of execution and recoup any fee or commission paid to such person.

DJG ©
VENDOR / CONTRACTOR RELATIONS

Fingerprinting Requirements

A contractor, subcontractor or vendor, or any employee of a contractor, subcontractor or vendor, who is contracted to provide services on a regular basis at an individual school shall obtain a valid fingerprint clearance card pursuant to A.R.S. 41-1758 et seq. The Superintendent, or a principal subject to approval by the Superintendent, may exempt from the requirement to obtain a fingerprint clearance card a contractor, subcontractor, or vendor whom the Superintendent or principal has determined is not likely to have independent access or unsupervised contact with students as part of their normal job duties while performing services to the school or to the School District. The exemption shall be given in writing and a copy filed in the District office.

The Superintendent shall develop uniform District criterion for making a determination of whether or not an exemption will be granted.

Required Contract Provisions

Each District contract shall contain the provisions of statute paraphrased below and the Superintendent shall implement procedures to randomly verify the records of contractor and subcontractor employees to ensure compliance with these warranties.

The contract or agreement with each contractor shall contain the warranties indicated below:

● Each A. Each contractor shall warrant compliance with all federal immigration laws and regulations that relate to their their employees and that they have verified employment eligibility of each employee through the E-Verify programVerify program. The contractor shall acknowledge that a breach of this warranty shall be deemed a material breach material breach of the contract subject to penalties up to and including termination of the contract.

● The B. The contractor further acknowledges that the School District retains the legal right to inspect the papers of any contractor any contractor or subcontractor employee who works on the contract to ensure compliance by the contractor or subcontractoror subcontractor.

The contractor shall facilitate this right by notice to his employees and supervisors.

Adopted: December 10, 2009date of Manual adoption

LEGAL REF.:
A.R.S.
15-512
23-214
41-1758 et seq.

41-4401
Public Law 92-544

CROSS REF.:
DBF - Budget Hearings and Reviews/Adoption Process
DIC - Financial Reports and Statements
DJE - Bidding/Purchasing Procedures

DJGA ©
SALES CALLS AND DEMONSTRATIONS

Sales representatives for school services, supplies, or other materials are not permitted to call on teachers or other school staff members except with prior authorization from the Superintendent.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

DK ©
PAYMENT PROCEDURES

In order to receive appropriate discounts and maintain good vendor relations, the Board directs the prompt payment of salaries and bills, but only after due care has been taken to assure that such amounts represent proper obligations of the District for services and/or materials received.

The Superintendent will implement procedures for the review of purchase invoices to determine that items or services are among those budgeted, itemized goods or services have been satisfactorily supplied, funds are available to cover payment, and invoices are in order and for the contracted amounts.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-304
15-321
15-906

DKA ©
PAYROLL PROCEDURES / SCHEDULES

The District will establish two (2) or more days in each month as fixed paydays for payment of wages in accord with Arizona Statute. Employees may choose to have their salaries paid in full upon the last pay date following completion of their assignments or may annualize their pay. Employees who choose to receive payment of wages beyond the period in which the wages were earned (deferred payment) will be subject to Internal Revenue Service (IRS) penalties unless they provide a written election of such deferral prior to the first duty day of the year of deferral. Forms for such deferral shall be made available. Any change to the election must be made prior to the first duty day of the fiscal year of the deferment.

An employee who quits the service of the District shall be paid all wages due on the regular payday for the pay period during which termination occurs. Such wages may be paid by mail if requested.

An employee who is discharged from service of the District shall be paid all wages due within ten (10) calendar days from the date of discharge.

Adopted: December 10, 2007date of Manual adoption

LEGAL REF.:
A.R.S.
15-502
23-351
23-353

CROSS REF.:
GCQF - Discipline, Suspension, and Dismissal of Professional Staff Members
GDQD - Discipline, Suspension, and Dismissal of Support Staff Members

DKA-E ©©

EXHIBIT

PAYROLL PROCEDURES / SCHEDULES

DEFERRED WAGE PAYMENT ELECTION FORM

By my signature I hereby acknowledge that I have read and understand the School District's policy on deferred wages. Furthermore, by my signature on this form I am electing to defer payment of my wages on an annualized basis consisting of twenty-six (26) payments. I understand that any change from an annualized election of payment requires that I notify the District prior to the beginning of duty for the fiscal year in which the change is being given.

____________________________________ ___________________________
Signature Position Signature Position

____________________________________ ___________________________
Printed name Date Date signed

DKB ©
SALARY DEDUCTIONS

The Superintendent shall establish procedures that conform to all requirements of the law and all policies of the District, that ensure employees receive paychecks not later than the stated payroll dates, and that ensure all amounts withheld from employee compensation are remitted and reported appropriately, correctly, and timely.

Involuntary Deductions (Public Record)

Federal and Arizona income taxes, Social Security (OASI/FICA), and employee contributions to the Arizona State Retirement System (ASRS) will be deducted as mandated by state and federal statutes. All other deductions must be authorized by the Board and the employee unless ordered by a court of competent jurisdiction.

Voluntary Deductions and Redirections
(Not Public Record)

The following deductions and redirections have been authorized by the Board:

● Insurance A. Insurance premiums for staff members or dependents who are being covered under Board-approved Section 125 Section 125 cafeteria programs.

● Direct B. Direct deposits of net payroll with financial institutions.

● TaxC. Tax-sheltered annuities for companies approved by the District.

● Credit D. Credit union deposits.

● UE. U.S. Savings Bonds.

● Professional F. Professional dues.

● Contributions G. Contributions to qualified charitable organizations.

● Contributions H. Contributions to a public school for the support of extracurricular activities or character education programs of the of the public school.

Adopted: July 10, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-121
15-135
23-352
42-2001
43-401

DKC ©
EXPENSE AUTHORIZATION /
REIMBURSEMENT

School employees who incur expenses in carrying out their authorized duties shall be reimbursed by the District upon submission of allowable supporting receipts, provided that prior authorization has been granted by the Superintendent.

Reimbursement amounts shall not exceed the maximums established pursuant to A.R.S. 38-624.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342
38-621 et seq.

38-624
Uniform System of Financial Records USFR: VI.I.

CROSS REF.:
EEB - Business and Personnel Transportation Services

DM ©
CASH IN SCHOOL BUILDINGS

Monies collected by school employees and by student treasurers shall be handled in accordance with prudent business procedures as outlined by the U.S.F.R.Uniform System of Financial Records (USFR). All monies collected shall be receipted, accounted for, and directed without delay to the proper location of deposit.

In no case shall money be left overnight in school buildings, except in safes provided for safekeeping of valuables.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

DN ©
SCHOOL PROPERTIES DISPOSITION

Sale or Lease of Property

The Board may sell or lease to the state, a county, a city, another school district or a tribal government agency any school property required for public purpose provided the sale or lease of the property will not affect the normal operation of a school within the District.

Disposition of Surplus Materials

The School District shall determine the fair market value of excess and surplus property. Except as provided in A.R.S. 15-342, surplus materials, regardless of value, shall be offered through competitive sealed bids, public auction, established markets, trade-in, posted prices, or state surplus property. If unusual circumstances render the above methods impractical, the District may employ other disposition methods, including appraisal or barter, provided the District makes a determination that such procedure is advantageous to the District. Only United States Postal Money Orders, certified checks, cashier's checks, or cash shall be accepted for sales of surplus property unless otherwise approved by the District or for sales of less than one hundred dollars ($100).

Exceptions for Disposition of Learning
Materials and Equipment

The Board authorizes the Superintendent to establish regulations for the disposal of surplus or outdated learning materials to nonprofit community organizations when it has been determined that the cost of selling such materials equals or exceeds estimated market value of the learning materials.

The Board may sell used equipment to a charter school before attempting to sell or dispose of the equipment by other means.

Competitive Sealed Bidding

Notice of the sale bids shall be publicly available from the District at least ten (10) days before the date set for opening bids. Notice of the sale bids shall be mailed to prospective bidders, including those on lists maintained by the District pursuant to A.A.C. R7-2-1023. The notice of the sale bids shall list the materials offered for sale; their location; availability for inspection; the terms and conditions of sale; and instructions to bidders, including the place, date, and time set for bid opening. Bids shall be opened publicly pursuant to the requirements of A.A.C. R7-2-1029.

The award shall be made, in accordance with the provisions of the notice of the sale bids, to the highest responsive and responsible bidder, provided that the price offered by such bidder is acceptable to the District. If the District determines that the bid is not advantageous to the District, the District may reject the bids in whole or in part and may resolicit bids, or the District may negotiate the sale, provided that the negotiated sale price is higher than the highest responsive and responsible bidder's price.

Auctions shall be advertised at least two (2) times prior to the auction date in a newspaper of the county as defined in A.R.S. 11-255. Advertisements must be at least seven (7) days apart. All of the terms and conditions of any sale shall be available to the public at least twenty-four (24) hours prior to the auction date.

Before surplus materials are disposed of by trade-in to a vendor for credit on an acquisition, the District shall approve such disposal. The District shall base this determination on whether the trade-in value is expected to exceed the value realized through the sale or other disposition of such materials.

An employee of the District or a Governing Board member shall not directly or indirectly purchase or agree with another person to purchase surplus property if said employee or Board member is, or has been, directly or indirectly involved in the purchase, disposal, maintenance, or preparation for sale of the surplus material.

State Surplus Property Manager

Except as provided in A.R.S. 15-342, the District may enter into an agreement with the State Surplus Property Manager for the disposition of property pursuant to Article 8 of the Arizona Procurement Code [A.R.S. 41-2601 et seq.) ] and the rules promulgated thereunder.

Donation of Surplus

The Board may donate surplus or outdated learning materials, educational equipment and furnishings to nonprofit community organizations where the Board determines the anticipated cost of selling the learning materials, educational equipment or furnishings equals or exceeds the estimated market value of the materials.

Offer to Sell

The Board may offer to sell outdated learning materials, educational equipment or furnishings at a posted price commensurate with the value of the item to pupils who are currently enrolled in the District before those materials are offered for public sale.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-189
15-341
15-342
A.A.C.
R7-2-1131
A.G.O.
I80-036
I80-189
USFR Sec. U.S.F.R. Sec. III-J-5(10); App. B(6)

CROSS REF.:
BCB - Board Member Conflict of Interest
GBEAA - Staff Conflict of Interest
IJJ - Textbook/Supplementary Materials Selection and Adoption

EA ©
SUPPORT SERVICES GOALS /
PRIORITY OBJECTIVES

In order to provide services that are supportive of the educational program, the Board establishes these broad goals:

● To A. To provide a physical environment for teaching and learning that is safe and pleasant for students, staff members

members, and the public.

● To B. To provide safe transportation for students who ride the school bus to and from school.

● To C. To provide services, resources, and assistance responsive to the needs of the educational programs.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

EB ©
ENVIRONMENTAL AND
SAFETY PROGRAM

The Superintendent will establish procedures to protect the safety of all students, employees, visitors, and others present on District property or at school-sponsored events.

The practice of safety shall also be considered a facet of the instructional plan of the District schools by virtue of educational programs in sex offender awareness, traffic and pedestrian safety, driver education, fire prevention, indoor air quality (IAQ), and emergency procedures, appropriate for students at different grade levels. General areas of emphasis shall include, but not be limited to: in-service training; accident record keeping; plant inspection; driver and vehicle safety programs; fire prevention; school site selection; and emergency procedures and traffic safety problems relevant to students, employees, and the community.

Adopted: September 13, 2007date of Manual adoption

LEGAL REF.:
A.R.S.
13-2911

15-151

15-341

15-507

23-403

23-408

CROSS REF.:
EBAA - Reporting of Hazards/Warning Systems
ECB - Building and Grounds Maintenance
JLIF - Sex Offender Notification

EB-R ©

REGULATION

ENVIRONMENTAL AND
SAFETY PROGRAM

Responsibilities of the maintenance supervisor:

● Maintain

A. Maintain an overall safety program in maintenance and operation of buildings and grounds.

● Provide

B. Provide specialized assistance as requested by school principal.

● Coordinate

C. Coordinate with the District Indoor Air Quality Coordinator who will:

■ Monitor

1. Monitor indoor air quality.

■ Document

D. Document District responses to the biennial information on improving and maintaining the indoor air

quality

quality (IAQ) in school buildings, which is required by A.R.S. 15-2002(A)(14) to be distributed to school districts

by the

by the School Facilities Board.

Responsibilities of the school principals:

● Schedule

A. Schedule regular inspections.

● Post

B. Post required state and federal safety regulations and maintain appropriate safety records.

● Arrange

C. Arrange for the correction of defects reported to them by employees in the building by requesting

assistance from

assistance from the maintenance department.

● Cooperate

D. Cooperate in the correction of defects reported by the maintenance department or other school administrators.

● Implement

E. Implement procedures to monitor and maintain safe indoor air quality.

Responsibilities of the transportation supervisor:

● Maintain

A. Maintain standards for certification of school bus drivers.

● Maintain

B. Maintain standards for periodic inspection and maintenance of school buses.

● Maintain

C. Maintain standards for school bus operation and idling procedures for gasoline, diesel, and alternative

fuel engines

fuel engines which minimize air pollution by buses.

Responsibilities of other employees:

● Report

A. Report promptly to the principal of the school or immediate supervisor any events or situations which

may cause

may cause increased air pollution within the school or on the campus and any defects in buildings, grounds,

or equipment

or equipment that might prove injurious to the safety, health, or comfort of students, employees, or

other persons

other persons.

● Take

B. Take reasonable precaution for the safe use of buildings, grounds, and equipment by students.

Responsibilities of students:

● Avoid

A. Avoid the following behaviors:

■ Setting

1. Setting off a false fire alarm.

■ Misusing

2. Misusing the fire alarm system, fire extinguishers, or other fire protection and safety equipment.

■ Setting

3. Setting a fire in the building or on the school grounds.

● Report

4. Taking any action or creating any situation which either directly or indirectly affects indoor air quality in an adverse manner.

B. Report promptly to the principal of the school or other appropriate school employee any defects in buildings,

grounds

grounds, indoor air quality, or equipment that might prove injurious to the safety, health, or comfort

of employees

of employees, students, or other persons.

Responsibilities of other individuals utilizing school buildings:

● Refrain

A. Refrain from abusing safety equipment, such as fire extinguishers, alarm systems, et cetera.

● Report

B. Report promptly to the Superintendent or another school employee any defects in buildings, grounds,

indoor air

indoor air quality, or equipment that might prove injurious to the safety, health, or comfort of students, employees,

or other persons.

EBAA ©
REPORTING OF HAZARDS /
WARNING SYSTEMS

(Pesticide Application Notice)

The intent of this policy is to ensure that students, employees, and parents/ guardians receive adequate notice prior to pesticide application.

In accord with A.R.S. 15-152, the District shall:

● Provide A. Provide notice of pesticide application during a regular school session to students, employees, and parentsand parents/guardians, given in a form reasonably calculated to provide a warning at least forty-eight (48) hours prior hours prior to such application.

● Provide B. Provide continuing instruction for students absenting themselves.

● Post C. Post the areas scheduled to receive pesticide application.

● Maintain D. Maintain written records of pesticide application.

Pest-control applicator(s) employed by the District shall provide the school contact person with notice at least seventy-two (72) hours prior to the date and time the application of pesticides is to occur, including in such notice the brand name, concentration, rate of application, pesticide label, material safety data sheet, the area or areas where the pesticide is to be applied, and any use restrictions required by the pesticide label. Prior to the application, the applicator shall provide the school contact person with a written preapplication notification containing the following information:

● The A. The brand name, concentration, rate of application, and any use restrictions required by the label of the herbicide the herbicide or specific pesticide.

● The B. The area or areas where the pesticide is to be applied.

● The C. The date and time the application is to occur.

● The D. The pesticide label and the material safety data sheet.

In case of pesticide applications performed for or by public health agencies or emergency applications because of immediate threat to the public health, the licensed applicator shall give the school office oral and, if possible, written notice, with posting of the area to be treated in accord with A.R.S. 32-2307.

The Superintendent may require the pest-control applicator to fill out and make all required postings in accord with statute and with District policy and regulation. The name and telephone number of the applicator shall be attached to any posting.

Only a certified applicator may apply pesticides at a school.

The Superintendent shall prepare regulations for the implementation of this policy.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-152
32-2301
32-2307
32-2311.01

CROSS REF.:
IKEA - Make Up Opportunities

EBAA-R ©

REGULATION

REPORTING OF HAZARDS /
WARNING WARNING SYSTEMS

(Pesticide Application Notice)

The school administrator shall be the contact person for providing information regarding pesticide application activities at the school, including but not limited to giving oral and written notification, supervising the posting of notifications as required, and maintaining records of pesticide-application notifications.

Oral and Written Notice

All oral and written notification shall contain, at a minimum, the date, time, general areas to be treated, and brand name of the pesticide to be applied. During the regular school session, and not less than forty-eight (48) hours prior to pesticide application, notification shall be provided in the manner indicated below.

● Oral A. Oral notification to all students and school employees shall be provided by means of:

■ School 1. School public address systems; or

■ Assembly 2. Assembly communications; or

■ Staff 3. Staff meeting announcements; or

■ Any 4. Any similar means reasonably calculated to provide sufficient notice in advance of pesticide application.

● Written B. Written notification to the parents or guardians of enrolled students shall be provided by means of:

■ Weekly 1. Weekly school lunch menus; or

■ Special 2. Special communications; or■ Newsletters

3. Newsletters; or

■ Any 4. Any similar means reasonably calculated to provide sufficient notice in advance of pesticide application.

Posting of Notice

No less than forty-eight (48) hours prior to pesticide application, signs measuring at least eight and one half inches by eleven inches (8 1/2" x 11") shall be posted to identify pesticide application areas. The signs shall display:

● The A. The words "warning - pesticides."

● The B. The registration number issued by the United States Environmental Protection Agency.

● The C. The date and time of the application.

● A D. A phone number for the school contact person and one (1) for the licensed pesticide applicator.

The signs shall be placed at:

● The A. The main entrance to all buildings where pesticide is to be applied.

● Playing B. Playing fields where pesticide is to be applied.

The signs may be removed no less than forty-eight (48) hours after the pesticide is applied.

CROSS REF.:
IKEA - Make Up Opportunities

EBB ©
ACCIDENT PREVENTION AND
SAFETY PROCEDURES

Refer to Regulation EBC-RC.

EBBB ©
ACCIDENT REPORTS

Adequate and prompt accident reporting is essential if similar accidents are to be prevented. If there are injuries or property damage, prompt reports are also vital in assuring the District of insurance coverage.

Reports will be filed on accidents that take place on school property or that involve school vehicles, students, or staff members on school-sponsored trips, including staff members on authorized school business trips. Such reports are required whether or not there are any immediately evident injuries or damage to property.

Any employee of the District who suffers a job-related injury/accident must file a report with the District business office within five (5) days after the date of occurrence. Should circumstances render the individual unable to submit such a report within five (5) days, the time limit may be extended.

Injury accidents should be promptly reported to the District's liability carrier determined by the conditions established with the carrier.

The administration shall establish procedures for filing accident reports, and shall make sure reports include details that 1) might be helpful in preventing similar accidents in the future, 2) are needed for filing insurance claims, and 3) might be important in case of litigation.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
23-427
23-904

CROSS REF.:
GBGC - Employee Assistance
GBGD - Workers' Compensation

EBBB-RA ©

REGULATION

ACCIDENT REPORTS

(Student Accidents)

Employees are to report to the nurse or office any accident involving a student who is at school.

For any student who is injured on school grounds, in a school building, or in connection with a school-related or approved activity, an accident report form is to be completed by an employee who is at the scene of the accident.

A student who is ill should be sent to the nurse or the office, with an appropriate pass. If a student is sent home (only with parent knowledge), the teacher will be notified. Students are discharged to go home only from the office.

Any special health concern should be reported to the nurse.

A written report of an accident shall be made by the school principal to the Superintendent not later than noon of the school day following the incident. The insurance carrier shall be notified as appropriate.

After reviewing each accident report, the Superintendent will forward the report to the school nurse, who will maintain a file of accident reports.

EBBB-R ©

REGULATION

ACCIDENT REPORTS

(Student Accidents)

Employees are to report to the nurse or office any accident involving a student who is at school.

Any special health concern should be reported to the nurse.

After reviewing each accident report, the Superintendent will forward the report to the school nurse, who will maintain a file of accident reports.

EBBB-E ©

EXHIBIT

ACCIDENT REPORTS

STUDENT ACCIDENT REPORT

School ___________________________ Date of report _______________

School address __________________________________________________

Name ____________________________ Sex: o Male o Female _____________________________

Sex: o Male o Female Grade ______ Age Date of Birth ______ _________

Home address ___________________________________________Phone _______

Phone ___________________ Teacher _______ Teacher _____________________

E-mail address ______________________________________________________

Time of accident: Hour __________ _ o a.m. o p.m. Date ___________________

Place of accident: o School building o School grounds o To or from school

o Interscholastic athletics

Witness name __________________ Address _________________________

Phone number ________________ Title/Position _____________________

_____________

Description of Accident

How did the accident happen? What did the student state? (Use quotes.) Where was the student? Describe first aid given.

_____________________________

Description of Accident:

What occurred and how did it occur? Using quotation marks appropriately, what did the student state? Where was the student?

______________________________________________________________

_______________________________________________________________

________________________________________________________________________

____________________________
Signature of person reporting

_______________________________________________

Was the parent or other individual notified? o No o Yes Yes When? _______________

Name of individual notified ____________________ ____ How How? _______________

By whom? __________________________________________________________

First aid treatment __________________ ____ By By whom?____________________

o Called 911; Sent to: o Home o Physician o Class o__________ ____ Hospital

How was student transported? __________________________________________

o District office notified. Time __________ By whom? _______________________

_______________________________________________

Location      o Athletic field     o Playground     o Classroom     o Corridor
     of            o Cafeteria     o Dressing room     o Gymnasium     o Home ec.
accident:     o Bus    o Science lab    o Rest room    o School grounds    o Shop
                    o Showers    Shop   o Stairs    Showers   o Stairs   o Bus stop    stop   o Other: _______

Follow-up:

Report to law enforcement agency or fire department? o Yes o No

Agency/Dept. ___________

Follow-up

__________ Date of Report: _______________

Officer ID Number ________________ D.R./I.R. # _____________________

Agency/Dept. Response ___________________________________________

_______________________________________________________________

Other __________________________________________________________

_______________________________________________________________

Total number of days absent: _______        Nature of injury:        o Abrasion
o Amputation         o Animal bite        o Avulsed tooth         o Fracture
o Human bite      o Laceration     o Puncture     o Scratches     o Sprain
o Strain ¨ o Other: ____________________________________________________

Part of body injured:     o Ankle    o Arm    o Back     o Clavicle    o Elbow
o Eye    o Face o Finger    o Foot    o Hand    o Head    o Knee    o Leg
o Nose Nose o Scalp Scalp o Toe Toe o Tooth o Wrist   Wrist o Other: _______________________

_________________________ ________ ______________________ _______
Superintendent Superintendent's signature Date signature Date H/A or Nurse signature signature Date

EBC ©
EMERGENCIES

The Superintendent will develop and maintain District emergency plans for each school, department, and other facilities in the District and will coordinate such plans with the local law enforcement, fire, medical and hospital authorities as necessary. Training components for staff and students shall be included in the Superintendent's emergency plans.

Emergency response plans are confidential and exempt from public disclosure. The District shall not release emergency response plans to the public as part of a public records request. [A.R.S. 41-1803(G)]

The plans will be in accordance with minimum standards developed jointly by the Department of Education and the Division of Emergency Management within the Department of Emergency and Military Affairs. The plans will designate specific emergency drills to be conducted. Local responders shall periodically be invited to review the plan(s).

Emergency plans developed by the Superintendent will be presented annually to the Board.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-341
41-1803

EBCD ©
WEATHER - RELATED AND
EMERGENCY CLOSINGS

The decision to delay opening of school or to dismiss school early will be made by the Superintendent.

If possible, the Board President will be informed of such decision and will be notified when all students have departed from school.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

EBCD-R ©

REGULATION

WEATHER - RELATED AND
EMERGENCY CLOSINGS

Delayed Opening

If the Superintendent decides to delay the opening of school, the police and the local broadcast media will be notified, requesting that they assist in disseminating the information.

All staff members will report to their assigned schools to assist in the supervision of students.

School Closing

If the Superintendent decides to cancel classes for the day, the police and local broadcast media will be notified and asked to assist in disseminating the information.

Early Dismissal

If the Superintendent decides to dismiss school early, the procedure shown below will be followed for early dismissal of students:

● Students A. Students will be released from school only after the principal has ascertained that appropriate notice has been has been given to parents or guardians. Staff members may be released by the principal when they are no longer needed no longer needed to supervise students.

● The B. The principal will remain at the school until all students have departed.

ECA ©
SECURITY

The Superintendent will develop plans and procedures that will:

● Enhance A. Enhance the security of District property.

● Minimize B. Minimize fire hazards.

● Provide C. Provide for the keeping of records and funds in a safe place.

● Protect D. Protect against vandalism and burglary.

● Provide E. Provide for the prosecution of vandals.

● Provide F. Provide for and encourage employee responsibility for furniture, textbooks, reference material, and other District other District materials, equipment, and supplies assigned to the employee's care.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
13-3715

ECA-R ©

REGULATION

SECURITY

Access to school buildings and grounds will be established by the Superintendent in accordance with the following:

● Unlimited A. Unlimited access - the Superintendent, assistant superintendent, business manager, and maintenance supervisormaintenance supervisor.

● Limited B. Limited access - building school principals, assistant principals, teachers, custodians to their assigned buildings, and extracurricular and extracurricular sponsors, counselors, and supervisors for their respective areas or activities.

Possession of keys shall be in accordance with the following principles:

● A. A log of key assignments shall be maintained by the office of the Superintendent or other designated office.

● Unassigned B. Unassigned duplicate keys shall be maintained in a safe or a secured box.

● Individuals C. Individuals assigned keys may not duplicate or loan them.

● All D. All keys must be surrendered when no longer needed or upon request by the Superintendent.

● The E. The loss of a key must be reported to the Superintendent upon discovery of the loss, and the employee may be may be required to pay for rekeying or replacing all affected locks.

● Use F. Use of keys for unauthorized purposes will be cause for surrender of keys. Employees will be subject to discipline to discipline and/or dismissal for unauthorized use of keys.

● A G. A set of master keys and/or duplicates of keys shall be kept in the custody of the Superintendent.

● The H. The employee will sign a receipt for keys assigned. The receipt will list the applicable rules.

ECA-E ©

EXHIBIT

SECURITY

Any person who, for oneself or for another, misuses a key to any building or other area owned, operated, or controlled by the District without authorization from the Governing Board/Superintendent is guilty of a Class 3 misdemeanor. Misuse of such a key, in this regard, includes:

● Manufacturing A. Manufacturing or causing the manufacture of a District key.

● Duplicating B. Duplicating or causing the duplication of a District key.

● Possessing C. Possessing a District key.● Using

D. Using a District key.

● Permitting E. Permitting the use of a District key.

Employees and students who are in violation of the above are subject to disciplinary action.

ECAC ©
VANDALISM

The Superintendent is authorized to sign a criminal complaint and to press charges against perpetrators of vandalism against school property.

Students who destroy school property through vandalism or arson, or who create a hazard to the safety of other people on school property, may be referred to law enforcement authorities. Such students who are caught vandalizing school property shall be subject to disciplinary action, including but not limited to suspension and expulsion. A conference with the student's parents will be required.

Parents and students shall be made aware that the law provides that parents are liable for the willful destruction of property by a minor in their custody or control.

The District may file suit to recover the cost of vandalism from the student and/or parent(s).

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
12-661
15-842

ECAD ©
SCHOOL AND PERSONAL PROPERTY
REPLACEMENT / RESTITUTION

(Personal Property)

The District shall not assume responsibility for the loss of, or damage to, personal property stored, installed, or used on school premises.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

ECB ©
BUILDING AND GROUNDS
MAINTENANCE

Adequate maintenance of buildings, grounds and property is essential to efficient management of the District.

The Board directs a continuous program of inspection and maintenance of school buildings and equipment. Wherever possible, maintenance shall be preventive and will focus on providing an on-going healthy learning environment for both students and school personnel. Emphasis will be placed on the implementation of a District Indoor Air Quality (IAQ) Management Plan in order to minimize indoor air pollution.

The Superintendent shall appoint a District IAQ Coordinator who will develop and implement inspection, maintenance, repair, use, and disposal schedules as applicable for buildings, HVAC systems, new construction and renovations, chemicals and other materials.

Routine preventative maintenance means services that are performed on a regular schedule at intervals ranging from four (4) times a year to once every three (3) years, or on the schedule of services recommended by the manufacturer of the specific building system or equipment.

The Superintendent shall oversee the development and implementation of routine preventative maintenance guidelines covering the District's:

● plumbing A. plumbing systems,● electrical

B. electrical systems,

● heatingC. heating, ventilation and air conditioning systems,

● special D. special equipment and other systems, and● roofing

E. roofing systems, including visual inspections performed by District personnel to search for signs of

structural stress

structural stress and weakness.

A roofing inspection is required to be:

● Accomplished

A. Accomplished prior to any repair or replacement of roof elements or roof mounted equipment performed

in accordance

in accordance with the requirements of the local building official requiring a permit.

● Conducted

B. Conducted by a registered structural engineer or other professional with appropriate skills, training

and certification

and certification.

District preventive facilities maintenance guidelines shall be submitted to the School Facilities Board for review and approval.

Adopted: September 18, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-342.01
15-2002

15-2031
15-2032
15-2131
15-2132

CROSS REF.:
EB - Environmental and Safety Program
JLIF - Sex Offender Notification

ED ©
MATERIALS AND EQUIPMENT
MANAGEMENT

The District shall provide for the central purchasing, receiving, warehousing, and distribution of supplies, equipment, and materials common to the requirements of all schools.

A District warehouse shall be operated as an adjunct of the business office to store and distribute supplies as requisitioned by staff members.

All materials needed for instruction, business, and custodial operations of the individual schools shall be ordered from the warehouse when available from that source.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-213

EDB ©
MAINTENANCE AND CONTROL
OF MATERIALS AND EQUIPMENT

Employees are responsible for the proper care of all District facilities, equipment, and property in their custody or control.

Control of District property shall be through, but not limited to, an accurate inventory of all District furniture and equipment that exceeds one thousand dollars ($1,000) in value.

The Superintendent may establish procedures for transferring surplus or other materials and equipment.

Preventive Maintenance

The Superintendent shall establish a preventive-maintenance program that will extend the useful life for District equipment.

The Superintendent is authorized to use the services of specialists for such maintenance, and provision(s) shall be made in the annual budget for such services.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-721 et seq.
Uniform System of Financial Records: III-G-2

CROSS REF.:
DID - Inventories

EDBA ©
MAINTENANCE AND CONTROL
OF INSTRUCTIONAL MATERIALS

Students using District-provided textbooks, subject-matter materials, supplementary books, or instructional computer software are responsible for loss of or any damage to these items. A student who needs a second copy of a textbook shall be required to pay for it.

Monies collected for these items shall be used in addition to budgeted monies for purchase of new textbooks, subject-matter materials, supplementary books, or instructional computer software.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-727
15-729

CROSS REF.:
JQ - Student Fees, Fines, and Charges

EDC ©
AUTHORIZED USE OF SCHOOL - OWNED
MATERIALS AND EQUIPMENT

District equipment may be used by school or nonschool agencies and individuals for purposes that are not in conflict with any Arizona Revised Statute(s), federal or state rules or regulations, or Board policies, subject to the following:

● The

A. The District shall not incur any expense due to the use of materials or equipment.

● The

B. The Superintendent shall establish procedures for approval of the use of materials or equipment, or

shall submit

shall submit requests to the Governing Board for review and action.

● The

C. The District shall not be in competition with any local business firm that could provide like equipment.

● Rental

D. Rental fees will be charged or waived, as appropriate, by the District. Income from charges will be

deposited to

deposited to the civic center fund.

● Any

E. Any person or agency using such materials or equipment that is lost or damaged during such period of

use shall

use shall be required to reimburse the District for repair or replacement.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-1105

CROSS REF.:
KF - Community Use of School Facilities

EE ©
TRANSPORTATION SERVICES

In the budgeting process, the Governing Board may grant appropriations for transportation.

Transportation of students is a privilege extended to students in the District, and is not a statutory requirement except for necessary transportation of students with disabilities as indicated in their respective individual education programs.

The responsibility for the operation of student transportation shall be vested in the Superintendent. Reasonable efforts shall be made to eliminate any particular hazards that might adversely affect the safety and welfare of any student.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342
15-764
15-921
15-922
15-923
15-945
15-946
28-900
28-901

EEAA ©
WALKERS AND RIDERS

The Board authorizes the administration to provide regular school bus transportation to and from school for the following categories:

● Students

A. Students with disabilities who require transportation, as indicated in their respective individual

education programs

education programs.

● Students

B. Students living within a one (1) mile radius of the school where hazardous or difficult routes exist and

where other

where other arrangements cannot be provided.

● Students

C. Students who are residents within a school attendance area and:

■ If

1. If common school students, live more than one (1) mile from the school.

■ If

2. If high school students, live more than a mile and a half (1 1/2) from the school.

● Transportation

D. Transportation for pupils who do not reside within an established school attendance area, limited to

no more

no more than twenty (20) miles each way to and from the school of attendance or to and from a pickup

point

point on

a regular transportation route or for the total miles traveled each day to an adjacent school for

eligible nonresident

eligible nonresident pupils who meet the economic eligibility requirements established under the National

School Lunch and

School Lunch and Child Nutrition Acts (42 United States Code sections 1751 through 1785) for free or reduced-

price

price lunches.

● Transportation

E. Transportation for homeless students to their school of enrollment, if it is the school of origin, will be

arranged as

arranged as needed by the school liaison for homeless students.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342

15-764

15-816.01
15-901
15-922
28-797

28-900

28-901

A.G.O.
I80-025
42 U.S.C. 11301, McKinney-Vento Homeless Assistance Act of 2001

CROSS REF.:
JFABD - Admission of Homeless Students

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BUS SAFETY PROGRAM

The safety and welfare of student riders is to be the first consideration in all matters pertaining to transportation. Toward that end, all District transportation department personnel, bus operators, and bus passengers shall comply with the rules adopted pursuant to A.R.S. 28-900 and the Minimum Standards for School Buses and School Bus Drivers promulgated by the Arizona Department of Administration and adopted as Chapter Nine of A.A.C. Title 17, and shall immediately report to the Superintendent any violation of rules or state statutes that threatens the health, safety, or welfare of a passenger.

Bus evacuation drills shall be conducted at least twice every school year at the school and shall include every passenger who rides a school bus and is in school on the day of the evacuation drill. Each bus driver shall participate in at least two (2) evacuation drills during each school year. The bus evacuation drill shall be conducted in compliance with the requirements set out by the Arizona Department of Public Safety for such a drill.

All vehicles used to transport students shall be maintained in such condition as to provide safe and efficient transportation service with a minimum of delays and disruption of such service due to mechanical or equipment failure. Buses shall be replaced at such intervals as will provide good equipment at all times.

Students shall not be put off the bus until reaching their destination.

In addition to the regular state inspections, each school bus shall be inspected by the driver daily, before each use, to ascertain that it is in safe condition and equipped as required by all provisions of law, and that all equipment is in good working order.

Each school bus owned by, or contracted to, the District will conform to all applicable federal and state requirements as provided by the Commercial Motor Vehicle Safety Act of 1986 and A.A.C. Title 917, Chapter 179.

Each driver of a District-owned or District-contracted school bus, as defined by and covered by the Commercial Motor Vehicle Safety Act of 1986 and A.A.C. Title 917, Chapter 179, will conform to all requirements of the Act and such state statutes, rules and regulations governing the operation of the vehicle.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-843
15-922
28-101
28-900
28-984
A.A.C.
R17-9-102
R17-9-104
R17-9-106
R17-9-108
Commercial Motor Vehicle Safety Act of 1986
49 U.S.C. 30101 (Standards and Compliance - School Buses and

School Bus Equipment)

EEAE-EA ©

EXHIBIT

BUS SAFETY PROGRAM

This checklist may be used by District officials as a guide for transportation documents or transportation handbooks.

Arriving at pickup point:

● Be

A. Be on time. Leave home in good time so that you will arrive at the pickup point before the school bus.

● If

B. If you have to walk along the road to reach the bus stop, walk on the left side facing oncoming traffic.

● Walk

C. Walk on the shoulder of the road where possible, and not on the traveled portion.

● If

D. If other students are waiting at the bus stop, get in line without pushing or crowding and stay off the roadway.

Board the bus:

● Line

A. Line up in single file parallel to the roadway, with younger students in front, so they can board first.

● Wait

B. Wait until the bus comes to a complete stop before attempting to get on board.

● Board

C. Board the bus quickly but without crowding or pushing.

● Never

D. Never run on the bus, as the steps or floor may be slippery, especially in wintertime. Place your foot

squarely on

squarely on the step, not on the edge, and use the handrail.

● Be

E. Be particularly careful if you are carrying books or parcels, as it is difficult to see the steps and to hold

the handrail

the handrail.

● Go

F. Go directly to your seat and sit straight, well to the back of the seat, and face the front of the bus.

Conduct on the bus:

● The

A. The bus will not move until all passengers are seated.

● Remain

B. Remain seated throughout the trip, and leave your seat only when the bus has reached its destination

and comes

and comes to a complete stop.

● Keep

C. Keep your books and parcels on your lap or put them under the seat or on the luggage rack.

● Keep

D. Keep the aisle clear.

● Do

E. Do not talk to the driver except in case of emergency.

● Avoid

F. Avoid doing anything that might disturb or interfere with the driver. Refrain from loud or boisterous talking

or yelling

or yelling.

● Never

G. Never stick hands, arms, head, or feet out of the windows of the bus.

● Do

H. Do not open windows without the driver's permission.

●

I. Do not throw anything within the bus or out of a window; you might injure a pedestrian or force a motorist

to make

to make a dangerous maneuver.

●

J. Do not touch the emergency door or exit controls or any of the bus safety equipment.

● Do

K. Do not discard refuse in the bus.

● Eat

L. Eat at home or school, but not on the bus.

●

M. Obey promptly the directions and instructions of the school bus driver.

Prohibited items:

● Tobacco

A. Tobacco is not allowed in a school bus.

● Alcoholic

B. Alcoholic beverages shall not be carried in a school bus.

● Insects

C. Insects, reptiles, or other animals shall not be transported in a school bus. [A.A.C. R17-9-104]

● No

D. No weapon, explosive device, harmful drug, or chemical shall be transported in a school bus.

Exit from the bus:

● Remain

A. Remain seated until the bus has reached its destination and comes to a complete stop.

● Do

B. Do not push or crowd when leaving the bus.

Crossing the highway:

● If

A. If you must cross the road, walk to a point about ten (10) feet in front of bus but do not cross until you can

see that

see that the driver has indicated that it is safe to do so.

● As

B. As you cross the road, look continuously to the right and left. At an intersection, look in all directions.

● Cross

C. Cross at right angles. Never cross the highway diagonally.

● Walk

D. Walk briskly across the road, but do not run.

● Never

E. Never cross the road behind the bus.

Accident or other emergency:

● In

A. In case of an accident or emergency, older students should help the driver to maintain order and

assist younger

assist younger students.

● Stay

B. Stay in the bus unless otherwise directed by the driver.

● If

C. If you have to leave the bus, stay in a group and obey the driver's instructions.

● Do

D. Do not expose yourself or others to needless hazard.

Procedures followed upon student misbehavior on school bus:

● When

A. When a student misbehaves on a bus for the first time, the driver will explain to the offender the necessity

for good

for good behavior.

● If

B. If, after talks and warning, the rider continues to violate the rules, the driver will inform the student that the

rule violation

rule violation will be reported to the principal. This report will include the use of a written form that lists the

offense and

offense and the action taken by the principal.

● Upon

C. Upon receiving the complaint and discussing it with the driver, the principal will then call the student to

the office

the office and warn the student that the parents must be notified that the student will be put off the bus

if misbehavior

if misbehavior reoccurs.

● If

D. If poor conduct continues, the driver will again report the incident to the principal. After discussion it will

be decided

be decided whether to take the bus-riding privilege away from the student, and, if so, for how long.

● When

E. When a student is not allowed transportation by school bus, the principal will inform the parents of the penalty,

the

the reason for it, and how long the penalty will last. In such cases, the parents become responsible for

seeing that

seeing that their child gets to and from school safely.

● A

F. A student who is put off one (1) bus will be refused transportation by all drivers for the specified period of time.

(This section on student misbehavior shall be made available to parents and students in copy form.)

EEAE-EB ©

EXHIBIT

BUS SAFETY PROGRAM

SCHOOL BUS INCIDENT REPORT

__________________________________________________________________
Bus No. Driver's Name Driver's Name Date

__________________________________________________________________
Type of Incident

__________________________________________________________________
Student's Name

Incident:

o o Failure to remain seated          o seated     o  Throwing objects on bus
o Refusing o  Refusing to obey driver            o   o  Hanging out of window
o Fighting                                   o o  Fighting                                      o  Spitting
o Profanity                                 o o  Profanity                                   o  Disobeying bus monitor
o Lighting matches                      o o  Lighting matches                        o  Bothering others (see comment)
o Smoking on bus                       o o  Smoking on bus                       o  Vandalism
o Throwing o  Throwing objects out of bus      o o  Other (see comment)

Comments: _________________________________________________________

__________________________________________________________________

Signature: __________________________________________________________

Action taken by school: ________________________________________________

__________________________________________________________________

____________________________________
Signature of School Official

EEAEA ©
BUS DRIVER REQUIREMENTS, TRAINING,
AND RESPONSIBILITIES

Bus drivers employed by the District or employed by contractors who provide transportation services to the District shall comply with applicable provisions of the Commercial Motor Vehicle Safety Act of 1986 and all applicable requirements of the state of Arizona.

The District will assume the cost of required physical examinations, and the drivers will assume the cost of obtaining valid commercial driver's licenses as required by law.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
28-857

28-3228
A.A.C.
R17-4-508 et seq.

EEAEAA ©
DRUG AND ALCOHOL TESTING OF
TRANSPORTATION EMPLOYEES

The District is committed to the establishment of a drug and alcohol misuse prevention program that meets or exceeds all applicable requirements of the Omnibus Transportation Employee Testing Act of 1991 (Omnibus Act). All statements in this document will be interpreted so as to conform to the Department of Transportation rules.

Each employee of the District who is required to have a commercial driver's license (CDL) for performance of job functions shall be prohibited from:

● Reporting A. Reporting for duty or remaining on duty to perform safety-sensitive functions as defined in 49 CFR 382.107 while 107 while having an alcohol concentration of 0.04 or greater. [49 CFR 382.201]

● Being B. Being on duty or operating a commercial motor vehicle (school bus) while the driver possesses alcohol, unless unless the alcohol is manifested and transported as part of a shipment. This includes the possession of medicines of medicines containing alcohol (prescription or over-the-counter), unless the packaging seal is unbroken. [49 CFR 382.204]

● Using C. Using alcohol while performing safety-sensitive functions. [49 CFR 382.205]

● Performing D. Performing safety-sensitive functions within eight (8) hours after using alcohol. [49 CFR 382.207 and R17and R17-9-102]

● Using E. Using alcohol within eight (8) hours following an accident or prior to undergoing a postaccident alcohol test, whichever whichever comes first. [49 CFR 382.299]

● Refusing F. Refusing to submit to an alcohol or controlled substance test as required under postaccident, random, reasonable reasonable suspicion or follow-up testing requirements in DOT rules. [49 CFR 382.211]

● Reporting G. Reporting for duty or remaining on duty, requiring the performance of safety-sensitive functions, when the driver the driver uses any controlled substance, except when the use is pursuant to the instructions of a physician who has who has advised the driver that the substance does not adversely affect the driver's ability to safely operate a commercial operate a commercial motor vehicle. [49 CFR 382.213]

● Reporting H. Reporting for duty, remaining on duty, or performing a safety-sensitive function if the driver tests positive for controlled for controlled substances. [49 CFR 382.215]

A driver will inform the supervising administrator of any therapeutic drug use. [49 CFR 382.213]

Drugs as used in this policy refers to controlled substances as covered by the Omnibus Act and to drugs circumscribed by the Arizona Revised Statutes, Title 13, Chapter 34.

All drivers shall be subject to preemployment/preduty drug and alcohol testing, including reasonable suspicion, random, and postaccident testing in accord with the regulations of the Omnibus Act. If applicable, return to duty and follow up testing shall be required in accord with regulations of the Omnibus Act. [49 CFR 382.301 et seq.]

All offers of employment with the District for drivers will be made contingent upon preemployment test results. An applicant testing positive for alcohol or controlled substances will not be employed. [49 CFR 382.505]

A transportation employee who refuses to submit to drug and alcohol testing or whose test results are positive may be disciplined in accordance with District policy up to and including being terminated from employment. [A.R.S. 15-513]

Each driver who engages in the conduct prohibited herein shall:

● Be A. Be advised of resources available to the driver in evaluating and resolving problems associated with drug or alcohol or alcohol use, including the names, addresses, and telephone numbers of substance abuse professionals and counseling and counseling and treatment programs.

● Be B. Be evaluated by a substance abuse professional, who shall determine what assistance, if any, the employee needs employee needs to resolve drug or alcohol problems.

● Before C. Before return to duty in a safety-sensitive position, undergo a return-to-duty alcohol test with a result indicating less indicating less than 0.02 or a substance test with a verified negative result.

● If D. If identified as needing assistance by a substance abuse professional, be evaluated by a substance abuse professional abuse professional to determine if that driver has properly followed any rehabilitation program prescribed, and be subject be subject to unannounced follow-up tests following return to duty in accord with federal regulations. [49 CFR 382.605]

The District shall assume the cost for the initial evaluation by a substance abuse professional to determine what assistance, if any, the employee needs in resolving problems associated with alcohol misuse and controlled substances use. Evaluation and rehabilitation of the employee, if the employee is allowed to return to work in any position, shall be in accordance with 49 CFR 382.605 and by a substance abuse professional paid by the employee.

The School District shall assume the costs of the drug and alcohol testing of a transportation employee. If the results of the test are positive, the School District may charge the costs of the test to the tested employee. The cost charged to the employee are is limited to the actual costs incurred as a result of testing. If the results of a test are negative, the School District shall not charge the costs of testing to the tested employee. [A.R.S. 15-513]

The Superintendent is responsible for supervision of the District drug and alcohol misuse prevention program. The Superintendent will develop procedures for the implementation of the program in compliance with the applicable provisions and regulations of the Omnibus Transportation Employee Testing Act of 1991 and Arizona Revised Statutes.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-513
13-3402
49 U.S.C. 31306, (Omnibus Transportation Employee Testing Act of 1991)
49 C.F.R. Part 40
49 C.F.R. Part 382
49 C.F.R. Part 395

CROSS REF.:
GBEC - Drug-Free Workplace
GBECA - Nonmedical Use or Abuse of Drugs or Alcohol

EEAEAA-R ©

REGULATION

DRUG AND ALCOHOL TESTING OF
TRANSPORTATION EMPLOYEES

Circumstances Under Which Tests

for Drivers Are to Be Given

All information obtained in the course of testing of drivers shall be protected as confidential medical information. Except as required by law or expressly authorized or required in 49 CFR 382.405, no information that is to be maintained pursuant to 49 CFR 382.401 shall be released.

Random:

●

A. A minimum of fifty percent (50%) of drivers shall be tested annually for drugs and twenty-five percent (25%)

of drivers shall be tested annually for alcohol, subject to the Federal Highway Administration's

administrator raising

administrator raising or lowering the annual percentage rate in accordance with regulations. [49 CFR 382.305]

Random testing

Random testing selection shall be as follows:

■ Employees

1. Employees are to be placed in and remain in a pool for random selection.

■ A

2. A valid random selection procedure will be used.

■ Tests

3. Tests will be given at least once each quarter.

■ Dates

4. Dates of testing will not be announced.

● Random

B. Random drug and alcohol testing may be combined. For example, when testing at fifty percent (50%)

drug random

drug random rate and twenty-five percent (25%) alcohol random rate, half of the randomly selected drivers

chosen for

chosen for testing could be tested for both drugs and alcohol, while the rest could be tested only for drugs.

Postaccident:

● Drivers

A. Drivers are required to submit to drug and alcohol testing as soon as possible following a "Department

of Transportation

of Transportation (DOT) accident" that involves the loss of human life or for which the driver receives a

citation under

citation under state or local law for a moving traffic violation arising from the accident. [49 CFR 382.303]

● A DOT accident

B. A DOT accident is defined as an occurrence involving a commercial motor vehicle operating on a public

road that

road that results in:

■ A

1. A fatality; or

■ Bodily

2. Bodily injury to a person who, as a result of the injury, immediately receives medical treatment

away from

away from the scene of the accident; or

■ One

3. One (1) or more motor vehicles incurring disabling damage as a result of the accident, requiring

the vehicle

the vehicle to be transported away from the scene by a tow truck or other vehicle. [49 CFR 390.5]

● If

C. If a driver is seriously injured and cannot submit to testing at the time of the accident, the driver shall

provide the

provide the necessary authorization for obtaining hospital reports and other documents that may indicate

whether there

whether there were any drugs or alcohol used by the driver prior to the accident. [49 CFR 382.303]

● A

D. A driver who is subject to postaccident testing shall remain readily available for such testing or may

be deemed

be deemed by the District to have refused to submit to testing. Nothing in this section shall be construed

to require

to require the delay of necessary medical treatment or to prohibit the driver from leaving the scene of

an accident

an accident for a period necessary to obtain assistance in responding to the accident, or to obtain

necessary medical

necessary medical care. [49 CFR 382.303]

● No

E. No driver required to take a postaccident alcohol test shall use alcohol for eight (8) hours following

the accident

the accident, or until the driver undergoes a postaccident alcohol test, whichever occurs first. [49 CFR 382.303]

● The

F. The following actions are to be taken in a postaccident testing situation:

■ Treat

1. Treat injuries.

■ Work

2. Work with law enforcement officials.

■ Explain

3. Explain the need for testing.

■ Obtain

4. Obtain the driver's permission for testing, if possible.

■ Work

5. Work with the medical facility to obtain the necessary documents and test information.

■ Collect

6. Collect specimens promptly.

■ Document

7. Document events.

The results of a breath or blood test for the use of alcohol or a urine test for the use of drugs conducted by federal, state, or local officials having independent authority for the test shall be considered to meet the requirements for postaccident testing if the results are obtained by the School District. [49 CFR 382.305]

Reasonable suspicion:

●

A. Reasonable

suspicion

suspicion is defined to mean that the District believes the behavior, speech, body odor,

or appearance

or appearance of a driver while on duty are indicative of the use of alcohol and/or controlled substances.

The

The conduct must be witnessed by a supervisor or District official trained in the detection of

probable alcohol

probable alcohol and drug use by observing indicators in a person's appearance, behavior, speech, and performance, in accordance with 49 CFR 382.603. If it is at all possible, the witness should not conduct

the alcohol

the alcohol test, in order to prevent the introduction of bias to the testing procedure.

● Alcohol

B. Alcohol testing is authorized only if the observations are made during, just before performing, or just

after performing

after performing a safety-sensitive function. A written record shall be made of the observations leading to

an alcohol

an alcohol and/or controlled substance test. This record is to be signed by the supervisor who made

the observations

the observations.

● If

C. If a reasonable suspicion alcohol test is not administered within two (2) hours following the observations,

the witness

the witness shall prepare and maintain on file a record stating the reasons the alcohol test was not

administered promptly

administered promptly. In addition, if not administered within eight (8) hours, all attempts to administer the test shall cease.

A record shall be prepared and maintained stating why the alcohol test was not administered. [49 CFR 382.307]

● Reasonable

D. Reasonable suspicion testing should include the following considerations:

■ Focus

1. Focus on safety.

■ Verify

2. Verify reasonable suspicion if possible.

■ Observe

3. Observe the employee's appearance, behavior, speech, and performance.

■ Inform

4. Inform the employee in private of any suspicion.

■ Inquire

5. Inquire in private about any observations or suspicions.

■ Review

6. Review the findings.

■ Upon

7. Upon concluding that reasonable suspicion exists, transport the employee to a testing site.

■ Document

8. Document events.

Return-to-duty testing:

●

A. A driver who has been prohibited from performing a safety-sensitive function after engaging in

conduct regarding

conduct regarding alcohol misuse or controlled substance use prohibited by U.S. Department of

Transportation regulations

Transportation regulations, and before returning to duty, shall undergo a return-to-duty test, which must indicate

a concentration

a concentration of less

then

than 0.02 for breath alcohol and/or a negative result for controlled substances. [49 CFR 382.309 and 382.605(C)]

● When

B. When a driver has been determined to be in need of assistance in resolving problems associated with

alcohol misuse

alcohol misuse and/or controlled substance use, the driver will be subject to unannounced follow-up alcohol and/

or controlled

or controlled substance testing. The driver will be subject to a minimum of six (6) follow-up tests in the

first twelve

first twelve (12) months. The follow-up testing period shall not exceed sixty (60) months. Follow-up testing

for alcohol

for alcohol shall be administered only when the driver is performing, just before performing, or just

after performing

after performing a safety-sensitive function. [49 CFR 382.311 and 382.605(C)]

Referral:

●

Each driver who engages in conduct prohibited by 49 CFR 382.

201

201 et seq. shall be evaluated by a

substance abuse

substance abuse professional, who shall determine what assistance, if any, the employee needs in resolving

problems associated

problems associated with alcohol misuse and controlled substance use. [49 CFR 382.605]

Driver Training

A copy of materials explaining the requirements of the Omnibus Act and the District's policies and procedures with respect to meeting such requirements will be distributed to each driver prior to the start of alcohol and controlled substance testing and to each driver hired or subsequently transferred into a driving position. The District shall provide written notice to representatives of employee organizations of the availability of this information. [49 CFR 382.601]

These materials shall include detailed discussions of at least the following:

● The

A. The identity of the person designated to answer employee questions about the materials.

● The

B. The categories of employees subject to this part of the regulation.

● Sufficient

C. Sufficient information about safety-sensitive functions performed by such drivers to make clear what part

of the

of the work day a driver must be in compliance with the rule.

● Specific

D. Specific information concerning driver conduct that is prohibited by the rule.

● The

E. The circumstances under which a driver will be tested for alcohol and/or controlled substances by rule.

● The

F. The procedures that will be used to test for the presence of alcohol and controlled substances, to protect

the driver

the driver and the integrity of the testing processes, to safeguard the validity of the test results, and to ensure

that the

that the results are attributed to the correct driver.

● The

G. The requirement that the employee submit to alcohol and controlled substance tests administered in

accord with

accord with Omnibus Act regulations.

● An

H. An explanation of what constitutes a refusal to submit to an alcohol or controlled substance test and

the attendant

the attendant consequences.

●

I. The consequences for drivers found to have violated the rule, including requirements for removal from duty.

●

J. Consequences for a driver having a concentration of 0.02 but less than 0.04 in a breath alcohol test.

● Information

K. Information concerning the effects of alcohol and controlled substance use on an individual's health, work,

and personal

and personal life; signs and symptoms of an alcohol or controlled substance problem (the driver or a co-worker);

and

and available methods of intervention, including confrontation and referral. [49 CFR 382.601]

Policies, regulations, and consequences based on the District's independent authority outside of the Omnibus Act shall be presented and clearly and obviously described as being based on independent authority [49 CFR 382.601]. All such references shall be placed in bold within the document and shall contain applicable statutory citations.

Each driver must provide a signed receipt for the materials. [49 CFR 382.401(c)(5)(iii)]. Written notice of the availability of this information shall be provided to representatives of employee organizations. [49 CFR 382.601(a)(2)]

Supervisor Training

Persons designated to determine whether reasonable suspicion exists to require a driver to undergo reasonable-suspicion testing shall receive at least sixty (60) minutes of training on alcohol misuse and at least an additional sixty (60) minutes of training on controlled substance use. The training shall cover the physical, behavioral, speech, and performance indicators of probable alcohol misuse and use of controlled substances. [49 CFR 382.603]

EEAEAA-E ©

EXHIBIT

DRUG AND ALCOHOL TESTING OF
TRANSPORTATION EMPLOYEES

RECORDS RETENTION

The District shall maintain records of its alcohol misuse and prevention program in a secure location with controlled access. The records are to be kept as indicated below.

How long is the employer required to

keep records? [49 CFR 382.401(c)(1)]

●

A. Five years:

■ Records

1. Records of alcohol test results showing concentrations of 0.02 or more.

■ Records

2. Records of driver-verified positive controlled substance tests.

■ Documentation

3. Documentation of refusals to take required tests.

■ Calibration

4. Calibration documentation.

■ Driver

5. Driver evaluation and referrals.

■ A

6. A copy of each annual calendar year summary.

●

B. Two years:

■

Records related to the alcohol and controlled substance collection process and training.

●

C. One year:

■

Records of negative and canceled drug test results and alcohol test results with concentrations of

less than

less than 0.02.

What types of records must be kept?

●

A. Records relating to the collection process,

as follows[49 CFR 302.401(c)(1)]:

■ Collection

1. Collection logbook, if used.

■ Documents

2. Documents relating to the random selection process.

■ Calibration

3. Calibration documents for evidential breath testing devices.

■ Documentation

4. Documentation of breath alcohol technician training.

■ Documents

5. Documents regarding decisions to administer reasonable-suspicion tests.

■ Documents

6. Documents regarding decisions of postaccident tests.

■ Documents

7. Documents verifying existence of a medical explanation of the inability of a driver to provide an

adequate breath

adequate breath or urine specimen for testing.

■ Consolidated

8. Consolidated annual calendar year summaries as required by 49 CFR 382.403.

●

B. Records relating to driver's test results [49 CFR 382.401(c)(2)]:

■ Employer

1. Employer's copy of alcohol test forms, including the results of the test.

■ Employer

2. Employer's copy of drug test chain of custody and control form.

■ Documents

3. Documents sent by the medical review officer (MRO) to the employer, including those required

by 49

by 49 CFR 382.407(a).

■ Documents

4. Documents related to refusal by any driver to submit to a drug or alcohol test required by the rules.

■ Documents

5. Documents presented by a driver to dispute the results of an alcohol or substance abuse test

required by

required by the rules.

●

C. Records related to other violations.

●

D. Records related to evaluations:

■ Records

1. Records pertaining to a determination by a substance abuse professional (SAP) concerning a driver'

s need

s need for assistance.

■ Records

2. Records concerning a driver's compliance with recommendations of the SAP.

●

E. Records relating to education and training:

■ Materials

1. Materials on alcohol misuse and drug use awareness, including a copy of the employer's policy on both.

■ Documentation

2. Documentation of compliance with the requirements of 49 CFR 382.601, including the driver's

signed receipt

signed receipt for materials.

■ Documentation

3. Documentation of training provided to supervisors for determining the need for reasonable-

suspicion testing

suspicion testing for alcohol misuse or use of controlled substances.

■ Certification

4. Certification that any training that has been conducted complies with the requirements for such training.

●

F. Records relating to drug testing:

■ Agreements

1. Agreements with the collection site facilities, laboratories, medical review officers, and consortia.

■ Names

2. Names and positions of officials and their roles in the employer's alcohol and controlled

substance testing

substance testing program.

■ Monthly

3. Monthly laboratory statistical summaries of urinalysis required by 49 CFR 40.29(g)(6).

■ The

4. The employer's drug and alcohol testing policy and procedures.

How must these records be reported?

●

All records must be kept in prescribed form and be supplied to DOT when requested. The District will

be notified

be notified whether to submit the records. [49 CFR 382.403(b)]

What happens if records are not kept properly?

●

Penalties can be severe; for example, just an error in paperwork can mean a fine of up to five

hundred dollars

hundred dollars ($500) for each violation. Other violations can be penalized as high as ten thousand

dollars

dollars ($10,000) per occurrence and loss of federal funding. [49 U.S.C. 521(b)]

Where are records to be located?

●

All records required shall be maintained as required by 49 CFR 390.31 and shall be made available

for inspection

for inspection at the employer's principal place of business within two (2) business days after a request

by an

by an authorized representative of the Federal Highway Administration. [49 CFR 382.401(d)]

What summary records are required?

● The

A. The District must prepare by March 15th of each year, and maintain, an annual calendar year summary of

the results

the results of all controlled substance and alcohol testing performed during the previous calendar year.

● Each

B. Each summary that contains verified positive controlled substance test results and alcohol screening tests

with concentrations

with concentrations of .02 or greater or any other violations or alcohol misuse must include the following elements:

■ The

1. The number of drivers subject to 49 CFR 382.

■ The

2. The number of drivers subject to testing under the alcohol misuse or drug use rules of more than one (1)

DOT

DOT Agency - identified by each Agency.

■ The

3. The number of urine specimens collected, by type of test (e.g., random, reasonable suspicion,

et cetera).

■ The

4. The number of positives verified by an MRO for type of test and type of drug.

■ The

5. The number of negative drug tests verified by an MRO, by type of test.

■ The

6. The number of persons denied a position as drivers following preemployment verified positive

drug testing

drug testing and/or alcohol testing with concentrations of 0.04 or greater.

■ The

7. The number of drivers with MRO-verified positive tests for multiple controlled substances.

■ The

8. The number of drivers who refused to submit to alcohol or drug tests required by 49 CFR 382.

■ The

9. The number of supervisors who have received required alcohol training during the reporting period.

■

10. The number of supervisors who have received required controlled substances training during

the reporting

the reporting period.

■

11. The number of screening alcohol tests, by type of test.

■

12. The number of confirmation alcohol tests, by type of test.

■

13. The number of confirmation alcohol tests with concentrations of 0.02 or greater but less than 0.04,

by type

by type of test.

■

14. The number of confirmation alcohol tests with concentrations of 0.04 or greater, by type of test.

■

15. The number of drivers returned to duty, after complying with a SAP's recommendation in this

reporting period

reporting period, who had previously had verified positive drug test results or engaged in prohibited

alcohol misuse

alcohol misuse.

■

16. The number of drivers who were administered drug and alcohol tests at the same time with both

verified positive

verified positive drug test results and alcohol test results with concentrations greater than 0.04.

■

17. The number of drivers who were found to have violated any nontesting prohibition of 49

CFR 382

CFR 382.403(b) and any action taken in response to the violation.

● Each

C. Each employer with an annual calendar year summary that contains only negative drug test results,

alcohol screening

alcohol screening test results of less than 0.02, and no other violations may prepare and submit either a

standard summary

standard summary form with information as listed above or an "EZ" report form. The abbreviated "EZ" form

requires selected

requires selected information from the list above. [49 CFR 382.403]

Who may have access to the records?

● The

A. The covered employee, to the employee's records, upon written request.

● The

B. The employer.

● The

C. The Secretary of Transportation, upon request.

● Any

D. Any DOT agency, upon request.

● Any

E. Any state or local official with regulatory authority over the employee, upon request.

● Any

F. Any person or employer, upon the employee's written request.

● National

G. National Transportation Safety Board may review postaccident test information upon request and as a part

of an

of an accident investigation. [49 CFR 382.405]

Are the records relating to the drug and

alcohol testing program confidential?

●

Yes; therefore, they are not subject to disclosure under the Inspection of Public Records, A.R.S. 39-121 et seq., with the possible exception of the Annual Calendar Year Summary once released to the DOT. [49 CFR 382.405]

EEAEB ©
BUS PURCHASING AND MAINTENANCE

The District and all contractors who provide transportation services to the District shall comply with applicable provisions of the Commercial Motor Vehicle Safety Act of 1986 and all applicable requirements of the state of Arizona that pertain to vehicle standards, periodic inspection, and maintenance of school buses.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-349
28-984
A.A.C.
R17-9-105 et seq.

EEAEC ©
STUDENT CONDUCT ON
SCHOOL BUSES

Students are required to conduct themselves in the bus, prior to boarding the bus, and subsequent to leaving the bus in a manner consistent with established standards for classroom behavior.

When a student fails to practice proper conduct, the bus driver will inform the principal of the misconduct, which may then be brought to the attention of the parents.

Students who become serious disciplinary problems related to school transportation may have their riding privileges suspended. In such cases, the parents of the students involved become responsible for seeing that their children get to and from school safely.

Students riding on special-activity buses are under the direct supervision of the bus driver in cooperation with sponsor(s). Students who do not conduct themselves properly will be denied the privilege of riding on special-activity buses.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

CROSS REF.:
EEAE - Bus Safety Program
JIC - Student Conduct
JK - Student Discipline

EEAF ©
SPECIAL USE OF BUSES

School buses may be used for the transportation of students participating in school-sponsored activities under the following conditions:

● Bus A. Bus usage for educational field trips or educationally related activities by student organizations may be considered

considered an extension of classroom activities.

● The B. The Board delegates to the administration authority concerning requests for noncurricular usage. In such cases, the

the student organization or group making the trip will be required to reimburse the District for all or a portion of the

the cost of the transportation.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-1105

EEAG ©
STUDENT TRANSPORTATION
IN PRIVATE VEHICLES

During school or school-sponsored functions, students may be transported only in school-approved vehicles operated by District-authorized personnel unless specific approval by the Superintendent has been obtained.

The Board specifically forbids any employee to transport students for school purposes without prior authorization by the Superintendent.

Each District employee authorized to use a private vehicle for District purposes shall be notified in writing that the employee's automobile insurance is the primary coverage and District insurance coverage is secondary.

The Superintendent may develop regulations to govern the use of private vehicles for transporting students.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

EEAG-R ©

REGULATION

STUDENT TRANSPORTATION
IN PRIVATE VEHICLES

The use of a private vehicle for transporting students requires written permission from the Superintendent.

● This

A. This permission may be in the form of a standing permit for employees who use their own vehicles

regularly for

regularly for school purposes. The permit will state the particular purpose, and whether it includes transportation

of students

of students.

● For

B. For each special trip involving students, including field trips, a special permit must be obtained in advance

for the

for the specific trip.

● Each

C. Each employee authorized to use a private vehicle for school business purposes will be required to

present proof

present proof of insurance to the District.

● No

D. No student will be sent on school errands with the student's own vehicle, an employee's vehicle, or a District-owned vehicle.

EEB ©
BUSINESS AND PERSONNEL
TRANSPORTATION SERVICES

(District Travel Policy)

Administrative Requirements

Administrators shall be responsible for making certain that the use of school vehicles is not abused inside or outside the District, and it is the responsibility of such administrative personnel to assure that all travel has final approval from the District administration office. Use of private vehicles for school purposes must be approved by the Superintendent.

Use of School Vehicles

No school vehicle shall be used for personal business, unless the personal business is incidental to a school-related trip. On a space-available basis, an employee's family may be included on an out-of-town trip if approval is granted by the Superintendent. Only Governing Board members or District employees may drive the vehicle. A school vehicle shall not be taken to an employee's home at night unless the employee has permission from the Superintendent.

Use of Private Vehicle

Only when authorized by the Superintendent, a private vehicle may be used at the mileage rate set by the District, and reimbursement for mileage will be given to the owner of the private vehicle. Credit for mileage outside the District will be given for school business only. An employee using a private vehicle for a school trip shall not claim mileage for any purely personal use of the vehicle during said trip.

Accident Report

Any accident (no matter how minor) in a school vehicle or in any private vehicle while on school business is to be reported immediately to the District transportation office, or to an administrator if the accident occurs after school hours. The business office shall immediately report the accident to the District's insurance company.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
38-538

USFR: VI.I.

CROSS REF.:
DKC - Expense Authorization/Reimbursement

EEBD ©
BUSINESS TRANSPORTATION
RECORDS AND REPORTS

Records and reports will be maintained as mandated by law or rules and as may be necessary to carry out transportation goals and objectives. The records shall be available for inspection by the Superintendent and other authorized officials.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-901
15-903
A.A.C.
R17-4-612

EF ©
FOOD SERVICES

The District food service program shall strive to provide well-balanced meals that are nourishing, available at moderate prices, and served in a pleasant surrounding.

The Board shall establish prices to be paid by students for school meals and the price charged to adults who purchase meals.

The Superintendent shall develop procedures to implement this policy and shall formulate a plan to provide free or reduced price meals for all eligible students.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
11-195 et seq.

15-239
15-242
15-342
15-1151

15-1152

15-1153

15-1154

15-1155

15-1157

15-1158
15-1251
Public Law 111-296, Healthy, Hunger-Free Kids Act of 2010 Sec. 205 -

Equity in School Lunch Pricing

Richard B Russell National School Lunch Act Act 42 U. S. C. 1751 et seq.

Child Nutrition Act of 1966 42 U.S.C. 1771 et seq.

Arizona Department of Education: The Arizona Nutrition Standards

CROSS REF.:
GDN - Supervision of Support Staff Members
JL - Student Wellness

EF-R ©

REGULATION

FOOD SERVICES

District and school administrators will work together to provide a safe, accessible and compliant food service program and shall observe the following directives in operating the food services programs.

Meals in schools. Each school shall:

● Provide A. Provide meals at a reasonable price and accordingly shall use state allocated food services funds to supplement to supplement federal funds as a means of keeping prices within reach of paying students.

● Encourage B. Encourage students to participate in each school's meal program while still allowing meals to be brought from homefrom home.

● Provide C. Provide modified meals, upon a physician's written request, for students with food allergies or other special food special food needs. (The allergies would be of a life threatening or severe reaction nature.)

Menu.

Each school that includes grades kindergarten (K) through eight (8) shall:

● Ensure that nutritious foods are available as an affordable option whenever food is sold or served and that Foods that Foods of Minimal Nutritional Value (FMNV) as defined by United States Department of Agriculture (USDA) and and the Arizona Department of Education (ADE) are prohibited. This includes all food and beverages sold andsold and/or served to students at school during the normal school day exclusive of school parties.

Each school that includes grades nine (9) through twelve (12) are:

● Prohibited from the sale of FMNV in the dining, serving, and kitchens areas during breakfast and lunch periodslunch periods.

Each school, (kindergarten [K] through twelve [12]) shall inform families, upon request, about the ingredients and nutritional value of the foods served.

Competitive foods. Competitive foods mean any foods sold in competition with the National School Breakfast and Lunch Program to students during the meal periods. The principal may approve the sale of competitive foods if:

● All A. All income from the sale of such foods accrue to the benefit of:

■ The 1. The nonprofit school food service; or

■ The 2. The school or student organizations approved by the District.

● They B. They are sold in locations other than the dining, serving, and kitchen areas.

● The C. The school promotes an overall school environment that encourages students to make healthy food choices.

● The D. The competitive foods meet the state nutrition standards.

Pricing, posting, and expenses. The school meal program must be nonprofit. Pricing for student meals shall be established considering market share, creation and loss of revenue and shall be reviewed and adjusted periodically as necessary. The District in compliance with Section 205 of the Healthy, Hunger-Free Kids Act of 2010, shall provide the same level of support for lunches served to students who are not eligible for free or reduced price lunches as they are for lunches served to students eligible for free lunches. Revenue generation should not take precedence over the nutritional needs of students. Prices for adult meals and catering shall be reviewed periodically and shall reflect direct cost of operations. Revenues received are to be used only for the operation or improvement of the program.

Schools shall ensure that:

● The A. The sale price of any food items sold including a reimbursable meal shall be posted in the dining area.

● School B. School meal program facilities used by outside organizations or individuals must have approval from the school the school principal or food service supervisor.

● If C. If outside organizations or individuals use the food service facilities, a qualified staff member must be on duty.

● All D. All food items and/or consumable supplies purchased through the food service program and all labor used for a for a special meal function must be reported. The sponsoring agency must be billed for the food, labor and other costs other costs of the special function. All special meal functions must operate on a self-sustaining basis.

● Each E. Each person who eats a school meal must pay the regular price for the meal with two (2) exceptions:

■ Students 1. Students who have an approved free or reduced-price income application on file for the current school yearschool year.

■ Food 2. Food service employees who are paid from school lunch funds.

● No F. No person is permitted to take food or garbage from the food service program for personal use.

Training. The school meal program director/supervisor will develop ongoing in-service and staff development training opportunities for staff in the area of food safety, nutrition, and customer service.

Eligibility. Principals will ensure that families are aware of need-based programs for free or reduced price meals and encourage eligible families to apply. The confidentiality of students and families applying for or receiving free or reduced priced meals shall be maintained.

Dining environment. Principals shall ensure that students and staff have adequate space to eat meals in pleasant surroundings and shall have adequate time to eat, relax, and socialize. Safe drinking water and convenient access to facilities for hand washing and oral hygiene shall be available.

Student workers. Students shall be allowed to assist with meal preparation and service if mutually agreeable between the parent, teacher, and food service staff. Student workers must receive documented food safety and sanitation training.

Denial of meals as disciplinary action. School personnel shall not withhold food from students as punishment. Disciplinary action, which indirectly results in the loss of meals, is allowable (such as suspension from school). Any student attending school, who is not allowed to eat in the cafeteria for disciplinary reasons, shall have a reimbursable meal made available to them.

Feeding Senior Citizens. The District may enter into an agreement to provide meals for persons sixty (60) years of age or older and their spouses, or any group of such persons.

Student, Parent, Teacher and Community Involvement. The District shall promote activities to involve student and parents in the food/nutrition program. Activities may include menu planning, enhancement of the eating environment, program promotion and related student-community support activities. Schools are encouraged to use the school meal program to teach students about good nutrition practices. School faculties and the general community should be involved in activities to improve the overall acceptability of the food service program. Each school should welcome and encourage parents to eat with students.

Recordkeeping. The District must keep complete and accurate records of the school meal program to serve as a basis for claims for reimbursement and for audit and review purposes. All records and tickets must be kept in accordance with the National School Lunch Program and School Breakfast Program State Guidance Manual.

Safety inspections. The District is required to obtain a minimum of two (2) food safety inspections each school year.

Other food sales. Food sales by student or adult entities or organizations shall be permitted provided these sales ensure optimum student participation in the school meals program and are in compliance with state and federal regulations.

When meals or snacks are offered to students in organized after-school education or enrichment programs, they should be provided by the food services program.

EF-E ©

EXHIBIT

FOOD SERVICES

CODE OF STANDARDS

The duties of any officer, employee, or agent of the District who has occasion to handle school food or monies shall be performed in a manner consistent with good business practices. This shall include prohibition of:

● Solicitation

A. Solicitation or acceptance of gratuities, favors, or anything of monetary value from contractors,

potential contractors

potential contractors, or parties to subagreements.

● Participation

B. Participation in awards or administration of contracts to firms in which the employee, or any member of

the employee

the employee's immediate family, has a financial or other interest.

If financial interest is not substantial, or the gift is unsolicited and of nominal intrinsic value, the officer, employee, or agent of the District shall conform to the requirements of Policies BCB, DJ, or GBEAA.

Penalties or other disciplinary actions for infractions will be based on the seriousness of the violations. Disciplinary actions may include, but are not limited to:

● A. A written disciplinary report filed in the individual's personnel file.

● Suspension B. Suspension of duties.

● Termination C. Termination of employment.

● Prosecution D. Prosecution by legal authorities.

Distribution Instructions

These standards are incorporated into the general operation policy manual of the District and are reviewed regularly by the Superintendent or the Governing Board. Copies of these standards are to be distributed to all personnel who have occasion to handle school food, monies, or supplies, together with their supervisors and program directors.

CROSS REF.:
BCB - Board Member Conflict of Interest
DJ - Purchasing
GBEAA - Staff Conflict of Interest
GCQF - Discipline, Suspension, and Dismissal of Professional Staff Members
GDQD - Discipline, Suspension, and Dismissal of Support Staff Members

EFC ©
FREE AND REDUCED - PRICE
FOOD SERVICES

Upon Board approval, the District shall enter into an agreement with the Arizona Department of Education to participate in the National School Lunch Program and School Breakfast Program and to receive commodities donated by the United States Department of Agriculture.

The Superintendent shall develop procedures with respect to determining eligibility of children for free and reduced price meals which follow federal regulations and state guidelines.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-242
15-1151
15-1152
15-1153
15-1154
15-1155
15-1157
15-1158
15-1251
Administrative Regulations, U.S.F.R.USFR, Section VI, Food Services
Richard B Russell National School Lunch Act 42 U. S. C. 1751 et seq.
Child Nutrition Act of 1966 42 U.S.C. 1771 et seq.
Arizona Department of Education: The Arizona Nutrition Standards

CROSS REF.:
GDN - Supervision of Support Staff Members
JL - Student Wellness

EFC-R © ©

REGULATION

FREE AND REDUCED - PRICE
FOOD SERVICES

Free and reduced price meals will be provided to all students who are eligible. The District shall have an approved free and reduced-price policy statement on file at the Arizona Department of Education.

The supervisor of the school meal program is designated to determine which individual children are eligible for free or reduced price meals and to ensure compliance with all policies, rules and regulations of the United States Department of Agriculture and the Arizona Department of Education.

In providing free and reduced-price meals, the District shall:

Provide for public announcements. Near the beginning of the school year, an announcement must be made to notify the public of the availability of the National School Lunch Program (NSLP), the School Breakfast Program (SBP), the School Milk Program (SMP), and the Food Commodity Program (FCP). The notice must include the eligibility criteria for reduced price meals and/or milk. The public news release will be provided to the local news media. The District shall submit a public/press release to local employment offices and major employers contemplating layoffs in the attendance area of the school. Copies of the public release shall be made available upon request to any interested party.

Send notices to households (Parent Letter). A letter or notice informing households about the availability of the school meal program is to be distributed at the beginning of each school year.

The letter must state the option of free and reduced price benefits. An application form must be distributed to all households of children in attendance at the school who were not determined eligible through Direct Certification match results or from the migrant/homeless/runaway list. The application should not be distributed earlier than July 1, or no more than thirty (30) days prior to the beginning of the school year, whichever is later. New students enrolling in school after the school year begins must be provided a letter/notice and application form when they enroll.

Applications for free or reduced price meals programs shall be available to students at all times during the regular school day.

Provide for Foreign Language Translations. In schools where a significant number or proportion of the population eligible to be served needs information in a language other than English, the District must make reasonable efforts, considering the size and concentration of such population, to send appropriate non-English language household letters/notices and application forms to such households. Schools will provide households with assistance in completing applications through the use of foreign language personnel.

Enforce Confidentiality/Disclosure of Eligibility. All procedures shall insure that names of children eligible to receive free or reduced-price meals shall not be published, posted, or announced in any manner. Information such as family size, income and social security numbers shall remain confidential and shall not be shared for any purpose. No individual indicators of participation shall be maintained in the permanent record of any pupil not otherwise allowed by law.

Disclosure may be made of aggregate information, such as the number of children eligible for free or reduced price meals, to any program or individual. Aggregate information shall not identify children.

Ensure Nondiscrimination Practice. There shall be no overt identification of any eligible children by use of special tickets, special tokens, serving lines, separate entrances, separate dining areas, or by any other means. When more than one (1) lunch, breakfast or type of milk is offered, the children shall have the same choice of meals that is available to those children who pay the full price. Children shall not work for their meal unless other children are required to do so as part of their educational training.

No child shall be discriminated against because of race, color, national origin, religion, age, sex or handicap.

Parents/guardians who appeal the challenge of decisions on applications and school officials’ officials' challenges to the correctness of information contained in an application or of continued eligibility of any students for free or reduced-price meals shall have a fair hearing. During an appeal and hearing, the student will continue to receive free or reduced-price meals.

EFDA ©
COLLECTION OF MONEY /
FOOD TICKETS

Meal Charges

The Board shall permit students to incur reasonable charges for replacement meal tickets or special meal arrangements, and parents/guardians shall be contacted for payment.

The District shall inform students and parents/guardians in writing of the District's policy regarding missing tickets and the students' responsibility for their tickets. The notice shall be provided to all households at the time they begin participating in the food services program.

A minimum of three (3) replacements, or special meal arrangements resulting from three (3) lost or stolen tickets, shall be allowed each student within the school year (includes initial ticket plus three [3] replacements).

Each school shall maintain a list of students who have reported missing tickets in the current school year and the number of occurrences for each student. This list must always be reviewed to determine if the student already has the three (3) ticket replacements or special arrangements prior to denying a meal to a student without a lunch ticket.

At least one (1) advance written warning shall be given to the student and parent/guardian prior to refusal to allow additional meals or ticket replacements. The written warning shall outline previous problems with meal tickets and explain the procedure should the student fail to have a meal ticket during the remainder of the school year.

Meals shall be provided to students in pre-kindergarten, kindergarten, and for disabled students unable to take full responsibility for a meal ticket.

The District may not charge a fee for replacement meal tickets for computerized meal counting systems when the ticket is used only for food services purposes.

The District may charge a replacement fee for each meal ticket replacement when tickets are used for additional school activities and purposes.

Reasonable charges shall not exceed $____________ per student for each

school year. (Board to Provide Dollar Amount)

No lunch charges will be allowed under any circumstances during the last ten (10) days of the school year.

Adopted: date of

manual

Manual adoption

LEGAL REF.:
A.R.S.

15-828(F)

The Child Nutrition Act (42 U.S.C. 1771 et seq.)

EFE ©
COMPETITIVE FOOD SALES /
VENDING MACHINES

Vending Machines

Vending machines may be located on school campuses.

Vending machines will only dispense foods that meet nutrition standard guidelines as set forth by the Arizona Department of Education Child Nutrition Programs and the U.S. Department of Agriculture requirements for foods and beverages that are sold individually. Vending machines shall not compete with the District food service program.

Competitive Food Sales

Competitive food sales and marketing will be consistent with nutrition education and health promotion. As such, schools will limit food and beverage marketing to the promotion of foods and beverages that meet nutrition standards for meals or for foods and beverages sold individually. School-based marketing of Foods of Minimal Nutritional Value (FMNV) is prohibited. The promotion of healthy foods, including fruits, vegetables, whole grains, and low-fat dairy products is encouraged.

Allowable marketing activities that promote healthful behaviors include vending machine covers promoting water; pricing structures that promote healthy options in á la carte lines or vending machines; sales of fruit for fund-raisers; and coupons for discount health and fitness memberships.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-242 Nutrition Standards
The National School Lunch Act (42 U. S. C. 1751 et seq.)

and the Child Nutrition Act

(42 U.S.C. 1771 et seq.), as amended.

CROSS REF.:
JL - Student Wellness
LC - Relations with Education Research Agencies

EG ©
OFFICE SERVICES

The All offices in the District office shall be open during the school year from 78:00 a.m. until 45:00 p.m., Monday through Friday, except during holidays and as otherwise stipulated by the Superintendent. Hours of the working day shall be assigned by supervisors.

Site offices will be open one-half (1/2) hour prior to the start of school and one-half (1/2) hour after school dismissal.

Adopted: October 5, 2011date of Manual adoption

LEGAL REF.:
Arizona Constitution, Article 18, Section 1

EGAD ©
COPYRIGHT COMPLIANCE

School equipment and personnel cannot be used for any printing work for Parent-Teacher Association (P.T.A.) or for professional, charitable, or character-building organizations. The only exception to this policy is when an individual school duplicates notices of the parent group meetings directly connected with a specific activity in the school.

The District does not condone violations of the United States copyright law. Subject to certain specific exceptions, the owner of a copyright has the exclusive rights to reproduce, distribute, perform, or display the copyrighted work, or to authorize such reproduction, distribution, performance, or display by others.

An exception to the exclusive rights enjoyed by copyright owners is the doctrine of fair use. The fair use of a copyrighted work for purposes of teaching, scholarship, or research is not an infringement of copyright. All of the following factors shall be considered in determining fair use:

● The A. The purpose and character of the use, including whether the use is of a commercial nature or for nonprofit educational

educational purposes.

● The B. The nature of the copyrighted work.

● The C. The amount and importance of the portion used in relation to the copyrighted work as a whole.

● The D. The effect of the use upon the potential market for or value of the copyrighted work.

A further exception shall be performance or display of a work by instructors or students in the course of face-to-face teaching activities in a classroom or other similar place devoted to instruction.

Adopted: date of manual Manual adoption

LEGAL REF.:
17 U.S.C. 101 et seq.

EGAE ©
MAIL AND DELIVERY SERVICES

A mail service system shall be maintained within the District so that in-District communications and communications from outside sources may be delivered to the intended recipients in the most practicable way.

The use of District mail facilities and personnel for the distribution of materials and communications shall be restricted to materials and communications that further the official school business and the educational purposes of the District.

The District shall not be liable for items lost or opened, nor for any damage or injury incurred by any individual as a result of the use of this mail service.

The Superintendent may establish procedures for implementation of this policy.

Adopted: date of manual Manual adoption

EGAEA ©
ELECTRONIC MAIL

Electronic communications (including records made with other software and sent in e-mail) which are sent or received by the Board or District employees pertaining to the business of the school may be subject to public disclosure and inspection as public records and discovery in litigation as evidence in support of a claim. Use of electronic mail should conform to the same standards of judgment, propriety, and ethics as other forms of school business-related communications. Board members, officers and employees may create electronic records through the use of e-mail on their private computers or borrowed computers when communicating about school business-related issues. All business-related electronic communications by Board members, officers and employees are to be turned over to the school records office to be sorted and have their value as a record determined.

For these reasons a record keeping system for electronic communications shall be established in which those types of electronic communications:

● shall

A. shall be categorized in the same manner as is required for paper records,

● shall

B. shall be stored in a way permitting ease of record retrieval,

● and

C. and shall contain explicit sender and receiver identification.

The following guidelines shall be adhered to in order to establish a record keeping procedure for such communications.

●

A. A repository for electronic communications shall be established at the direction of the Superintendent.

● All

B. All school business-related communications, including communications from private computers used

by school

by school Board members, officers and employees shall be segregated to a file folder and then to a

location designated

location designated by the District so that these records may be maintained and inspected by any person

upon request

upon request, unless the materials are otherwise made confidential by law.

● The

C. The determination of record status shall be on the same basis as is used for paper records.

● Once

D. Once the communication is transferred to the records maintenance location and into the

recordkeeping system

recordkeeping system the original electronic version may be deleted. The version maintained in the proper

recordkeeping system

recordkeeping system is the official copy and must be retained for the same period as required for other forms of the

same record

same record series.

● A

E. A retrieval system for electronic mail and data transmitted with mail shall be established that will

permit reasonable

permit reasonable access to the records with a minimum of effort, identifying the recipient and the sender.

Adopted: date of

manual

Manual adoption

LEGAL REF.:

A.R.S.

38-431.01 et seq.

39-101

39-121 et seq.

41-1343

41-1346

A.G.O

I05-004

General Retention Schedule for All State Agencies and Political Subdivisions

for Records Received via E-mail

20 U.S.C. 1232g Family Educational Rights and Privacy Act

Records Retention and Disposition for Arizona School Districts (2004), Records Management

Division of the Department of Library, Archives, and Public RecordsCROSS REF.:
BDF - Advisory Committees
BEDH - Public Participation at Board Meetings
BHC - Board Communications with Staff Members
BHD - Board Communications with the Public
CFD - School-Based Management (School Councils)
EGD - Use of Technology in Office Services
EHB - Data/Records Retention (Records Management)

EGD ©
USE OF TECHNOLOGY IN
OFFICE SERVICES

All Board members and selected staff are encouraged to participate in Open Meeting Law (OML) and Public Records Law training within the first thirty (30) days after becoming a member of the Board or the date of employment, as is applicable. In order to encourage the Board, individual Board members, staff communicating with or on behalf of the Board and members of councils/committees of the Board to comply with the requirements of the OML and Public Records Law, the following guidelines shall be followed:

Guidelines:

● E

A. E-mail or any other electronic messaging service shall not be used as a substitute for deliberations at

Board meetings

Board meetings or for other communications or business properly confined to Board meetings.

● E

B. E-mail or any other electronic messaging service may be used to disseminate factual information, such

as agenda

as agenda packet, suggestions for public agenda items and reminders regarding committee meeting times,

dates and

dates and places.

● Confidential

C. Confidential information about employees, students or other Board members shall not be included in e-

mail communications

mail communications due to the risk of improper disclosure.

● Should

D. Should electronic devices be utilized for participation or attendance at public meetings, the public

in attendance

in attendance including media representatives shall have the same access to the electronic input as

the Governing

the Governing Board members.

● The

E. The following statement shall be used on all Board member and staff electronic communications: "To

ensure compliance

ensure compliance with the Open Meeting Law, Board member recipients of this message should not forward it

to other

to other Board members nor should Board members reply to this message."

● Board

F. Board members shall communicate with staff members and the public by following procedures established

in policy

in policy.

Records Retention:

●

Each Board member or staff member computer user shall segregate or store electronic

communications pertaining

communications pertaining to the business of the District to or from members of the Board or staff to a file folder and

then to a location

then to a location designated by the District so that these records may be maintained and inspected by

any person

any person upon request, unless otherwise made confidential by law.

Compliance

In the event a Board member(s) fails to comply with the guidance of Board policy, the matter shall be referred to the Board President, who will meet with and/or discuss the matter and the Board policy with the Board member(s). The Board President may request that the Board's legal counsel participate in the meeting and/or discussion.

In the event an employee fails to comply with the guidance of Board policy, that employee may be subject to disciplinary action, up to and including possible termination.

The Superintendent may develop procedures to assist in compliance with the Open Meeting Law and the Public Records Law.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
38-431.01 et seq.

39-101
39-121 et seq.

41-1343
41-1346

A.G.O
I05-004
General Retention Schedule for School Districts and Charter Schools -

Electronic Communications and Social Networking Records

20 U.S.C. 1232g Family Educational Rights and Privacy Act Records Retention and Disposition for Arizona School Districts (2004), Records Management

Division of the Department of Library, Archives, and Public Records

CROSS REF.:
BDF - Advisory Committees
BEDH - Public Participation at Board Meetings
BHC - Board Communications with Staff Members
BHD - Board Communications with the Public
CFD - School-Based Management (School Councils)
EGAEA - Electronic Mail
EHB - Data/Records Retention (Records Management)
EHB-R - Data/Records Retention (Records Management Program)

EGE ©
OFFICE SERVICES RECORDS
AND REPORTS

Refer to Policy EHB.

EHB ©
DATA / RECORDS RETENTION

(Records Management)

All required records and any other records that are deemed necessary or helpful will be prepared in a manner consistent with law and the requirements of the Uniform System of Financial Records. An administrative records management program approved by the Governing Board shall be established and maintained, and copies of retention schedules shall be submitted to the Arizona State Library, Archives and Public Records (ASLAPR).

Records management standards adopted by the ASLAPR for the maintenance and storage of the District's public records provides for the maintenance and storage of records either on paper or in an electronic format, or a combination of paper and electronic format.

The Governing Board is the custodian of the official copies of all records, required or optional, and the Superintendent shall be responsible for protecting such records on behalf of the Board. As a part of the records management program, the Superintendent may assign management responsibilities to other employees by naming the employee positions and a general description of the records assigned to their jurisdiction.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-271
15-272
15-341
15-521
23-721
23-926
23-962
38-421
38-423
38-424
39-101
39-103
39-121
41-1346 et seq.

44-1373
A.A.C.
R7-2-803

EHB-R ©

REGULATION

DATA / RECORDS RETENTION

(Records Management Program)

Records shall be prepared and managed as outlined below.

Business and Financial Records

Management of the following records is the responsibility of the business manager:

● Annual A. Annual District budget.

● Audit B. Audit reports.

● Financial C. Financial statements.

● Capital D. Capital levy plan.● Bids

E. ● Contracts Bids.

F. Contracts (except employment).

● DeedsG. ● Leases Deeds.

H. Leases/lease purchases.

● I. Inventory (history records of general fixed assets).

● J. Records identified in the Uniform System of Financial Records.

Other District Records

The current year's records will be kept in the District administration office. When practical to do so, but no later than during the second immediate past year, all paper records will be grouped, bundled together, and labeled, with the disposal date noted on the label. Records created and/or maintained in an electronic format will be preserved in a manner approved by the Records Management Division of the Arizona State Library, Archives and Public Records (ASLAPR). Retention periods noted will refer to the number of years after the end of the fiscal year in which the records were made or superseded, as specified in the General Retention Schedules for School Districts and Charter Schools.

All records shall be managed in compliance with the requirements of the Records Management Division of the Arizona State Library, Archives, and Public Records (ASLAPR). Due to the ongoing process by the ASLAPR to revise existing and add new retention schedules for school districts and charter schools, the current point-in-time status of records retention requirements must be confirmed prior to determining disposition of the subject records by accessing the General Retention Schedule for School Districts and the Standards and Guidelines for Electronic Records available on the ASLAPR website at:

http://www.lib.az.us/records/school.aspx

and
http://www.lib.az.us/records/Standards_and_Guidelines.aspx

EI ©
INSURANCE PROGRAMS /
RISK MANAGEMENT

The Board has the responsibility to maintain an adequate property, casualty, and liability insurance program to protect the property of the District against fire, vandalism, and theft; to protect the Board members and employees against general liability resulting from the discharge of their duties; and to offer protection in case of injury for employees while acting in behalf of the school. The Board may also authorize a voluntary insurance program for students and employees.

The responsibility of administering the total insurance program shall be delegated to the Superintendent, who will seek and consider input from the staff. Underlying such administrative delegation, there will first be prepared, for review and approval, specifications for insurance coverage of various types so that the insurance may be placed by competitive bid. Any recommended modification of these specifications will be brought before the Board for review and action. The District will make every effort to obtain insurance at the most economical cost, consistent with required service.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-381
15-382
15-383
15-384
15-386
15-387
15-388
15-502
A.G.O.
I80-216

FA ©
FACILITIES DEVELOPMENT GOALS /
PRIORITY OBJECTIVES

Priority in the development of facilities shall be based on identified educational needs and on programs developed to meet those needs.

The Board establishes these broad goals for development:

● To

A. To integrate facilities planning with other aspects of planning in a comprehensive educational program.

● To

B. To base educational specifications for school buildings on identifiable learner needs.

● To

C. To design for sufficient flexibility to permit program modification or the installation of new programs.

● To

D. To design school buildings as economically as feasible, providing that learner needs are effectively

and adequately

and adequately met by the design.

● To

E. To involve the community, school staff members, available experts, and the latest in related

current development

current development and research in building plans and specifications.

● To

F. To analyze life-cycle costs as they compare with capital expenditures versus a maintenance and

operations expense

operations expense projection.

● To

G. To analyze the core facility as it relates to future expansion.

● To

H. To design school buildings for community use when feasible.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-342
15-2002 et seq.

15-2031

FCB ©
RETIREMENT OF FACILITIES

(Closing a School Facility)

If it is determined the Board needs to consider closing a school facility the Board may consult with the Arizona School Facilities Board (SFB) for technical assistance and for information on the impact of closing a school. The information provided from the SFB shall not require the Board to take or not take any action.

The Board recognizes the impact closing a school has on the community, the students who attend the school being considered, the projected impact on other schools in the District, and the District. In response the Board shall discuss and consider a proposed school closing at a scheduled Board meeting. The Superintendent shall present at a Board meeting demographic data related to present and future school facility needs along with information related to a school closing.

Following a decision to sell or lease a vacant and unused building or a vacant and unused portion of a building, the District may not prohibit a charter school from negotiating to buy or lease the property in the same manner as other potential buyers or lessees. The District shall attempt to obtain the highest possible value under current market conditions for the sale or lease of the vacant and unused building or the vacant and unused portion of a building.

Community members shall be provided an opportunity to address the consideration at the Board meeting.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-341
38-431.01

CROSS REF.:
JC - School Attendance Areas

FEA ©
EDUCATIONAL SPECIFICATIONS
FOR CONSTRUCTION

In the construction of new or remodeled educational facilities, the Board requires the Superintendent to develop a set of comprehensive educational specifications. In conferences with the architect, the following specifications and statutory references shall be discussed for design inclusion:

● Information A. Information concerning the plan of school organization and estimated enrollment in the proposed building.

● A B. A description of the proposed curriculum and the teaching methods and techniques to be employed.

● A C. A schedule of space requirements, including an indication of relative locations of various spaces.

● A D. A desired layout of special areas and the equipment needed for such areas.

● An E. An outline of mechanical features and special finishes desired.

● Standards F. Standards established by the School Facilities Board.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-2001 et seq.

34-461
41-1492 et seq.

41-2163
20 U.S.C. 1400 et seq., Individuals with Disabilities Education Act
29 U.S.C. 794, Rehabilitation Act, (Section 504)
42 U.S.C. 12101 et seq., The Americans with Disabilities Act

FF ©
NAMING FACILITIES

In naming facilities, the District will consider names derived from significant geographic locations, historical events, or events of community significance, as well as worthy deceased individuals who:

A. Have made unique contributions to the District; and

B. Have been deceased for at least ten (10) years.

In this policy, the word facility refers to any school building, administration building, gymnasium, stadium, athletic field, or playground.

Adopted: date of Manual adoption

GA ©
PERSONNEL GOALS / PRIORITY
OBJECTIVES

The Board recognizes that dynamic and efficient staff members dedicated to education are necessary to maintain a constantly improving educational program. The Board is interested in its personnel as individuals, and it recognizes its responsibility for promoting the general welfare of the staff members.

Duties of these staff members shall be outlined and assigned by the Superintendent.

Additionally, the Board establishes, as personnel service goals, the following:

● Recruiting

A. Recruiting, selecting, and employing the best-qualified personnel to staff the school system.

● An

B. An employee appraisal program that will contribute to the continuous improvement of staff performance.

● Professional

C. Professional development and in-service training programs for employees that will improve their rates

of performance

of performance and retention.

● Deployment

D. Deployment of the available personnel to ensure that they are utilized as effectively as possible

within budgetary

within budgetary constraints.

● Human

E. Human relationships necessary to obtain maximum staff performance and satisfaction.

● A

F. A staff compensation program sufficient to attract and retain qualified employees within the fiscal limitations

of the

of the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-502
15-503

GB ©
GENERAL PERSONNEL POLICIES

Personnel policies adopted by the Governing Board are to serve as guidelines for the efficient and successful functioning of the District.

The policies are framed and intended to be interpreted within the context of applicable laws and regulations. Changes in the laws and agency rules, as well as in the needs, conditions, purposes, and objectives of the District may result in revisions, deletions, and additions to the policies. Therefore, to the extent permitted or required by law, District personnel policies may be modified, amended, or repealed at any time as the Board determines to be in the best interest of the District. No person shall be deemed to have a vested right to continuing employment or benefits associated with District employment except as may be required by law and provided in the respective employee's written contract or employment agreement.

Wherever inconsistencies of interpretation arise, the law and regulations prevail.

Adopted: September 5, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-342
15-546

GBA ©
EQUAL EMPLOYMENT OPPORTUNITY

Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
13-904
41-1461
41-1463
41-1465

CROSS REF.:
AC - Nondiscrimination
ACA - Sexual Harassment
IHBA - Special Instructional Programs and Accommodations for Disabled Students
JB - Equal Educational Opportunities
KED - Public Concerns/Complaints about Facilities or Services

GBA-R ©

REGULATION

EQUAL EMPLOYMENT OPPORTUNITY

Compliance Officer

Complaint Procedure

If the person alleged to have violated policy is a student, the Superintendent may impose discipline in accordance with policies Policies JK, JKD and JKE.

If the Superintendent's investigation reveals no reasonable cause to believe policy has been violated, the Superintendent shall so inform the complaining party in writing.

Timelines

The complaint must be filed within thirty (30) calendar days after the complaining party knew or should have known that there were grounds for a complaint/grievance.

If the immediate supervisor or site administrator does not respond, the Superintendent will have ten (10) additional working days to respond in writing to the complaining party.

GBA-E ©

EXHIBIT

EQUAL EMPLOYMENT OPPORTUNITY

COMPLAINT FORM
(To be filed with the compliance officer as provided in GBA-R)

Please print:

Name _______________________________ Date ____ Date ____________________

Address ____________________________________________________________

Telephone ____________ Another phone where you can be reached ___________

During the hours of __________________________________________________

E-mail address ______________________________________________________

I wish to complain against:

Name of person, school (department), program, or activity ____________________

________________________________________________________________________

Address ____________________________________________________________

________________________________________________________________________

If there is anyone who could provide more information regarding this, please list name(s), address(es), and telephone number(s).

Name Address Name Address Telephone Number

________________________________________________________________________

The projected solution

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

________________________________________________________________________

I certify that this information is correct to the best of my knowledge.

____________________________________
Signature of Complainant

The compliance officer, as designated in GBA-R, shall give one (1) copy to the complainant and shall retain one (1) copy for the file.

GBAC ©
INDIAN PREFERENCE IN EMPLOYMENT

A provision of the 1964 Civil Rights Act allows private and government employers on or near a federal trust Indian reservation to publicly announce and practice a policy giving preferential treatment in hiring to Indian candidates. Indian preference may supersede the equal employment opportunity laws contained in Subchapter VI, Chapter 21 (Civil Rights) of Title 42, U.S. Code.

Therefore, the following exceptions may apply, notwithstanding any other rule, regulation, or policy (e.g., GBA) of the Governing Board.

Indian means, for purposes of the District's Indian Preference in Employment policy, "any person who is presently an enrolled member of a federally recognized tribe."

As used in this policy, the term Indian preference in employment shall mean that in the selection process Native American candidates who meet or surpass qualifications for a position shall be given preference for positions established by the Governing Board. The preference standards for each position shall be outlined by the Governing Board prior to opening the position for interested applicants.

The Governing Board may waive any of the above requirements by a formal vote. Such waiver shall apply only to individual employment as determined by the Board on a case-by-case basis. In each case where a waiver of Indian preference occurs, the Board shall make a record of the occurrence, which shall be included in the official minutes of the Board.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-502
41-1463
25 U.S.C. 450e
42 U.S.C. 2000e-2(1)

CROSS REF.:
GBA - Equal Employment Opportunity

GBB ©
STAFF INVOLVEMENT IN
DECISION MAKING

It shall be the policy of the Board to encourage employee participation in the decision making for the District. The Superintendent is authorized to establish such committees as necessary to recommend policies and regulations that will enhance the operation of the District.

In recommending policies to the Board and in the development of regulations for the operation of the District, the Superintendent may involve at the planning stage, whenever feasible, any employees who may be affected by such provisions.

The Superintendent shall establish, with certificated and support staff employees, channels for the ready intercommunication of ideas and feelings regarding the operation of the schools. The Superintendent shall weigh with care the counsel given by employees and inform the Board of such counsel in presenting recommendations for Board action.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

GBEA ©
STAFF ETHICS

(Statement of Ethics for School Employees)

All employees of the District are expected to maintain high standards in their school relationships. These standards must be idealistic and at the same time practical, so that they can apply reasonably to all staff members. The employees acknowledge that the schools belong to the public they serve for the purpose of providing educational opportunities to all. However, every employee assumes responsibility for providing leadership in the school and community. This responsibility requires the employee to maintain standards of exemplary conduct. It must be recognized that the employee's actions will be viewed and appraised by the community, associates, and students. To these ends, the Board adopts the following statements of standards.

The school employee:

● Makes A. Makes the well-being of students the fundamental value of all decision making and actions.

● Maintains B. Maintains just, courteous, and proper relationships with students, parents, staff members, and others.

● Strives C. Strives for the maintenance of efficiency and knowledge of developments in the employee's field of work.

● Fulfills D. Fulfills job responsibilities with honesty and integrity.

● Directs E. Directs any criticism of other staff members or of any department of the school system toward improving the District. Such constructive criticism is to be made directly to the school administrator who has the responsibility for improving the situation.

● Supports F. Supports the principle of due process and protects the civil and human rights of all individuals.

● Obeys G. Obeys local, state, and national laws and does not knowingly join or support organizations that advocate, directly or indirectly, the overthrow of the government.

● Implements H. Implements the Governing Board's policies and administrative rules and regulations.

● I. Refrains from using school contacts and privileges to promote partisan politics, sectarian religious views, or selfish propaganda of any kind.

● Pursues J. Pursues appropriate measures to correct any laws, policies, or regulations that are not consistent with sound educational goals.

● Avoids K. Avoids using position for personal gain through political, social, religious, economic, or other influence.

● Maintains L. Maintains the standards and seeks to improve the effectiveness of the profession through research and continuing

continuing professional development.

● M. Stresses the proper use and protection of all school properties, equipment, and materials.

● Honors N. Honors all contracts until fulfillment or release.

In the performance of duties, employees shall keep in confidence such information as they may secure unless disclosure serves District purposes or is required by law.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.A.C.
R7-2-205

GBEAA ©
STAFF CONFLICT OF INTEREST

Employment of Close Relatives

No person employed by the District may be directly supervised by a close relative (father, mother, son, daughter, sister, brother, or spouse). This policy will apply for summer or part-time work as well as for full-time employment.

A dependent of a Board member (a person more than half of whose support is obtained from a Board member) cannot be hired in the District except by consent of the Board. The spouse of a Board member cannot be employed by the District.

Business Relations

Any employee who has, or whose relative has, a substantial interest in any decision of the District shall make known this interest in the official records of the District, and shall refrain from participating in any manner as an employee in such a decision.

Vendor Relations

No employee of the District will accept gifts from any person, group, or entity doing, or desiring to do, business with the District. The acceptance of any business-related gratuity is specifically prohibited, except for widely distributed, advertising items of nominal value.

This policy should not be construed to deem unacceptable inexpensive novelty advertising items of general distribution. Acceptance of business meals and holiday gifts for general consumption are acceptable under this policy.

District Purchases
from Employees

The District is required to follow the school district procurement rules for all purchases must comply with competitive purchasing rules for any acquisition of goods or services from District employees regardless of the dollar amount. The District may acquire equipment, material, supplies, or services from its employees only under an award or contract let after public competitive bidding [A.R.S. 38-503; A.G.O. I06-002]. The requirement applies to any purchase using District monies, including extracurricular activities fees, tax credit contributions, and monies held in trust by the District such as student activities monies, when a District employee acts as the vendor. Oral and written quotations do not satisfy the public competitive bidding requirements.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-323
15-421
15-502
38-481
38-501 et seq.

38-503
A.G.O.
I06-002

CROSS REF.:
BCB - Board Member Conflict of Interest
DJE - Bidding/Purchasing Procedures

GBEAA-E ©

EXHIBIT

STAFF CONFLICT OF INTEREST

I, _____________________________________________________, do hereby indicate:

1. That I am presently an officer/employee of the ____________________________

_______________________________ School District;

2. That I (or my relative[s]: _______________________________________

3. That I shall refrain from participating in any manner in my capacity as an employee or officer of __________________________________

School District in such contract, sale, purchase, service to, or decision by the Governing Board unless specifically permitted to do so by law.

________________________ ________________________________________
Date Signature Date Signature

Description of Conflict:

GBEB ©
STAFF CONDUCT

All employees of the District are expected to conduct themselves in a manner consistent with effective and orderly education and to protect students and District property. No employee shall, by action or inaction, interfere with or disrupt any District activity or encourage any such disruption. No employee, other than one who has obtained authorization from the appropriate school administrator, shall carry or possess a weapon on school grounds. All employees shall at all times attempt to maintain order, abide by the policies, rules, and regulations of the District, and carry out all applicable orders issued by the Superintendent.

Potential consequences to employees of the District who violate these rules may include, but are not limited to:

● Removal A. Removal from school grounds.

● Both B. Both civil and criminal sanctions, which may include, but are not limited to, criminal proceedings under Title 13Title 13, Chapter 29, Arizona Revised Statutes.

● WarningC. Warning.● Reprimand

D. Reprimand.●

SuspensionE. Suspension.

● DismissalF. ● Having Dismissal.

G. Having consideration given to any such violations in the determination of or establishment of any pay or salary in salary in later contracts or employment, if any.

Reporting Suspected
Crimes or Incidents

Staff members are to report any suspected crime against a person or property that is a serious offense, involves a deadly weapon or dangerous instrument or that could pose a threat of death or serious injury to employees, students or others on school property. All such reports shall be communicated to the Superintendent who shall be responsible for reporting to local law enforcement.

A person who is employed by the School District or is an applicant for employment with the School District, who is arrested for or charged with any nonappealable offense listed in section 41-1758.03, subsection B and who does not immediately report the arrest or charge to the person's supervisor or potential employer is guilty of unprofessional conduct and the person shall be immediately dismissed from employment with the School District or immediately excluded from potential employment with the School District. A person dismissed from employment for failure to report being arrested for or charged with a nonappealable offense has no right to appeal under the provisions of A.R.S. 15-539, subsection G. Prior to an action to terminate for failure to report, an employee will be given the opportunity to provide a written explanation of circumstances or events which they believe mitigate the failure to report.

Use of Physical Force by
Supervisory Personnel

Any administrator, teacher, or other school employee entrusted with the care and supervision of a minor may use reasonable and appropriate physical force upon the minor to the extent reasonably necessary and appropriate to maintain order. Similar physical force will be appropriate in self-defense, in the defense of other students and school personnel, and to prevent or terminate the commission of theft or criminal damage to the property of the District or the property of persons lawfully on the premises of the District.

The threat or use of physical force is not justified as a response to verbal provocation alone, nor when the degree of physical force used is disproportionate to the circumstances or exceeds that necessary to avoid injury to oneself or to others or to preserve property at risk.

Adopted: December 10, 2009date of Manual adoption

LEGAL REF.:
A.R.S.
13-2911
13-3102
13-3111
13-3411
15-341
15-342
15-507
15-509
15-514
15-521
15-539
15-550
38-531
38-532
41-770
41-1758.03
A.A.C.
R7-2-205

CROSS REF.:
GCF - Professional Staff Hiring
GCMF - Professional Staff Duties and Responsibilities
JIC - Student Conduct
JK - Student Discipline
KFA - Public Conduct on School Property

GBEB-R ©

REGULATION

STAFF CONDUCT

No employee, while on or using school property, otherwise acting as an agent, or working in an official capacity for the District shall engage in:

● Physical A. Physical or verbal abuse of, or threat of harm to, anyone.

● Causing B. Causing damage, or threat of damage, to property of the District or property of a member of the community or a or a visitor to the school when the property is located on premises controlled by the District.

● Forceful C. Forceful or unauthorized entry to or occupation of District facilities, including buildings and grounds.

● UseD. Use, possession, distribution, or sale of alcohol or of drugs or other illegal substances.

● Use E. Use of profane or abusive language, symbols, or conduct.

● Failure F. Failure to comply with lawful direction of District officials, security officers, or any other law-enforcement officerenforcement officer, or failure to identify oneself to such officials or officers when lawfully requested to do so.

● The G. The carrying or possession of a weapon on school grounds without authorization from the appropriate school administratorschool administrator.

● A H. A violation of District policies and regulations.

● I. Any conduct violating federal, state, or applicable municipal law or regulation.

● J. Any other conduct that may obstruct, disrupt, or interfere with teaching, research, service, administrative, or disciplinary or disciplinary functions of the District, or any other activity sponsored or approved by the Board.

K. The use of District resources, as defined in A.R.S. 15-511 and District Policy GBI, Staff Participation in Political Activities, to influence the outcome of an election.

In addition to the foregoing, all staff members are expected to:

● Thoroughly A. Thoroughly acquaint themselves with the rules, regulations, and other information applicable to them contained them contained within the policies of the Board.

● Conduct B. Conduct themselves in a manner consistent with effective and orderly education and to protect the students and students and the District property.

● Maintain C. Maintain order in a manner consistent with District policies and regulations.

● Comply D. Comply promptly with all orders of the Superintendent and the administrator who is their immediate supervisorimmediate supervisor.

● Dress E. Dress and maintain a general appearance that reflects their position and does not detract from the educational program educational program of the school.

● Comply F. Comply with the requirement of A.R.S. 15-515 by immediately reporting to the Superintendent or the administrator the administrator who is their immediate supervisor:

■ A 1. A violation of A.R.S. 13-3102 [possession of a deadly weapon on school grounds].

■ A 2. A violation of A.R.S. 13-3111 [possession of a firearm by a minor without authorization (in Maricopa and Pima and Pima Counties and where otherwise adopted by local ordinance)].

■ A 3. A violation of A.R.S. 13-3411 [possession, use, or intent to sell marijuana, peyote, or dangerous or narcotic or narcotic drugs, or intent to sell prescription-only drugs in a drug-free school zone (i.e., school grounds and grounds and the area within three hundred [300] feet and public property within one thousand [1,000] feet of school of school grounds, the area at a school bus stop, and a school bus)].

Any administrator receiving a report of a violation of A.R.S. 13-3102, 13-3111, or 13-3411 shall immediately report such violation to a peace officer in compliance with A.R.S. 15-515.

Employees of the District who violate these rules are subject to disciplinary action.

GBEB-E ©

EXHIBIT

STAFF CONDUCT

NOTIFICATION CONCERNING
NONAPPEALABLE OFFENSES

Notice is herein provided, in accordance with A.R.S. 15-550, that any employee of a public school district or charter school in this state who is arrested for or charged with one (1) or more of the offenses listed below as nonappealable offenses precluding that person from receiving a fingerprint clearance card shall immediately report the arrest or charge to the person's supervisor or the person shall be immediately dismissed from employment with the public school district or charter school. A person dismissed from employment for failure to report being arrested for or charged with a nonappealable offense has no right to appeal under the provisions of A.R.S. 15-539, subsection GF.

section 10 Child 11 Abuse 12 Sexual 13 Molestation 14 Molestation 15 A section 16 Exploitation 17 Taking in

      section 18 Neglect 19 Sex 20 Sexual 21 Production       section 22 Furnishing section 23 Furnishing       in section 24

      commercial purposes section 25 Luring 26 Enticement 27 Procurement 28 Procuring 29 Receiving 30 Causing 31 Detention 32 employment

      in prostitution33 Pandering34 Transporting

      and concubinage35 Portraying section 36 Admitting

      in section 37 Unlawful 38 Child

1. Sexual abuse of a vulnerable adult.

2. Incest.

3. First or second degree murder.

4. Sexual assault.

5. Sexual exploitation of a minor.

6. Sexual exploitation of a vulnerable adult.

7. Commercial sexual exploitation of a minor.

8. Commercial sexual exploitation of a vulnerable adult.

9. Child prostitution as prescribed in

section 13-3212.

10.

Child abuse.

11.

Abuse of a vulnerable adult.

12.

Sexual conduct with a minor.

13.

Molestation of a child.

14.

Molestation of a vulnerable adult.

15.

A dangerous crime against children as defined in

section 13-705.

16.

Exploitation of minors involving drug offenses.

17.

Taking a child for the purpose of prostitution as prescribed

in

section 13-3206.

18.

Neglect or abuse of a vulnerable adult.

19.

Sex trafficking.

20.

Sexual abuse.

21.

Production, publication, sale, possession and presentation of obscene

items as prescribed in

section 13-3502.

22.

Furnishing harmful items to minors as prescribed in

section 13-3506.

23.

Furnishing harmful items to minors by internet activity as prescribed

in section 13-3506.01.

24. Obscene or indecent telephone communications to minors for

commercial

purposes as prescribed in

section 13-3512.

25.

Luring a minor for sexual exploitation.

26.

Enticement of persons for purposes of prostitution.

27.

Procurement by false pretenses of person for purposes of prostitution.

28.

Procuring or placing persons in a house of prostitution.

29.

Receiving earnings of a prostitute.

30.

Causing one's spouse to become a prostitute.

31.

Detention of persons in a house of prostitution for debt.

32. Keeping or residing in a house of prostitution or

employment in

prostitution.

33.

Pandering.

34.

Transporting persons for the purpose of prostitution, polygamy

and

concubinage.

35.

Portraying adult as a minor as prescribed in

section 13-3555.

36.

Admitting minors to public displays of sexual conduct as prescribed

in

section 13-3558.

37.

Unlawful sale or purchase of children.

38.

Child bigamy.

Further, an employee who is convicted of one (1) or more of the above listed offenses shall immediately:

● Surrender A. Surrender any certificates issued by the department of education.

● Notify B. Notify the person's employer or potential employer of the conviction.

● Notify C. Notify the department of public safety of the conviction.

● Surrender D. Surrender the person's fingerprint clearance card.

By my signature I acknowledge receipt of a copy of this notification concerning nonappealable offenses.

______________________________________ __________________________
Employee signature Date Employee signature Date

GBEBA
STAFF DRESS CODE

All District employees serve as role models for the students with whom they work. It is the District's expectation that all employees dress professionally and appropriately for their specific job duties and responsibilities. Administrators and program managers are authorized to interpret and enforce this policy. Any employee in violation of this policy may be asked to go home and change clothes and/or refrain from wearing such clothing in the future. Repeated problems with an employee's inappropriate dress or appearance may result in disciplinary action, up to and including dismissal.

Reasonable accommodations shall be made for those employees who, because of religious belief, cultural heritage, or medical reason request a waiver of part of this policy for dress or appearance. Reasonable accommodations to this policy may also be made to accommodate staff members who are engaged in specialized duties, including but not limited to, physical education, field trips, or work days.

General Dress Code Requirements

An employee's dress or appearance may not be so unusual, inappropriate or lacking in cleanliness that it clearly disrupts the learning or working environment. The following attire or appearance, although not all-inclusive, is considered inappropriate:

● Baggy or oversized clothing.

● Shorts and skirts that are not at least fingertip length when the employee's arms are hanging to the side.

● Undergarments that are worn as an outer garment or that may be seen through other clothing.

● Clothing which is disruptive, provocative, revealing, indecent, vulgar, or obscene.

● Low necklines, bare midriffs, and overly tight clothing.

● Clothing which promotes alcoholic beverages, tobacco, or the use of controlled substances.

● Clothing that contains profanity, vulgarity, nudity, or depicts violence or is sexual in nature by words or symbols.

● Bare feet, flip flops, thongs, and shower shoes.

● Disruptive hairstyles.

● Jewelry affixed to an employee's nose, tongue, cheek, lip, eyebrow or other exposed areas of the body, excluding earrings affixed to the ear.

● Accessories that could be used to injure another, such as chains, dog collars, spiked wristbands, and other exotic jewelry.

● Visible tattoos.

● Blue denim jeans, except as permitted by the employee's supervisor.

● Sweatbands and bandannas.

● Hats inside the buildings.

Adopted: July 8, 2010

GBEBB ©
STAFF CONDUCT WITH STUDENTS

Employees are expected to exercise general supervision over the conduct of students, not only while in the schoolroom, but also before and after school and during recess. At all times teachers and other staff members will accord students the dignity and respect that they deserve, and avoid embarrassing any student unnecessarily.

Students are expected to regard all school employees as individuals who are employed to provide direct or indirect contributions to learning. While students are to have considerable latitude in making choices for themselves, they shall be required to respect the rights of all school employees and other students, and interference with those rights will not be tolerated.

Students shall not have the right to interfere with the efforts of instructional staff members to coordinate or assist in learning, to disseminate information for purposes of learning, or to otherwise implement a learning program. Nor shall a student have the right to interfere with the motivation to learn or the learning activities and efforts of other students. No student shall have the right to interfere with or disrupt any employee's work activities.

All personnel employed by the District are expected to relate to students of the District in a manner that maintains social and moral patterns of behavior consistent with community standards and acceptable professional conduct.

Relationships between staff members and students that include "dating," "courtship," or "romantic involvement" are prohibited. These behaviors deviate from ethical or professional standards and shall be deemed unacceptable and contrary to the expectations of District governance.

Staff/student relationships shall reflect mutual respect between staff members and students and shall support the dignity of the entire profession and educational process.

Violations of the above shall be considered serious and may result in severe disciplinary action.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-341
15-514

CROSS REF.:
JIC - Student Conduct

GBEBC ©
GIFTS TO AND SOLICITATIONS
BY STAFF MEMBERS

Gifts

Students, parents, and other patrons of the District shall be discouraged from the routine presentation of gifts to employees. This shall not be interpreted as intended to discourage acts of generosity in unusual situations, and simple remembrances expressive of affection or gratitude shall not be regarded as violations of this policy.

Gifts to students by staff members shall be discouraged. Simple remembrances on certain occasions to all students in a class or section shall not be regarded as a violation of this policy.

Solicitations

A school employee's position in the District shall not be used to influence parents or students to purchase books or other merchandise, except for materials approved by the Superintendent for use in the classroom.

Staff-member solicitation(s) of other employees and/or students for any profit, nonprofit, or charitable groups, institutions, or organizations must have the approval of the Superintendent in advance.

No other solicitations shall be made by or of employees during official duty time.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321

GBEC ©
DRUG - FREE WORKPLACE

No employee shall violate the law or District policy in the manufacture, distribution, dispensing, possession, or use, on or in the workplace, of alcohol or any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, or any other controlled substance, as defined in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation at 21 C.F.R. 1308.11 through 1308.15.

Workplace includes any school building or any school premises and any school-owned vehicle or any other school-approved vehicle used to transport staff members or students to and from school or school activities or on school business. Off school property, the workplace includes any school-sponsored or school-approved activity, event, or function where students or staff members are under the jurisdiction of the District. In addition, the workplace shall include all property owned, leased, or used by the District for any educational or District business purpose.

Any employee who has been convicted under any criminal drug statute for a violation occurring in the workplace, as defined above, shall notify the supervisor within five (5) days thereof that such conviction has occurred.

As a condition of employment, each employee shall abide by the terms of the District policy respecting a drug-free workplace.

Any employee who violates this policy in any manner is subject to discipline, which may include, but is not limited to, dismissal.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
13-2911
13-3401 et seq.

15-341
41 U.S.C. 702, Drug-free workplace requirements for Federal grant recipients.
21 C.F.R. 1308.11 et seq.

34 C.F.R. Part 85

CROSS REF.:
EEAEAA - Drug and Alcohol Testing of Transportation Employees

GBEC-EA ©

EXHIBIT

DRUG - FREE WORKPLACE

NOTICE TO EMPLOYEES

YOU ARE HEREBY NOTIFIED that it is a violation of Policy GBEC for any employee to violate the law or District policy in the manufacture, distribution, dispensing, possession, or use, on or in the workplace, of alcohol or any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, or any other controlled substance, as defined in schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation at 21 C.F.R. 1308.11 through 1308.15.

YOU ARE FURTHER NOTIFIED that it is a condition of your employment that you will comply with Policy GBEC, and will notify your supervisor of your conviction under any criminal drug statute for a violation occurring in the workplace, not later than five (5) days after such conviction.

Any employee who violates the terms of the District's drug-free workplace policy in any manner is subject to discipline, which may include, but is not limited to, dismissal and/or referral for prosecution.

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

I have been provided with two (2) copies of

this

this Notice to

Employees

Employees for my review and signature. I understand that a signed copy will be placed in my personnel file.

____________________________________

_____ ___________________

Signature Date

__

Signature Date

GBEC-EB ©

EXHIBIT

DRUG - FREE WORKPLACE

In order to comply with federal funding requirements, the District shall:

● Gather

A. Gather information relative to availability of local community drug and alcohol counseling, rehabilitation,

and reentry

and reentry programs that are available to employees and make such information available to employees.

● Provide

B. Provide each employee a copy of standards of conduct and the statement of disciplinary sanctions

that apply to

that apply to alcohol and drug violations. Use Exhibit GBEC-EA to notify employees that compliance

with such

with such standards is mandatory.

The District should perform a biennial review of the programs to:

● Ensure

A. Ensure that disciplinary sanctions for employees are consistently enforced.

● Determine

B. Determine program effectiveness and implement change to the program if needed.

GBECA ©
NONMEDICAL USE OR ABUSE OF
DRUGS OR ALCOHOL

Employee Drug Use, Abuse
or Possession

The nonmedical use, abuse, or possession of drugs and/or use or possession of alcohol is forbidden on District property or at District-sponsored activities. Employees determined to be in possession of, using, or abusing drugs or alcohol shall be reported immediately to the employee's principal or supervisor. The Superintendent shall be notified immediately.

The Superintendent shall conduct an investigation in consultation with legal counsel as necessary. Employees that violate this policy may be disciplined up to and including termination. If the investigation shows sufficient evidence to suggest that the employee was involved with distribution or otherwise in violation of the law, law enforcement authorities shall be notified.

Medical Marijuana

The District recognizes Arizona's medical marijuana law and shall not discriminate against a person in hiring, termination or imposition of any term or condition of employment or otherwise penalize a person on the basis of the person's status as an eligible medical marijuana cardholder, or as a registered qualifying patient, having a positive drug test for marijuana components or metabolites, unless the person used, possessed or was impaired by marijuana on District property, at a District event, or during the hours of the persons regular or extended hours of employment, or as prescribed by law.

Adopted: November 7, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
13-2911
13-3401 et seq.

15-341
23-493
23-493.03
36-2801 et seq.
41 U.S.C. 702, Drug-free workplace requirements for Federal grant recipients.
34 C.F.R. Part 85

CROSS REF.:
EEAEAA - Drug and Alcohol Testing of Transportation Employees

GBECB ©
ALCOHOL USE BY STAFF MEMBERS

(Illegal Drugs)

The use or possession of intoxicants or illegal drugs on school property or at school events is prohibited.

Any person in violation of the provisions of the above paragraph shall be subject to removal from school property and shall be subject to prosecution in accordance with the provisions of the law.

Staff members of the District who are in violation of the provisions of this policy shall be subject to disciplinary actions in accordance with the provisions of school regulations.

A staff member who apparently has consumed alcoholic beverages or illegal drugs on or off school property and/or before a school activity will not be allowed to be on school property or to participate in school activities. Staff members who violate this policy will be subject to the same penalties as for possession and/or consumption on school property.

An employee of the District who, pursuant to local conditions or an employment contract with the District, resides on District property or resides in District housing may possess and use alcohol at the employee's residence subject to the following restrictions:

A. The employee shall not possess (except for possession at said residence), sell, offer to sell, transfer, use, or be under the influence of alcohol while on duty.

B. Any alcohol consumption that occurs on school property when the employee is not on duty shall be done in moderation and shall occur within the employee's residence.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-341

GBED ©
SMOKING BY STAFF MEMBERS

The possession or use of tobacco products, tobacco substitutes, electronic cigarettes, other chemical inhalation devices, or vapor products is prohibited in the following locations:

● School A. School grounds.● School

B. School buildings.

● School C. School parking lots.

● School D. School playing fields.

● School E. School buses and other District vehicles.

● OffF. Off-campus school-sponsored events.

Under the provisions of A.R.S. 36-798.03, a person who violates the prohibition is guilty of committing a petty offense.

The prohibitions do not apply to an adult when possession or use of the tobacco products are for demonstration purposes as a necessary instructional component of a tobacco prevention or cessation program that is:

● Approved A. Approved by the school.

● Established B. Established in accord with Arizona Revised Statute 15-712.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
13-3622

15-341
15-712
36-798.03
20 U.S.C. 6083

CROSS REF.:
JICG - Tobacco Use by Students
KFAA - Smoking on School Premises at Public Functions

GBEF ©
STAFF USE OF DIGITAL COMMUNICATIONS
AND ELECTRONIC DEVICES

Social media is the use of web-based and mobile technologies to communicate through interactive dialogue. Social media technologies include but are not limited, to blogs, picture-sharing, vlogs, wall-postings, e-mail, instant messaging, music-sharing, crowdsourcing, voice over IP (VoIP), Facebook, LinkedIn, My Space, Twitter, You Tube, and any successor protocol to transmit information. Mobile technologies are any devices that: transmit sounds, images, texts, messages, videos, or electronic information; electronically records, plays, or stores information; or accesses the Internet, or private communication or information networks. Current examples are Smartphones such as BlackBerry, Android, iPhone, and other such mobile technologies and subsequent generations of these and related devices.

The Governing Board recognizes how web-based and mobile technologies are fundamentally changing opportunities to communicate with individuals or groups and how their use can empower the user and enhance discourse. The Board equally recognizes that the misuse of such technologies can be potentially damaging to the District, employees, students and the community. Accordingly, the Governing Board requires all employees to adhere to adopted policies and to utilize digital communications and electronic devices in a professional manner at all times.

The Board establishes the following parameters:

District employees

● shall

A. shall adhere to all Governing Board policies related to technologies including but not limited to the use

of District

of District technology, copyright laws, student rights, parent rights, the Family Educational Rights

and Privacy

and Privacy Act (FERPA), staff ethics, and staff-student relations;

● are

B. are responsible for the content of their posting on any form of technology through any form of communication;

● shall

C. shall only use District controlled and approved technologies when communicating with students or parents;

● shall

D. shall ensure that technologies used to communicate with students and District staff are maintained

separate from

separate from personal technologies used to communicate with others;

● shall

E. shall not use District owned or provided technologies to endorse or promote a product, a cause or a

political position

political position or candidate;

● in

F. in all instances must be aware of his/her association with the District and ensure the related content of

any posting

any posting is consistent with how they wish to present themselves to colleagues, community members,

parents and

parents and students;

● shall

G. shall not use District logos or District intellectual property without the written approval of the Superintendent;

● shall

H. shall use technologies to enhance and add value to communications with all recipients and be respectful

of those

of those with whom they communicate;

● shall

I. shall immediately report all misuse or suspected misuse of technology to their direct supervisor/

administrator who

administrator who in turn will immediately report to the Superintendent

.● shall

;

J. shall comply with all applicable records management parameters established by Arizona State Library,

GBGB ©
STAFF PERSONAL SECURITY
AND SAFETY

Threats

The Superintendent shall establish procedures that provide for the protection of any employee who is threatened with harm by an individual or a group while carrying out assigned duties.

Eye Protective Devices

The Superintendent shall establish procedures for every student, teacher, and visitor in public schools that shall require the wearing of appropriate eye protective ware while participating in or when observing vocational, technical, industrial arts, art, or laboratory science activities.

The Board shall equip the schools with eye protective ware.

Schools may receive and expend federal, state, and local monies to provide eye protective devices.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
13-1203
13-1204
13-2911
15-151
15-507

GBGB-R ©

REGULATION

STAFF PERSONAL SECURITY
AND SAFETY

Threats

Any employee who is threatened with harm by an individual or a group while carrying out assigned duties shall immediately notify the school principal or supervisor. The principal or supervisor shall then immediately notify the Superintendent's office of the threat and together they shall take immediate steps in cooperation with the employee to provide every reasonable precaution for the employee's safety. Precautionary steps, including any advisable legal action, shall be reported to the Superintendent's office at the earliest possible time.

Eye Protective Devices

Every student, teacher, and visitor in public schools shall wear appropriate eye protective ware while participating in or when observing vocational, technical, industrial arts, art, or laboratory science activities involving exposure to:

● Molten A. Molten metals or other molten materials.

● CuttingB. Cutting, shaping, and grinding of materials.

● Heat C. Heat treatment, tempering, or kiln firing of any metal or other materials.

● Welding D. Welding fabrication processes.

● Explosive E. Explosive materials.

● Caustic F. Caustic solutions.

● Radiation G. Radiation materials.

The Board shall equip the schools with eye protective ware.

Schools may receive and expend federal, state, and local monies to provide eye protective devices.

For purposes of this procedure, eye protective ware means devices meeting the standards of the U.S.A. Standard Safety Code for head, eye, and respiratory protection, Z21-1959, and subsequent revisions thereof, approved by the United States of America Standards Institute, Inc.

GBGC-E ©

EXHIBIT

EMPLOYEE ASSISTANCE

BLOODBORNE PATHOGEN REQUIREMENTS

Exposure Control Plan

Employee(s) with occupational exposure to human blood, human blood components, products made from human blood, or pathogenic microorganisms, including but not limited to Hepatitis B virus or HIV, shall comply with this Exposure Control Plan designed to eliminate or minimize employee exposure.

This Exposure Control Plan contains the following elements:

● The A. The exposure determination outlined below.

● The B. The schedule and method of implementation.

● The C. The procedure for the evaluation of circumstances surrounding exposure.

A copy of this Exposure Control Plan shall be accessible to employees.

This Exposure Control Plan shall be reviewed and updated at least annually and whenever necessary to reflect new or modified tasks and procedures that affect occupational exposure, and to reflect new or revised employee positions with occupational exposure.

This Exposure Control Plan shall be made available to the Assistant Secretary of Labor and the Director of the Occupational Safety and Health Administration upon request for examination and copying.

Exposure Determination

The District has determined that employee positions may involve the following levels of exposure to bloodborne pathogens as a collateral function to the primary job description:

● High A. High risk - Coaches, physical education instructors, custodians, certain special education program personnel, playground playground duty personnel, health services personnel, and security personnel.

● Moderate B. Moderate risk - Regular instructional program personnel, other special education program personnel, school level school level office personnel, maintenance personnel, food services personnel, and special assignment personnel personnel (e.g., counselors, librarians).

● Low C. Low risk - District level office personnel.

Methods of Compliance

General.

Universal precautions shall be observed by all District employees to prevent contact with blood or other potentially infectious materials. Under circumstances in which differentiation between body fluid types is difficult or impossible, all body fluids shall be considered potentially infectious materials.

Engineering and work practice controls:

● Engineering

A. Engineering and work practice controls shall be used to eliminate or minimize employee exposure.

If occupational

If occupational exposure remains after institution of these controls, personal protective equipment

shall also be

shall also be used.

● Engineering

B. Engineering controls shall be examined and maintained or replaced on a regular schedule to ensure

their effectiveness

their effectiveness.

● The

C. The District shall provide hand-washing facilities that are readily accessible to employees.

● When

D. When provision of hand-washing facilities is not feasible, the District shall provide either an

appropriate antiseptic

appropriate antiseptic hand cleanser in conjunction with clean cloth/paper towels or antiseptic towelettes.

When antiseptic

When antiseptic hand cleansers or towelettes are used, hands shall be washed with soap and running

water as

water as soon as feasible.

● The

E. The District requires that employees wash their hands immediately or as soon as feasible after removal

of gloves

of gloves or other personal protective equipment. Supervisory personnel shall ensure compliance.

● The

F. The District requires that employees wash hands and any other skin with soap and water, or flush

mucous membranes

mucous membranes with water immediately or as soon as feasible following contact of such body areas with

blood or

blood or other potentially infectious materials. Supervisory personnel shall ensure compliance.

● Contaminated

G. Contaminated needles and other contaminated sharps shall not be bent, recapped, or removed except

as noted

as noted below. Shearing or breaking of contaminated needles is prohibited.

■ Contaminated

1. Contaminated needles and other contaminated sharps shall not be recapped or removed unless

no other

no other alternative is feasible or such action is required by a specific medical procedure as

determined by

determined by a competent medical professional qualified to make such determination.

■ Such

2. Such recapping or needle removal must be accomplished through the use of a mechanical device or

a one

a one-handed technique.

● Immediately

H. Immediately or as soon as possible after use, contaminated reusable sharps shall be placed in

appropriate containers

appropriate containers until properly reprocessed.

●

I. Eating, drinking, smoking, applying cosmetics or lip balm, and handling contact lenses are prohibited in work areas where there is a reasonable likelihood of occupational exposure.

●

J. Food and drink shall not be kept in refrigerators, freezers, shelves, or cabinets, or on countertops

or benchtops

or benchtops where blood or other potentially infectious materials are present.

● All

K. All procedures involving blood or other potentially infectious materials shall be performed in such a manner

as to

as to minimize splashing, spraying, spattering, and generation of droplets of these substances.

● Mouth

L. Mouth pipetting/suctioning of blood or other potentially infectious materials is prohibited.

●

M. Specimens of blood or other potentially infectious materials shall be placed in a container that

prevents leakage

prevents leakage during collection, handling, processing, storage, transport, or shipping.

■ The

1. The container for storage, transport, or shipping shall be labeled or color coded according to law

and closed

and closed prior to being stored, transported, or shipped. When a facility utilizes "universal precautions"

in the

in the handling of all specimens, the labeling/color coding of specimens is not necessary,

provided containers

provided containers are recognizable as containing specimens. This exemption applies only while

such specimens

such specimens/containers remain with the facility. Labeling or color coding is required when

such specimens

such specimens/containers leave the facility.

■ If

2. If outside contamination of the primary container occurs, the primary container shall be placed within

a second

a second container that prevents leakage during handling, processing, storage, transport, or shipping

and is

and is labeled or color coded according to the requirements of this standard.

■ If

3. If the specimen could puncture the primary container, the primary container shall be placed within

a secondary

a secondary container that is puncture resistant in addition to the above characteristics.

● Equipment

N. Equipment that may become contaminated with blood or other potentially infectious materials shall be examined prior to servicing or shipping and shall be decontaminated as necessary, unless the decontamination of such equipment or portions of such equipment is not feasible as determined by a

supervisory employee

supervisory employee assigned to make such determination.

■ A

1. A readily observable label in accordance with law shall be attached to the equipment stating

which portions

which portions remain contaminated.

■ This

2. This information shall be conveyed to all affected employees, the servicing representative, and/or

the manufacturer

the manufacturer, as appropriate, prior to handling, servicing, or shipping so that appropriate

precautions will

precautions will be taken.

Personal protective equipment:

●

A. Provision.

When occupational exposure occurs, the District shall provide, at no cost to the employee,

appropriate

appropriate personal protective equipment such as, but not limited to, gloves, gowns, laboratory coats,

face

face shields or masks and eye protection, and mouthpieces, resuscitation bags, pocket masks, or

other ventilation

other ventilation devices. Personal protective equipment will be considered "appropriate" only if it does

not permit

not permit blood or other potentially infectious materials to pass through to or reach the employee's

work clothes

work clothes, street clothes, undergarments, skin, eyes, mouth, or other mucous membranes under

normal conditions

normal conditions of use and for the duration of time that the protective equipment will be used.

●

B. Use.

The District requires that all exposed employees use appropriate personal protective equipment

unless the

unless the District documents that a specific employee temporarily and briefly declined to use personal

protective equipment

protective equipment when, under rare and extraordinary circumstances, it was such employee's professional

judgment that

judgment that in the specific instance its use would have prevented the delivery of health care or public safety

services or

services or would have posed an increased hazard to the safety of the worker or co-worker. When the employee makes this judgment, the circumstances shall be reported by the employee and investigated and

documented by

documented by the District in order to determine whether changes can be instituted to prevent such occurrences in

the future

the future.

●

C. Accessibility.

Appropriate personal protective equipment in the appropriate sizes must be readily

accessible at

accessible at the work site or issued to employees. Hypoallergenic gloves, glove liners, powderless gloves, or

other similar

other similar alternatives shall be readily accessible to employees who are allergic to the gloves normally provided.

●

D. Cleaning, laundering, and disposal.

The District shall clean, launder, and dispose of personal

protective equipment

protective equipment required in this standard, at no cost to the employee.

●

E. Repair and replacement. The District shall repair or replace personal protective equipment as needed

to maintain

to maintain its effectiveness, at no cost to the employee.

● Any

F. Any garment(s) penetrated by blood or other potentially infectious materials shall be removed immediately

or as

or as soon as feasible.

● All

G. All personal protective equipment shall be removed prior to leaving the work area.

● When

H. When personal protective equipment is removed it shall be placed in an appropriately designated area

or container

or container for storage, washing, decontamination, or disposal.

●

I. Gloves.

Gloves shall be worn when it can be reasonably anticipated that the employee may have

hand contact

hand contact with blood, other potentially infectious materials, mucous membranes, and nonintact skin;

when performing

when performing vascular access procedures; and when handling or touching contaminated items or surfaces.

■ Disposable

1. Disposable (single-use) gloves, such as surgical or examination gloves, shall be replaced as soon

as practical

as practical when contaminated or as soon as feasible if they are torn, punctured, or their ability to

function as

function as a barrier is compromised.

■ Disposable

2. Disposable (single-use) gloves shall not be washed or decontaminated for reuse.

■ Utility

3. Utility gloves may be decontaminated for reuse if the integrity of the gloves is not compromised.

However

However, they must be discarded if they are cracked, peeling, torn, punctured, or exhibit

other signs

other signs of deterioration or when their ability to function as a barrier is compromised.

Housekeeping:

●

A. General.

The work site must be maintained in a clean and sanitary condition. The District shall establish,

attach

attach hereto, and implement an appropriate written schedule for cleaning and the method of decontamination based upon the location within the facility, type of surface to be cleaned, type of soil present,

and tasks or

and tasks or procedures being performed in the area.

● All

B. All school activity areas are cleaned daily.

● In

C. In cleaning operations involving human blood, a cleaning solution consisting of ten to one (10:1) ratio of

water and

water and bleach will be used.

● All

D. All equipment and environmental and working surfaces shall be cleaned and decontaminated after

contact with

contact with blood or other potentially infectious materials.

■ Contaminated

1. Contaminated work surfaces shall be decontaminated with an appropriate disinfectant after

completion of

completion of procedures, immediately or as soon as feasible when surfaces are overtly contaminated or after

any spill

any spill of blood or other potentially infectious materials, and at the end of the work shift if the surface

may have

may have become contaminated since the last cleaning.

■ Protective

2. Protective coverings - such as plastic wrap, aluminum foil, or imperviously backed absorbent

paper used to

paper used to cover equipment and environmental surfaces - shall be removed and replaced as soon

as feasible

as feasible when they become overtly contaminated or at the end of the work shift if they may

have become

have become contaminated during the shift.

■ All

3. All bins, pails, cans, and similar receptacles intended for reuse that have a reasonable likelihood

of becoming

of becoming contaminated with blood or other potentially infectious materials shall be inspected

and decontaminated

and decontaminated on a regularly scheduled basis and cleaned and decontaminated immediately or as soon as

soon as

feasible upon visible contamination.

■ Broken

4. Broken glassware that may be contaminated shall not be picked up directly with the hands. It shall

be cleaned

be cleaned up using mechanical means such as a brush and dust pan, tongs, or forceps.

■ Reusable

5. Reusable sharps that are contaminated with blood or other potentially infectious materials shall not

be stored

be stored or processed in a manner that requires employees to reach by hand into the containers

where these

where these sharps have been placed.

●

E. Regulated waste:

■ Contaminated

1. Contaminated sharps discarding and containment:

⇒ Contaminated

a. Contaminated sharps shall be discarded immediately or as soon as feasible in containers that are:

♦ Closable

♦

Closable.

II. Puncture resistant.

♦ Leakproof

III. Leakproof on sides and bottom.

♦ Labeled

IV. Labeled or color coded.

⇒ During

b. During use, containers for contaminated sharps shall be:

♦ Easily

I. Easily accessible to personnel and located as close as is feasible to the immediate

area where

area where sharps are used or can be reasonably anticipated to be found (e.g., laundries).

♦

II. Maintained upright throughout use.

♦ Replaced

III. Replaced routinely and not be allowed to overfill.

⇒ When

c. When moving containers of contaminated sharps from the area of use, the containers shall be:

♦

I. Closed immediately prior to removal or replacement to prevent spillage or protrusion

of contents

of contents during handling, storage, transport, or shipping.

♦

II. Placed in a secondary container if leakage is possible. The second container shall be:

~~~~~ Closable.

~~~~~ Constructed

i. Closable.

ii. Constructed to contain all contents and prevent leakage

during handling

during handling, storage,

transport

transport, or shipping.

~~~~~ Labeled

iii. Labeled or color coded.

⇒ Reusable

d. Reusable containers shall not be opened, emptied, or cleaned manually or in any other

manner that

manner that would expose employees to the risk of percutaneous injury.

■ Other

2. Other regulated waste containment:

⇒ Regulated

a. Regulated waste shall be placed in containers that are:

♦

I. Closable.

♦

II. Constructed to contain all contents and prevent leakage of fluids during handling,

storage

storage, transport, or shipping.

♦

III. Labeled or color coded.

♦

IV. Closed prior to removal to prevent spillage or protrusion of contents during handling,

storage

storage, transport, or shipping.

⇒ If

b. If outside contamination of the regulated waste container occurs, it shall be placed in a

second container

second container. The second container shall be:

♦

I. Closable.

♦

II. Constructed to contain all contents and prevent leakage of fluids during handling,

storage

storage, transport, or shipping.

♦

III. Labeled or color coded.

♦

IV. Closed prior to removal to prevent spillage or protrusion of contents during handling,

storage

storage, transport, or shipping.

■ Disposal

3. Disposal of all regulated waste shall be in accordance with applicable regulations of the United States, states, territories, and political subdivisions of states and territories.

● Laundry

F. Laundry:

■ Contaminated

1. Contaminated laundry shall be handled as little as possible, with a minimum of agitation.

⇒ Contaminated

a. Contaminated laundry shall be bagged or containerized at the location where it was used and shall not be sorted or rinsed in the location of use.

⇒ Contaminated

b. Contaminated laundry shall be placed and transported in bags or containers labeled or color coded. When a facility utilizes universal precautions in the handling of all soiled laundry, alternative labeling or color coding is sufficient if it permits all employees to recognize the containers as requiring compliance with universal precautions.

⇒ Whenever

c. Whenever contaminated laundry is wet and presents a reasonable likelihood of soak-

through of or

through of or leakage from the bag or container, the laundry shall be placed and transported in bags or containers that prevent soaking-through and/or leakage of fluids to the exterior.

■ Employees

2. Employees who have contact with contaminated laundry must wear protective gloves and

other appropriate

other appropriate personal protective equipment.

■ When

3. When a facility ships contaminated laundry off-site to a second facility, which does not utilize

universal precautions

universal precautions in the handling of all laundry, the facility generating the contaminated laundry must

place such

place such laundry in bags or containers that are labeled or color-coded.

Hepatitis B Vaccination and Postexposure

Evaluation and Follow-up

General:

●

A. The District shall make available the hepatitis B vaccine and vaccination series to all employees

who have

who have occupational exposure, and postexposure evaluation and follow-up to all employees who

have had

have had an exposure incident.

● The

B. The District requires that all medical evaluations and procedures, including the hepatitis B vaccine,

and vaccination

and vaccination series and postexposure evaluation and follow-up, including prophylaxis, are:

■ Made

1. Made available at no cost to the employee.

■ Made

2. Made available to the employee at a reasonable time and place.

■ Performed

3. Performed by or under the supervision of a licensed physician or by or under the supervision of

another licensed

another licensed health care professional.

■ Provided

4. Provided according to recommendations of the U.S. Public Health Service current at the time

these evaluations

these evaluations and procedures take place, except as specified in this section on hepatitis B

vaccination and

vaccination and postexposure evaluation and follow-up.

● The

C. The District requires that all laboratory tests be conducted by an accredited laboratory at no cost to

the employee

the employee.

Hepatitis B vaccination:

● Hepatitis

A. Hepatitis B vaccination shall be made available after the employee has received the training required

and within

and within ten (10) working days of initial assignment to all employees who have occupational exposure unless

the employee

the employee has previously received the complete hepatitis B vaccination series, antibody testing

has revealed

has revealed that the employee is immune, or the vaccine is contraindicated for medical reasons.

● The

B. The District shall not make participation in a prescreening program a prerequisite for receiving hepatitis

B vaccination

B vaccination.

● If

C. If the employee initially declines hepatitis B vaccination but at a later date while still covered under

the standard

the standard decides to accept the vaccination, the District shall make available hepatitis B vaccination

at that

at that time.

● The

D. The District requires all employees who decline to accept hepatitis B vaccination that is offered to sign

the following

the following statement:

I understand that due to my occupational exposure to blood or other potentially infectious materials I may be at risk of acquiring hepatitis B virus (HBV) infection. I have been given the opportunity to be vaccinated with hepatitis B vaccine, at no charge to myself. However, I decline hepatitis B vaccination at this time. I understand that by declining this vaccine, I continue to be at risk of acquiring hepatitis B, a serious disease. If in the future I continue to have occupational exposure to blood or other potentially infectious materials and I want to be vaccinated with hepatitis B vaccine, I can receive the vaccination series at no charge to me.

● If

A. If a routine booster dose(s) of hepatitis B vaccine is recommended by the U.S. Public Health Service at

a future

a future date, such booster dose(s) shall be made available.

Postexposure evaluation and follow-up. Following a report of an exposure incident, the District shall make immediately available to the exposed employee a confidential medical evaluation and follow-up, including at least the following elements:

● Documentation

A. Documentation of the route(s) of exposure, and the circumstances under which the exposure

incident occurred

incident occurred.

● Identification

B. Identification and documentation of the source individual, unless the District can establish that identification

is infeasible

is infeasible or prohibited by state or local law.

■ The

1. The source individual's blood shall be tested as soon as feasible, and after consent is obtained, in

order to

order to determine HBV and HIV infectivity. If consent is not obtained, the District shall establish that

legally required

legally required consent cannot be obtained. When the source individual's consent is not required by law,

the source

the source individual's blood, if available, shall be tested and the result documented.

■ When

2. When the source individual is already known to be infected with HBV or HIV, testing for the

source individual

source individual's known HBV or HIV status need not be repeated.

■ Results

3. Results of the source individual's testing shall be made available to the exposed employee, and

the employee

the employee shall be informed of applicable laws and regulations concerning disclosure of the

identity and

identity and infectious status of the source individual.

● Collection

C. Collection and testing of blood for HBV and HIV serological status:

■ The

1. The exposed employee's blood shall be collected as soon as feasible and tested after consent

is obtained

is obtained.

■ If

2. If the employee consents to base-line blood collection, but does not give consent at that time for

HIV serologic

HIV serologic testing, the sample shall be preserved for at least ninety (90) days. If within ninety (90)

days of

days of the exposure incident the employee elects to have the base-line sample tested, such testing shall

be done

be done as soon as feasible.

● Postexposure

D. Postexposure prophylaxis, when medically indicated, as recommended by the U.S. Public Health Service.

● Counseling

● Evaluation

Counseling.

F. Evaluation of reported illnesses.

Information provided to the health care professional:

● The

A. The health care professional responsible for the employee's hepatitis B vaccination shall be provided a copy

of this

of this document.

● The

B. The health care professional evaluating an employee after an exposure incident shall be provided

the following

the following information:

■ A

1. A copy of this document.

■ A

2. A description of the exposed employee's duties as they relate to the exposure incident.

■ Documentation

3. Documentation of the route(s) of exposure and circumstances under which exposure occurred.

■ Results

4. Results of the source individual's blood testing, if available.

■ All

5. All medical records relevant to the appropriate treatment of the employee, including vaccination status,

that

that are the District's responsibility to maintain.

Health care professional's written opinion.

The District shall obtain and provide the employee with a copy of the evaluating health care professional's written opinion within fifteen (15) days of the completion of the evaluation.

● The

A. The health care professional's written opinion for hepatitis B vaccination shall be limited to whether hepatitis

B vaccination

B vaccination is indicated for an employee and whether the employee has received such vaccination.

● The

B. The health care professional's written opinion for postexposure evaluation and follow-up shall be limited to

the following

the following information:

■ That

1. That the employee has been informed of the results of the evaluation.

■ That

2. That the employee has been told about any medical conditions resulting from exposure to blood or

other potentially

other potentially infectious materials that require further evaluation or treatment.

● All

C. All other findings or diagnoses shall remain confidential and shall not be included in the written report.

Medical record keeping. Medical records required by this standard shall be maintained.

Communication of Hazards

to Employees

Labels:

● Warning

A. Warning labels shall be affixed to containers of regulated waste, refrigerators and freezers containing

blood or other

blood or other potentially infectious material, and other containers used to store, transport, or ship blood or

other potentially

other potentially infectious materials, except as provided in law.

● These

B. These labels shall contain the "biohazard" label.

● These

C. These labels shall be fluorescent orange or orange-red or predominantly so, with lettering or symbols in

a contrasting

a contrasting color.

● Labels

D. Labels are required to be affixed as close as feasible to the container by string, wire, adhesive, or

other method

other method that prevents their loss or unintentional removal.

● Red

E. Red bags or red containers may be substituted for labels.

● Containers

F. Containers of blood, blood components, or blood products that are labeled as to their contents and have

been released

been released for transfusion or other clinical use are exempted from the labeling requirements of this section

on communication

on communication of hazards to employees.

● Individual

G. Individual containers of blood or other potentially infectious materials that are placed in a labeled

container during

container during storage, transport, shipment, or disposal are exempted from the labeling requirements.

● Labels

H. Labels required for contaminated equipment shall be in accordance with this section and shall also

state which

state which portions of the equipment remain contaminated.

●

I. Regulated waste that has been decontaminated need not be labeled or color coded.

Information and training:

● All

A. All employees with occupational exposure shall participate in a training program, which must be provided at

no cost

no cost to the employees and during working hours.

● Training

B. Training shall be provided as follows:

■ At

1. At the time of initial assignment to tasks where occupational exposure may take place.

■ Within

2. Within ninety (90) days after the effective date of the standard.

■ At

3. At least annually thereafter.

● For

C. For employees who have received training on bloodborne pathogens in the year preceding the effective date of the standard, only training with respect to the provisions of the standard that were not included need be provided.

● Annual

D. Annual training for all employees shall be provided within one (1) year of their previous training.

● The

E. The District shall provide additional training when changes such as modification of tasks or procedures or institution of new tasks or procedures affects the employee's occupational exposure. The additional training may be limited to addressing the new exposures created.

● Material

F. Material appropriate in content and vocabulary to educational level, literacy, and language of employees shall be used.

● The

G. The training program shall contain at a minimum the following elements:

■ An

1. An accessible copy of the regulatory text of this standard and an explanation of its contents.

■ A

2. A general explanation of the epidemiology and symptoms of bloodborne diseases.

■ An

3. An explanation of the modes of transmission of bloodborne pathogens.

■ An

4. An explanation of the District's Exposure Control Plan and the means by which the employee can

obtain a

obtain a copy of the written plan.

■ An

5. An explanation of the appropriate methods for recognizing tasks and other activities that may

involve exposure

involve exposure to blood and other potentially infectious materials.

■ An

6. An explanation of the use and limitations of methods that will prevent or reduce exposure,

including appropriate

including appropriate engineering controls, work practices, and personal protective equipment.

■ Information

7. Information on the types, proper use, location, removal, handling, decontamination, and disposal

of personal

of personal protective equipment.

■ An

8. An explanation of the basis for selection of personal protective equipment.

■ Information

9. Information on the hepatitis B vaccine, including information on its efficacy, safety, method

of administration

of administration, the benefits of being vaccinated, and that the vaccine and vaccination will

be offered

be offered free of charge.

■ Information

10. Information on the appropriate actions to take and persons to contact in an emergency involving

blood or

blood or other potentially infectious materials.

■

11. An explanation of the procedure to follow if an exposure incident occurs, including the method

of reporting

of reporting the incident and the medical follow-up that will be made available.

■

12. Information on the postexposure evaluation and follow-up that the District is required to provide for

the employee

the employee following an exposure incident.

■

13. An explanation of the labels and/or color coding required.

■

14. An opportunity for interactive questions and answers with the person conducting the training session.

● The

H. The person conducting the training shall be knowledgeable in the subject matter covered by the

elements contained

elements contained in the training program as it relates to the workplace that the training will address.

Record Keeping

Medical records:

● The

A. The District shall establish and maintain an accurate record for each employee with occupational exposure

as defined

as defined herein.

● This

B. This record shall include:

■ The

1. The name and Social Security number of the employee.

■ A

2. A copy of the employee's hepatitis B vaccination status, including the dates of all hepatitis

B vaccinations

B vaccinations and any medical records relative to the employee's ability to receive vaccination.

■ A

3. A copy of all results of examinations, medical testing, and follow-up procedures.

■ The

4. The District's copy of the health care professional's written opinion.

■ A

5. A copy of the information provided to the health care professional.

●

C. Confidentiality. The District shall ensure that employee medical records required by law are:

■ Kept

1. Kept confidential.

■ Not

2. Not disclosed or reported, without the employee's express written consent, to any person within

or outside

or outside the workplace, except as required by law.

● The

D. The District shall maintain the records required by law for at least the duration of employment plus thirty (30)

years

years.

Training records:

● Training

A. Training records shall include the following information:

■ The

1. The dates of the training sessions.

■ The

2. The contents or a summary of the training sessions.

■ The

3. The names and qualifications of persons conducting the training.

■ The

4. The names and job titles of all persons attending the training sessions.

● Training

B. Training records shall be maintained for three (3) years from the date on which the training occurred.

Availability:

● The

A. The District shall ensure that all records required to be maintained shall be made available, upon request,

to the

to the Assistant Secretary of Labor and the Director of the Occupational Safety and Health Administration

for examination

for examination and copying.

● Employee

B. Employee training records required by law shall be provided upon request for examination and

copying to employees

copying to employees, to employee representatives, to the Director of the Occupational Safety and

Health Administration

Health Administration, and to the Assistant Secretary of Labor.

● Employee

C. Employee medical records required by law shall be provided upon request, for examination and copying,

to the

to the subject employee, to anyone having written consent of the subject employee, to the Director of

the Occupational

the Occupational Safety and Health Administration, and to the Assistant Secretary of Labor.

Transfer of records:

● The

A. The District shall comply with the legal requirements involving transfer of records.

● If

B. If the District ceases to do business and there is no successor district to receive and retain the records for

the prescribed

the prescribed period, the District shall notify the Director of the Occupational Safety and Health Administration,

at least

at least three (3) months prior to their disposal, and transmit them to the Director of the Occupational Safety

and Health

and Health Administration, if required by the Director of the Occupational Safety and Health Administration to

do so

do so, within that three (3) month period.

GBGCA ©
WELLNESS PROGRAMS

Measles (Rubeola)

It shall be a condition of employment that, unless exempted, all employees, including substitutes, shall present proof of immunity to rubeola (measles) prior to reporting for work.

Evidence of immunity to measles shall consist of:

● A. A record of immunization against measles with a live virus vaccine given on or after the first birthday; or

● A B. A statement, signed by a licensed physician or a state or local health officer, that affirms serologic evidence of evidence of having had measles.

● Anyone C. Anyone born prior to January 1, 1957 shall be considered to be immune to measles. (Rubeola)

German Measles (Rubella)

Similarly, unless exempted, all employees, including substitutes, shall present proof of immunity to rubella (German measles) prior to reporting for work.

Evidence of immunity to rubella shall consist of:

● A. A record of immunization against rubella given on or after the first birthday; or

● A B. A statement, signed by a licensed physician or a state or local health officer, that affirms serologic evidence of evidence of having had rubella.

General Information

Exempted employees include those with medical contraindications for receiving vaccines and those who refuse immunization for religious reasons.

Nonimmune employees, including those who utilize the exemption, shall, in the event of an outbreak of either disease, be put on leave without pay, or they may use accumulated sick leave during the period they are excluded from work due to the outbreak. If a staff member does not have any earned sick leave, a salary deduction of one (1) contract day will be made for each day of authorized leave used.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
36-624

A.A.C.
R9-6-339347
R9-6-352360
R9-6-704
A.G.O.
I88-037

GBGC ©
WORKERS' COMPENSATION

All employees shall be covered by workers' compensation insurance for any accident while on assignment, including an accident on school property or while on official business off school property. An employee must report any such accident to the supervisor's office immediately, since a report on the time of the accident, persons involved, and how it happened is required.

EMPLOYEE ASSISTANCE

Employees may be required by the Superintendent, for purposes of employment or retention, to submit to such tests or examinations as a licensed physician deems appropriate.

When, in the opinion of the immediate supervisor and/or the Superintendent, the employee's physical or emotional condition warrants, the District may require a complete examination, at District expense, by a licensed physician selected by the District.

The Superintendent shall have procedures for complying with the requirements of the Occupational Safety and Health Administration (OSHA), including an exposure-control plan, methods of compliance, work-practice controls, postexposure evaluation and follow-up, and administering vaccine to employees exposed to Hepatitis B virus.

All employees who as a result of their employment have had significant exposure to bloodborne pathogens (Hepatitis B/Human Immunodeficiency Virus) are required to report the details of the exposure in writing to the District and are required to follow postexposure evaluation and follow-up activities in accordance with Arizona and federal laws. An employee who chooses not to complete these reporting requirements will be at risk of losing any claim to rights.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-505
23-901
23-902
23-904

23-906
23-908
23-961
23-962

CROSS REF.:
EBBB - Accident Reports
GBGC - Employee Assistance GBGD - Workers' Compensation

GBGCA-R ©

REGULATION

WELLNESS PROGRAMS

Unless legally exempted, all staff members must show proof of immunity to measles and rubella [see GBGCA].

Measles (Rubeola)

Acceptable proof of immunity to measles shall consist of:

● A. A record of immunization against measles with a live virus vaccine given on or after the first birthday; or

● A B. A statement, signed by a licensed physician or a state or local health officer, that affirms serologic evidence of evidence of having had measles.

● Anyone C. Anyone born prior to January 1, 1957 shall be considered to be immune to measles. (Rubeola)

German Measles (Rubella)

Evidence of immunity to rubella shall consist of:

● A. A record of immunization against rubella given on or after the first birthday; or

● A B. A statement, signed by a licensed physician or a state or local health officer, that affirms serologic evidence of evidence of having had rubella.

General Information

In the event of an outbreak of either disease, memory of immunization date is not acceptable; medical documentation of immunity is required.

Staff members who are not in compliance shall be put on leave without pay until they are in compliance.

In the event of an outbreak of measles or rubella, nonimmune staff members, including those who utilize the exemption, must be excluded from school.

Implementing Policy

The District shall generate a list of all employees to identify those who need proof of immunity to measles.

The Superintendent shall distribute information about the District's policy on measles and rubella.

The Superintendent shall collect proof of immunity from staff members and compile a list denoting immunity or nonimmunity of staff members.

Nonimmune staff members shall be referred for vaccine to a physician or the County Health Department. Their records will be updated as they receive vaccine.

Maintaining Policy

Throughout each school year, new staff members shall be required to show proof of immunity before employment.

A list of nonimmune employees shall be maintained and updated throughout the year.

GBGCB ©
STAFF HEALTH AND SAFETY

(Communicable Diseases)

It is the policy of the School District to take reasonable and lawful measures to protect students and staff members from the transmission of communicable diseases. The Superintendent is authorized to adopt such procedures as are necessary to implement this policy in a manner consistent with state and federal laws.

Exclusion from School

A staff member who has a communicable disease shall be excluded from school only if the staff member presents a direct threat to the health or safety of others in the school workplace. The outbreak control measures and other directives of the Department of Health Services (DHS) and local health agencies shall be acted upon as the best medical knowledge and judgments with regard to the exclusion of a staff member who has a communicable disease that is addressed by DHS regulations. The communicable diseases specifically addressed by DHS regulations are listed at A.A.C. R9-6-203 et seq.

A staff member who has a chronic communicable disease, such as tuberculosis or HIV/AIDS, shall not be excluded unless a significant risk is presented, to the health and safety of others, which cannot be eliminated by reasonable accommodation. The Superintendent shall consult with legal counsel and health professionals, as necessary, to ensure that exclusion of a staff member with a chronic communicable disease will not violate the staff member's rights under the Americans with Disabilities Act or Section 504 of the Rehabilitation Act.

The school nurse or other person designated by the Superintendent must reassess a staff member who is excluded from school because of a communicable disease before the staff member returns to work. The District may require a physician's written medical release as a condition for the staff member's return to work.

Reporting and Notification

The District shall report by telephone to its local health agency each diagnosed and suspected case of a communicable disease as set out in regulation JLCB-R.

If an outbreak of a communicable disease occurs in a school setting, the Superintendent or the school nurse shall promptly inform staff members who are known to have special vulnerability to infection. The District does not assume any duty to notify an employee of health risks caused by the presence of a communicable disease in the school setting unless the at-risk employee has notified the District of the conditions when notification is needed.

Confidentiality

The District shall make reasonable efforts to maintain the confidentiality of staff members' medical conditions. All medical information relating to employees is confidential. The identity of a staff member who has a communicable disease and/or the nature of the communicable disease may be disclosed only to:

● Staff A. Staff members who must have such information to carry out their duties under this policy; or

● Staff B. Staff members or students (or their parents/guardians) who must have such information to protect themselves from themselves from direct threat to their health or safety.

Inquiries or concerns by staff members or others regarding communicable diseases or a staff member who is known or believed to have a communicable disease shall be directed to the Superintendent or the school nurse.

Universal Precautions

The District shall follow the "Universal Precautions Standard" set forth in the attached Exhibit GBGCB-E to protect employees who are at risk of being exposed to blood and body fluids in the course of their work.

Food Service Workers

The District shall follow the guidance of the U.S. Department of Health and Human Services concerning infectious and communicable diseases transmitted through the handling of food, and special precautions required for food services workers.

HIV/AIDS

Current medical information indicates that HIV can be transmitted by sexual intercourse with an infected partner, by injection of infected blood products, and by transmission from an infected mother to her child in utero or during the birth process. None of the identified cases of HIV infection in the United States are known to have been transmitted in a school setting or through any other casual person-to-person contact. There is no evidence that HIV is spread by sneezing, coughing, shaking hands, hugging, or sharing toilets, food, water, or utensils. According to best medical knowledge and judgments, the use of the "universal precautions" and other procedures that implement this policy are sufficient to protect staff members and students from transmission of HIV at school.

Adopted: December 11, 2008date of Manual adoption

LEGAL REF.:
A.R.S.
36-621
36-624
A.A.C.
R9-6-203 et et seq.
R9-6-355
29 U.S.C. 794 et seq. Rehabilitation Act, (Section 504)
42 U.S.C. 12101 et seq. (Americans with Disabilities Act)
29 C.F.R. 1630.1 et seq. (ADA guidelines)
29 C.F.R. 1910.10 et seq. (OSHA Universal Precautions Standard)

CROSS REF.:
GBGC - Employee Assistance
GBGCA - Wellness Programs
JLCB-R - Immunizations of Students

GBGCB-E ©

EXHIBIT

STAFF HEALTH AND SAFETY

COMMUNICABLE DISEASES

Handling Body Fluids in School

The following guidelines are meant to provide simple and effective precautions against transmission of disease for all people potentially exposed to the blood or body fluids of any person (student and/or school employee). No distinction is made between body fluids from persons with a known disease or those from persons without symptoms or with an undiagnosed disease.

The body fluids of all people should be considered to contain potentially infectious agents. The

term

term body

fluids

fluids includes blood, semen, drainage from scrapes and cuts, feces, urine, vomit, respiratory secretions (such as nasal discharge), and saliva.

● Whenever

A. Whenever possible, avoid direct skin contact with body fluids. Disposable gloves are recommended

when direct

when direct hand contact with body fluids is anticipated. If extensive contact is made with body fluids, hands

must be

must be washed afterwards. Gloves used for this purpose should be put in a plastic bag, secured, and

disposed of daily

disposed of daily.

● If

B. If direct skin contact does occur, hands and other affected skin areas of all exposed people shall be

routinely washed

routinely washed with soap and water.

● Proper

C. Proper handwashing requires the use of soap and water and vigorous washing under a stream of

running water

running water for approximately ten (10) seconds.

● Clothing

D. Clothing and other nondisposable items that are soaked through with body fluids should be rinsed

and placed

and placed in plastic bags. If presoaking is required to remove stains, rinse or soak the item in cold

water prior to bagging

water prior to bagging. Clothing should be sent home with the student for washing, with appropriate

directions to

directions to parents and teachers (

see

see laundry instructions below). Always wear gloves when handling items

that have

that have come in contact with body fluids.

● Contaminated

E. Contaminated disposable items shall be handled with disposable gloves, put in a plastic bag, secured,

and disposed

and disposed of daily.

● Body

F. Body fluid spills on hard surfaces (i.e., floors, countertops, books, et cetera) shall be disinfected with

bleach

bleach (diluted to ten [10] parts water and one [1] part bleach). Gloves shall always be worn during cleanup.

● Cleaning

G. Cleaning equipment:

■ Nondisposable

1. Nondisposable cleaning equipment (such as dust pans, brooms, and buckets) shall be

disinfected by thoroughly

disinfected by thoroughly rinsing in diluted bleach (ten [10] parts water and one [1] part bleach). Mops shall

be soaked

be soaked in the disinfectant after use and then rinsed with hot water. The disinfectant solution

shall be

shall be promptly disposed of down a drain pipe.

■ Disposable

2. Disposable cleaning equipment (such as paper towels, the vacuum bag, or sweepings) shall be

placed in

placed in plastic bags, secured, and disposed of daily. No special handling is required for vacuuming equipment. Gloves shall always be used during cleanup.

● Laundry

H. Laundry instructions:

■

Clothing soaked with body fluids shall be washed separately from other items. Presoaking may

be required

be required for heavily soiled clothing. Otherwise, wash and dry as usual. If the material can be bleached,

add

add one-half (1/2) cup of household bleach to the wash cycle. If the material is not colorfast, add one-half (1/2) cup of all-fabric bleach to the wash cycle.

LEGAL REF.:
A.R.S.
36-621 et seq.

A.A.C.
R9-6-101 et seq.

GBGC-R ©

REGULATION

WORKERS' COMPENSATION

Any employee who has an accident, no matter how slight, while on duty shall notify the supervisor immediately. Failure to follow this procedure could result in the loss of workers' compensation benefits.

After being notified by an employee, the supervisor shall complete and submit the Report of Industrial Injury to the District office.

The Superintendent, upon receiving the supervisor's report, shall, within ten (10) days after notification, submit the Report of Industrial Injury to the insurance carrier.

Compensation Claims

When a job-related injury/accident requires medical attention and absence from the workplace, the following conditions shall apply:

● The physician will be responsible for reporting the circumstances of the injury to the District, the Industrial Commission, and the District's insurance carrier.

● During the first seven (7) days of absence due to a job-related injury/accident, the employee will be placed on sick leave, provided the employee has accumulated sufficient sick leave.

● If a job-related injury/accident results in more than seven (7) days absence, the insurance carrier will be responsible for handling the claim for lost pay. During such period the employee may be directed to:

■ Endorse over to the District the payments received from the insurance carrier, continue to receive a regular salary, and be charged sick leave. When the amount of the insurance payment is determined and received by the District, the employee's sick leave record will be adjusted for that fraction of the time paid by the insurance carrier (e.g., the insurance carrier pays one-half [1/2] of the normal salary of the employee, the sick leave will be adjusted on a pro rata basis); or

■ Draw compensation from the insurance carrier, provide the District with a record of such payment, and receive payment for sick leave pay for the uncompensated portion of missed time, up to the limit of accumulated sick leave.

● In no event will an employee receive a combined salary and worker's compensation in excess of the employee's regular salary.

● An employee who has used all accumulated sick leave will be removed from the payroll and will receive only such amounts as are paid by the District's insurance carrier.

GBGD ©
WORKERS' COMPENSATION

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-505
23-901
23-902
23-904
23-906
23-908
23-961
23-962

CROSS REF.:
EBBB - Accident Reports
GBGC - Employee Assistance

GBGD-R ©

REGULATION

WORKERS' COMPENSATION

After being notified by an employee, the supervisor shall complete and submit the Report of Industrial Injury to the District office.

The Superintendent, upon receiving the supervisor's report, shall, within ten (10) days after notification, submit the Report of Industrial Injury to the insurance carrier.

Compensation Claims

When a job-related injury/accident requires medical attention and absence from the workplace, the following conditions shall apply:

A. The physician will be responsible for reporting the circumstances of the injury to the District, the Industrial Commission, and the District's insurance carrier.

B. During the first seven (7) days of absence due to a job-related injury/accident, the employee will be placed on sick leave, provided the employee has accumulated sufficient sick leave.

C. If a job-related injury/accident results in more than seven (7) days absence, the insurance carrier will be responsible for handling the claim for lost pay. During such period the employee may be directed to:

1. Endorse over to the District the payments received from the insurance carrier, continue to receive a regular salary, and be charged sick leave. When the amount of the insurance payment is determined and received by the District, the employee's sick leave record will be adjusted for that fraction of the time paid by the insurance carrier (e.g., the insurance carrier pays one-half [1/2] of the normal salary of the employee, the sick leave will be adjusted on a pro rata basis); or

2. Draw compensation from the insurance carrier, provide the District with a record of such payment, and receive payment for sick leave pay for the uncompensated portion of missed time, up to the limit of accumulated sick leave.

D. In no event will an employee receive a combined salary and worker's compensation in excess of the employee's regular salary.

E. An employee who has used all accumulated sick leave will be removed from the payroll and will receive only such amounts as are paid by the District's insurance carrier.

GBGD-E ©

EXHIBIT

WORKERS' COMPENSATION

EARLY RETURN TO WORK

Determining if a Job Offer can be
Made for Early Return from an
Illness or Injury

The District need only consider an early return when a job that can be performed by the early return employee is available. Creation of a position is not required.

When considering an early return assignment the District should:

A. Analyze the job and determine its purpose and essential functions.

B. Consult with the employee to determine the precise job limitations imposed by the attending physician.

C. Determine if the employee can perform the duties of the job.

D. Analyze the risk of reinjury or deterioration of the employee's condition.

Adjustments in the job description for personal accommodations such as an amenity or convenience that is not job related shall not be the responsibility of the District. The District shall require that all aspects of the job description be performed adequately.

GBI ©
STAFF PARTICIPATION IN
POLITICAL ACTIVITIES

The Board recognizes the right of its employees, as citizens, to engage in political activity. However, school time, personnel, equipment, supplies, materials, buildings, or other resources may not be used to influence the outcomes of elections.

A staff member, a person acting on behalf of the District or a person who aids another person acting on behalf of the District shall be guided by the following:

● No A. No employee shall engage in political activities upon property under the jurisdiction of the Board. Employees in Employees in their individual capacities may exercise their political liberties on property leased from the school for that purpose.● Campaigning that purpose.

B. The prohibition on the use of public resources to influence the outcome of bond, budget override and other tax-related elections includes the use of School District-focused promotional expenditures that occur after an election is called and through election day. This prohibition does not include routine School District communications which are messages or advertisements that are germane to the functions of the School District and that maintain frequency, scope and distribution consistent with past practices or are necessary for public safety.

C. Campaigning and other election activities must be done in off-duty hours, when not working in an official official capacity or representing the District, and without the participation of District employees or students acting acting in the capacity of District or school representatives.

● Invitations D. Invitations to participate in election activities on a given campus, except when extended by groups leasing or using or using school facilities, shall be permitted only when such invitations are to all candidates for the office. The rental The rental use of District property by a private person or entity that may lawfully attempt to influence the outcome of outcome of an election is permitted if it does not occur at the same time and place as a related District-sponsored forum sponsored forum or debate.

● Political E. Political circulars or petitions may not be posted or distributed in school.

● The F. The collection of campaign funds and/or the solicitation of campaign workers is prohibited on school property.

● Students G. Students may not be given written materials to influence the outcome of an election or to advocate support for or for or opposition to pending or proposed legislation.

● Students H. Students may not be involved in writing, addressing or distribution of material intended to influence the outcome the outcome of an election or to advocate support for or opposition to pending or proposed legislation.

Employees of the District may not use the authority of their position to influence the vote or political activities of any subordinate employee.

District employees who hold elective or appointive office are not entitled to time off from their school duties for reasons incident to such offices, except as such time may qualify under the leave policies of the Board.

The discussion and study of politics and political issues, when such discussion and study are appropriate to classroom studies, are not precluded under the provisions of this policy.

District employees shall be permitted time as provided in statute, if required, to vote in the primary or general election.

The District may distribute informational reports on a proposed budget override election as provided in A.R.S. 15-481 and on a proposed bond election as provided in A.R.S. 15-491 if those informational reports present factual information in a neutral manner, except for those arguments allowed under A.R.S. 15-481.

Nothing in this policy shall preclude the District from producing and distributing impartial information on elections other than District budget override elections or reporting on official actions of the Governing Board.

The District shall not make expenditures for literature associated with a campaign conducted by or for a District official.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-481
15-511
15-903
16-402

A.G.O.

I15-002

GBJ ©
PERSONNEL RECORDS AND FILES

Professional employees are required to supply the District office with current and complete official transcripts of all college credits.

It is the duty and responsibility of each certificated employee to keep such certification current.

The District will maintain a complete and current official personnel file for each District employee. Employees will be advised of, and will be permitted to review and comment on, all information of a derogatory nature to be placed in their respective personnel files. The employee may prepare a written reply to such information, and such reply, if any, will be appended to the information in the file.

Records reasonably necessary or appropriate to maintain an accurate knowledge of disciplinary actions regarding staff members and the staff members' responses will be maintained. Disciplinary action records shall be open to inspection and copying unless such inspection and disclosure of records or information in the records is contrary to law.

The District may create such subfiles within a personnel file as are appropriate to ensure confidentiality of those files made confidential by law and efficient use of the file. Access to personnel files will be limited to authorized District officials and employees authorized to handle personnel files. Individual Board members may only inspect confidential staff files when specifically authorized by the Board, as evidenced by action of a quorum of the Board in a legal meeting properly noticed. Employees may review their own files by making written requests to the Superintendent. Materials obtained prior to an employee's employment, such as confidential recommendations or interview notes, will not be available for review by the employee.

Unless otherwise specifically provided by law, a school district shall not:

● Use A. Use an individual's social security number on forms of identification.

● Transmit B. Transmit to another individual material that contains both the individual's social security number and the individualthe individual's financial institution account number. This does not preclude the transmission of documents of documents of enrollment, amendment, termination, or contracting for financial services nor does it preclude transmitting documents confirming the accuracy of the numbers previously submitted.

The Superintendent shall prepare procedures to implement this policy and A.R.S. 44-1373 which restricts use of personal identifying information.

Documents within a personnel file may be reviewed by the public only to the extent that disclosure is compelled as a public record.

Adopted: October 9, 2008date of Manual adoption

LEGAL REF.:
A.R.S.
15-302
15-502
15-537
23-926
23-1361
23-1362
38-233
39-121 et seq.

41-1346 et seq.

41-1482

CROSS REF.:
DKA - Payroll Procedures/Schedules
KDB - Public's Right to Know/Freedom of Information

GBJ-E ©

EXHIBIT

PERSONNEL RECORDS AND FILES

A person or entity shall not, unless specifically provided by law:

● Intentionally

A. Intentionally communicate or make an individual's social security number available to the general public.

● Print

B. Print an individual's social security number on any card required for the individual to receive services.

● Require

C. Require the transmission of an individual's social security number over the internet unless providing a

secure connection

secure connection or the social security number is encrypted.

● Require

D. Require the use of an individual's social security number to access a web site unless a password or

unique personal

unique personal identification number or other authentication device is also required to access the site.

● Print

E. Print a number that the person or entity knows to be an individual's social security number on any

materials that

materials that are mailed to the individual unless required by law to place these numbers on the material.

■ This

1. This does not preclude the transmission of documents of enrollment, amendment, termination, or contracting for financial services nor does it preclude transmitting documents confirming the accuracy of the numbers previously submitted.

■ No

2. No requirement is made to check third party submitted numbers and unless the recipient of the number has actual knowledge that the number is or includes the individual's social security number, the person or entity may print the number on materials that are mailed to the individual.

■ No

3. No prohibition on mailing the individual any copy or reproduction of a document that includes a social security number is made if the social security number was included on the original document before January 1, 2005.

■ The

4. The exception is that if a social security number has been used inconsistent with the use described above after January 1, 2005, so long as the usage is continuous, the person or entity may continue to use the number subject to the conditions below:

a. If the use stops for any reason then the social security number cannot be used and the use

reverts to

reverts to the conditions bulleted above.

b. Each year the entity must provide the individual with an annual written disclosure of the individual'

s right

s right to stop the use of the social security number as prohibited above.

c. If an individual requests in writing, the person or entity must stop using the number in any

manner conflicting

manner conflicting with the law. No fee or charge is allowed, and the entity shall not deny services to

the individual

the individual because of the request.

The law does not prohibit the collection, use or release of a social security number required by the laws of this state or the United States or for internal verification or administrative purposes.

Unless otherwise provided by law, after January 1, 2005 documents or records recorded and made available on the recording entity's web site shall not contain more than five (5) numbers reasonably identifiable as part of a social security number and shall not contain financial account numbers. A penalty of five hundred dollars ($500) for each act of recording is possible.

GBK ©
STAFF GRIEVANCES

Effective communication between District employees, the administrative staff, and the Board is essential for proper operation of the schools. The Governing Board, therefore, authorizes the Superintendent to establish a grievance procedure for employees as the prescribed means of resolving grievances at the earliest date and the lowest possible administrative level.

Such procedure shall provide for Board review of any grievance that cannot be resolved at the administrative level. In such instances, the affected individual may request that the Governing Board review the situation. Such request shall be in writing and shall contain the basis for the appeal, including the act or acts out of which the grievance arose, identification of the Board policies and/or administrative regulations involved, and the remedy sought. Within five (5) working days following notification of the Superintendent's decision, any written request for appeal shall be submitted to the Superintendent for transmittal to the Board. The Governing Board, at a time of its choosing, shall review the grievance and issue a response within fifteen (15) working days following such review.

The decision of the Governing Board is final.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
38-532

GBK-R ©

REGULATION

STAFF GRIEVANCES

Definitions

A grievance is a complaint by a District employee alleging a violation or misinterpretation, as to the employee, of any District policy or regulation that directly and specifically governs the employee's terms and conditions of employment. The term grievance shall not apply to any matter for which the method of review is prescribed by law, or the Governing Board is without authority to act. The suspension or dismissal of employees is covered by statute and, therefore, is not a grievable matter. Assignment, reassignment, or transfer of an employee to another position or duties is not grievable beyond the Superintendent unless there is a reduction in compensation or the Superintendent requests that it go to the Board.

A grievant shall be any employee of the District filing a grievance.

Terms and conditions of employment means the hours of employment, the compensation therefor, including fringe benefits, and the employer's personnel policies directly affecting the employee. In the case of professional employees, the term does not include educational policies of the District. A day is any day during which the District conducts business. The immediate supervisor is the lowest-level administrator having line supervisory authority over the grievant.

Informal Level

Before filing a formal written grievance, the grievant must attempt to resolve the matter by one (1) or more informal conferences with the immediate supervisor. The first of these informal conferences must be conducted within ten (10) days after the employee knew, or should have known, of the act or omission giving rise to the grievance. A second or any subsequent conference must occur within five (5) days after the initial informal conference, or any subsequent conference.

Formal Level

Level I. Within fifteen (15) days after the employee knew, or should have known, of the act or omission giving rise to the grievance, the grievant must present the grievance in writing to the immediate supervisor.

The grievance shall be a clear, concise statement of the circumstances giving rise to the grievance, a citation of the specific article, section, and paragraph of the policy or regulation that directly and specifically governs the employee's terms and conditions of employment that are alleged to have been violated, the decision rendered at the informal conference, and the specific remedy sought.

The immediate supervisor shall communicate a decision to the employee in writing within five (5) days after receiving the grievance.

Within the above time limits either party may request a personal conference to attempt to resolve the matter.

Level II. In the event the grievant is not satisfied with the decision at Level I, the decision may be appealed to the Superintendent within five (5) days after receipt of the decision.

The appeal shall include a copy of the original grievance, the decision rendered, and a clear, concise statement of the reasons for the appeal. The Superintendent shall communicate a decision within five (5) days after receiving the appeal. Either the grievant or the Superintendent may request a personal conference within the above time limits.

Level III. If the grievant is not satisfied with the decision at Level II, the grievant may, within five (5) days, submit an appeal in writing to the Superintendent for consideration by the Governing Board.

General Provisions

Section 1. Failure at any step of this procedure to appeal a grievance to the next step within the specified time limits shall be deemed an acceptance of the decision rendered at that step, and there shall be no further right of appeal. Failure to file a grievance within fifteen (15) days after the employee knew, or should have known, of the circumstances upon which the grievance is based shall constitute a waiver of that grievance.

Section 2. The filing or pendency of any grievance under the provisions of this policy shall in no way operate to impede, delay, or interfere with the jurisdiction of the Governing Board or the Superintendent.

GBK-EA ©

EXHIBIT

STAFF GRIEVANCES

LEVEL I I GRIEVANCE FORM A

FORMAL GRIEVANCE PRESENTATION

To be completed by grievant within five (5) days after the last informal conference but no later than fifteen (15) days after the employee knew or should have known of the act or omission giving rise to the grievance.

Date of last infor- Date of last informal
Grievant __________________ presentation _ mal presentation _______________________ _

Immediate
School ___________________ _ supervisor ____________________________

Assignment _________________________________________________________

Policy or regulation alleged to have been violated violated ___________________________

Statement of grievance:

Action requested:

____________________________________
Signature of grievant

GBK-EB ©

EXHIBIT

STAFF GRIEVANCES

LEVEL I GRIEVANCE FORM B

DECISION OF IMMEDIATE SUPERVISOR

To be completed by immediate supervisor within five (5) days after formal filing.

Grievant _______________________________________________________

____

Date of formal grievance

presentation

presentation ________________________________

___

School ________________________________________________________

____

Immediate supervisor _____________________________________________

___

Decision of immediate supervisor

and reasons therefor:

Date of decision _____________

_________________________________

___

(Signature of immediate supervisor)

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

- - -

Grievant's response [to be completed by the grievant within five (5) days after the decision]:

o I

o I accept the above decision of the immediate supervisor.

o I hereby

o I hereby refer the above decision to the

Director of Human Resources,

with reasons detailing

Superintendent, with reasons

detailing nonacceptance at Level I and any relief sought

(Level II).

Date of response ____________ _

________________________________

____

(Signature of grievant)

GBK-EC ©

EXHIBIT

STAFF GRIEVANCES

LEVEL II II GRIEVANCE FORM C

REFERRAL TO SUPERINTENDENT

To be completed by grievant within five (5) days of immediate supervisor's response.

Grievant ___________________________________________________________

Date of formal presentation _____________________________________________

Detail reasons for nonacceptance of grievance
decisions and any relief sought:

o The

o The attached grievance is hereby referred to the Superintendent.

Date of referral _____________ __ ____________________________________

(Signature of grievant)

GBK-ED ©

EXHIBIT

STAFF GRIEVANCES

LEVEL II II GRIEVANCE FORM D

DECISION OF SUPERINTENDENT

To be completed by the Superintendent within five (5) days.

Grievant ___________________________________________________________

Date of formal grievance presentation _____________________________________

Date appeal received by Superintendent ___________________________________

Date hearing held by Superintendent (optional) ______________________________

Decision of Superintendent
and reasons therefore:

Date of decision ____________ _ ____________________________________
(Signature of of Superintendent)

__________________________________________________________________

Grievant's response [to be completed by grievant within five (5) days after the decision]: o I

o I accept the above decision of the Superintendent.

o I hereby

o I hereby appeal to the Governing Board for a review

of this grievance

of this grievance (Level III).

Date of response ___________ __

_______________________________

_____

(Signature of grievant)

GBK-EE ©

EXHIBIT

STAFF GRIEVANCES

LEVEL III (Final Action) GRIEVANCE FORM E

REVIEW BY GOVERNING BOARD

Grievant ___________________________________________________________

Date of formal grievance receipt _________________________________________ o

o The attached grievance is hereby appealed to the Governing

Board for

Board for a review.

Detail reasons for nonacceptance of grievance
decision at Level II and any relief sought:

Date appeal received by Governing Board _________________________________

BOARD RESPONSE:

o o The Board affirms the Superintendent's response. o

o Board rejects the Superintendent's response.

o o Board modifies the Superintendent's response as follows:

[TO BE COMPLETED WITHIN FIFTEEN (15) DAYS OF REVIEW]

GBP ©
PROHIBITED PERSONNEL PRACTICES

Disclosure Protected

It is a prohibited personnel practice for any District employee, who has control over personnel actions, to take reprisals against another employee for a disclosure of a matter of public concern, by that other employee, to a public body when the employee believes there has been:

● A. A violation of law.

● MismanagementB. Mismanagement, a gross waste of monies, or an abuse of authority.

An employee, or former employee, who believes that an adverse personnel action taken is the result of such person's disclosure of information under A.R.S. 38-532 shall make a complaint to the Board. The Board shall make a determination pursuant to the rules under A.R.S. 41-785.

Reporting Protected

A governing board or school district employee who has control over personnel decisions shall not take unlawful reprisal against an employee for good-faith reports about certificated personnel engaged in conduct involving minors that is reportable under A.R.S. 13-3620 (Reporting Child Abuse). Unlawful reprisal means an action taken by a governing board that results in:

● Disciplinary A. Disciplinary action.

● Transfer B. Transfer or reassignment.

● SuspensionC. Suspension, demotion, or dismissal.

● An D. An unfavorable performance evaluation.

● Other E. Other significant changes in duties or responsibility that are inconsistent with the employee's salary or salary or employment classification.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-514
23-425
38-532
41-785

GCA ©
PROFESSIONAL STAFF POSITIONS

Professional staff positions are created only with the approval of the Board. The District will attempt to activate a sufficient number of positions to accomplish the District's goals and objectives.

Before recommending the establishment of any new position, the Superintendent will present a job description for the position that specifies the qualifications, the performance responsibilities, and the method by which the performance of such responsibilities will be evaluated. The establishment of any new position will require Governing Board approval.

The Superintendent will maintain a comprehensive and up-to-date set of job descriptions of all positions in the school system.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-501
15-502
15-503

CROSS REF.:
CCB - Line and Staff Relations

GCB ©
PROFESSIONAL STAFF
CONTRACTS AND COMPENSATION

Salaries in the District will be differentiated in relationship to duties and responsibilities.

The Superintendent will provide recommendations on salaries and fringe benefits to the Board.

The Board at any time may establish, within the budgetary constraints of the District, the salaries and benefits for all employees necessary for the succeeding year.

Subject to the terms of employment contracts, the Governing Board at any time may reduce salaries or eliminate certificated teachers in the District in order to effectuate economies in the operation of the District or to improve the efficient conduct and administration of the District's schools. Notice of a general salary reduction shall be given each certificated teacher affected. These provisions do not apply to salary reductions from classroom site fund money.

Adopted: January 14, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-502
15-503
15-544
15-952
15-977

CROSS REF.:
GCF - Professional Staff Hiring

GCO - Evaluation of Professional Staff Members

GCBA ©
PROFESSIONAL / SUPPORT PROFESSIONAL STAFF
SALARY SCHEDULES

Administrators

The Governing Board will approve salary schedules for all employee groups. Existing salary schedules will continue in effect until new schedules are adopted.

Administrative/Management

Personnel

The administrative salary schedule pertains to certificated and noncertificated administrative and management personnel and provides guidance to the Governing Board and administration in establishing salaries Board will enter into an individual contract with each member of the administrative staff commensurate with the requirements of the position.

Other Certificated Personnel

The certificated salary schedules pertain to personnel holding provisional, basic, or standard certificates at the elementary or secondary levels appropriate for their positions and provide guidance to the Governing Board and administration in establishing salaries commensurate with the requirements of the position.

Certificated Interns

The certificated salary schedules pertain to personnel holding an interim certificate and provide guidance to the Governing Board and administration in establishing salaries commensurate with the requirements of the position. Certificated interns shall be entitled to the same salary and benefits as those held by personnel holding a provisional, basic, or standard certificate. However, certificated interns shall not be entitled to advancement toward continuing status or other similar benefits afforded to personnel holding a provisional, basic, or standard certificate. Certificated interns will be given preference in hiring over emergency certificated personnel, but not over personnel holding a provisional, basic, or standard certificate.

Emergency Certificated Personnel

The Superintendent may recommend individuals with an emergency teaching certificate whenever it has been verified that an emergency employment situation exists. Employees with emergency certificates are considered temporary personnel whose certificated contracts expire at the end of the school year, and who have no right or expectation of renewal of their contracts. Employees with emergency certificates are not entitled to advance toward continuing status or other protections and preferences granted to personnel holding a provisional, basic, or standard certificate. This policy shall fulfill any notice requirements to which the certificated employee may be entitled under Arizona Law.

Any employee who is employed under an emergency certificate may or may not be extended an offer to enter into a regular certificated contract for the following year. To be eligible to receive such an offer, the employee must have fulfilled all requirements for a provisional, basic, or standard certificate no later than April 1 prior to the renewal of the emergency contract.

Substitutes

The Governing Board will establish pay for certificated substitutes.

Initial Placement on the

Salary Schedule

The Superintendent will recommend placement on the appropriate salary schedule after considering the candidate's qualifications and relevant job experience. An employee entering the system with prior experience, who has met the academic and professional qualifications for their position may be given a maximum credit of ten (10) years of This contract shall describe the general services to be rendered by the employee in return for financial and other considerations. Additionally, the employee's job description, detailing the more specific performance responsibilities of the contracted position and the mode of evaluating performance, shall be incorporated into the contract by reference. All terms and conditions of contracts with administrative staff members are to conform with the requirements of the Arizona Revised Statutes.

Other Certificated Personnel

The salary schedule pertains to personnel holding provisional, basic, or standard certificates at the elementary or secondary levels.

Initial Placement on Salary Schedule. New teachers entering the system with prior teaching service, who have met academic and professional qualifications for Arizona State Department of Education certification, will be given a maximum credit of _____ years for substantiated experience, i.e., place placed on the eleventh (11th) _____ step of the appropriate salary schedule. Previous substantiated experience

Verified previous experience recognized for the purpose of placement on the salary schedule is defined as experience in a any previous full-time certificated teaching in any public school. To For a teacher to receive credit for previous teaching experience, the employee teacher must furnish the Human Resources office with of the Superintendent full information concerning the previous experienceteaching records. After verification of When the previous experience , the District will grant credit.

At the discretion of the Governing Board, personnel may be compensated at a rate above the adopted salary schedules.

Other Contract Provisions

The Board will employ personnel commensurate with the requirements of the position. Contracts will be issued to administrative, management, and certificated personnel. This contract shall describe the general services to be rendered by the employee in return for financial and other considerations. Additionally, the employee's job description, detailing the more specific performance responsibilities of the contracted position and the mode of evaluating performance, shall be incorporated into the contract by reference. All terms and conditions of employment contracts shall conform to the requirements of the Arizona Revised Statutes.

All contracted positions are predicated on and subject to the appropriation and distribution of funds for the position. If funds are not appropriated and distributed to the Board for the continuance of the employee's salary and/or benefits, the contract or position will, at the Board's option, be terminated.

has been verified, credit will be given by the District.

Days intended for participation in professional association activities are not to be compensated under an employee's contract or other employment agreements. For the purpose of this policy, professional association activities for which compensation is not available do not include in-service training in the certificated employee's assigned area of employment.

Any employee who does not work the full term as set up by the salary schedule or position description shall be paid on a prorated basis for the number of days worked, including the number of days required for orientation.

A teacher who is or has been employed by or teaching at a charter school, and was previously employed by the District, shall receive the benefits, protections, and preferences granted under A.R.S. 15-187.

Salary Increases

After initial placement on the appropriate salary schedule, salary increases will be calculated as a percentage of the employee's current salary, subject to available funding and Board approval. An employee must work one (1) day more than one-half (1/2) of the year to receive a salary increase.

An employee who has demonstrated satisfactory performance and whose evaluation reflects such performance shall be eligible for salary increases, subject to Board approval. An employee who has not demonstrated satisfactory performance and whose evaluation reflects such performance may be denied salary increases. Reasons for denial of salary increases include, but are not limited to:

● The employee has demonstrated a lack

Substitutes

Pay for substitute teaching will be established by the Board.

Advancement on Salary Schedule

Vertical and horizontal advancement on the salary schedule will be in accordance with the salary schedule currently in effect. Vertical advancement is limited to one (1) step per year.

Reasons for denial of vertical advancement on the salary schedule include but are not limited to:

A. Lack of adequate disciplinary control.

B. Insufficient effort and time given to assigned duties or failure to engage in a reasonable amount of extracurricular activity.

C. Lack of cooperation with the administration in carrying out the adopted policies of the Districtschool.

● The employee received a written reprimand for violating one (1) or more District policies.

● The employee is currently working under an improvement plan or did not satisfactorily complete the requirements of the improvement plan prior to the renewal of contracts for the following year.

● Unprofessional conduct.

● Insufficient effort and time given to assigned duties.

● Lack of adequate disciplinary control.

Horizontal Advancement on

the Salary Schedule

Horizontal advancement on the salary schedule will be in accordance with the appropriate salary schedule currently in effect. Horizontal advancement will be given to certificated employees for courses that are applicable to the instructional program of the District and approved in advance by the Superintendent. Credit toward horizontal advancement will be given for:

● A course on the graduate level that is a requirement of a Masters, Educational Specialist, or Doctorate degree program for enrollees who have been accepted into such a program and who have not previously attained a similar degree. The degree program must be a part of the adopted course of study from an accredited institution of higher learning.

● A graduate level course for certificated employees who hold a Bachelor's degree or higher that will benefit the District in one (1) of the following areas: teaching, special education, counseling, speech/language/occupational therapy, school psychology, or administration.

Horizontal advancement may be granted for the completion of courses paid with District funds, if approved in advance by the Superintendent.

Adopted: January 14, 2010

D. Unprofessional conduct.

Other Contract Provisions

Any person who does not work the full term as set up by salary schedule shall be paid on a prorated basis for the number of days to be worked for the remainder of the school year; this shall include school days taught plus the number of days required for orientation.

For newly hired, critical, and difficult-to-fill certificated personnel positions placed on the teachers' salary schedule, differentials above the stated schedule may be paid.

A teacher who is or has been employed by or teaching at a charter school, and was previously employed by the School District, shall receive the benefits, protections, and preferences granted under A.R.S. 15-187.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-502
15-504
15-941

CROSS REF.:
GCCE - Professional/Support Staff Conferences/Visitations/Workshops
GCO-RB - Evaluation of Professional Staff Members

GCBC ©
PROFESSIONAL STAFF
SUPPLEMENTARY PAY PLANS

(Extra-Duty Pay)

The Superintendent will recommend to the Board an extra-duty pay schedule each year for its review and action.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-502

GCBD-R

REGULATION

PROFESSIONAL / SUPPORT STAFF
FRINGE BENEFITS

(Eligibility for Health Insurance Benefits)

The District may provide health insurance benefits, as determined yearly, for employees. The effective dates of coverage for health insurance for certificated and support staff personnel are as described below.

Certificated personnel. Those required to obtain certificates through the office of teacher certification, Arizona Department of Education. Coverage will begin on the first day of the month following completion of one (1) month of full-time employment, provided the employee:

● Has completed an enrollment card, enrolling for the coverage provided hereunder.

● Has agreed to pay any required contributions toward the cost of the coverage.

● Is actively at work on the date or available for work if it is not a scheduled work day; otherwise, the employee will be covered on the first day actively at work thereafter.

Support personnel. All employees who are not required to be certificated as described above. Coverage will begin on the first day of the month following completion of three (3) months of full-time employment, provided the employee:

● Has completed an enrollment card, enrolling for the coverage provided hereunder.

● Has agreed to pay any required contributions toward the cost of the coverage.

● Is actively at work on the date or available for work if it is not a scheduled work day; otherwise, the employee will be covered on the first day actively at work thereafter.

Continuation of Health
Insurance Coverage

An employee with ten (10) or more consecutive years of employment with the District immediately prior to retirement will be allowed to remain on the District's health insurance program for five (5) years or until becoming eligible for other primary insurance coverage, whichever comes first.

It shall be the responsibility of the employee to pay to the District the difference between the actual cost of the District insurance coverage and the stipend for insurance received by the District from the Arizona State Retirement System. This amount must be paid by the first of each month to keep the insurance coverage in force.

Authorized leave time will not count toward or against achieving the ten (10) consecutive years of service.

This regulation is effective for persons meeting the criteria in May 1994 and thereafter.

Individuals meeting the criteria for continuation of health insurance coverage as per the above after July 1, 1997, will be allowed to remain on the District's health insurance program until becoming eligible for other primary insurance coverage, or until age 65.

No continuing rights are established by this regulation. In compliance with established procedure, the District reserves the right to modify or delete any regulation in accord with its own guidelines.

GCBD ©
PROFESSIONAL / SUPPORT PROFESSIONAL STAFF
FRINGE BENEFITS

The Governing Board will review professional staff fringe benefits each year during the budget process and may modify the benefits to meet the best interest of the District.

Minimum standards of eligibility for fringe benefits will be determined by the Board annually.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-187
15-502

CROSS REF.:
DKB - Salary Deductions
GCBA - Professional Staff Salary Schedules

GCC ©
PROFESSIONAL / SUPPORT STAFF
LEAVES AND ABSENCES

(Absent Without Leave)

An employee shall be deemed "absent without leave" when absent from work because of:

● A. A reason that conforms to a policy currently in effect but the maximum days provided for in that policy will that policy will be exceeded; or

● A B. A reason that does not conform to any policy currently in effect; or

● Failure C. Failure to report to work without prior notification to the Superintendent.

In no case shall an employee be compensated for time lost due to being absent without leave.

An employee who is absent from work without prior approval is subject to disciplinary action, as is one who was unable to obtain prior approval due to unusual circumstances and such approval is denied upon the employee's return.

Adopted: date of manual Manual adoption

LEGAL REF.:

A.R.S.

15-341

GCCA ©
PROFESSIONAL / SUPPORT STAFF
PAID TIME OFF SICK LEAVE

Paid time off (PTO) Sick leave for District personnel is a designated amount of compensated leave that is to be granted to a staff member for use at the employee's discretion for illness or personal reasons.

Each staff member shall accrue PTO leave allowance at a rate determined by the number of scheduled hours worked per day and the number of days scheduled to work in a fiscal year. When an employee exhausts their accrued PTO leave and requests leave without pay, PTO leave hours will not be accrued for the period in which leave without pay is taken.

12 Month Employees (260 Scheduled Days)	11 Month Employees (240 Scheduled Days)	10 Month Employees (220 Scheduled Days)	Teachers (186 Days) 9 Month Employees
96 hours PTO/year	88 hours PTO/year	80 hours PTO/year	80 hours PTO/year

Note: PTO leave time for employees who are scheduled to work more than six (6) hours a day, but less than eight (8) will be prorated based upon their actual work hour schedule. Employees who work less than six (6) hours a day will qualify for a PTO leave calculation of twice the number of their scheduled work hours (example, employee works four [4] hours a day would qualify for eight [8] hours of PTO leave in a fiscal year).

The unused portion of PTO leave shall accumulate to a maximum of one hundred fifty (150) days (one thousand two hundred [1200] hours), at which time; no more PTO leave may be accrued. As accrued PTO leave hours are used and drop below one hundred fifty (150) days (one thousand two hundred [1200] hours), an eligible employee may again accrue PTO leave up to the maximum limit.

PTO Remuneration

After completing five (5) full years of employment, compensation for unused accrued leave will be paid at the rate of fifty dollars ($50) per day, to a maximum of one hundred fifty (150) days (one thousand two hundred [1200] hours).

Remuneration will be allowed only when an employee terminates his/her employment after five (5) full years with the District.

Employees who break their contracts will not be entitled to the paid time off payout.

Paid time off (PTO) will not be granted during the following periods:

● On the day immediately preceding or following a holiday or vacation.

● During the first two (2) weeks of school or the last two (2) weeks of school.

Adopted: October 9, 2008

who, through personal or family illness, injury, or quarantine, is unable to perform the duties assigned. Family, for purposes of sick leave, shall include:

Spouse               Grandparents

Children              Grandchildren

Parents               Like relations created by marriage

Siblings                  (e.g., stepchild, father-in-law, et cetera)

Family illness, for purposes of sick leave, shall not exceed a period of three (3) days, unless an approval is granted by the Superintendent.

Sick leave is only for the purpose of recuperative activities, e.g., obtaining medical care or treatment, procuring medications or other prescribed materials, convalescing at home or at a medical facility, or other therapy or activity prescribed by the employee's physician or health practitioner, with verification required if requested by the Superintendent. The District may, at District expense, require the employee to submit to medical or psychiatric examination by a physician or psychiatrist selected by the District to determine 1) whether or not the continued use of sick leave is appropriate or 2) whether return to duty is appropriate.

Sick leave may include other excused absences, such as medical, dental, or optical examination or treatment impossible to schedule on nonduty days.

Each staff member shall be credited with a sick leave allowance at the rate of _____ (__) days per month up to ten (10) or twelve (12) days, determined by the number of months employed:

Twelve (12) month employment twelve (12) days

Ten (10) month employment ten (10) days

The unused portion of such allowance shall accumulate to a maximum of _____ (__) days, at which time no more sick leave can be accumulated. As accumulated sick leave days are used and drop below _____ (__) days, an eligible employee may again accumulate sick leave up to the maximum limit.

When a staff member exhausts all days of accumulated sick leave, an unpaid leave of absence must be requested, pursuant to District policy.

Sick leave of any staff member who does not serve a full school year shall be prorated at the rate of one (1) day per month.

Sick leave may be used for childbirth during the time the physician verifies that the employee is physically unable to perform her normal duties. If the employee does not wish to return to her duties following childbirth, an extended leave of absence must be requested, consistent with existing District policy.

A staff member who is or will be the father or the grandparent of a newborn child will be allowed two (2) days of sick leave for the birth. In the event of medical complications, more than two (2) days of sick leave may be allowed.

Upon request, the staff member shall inform the Superintendent of the following:

A. Purpose for which sick leave is being taken.

B. Expected date of return from sick leave.

C. Where the staff member may be contacted during the leave.

Any employee who can be shown to have willfully violated or misused the District's sick leave policy or misrepresented any statement or condition will be subject to discipline, which may include reprimand, suspension, and/or dismissal.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-187
15-502

CROSS REF.:
GCBA - Professional Staff Salary Schedules

GCCB ©
PROFESSIONAL / SUPPORT STAFF
PERSONAL / EMERGENCY /
RELIGIOUS LEAVE

Each staff member will be granted personal leave not to exceed two (2) days per year. No more than ten percent (10%) of the staff or other groupings of employees may take personal leave at any one time. Requests for personal leave must be received at least four (4) working days prior to the first day of leave, and must be approved by the principal.

Requests shall be acted upon in order of receipt, and the availability of substitutes, if necessary, may limit the number of requests granted at any one (1) time.

Personal leave will not be granted during the following periods:

A. On the day immediately preceding or following a holiday or vacation.

B. During the first two (2) weeks of school or the last two (2) weeks of school.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-510

GCCC-EA ©

EXHIBIT

PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY

CERTIFICATION OF HEALTH CARE PROVIDER
(Family and Medical Leave Act of 1993)
When completed, this form goes to the employee.

1. Employee's Name _____________________________________________

_____

2. Patient's Name (If different from employee) __________________________

____

3. A definition of "serious health condition" under the Family and Medical Leave Act

is provided near the end of this form. Does the patient's condition¹

qualify

qualify under

any of the categories described? If so, please check the applicable category.

(1) ___ (2) ___ (3) ___ (4) ___ (5) ___ (6) ___, or None of the above ___

___________________________________________

____

4. Describe

the

the medical facts

which

which support the patient's certification, including

a brief statement as to how the medical facts meet the criteria of the category

checked above:

5. a. State the

approximate

approximate date

the

the condition commenced, and the probable

duration of the condition (and also the probable duration of the patient's

present

present incapacity²

if different):

b. Will it be necessary for the employee to take work

only

only intermittently or

to work on a less than full schedule

as a result of the condition

(including for

treatment described in Item 6 below)?

If yes, give the probable duration:

c. If the condition is

a chronic condition (condition 4)

or pregnancy, state

whether the patient is presently incapacitated²

and

and the likely duration and

frequency

of episodes of incapacity²:

___________________________________________

____

¹ Here and elsewhere on this form, the information sought

relates

relates only

to

the condition for which the employee is taking FMLA leave.

² "Incapacity," for purposes of FMLA, is defined to mean inability to work,

attend school or perform other regular daily activities due to the serious

health condition, treatment therefore, or recovery therefrom.

6. a. If

additional

additional treatments

will

will be required for the condition, provide an

estimate

of the probable number of such treatments.

If the patient will be absent from work or other daily activities because of

treatment

on an

on an intermittent

or part-time

basis

basis, also provide an

estimate

estimate of the probable number of and interval between such treatments,

actual or

estimated dates of treatment if known, and period required

for recovery if

any:

b. If any of these treatments will be provided

by another provider of health

services (e.g., physical therapist), please state the nature of the

treatments:

If a regimen of continuing treatment

by the patient is required under

your

your supervision, provide a general description of such regimen

(e.g., prescription

drugs, physical therapy requiring special equipment):

___________________________________________

____

7. a. If medical leave is required for the employee'

s absence from work

because

the

the employee's own condition (including absences due

to pregnancy or a

chronic condition), is the

employee

employee unable to perform

work

of any kind?

b. If able to perform some work, is the

employee

employee unable to perform any

one

one (1) or one (1) or more of the essential functions of the

employee's

job

job (the employee or the employer should supply you with

information about the

essential job functions)? If yes, please list the

essential functions the

employee is unable to perform:

c. If neither a. nor b. above applies, is it necessary for the employee to be

absent from work for treatment?

___________________________________________

____

8. a. If leave is required

to care for a family member

of the employee with a

serious health condition, does the patient require assistance

for

for basic

medical or personal needs or safety, or for transportation?

b. If no, would the employee's presence to

provide

provide psychological comfort

be beneficial to the patient or assist in the patient's recovery?

c. If the patient will need care

only

only intermittently

or on a part-time basis,

please indicate the

probable

probable duration

of this need:

___________________________________________

____

_________________________________

_____

_________________________

Signature of Health Care

Provider

Provider Type of Practice

_________________________________

_____

_________________________

Address Telephone

Address Telephone Number

_________________________________

_____

_________________________

Date

_________________________________

_____

_________________________

To be completed by the employee needing family leave to care for a family member:

State the care you will provide and an estimate of the period during which care will be provided, including a schedule if leave is to be taken intermittently or if it will be necessary for you to work less than a full schedule:

_________________________________

_____

_________________________

Employee

Signature

Signature Date

Definitions

A "Serious Health Condition" means an illness, injury impairment, or physical or mental condition that involves one (1) of the following:

1. Hospital Care

Inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical care facility, including any period of incapacity²

or subsequent treatment in connection with or consequent to such inpatient care.

2. Absence Plus Treatment

(a) A period of incapacity²

of more than three (3) consecutive calendar days (including any subsequent

treatment

treatment or period of incapacity²

relating

relating to the same condition), that also involves:

(1)

Treatment³ two (2) or more times

by a health care provider, by

a nurse

a

nurse or physician's

assistant under

assistant under direct supervision of a

health care

health

care provider, or by a provider of health care services (e.g.,

physical therapist

physical

therapist) under orders of, or on referral by, a health care provider; or

(2)

Treatment

by a health care provider

on at least one (1) occasion

which

which results in

a regimen

of continuing treatment⁴ under the supervision

of continuing treatment⁴ under the

supervision of the health care provider.

3. Pregnancy

Any period of incapacity due

to pregnancy, or

for

for prenatal care.

4. Chronic Conditions Requiring Treatments

A chronic condition

which

which:

(1)

Requires

Requires periodic visits

for

for treatment by a health care provider, or by

a nurse

a

nurse or physician's

assistant under

assistant under direct supervision of a health

care provider

care

provider;

(2) Continues over

an extended period of time (including

recurring episodes of

recurring

episodes of a single

underlying condition

underlying condition); and

(3) May

cause

cause episodic

rather

rather than a continuing period of incapacity²

(e.g., asthma, diabetes, epilepsy,

etc

etc.).

5. Permanent/Long-term Conditions Requiring Supervision

A period

of Incapacity²

which is

which is permanent or long-term

due

due to a condition for which treatment may not be effective. The employee or family member must

be under the continuing supervision of, but need not be receiving active treatment by, a health care provider. Examples include Alzheimer's, a severe stroke, or the terminal stages of a disease.

6. Multiple Treatments (Non-Chronic Conditions)

Any period of absence to

receive

receive multiple treatments (including any period of recovery therefrom) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition

that

that would likely result in a period of Incapacity² of more than three (3) consecutive calendar days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), and kidney disease (dialysis).

This optional form may be used by employees to satisfy a mandatory requirement to furnish a medical certification (when requested) from a health care provider, including second or third opinions and recertification (29 C.F.R. 825.306).

___________________________________________

____³ Treatment

³ Treatment includes examinations to determine if a serious health condition

exists and evaluations of the condition. Treatment does not include routine

physical examinations, eye examinations, or dental examinations.

⁴

⁴A regimen of continuing treatment includes, for example, a course of

prescription medication (e.g., an antibiotic) or therapy requiring special

equipment to resolve or alleviate the health condition. A regimen of

treat-

ment

treatment does not include the taking of over-the-counter medications such

as aspirin, antihistamines, or salves: or bed-rest, drinking fluids, exercise,

and other similar activities that can be initiated without a visit to a health

care provider.

GCCC-EB ©

EXHIBIT

PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY

EMPLOYER RESPONSE TO EMPLOYEE REQUEST
FOR FAMILY OR MEDICAL LEAVE
(Family and Medical Leave Act of 1993
Optional Use Form - See 29 C.F.R. § 825.300)

Date: ___________________________

To:

_________________________________________________________

______

(Employee's Name)

From:

_________________________________________________________

____

(Name of Appropriate Employer Representative)

Subject:

REQUEST FOR FAMILY/MEDICAL LEAVE

On ________________________, you notified us of your need to take

family/medical

(Date)

family/medical leave due to:

o The birth of a child, or the placement of a child with you for adoption or

foster

foster care; or

o A serious health condition that makes you unable to perform the essential

functions for your job; or

o A serious health condition affecting your o

spouse

spouse, o

child

child, o

parent

parent,

for

for which you are needed to provide care; or

o A qualifying exigency (as the Secretary shall, by regulation, determine)

arising

arising out of the fact that the spouse, or a son, daughter, or parent of the

employee is

on active duty (or has been notified of an impending call or

order to active duty)

in the Armed Forces in support of a contingency

operation.

You notified us that you need this leave beginning on ____________________

_____

(Date)

and that you expect leave to continue until on or about ___________________

____.

.

(Date)

Except as explained below, you have a right under the FMLA for up to twelve (12) weeks of unpaid leave in a twelve (12) month period for the reasons listed above. Also, your health benefits must be maintained during any period of unpaid leave under the same conditions as if you continued to work, and you must be reinstated to the same or an equivalent job with the same pay, benefits, and terms and conditions of employment on your return from leave. If you do not return to work following FMLA leave for a reason other than: 1) the continuation, recurrence, or onset of a serious health condition which would entitle you to FMLA leave; or 2) other circumstances beyond your control, you may be required to reimburse us for our share of health insurance premiums paid on your behalf during your FMLA leave.

This is to inform you that: (check appropriate boxes: explain where indicated)

1. You are o

eligible

eligible o

not eligible for

not eligible for leave under the FMLA.

2. The requested

leave

leave o

will o will not be

will o will not be counted against your annual

FMLA

FMLA leave entitlement.

3. You o

will o will not be

will o will not be required to furnish medical certification of a

serious

serious health condition. If required, you must furnish certification by

________________

(insert date; must be at least fifteen [15] days

after you

after

you are notified of this

require-

ment

requirement), or we may delay the

commencement

commencement

of

your

your leave until the certification is

submitted.

4. You may elect to substitute accrued paid leave for unpaid FMLA leave. We

will

will o

will

will not not not

not

require that you substitute accrued paid leave for

unpaid FMLA leave. If paid leave will be used, the following conditions will

apply: (Explain)

5. (a) If you normally pay a portion of the premiums for your health insurance,

these

these payments will continue during the period of FMLA leave.

Arrangements for

payment have been discussed with you, and it is

agreed that you will make

premium payments as follows: (Set forth dates,

e.g., the tenth [10th] of each

month, or pay periods, etc., that specifically

cover the agreement with the

employee.)

(b) You have a minimum thirty (30)-day (or, indicate longer period, if

applicable)

grace

gace period in which to make premium payments. If payment

is not made

timely, your group health insurance may be cancelled,

provided we notify you

in writing at least fifteen (15) days before the date

that your health coverage

will lapse, or, at our option, we may pay your

share of the the premiums during

FMLA leave, and recover these

payments

pay-

ments from you upon your return to work. We o will o will not pay

We o will o will not pay

your share of health insurance premiums while

you are on leave.

(c)

We o

will

will o

will

will not do the same with other benefits (e.g., life insurance,

life

life insurance, disability insurance, etc.) while you are on FMLA leave. If

we do

pay your premiums for other benefits, when you return from leave

you o will

o will not be

you o will o will not be expected to reimburse us for the payments

made on your behalf.

You

You o

will o will not be

will o will not be required to present a fitness-for-duty certificate

prior

prior to being restored to employment. If such certification is required but not

received,

your return to work may be delayed until certification is provided.

7. (a)

You

You o

are

are o

are

are not a "key employee" as described in § 825.217 of the

FMLA

FMLA regulations. If you are a "key employee:" restoration

to employment

to employ-

ment may be

denied following FMLA leave on the grounds that such

restoration will cause

substantial and grievous economic injury to the

District as discussed in

§ 825.218.

(b) We o have o have not determined that restoring you to employment at

the

the conclusion of FMLA leave will cause substantial and grievous

economic harm

to us. ([a] and/or [b] may be explained if requested. See

§825.219 of the

FMLA regulations.)

8. While on leave,

you

you o

will

will o

will

will not be required to furnish us with periodic

reports

reports every __________________________

(indicate interval of periodic

reports, as

appropriate for the particular leave situation) of your status and

intent to return to

work (see § 825.309 of the FMLA regulations). If the

circumstances of your leave

change and you are able to return to work

earlier than the date indicated on the

reverse side of this form,

you

you o

will

will

o

will

will not be required to notify us at least two

(2) work days prior to the date

you intend to report to work.

You

You o

will o will not be

will o will not be required to furnish recertification relating to a

serious

serious health condition. (Explain below, if necessary, including the interval

between

between certifications as prescribed in §825.308 of the FMLA regulations.)

This optional use form may be used to satisfy mandatory employer requirements to provide employees taking FMLA leave with written notice detailing specific expectations and obligations of the employee and explaining any consequences of a failure to meet these obligations. (29 C.F.R. 825.300(b).)

GCCC-EC ©

EXHIBIT

PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY

YOUR RIGHTS UNDER THE FAMILY AND
MEDICAL LEAVE ACT OF 1993

The Family and Medical Leave Act of 1993 (FMLA) requires covered employers to provide up to twelve (12) weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons. Employees are eligible if they have worked for their employer for at least one (1) year, and for one thousand two hundred fifty (1,250) hours over the previous twelve (12) months, and if there are at least fifty (50) employees within seventy-five (75) miles. The FMLA permits employees to take leave on an intermittent basis or to work a reduced schedule under certain circumstances.

Reasons for Taking Leave

Unpaid leave must be granted for any of the following reasons:

● To A. To care for the employee's child after birth, or placement for adoption or foster care;

● To B. To care for the employee's spouse, son or daughter, or parent who has a serious health condition; or

● For C. For a serious health condition that makes the employee unable to perform the employee's job.

At the employee's or employer's option, certain kinds of paid leave may be substituted for unpaid leave.

Advance Notice and Medical Certification

The employee may be required to provide advance leave notice and medical certification. Taking of leave may be denied if requirements are not met.

● The A. The employee ordinarily must provide thirty (30) days advance notice when the leave is "foreseeable."

● An B. An employer may require medical certification to support a request for leave because of a serious health conditionhealth condition, and may require second or third opinions (at the employer's expense) and a fitness for duty report to report to return to work.

Job Benefits and Protection:

● For A. For the duration of FMLA leave, the employer must maintain the employee's health coverage under any any "group health plan."

● Upon B. Upon return from FMLA leave, most employees must be restored to their original or equivalent positions with equivalent positions with equivalent pay, benefits, and other employment terms.

● The C. The use of FMLA leave cannot result in the loss of any employment benefit that accrued prior to the start of an employeestart of an employee's leave.

Unlawful Acts by Employers

FMLA makes it unlawful for any employer to:

● interfere A. interfere with, restrain, or deny the exercise of any right provided under FMLA.

● discharge B. discharge or discriminate against any person for opposing any practice made unlawful by FMLA or for involvement for involvement in any proceeding under or relating to FMLA.

Enforcement:

● The A. The U.S. Department of Labor is authorized to investigate and resolve complaints of violations.

● An B. An eligible employee may bring a civil action against an employer for violations.

FMLA does not affect any federal or state law prohibiting discrimination, or supersede any state or local law or collective bargaining agreement which provides greater family or medical leave rights.

For Additional Information

If you have access to the Internet visit the FMLA website: http://www.dol.gov/ esa/whd/fmla. To locate your nearest Wage-Hour Office, telephone the Wage-Hour toll-free information and help line at 1-866-4USWAGE (1-866-487-9243): a customer service representative is available to assist you with referral information from 8am to 5pm in your time zone; or log onto the following at http://www.wagehour.dol.gov.

A Spanish translation of this form may be downloaded
at http://www.dol.gov/whd/fmla/index.htm

GCCC ©GCCC
PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY

[FMLA POLICY WHEN FEWER THAN 50 EMPLOYEES]

The District recognizes that on occasion extenuating circumstances arise that may necessitate absence from duty that is not covered by other specific leave provisions of the District. To address such situations, a leave of absence, without pay, may be granted a member of the certificated or support staff for not longer than one (1) year.

Leave of absence may be requested for, but not limited to, the following purposes:

● For A. For additional education that relates to the employee's primary assignment. A plan of contemplated course work course work must be presented.

● To B. To provide for an unpaid leave in a situation where the employee will be absent from work because of ( 1) a reason a reason that conforms to a policy currently in effect but the maximum number of days provided for in that policy will that policy will be exceeded, or ( 2) failure to report to work without prior notification to the Superintendent.

● For C. For a leave of absence that benefits or is in the best interest of the District, as determined by the Board upon review upon review of the application.

● For leave under the Family and Medical Leave Act.

A leave of absence requested pursuant to this policy may be:

● Approved A. Approved by the Superintendent if the leave period does not exceed twelve (12) weeks; or

● Recommended B. Recommended by the Superintendent and approved by the Governing Board if the leave period exceeds twelve exceeds twelve (12) weeks.

A request for leave of absence shall not be denied by the District if the employee is entitled to the leave under the Family and Medical Leave Act. All other applications for leave of absence may be granted or denied by the District, in its sole discretion.

Each request for such a leave of absence shall be in a written application stating the purpose, starting date, and duration of the leave of absence, the reasons for its necessity or desirability, and any other information the applicant deems relevant to the request.

The leave of absence shall be only for the purpose and duration approved and may not be extended without written approval by the District.

All rights of continuing status (certificated teachers only), retirement, salary increments, and other benefits shall be restored at the level earned when the leave was granted. All accrued sick, vacation, personal, and other paid leave shall be applied to the leave period unless otherwise agreed to by the District or prohibited by the Family and Medical Leave Act.

Family and Medical

Leave Act (FMLA)

The District shall fully comply with the Family and Medical Leave Act and all interim and final regulations interpreting the FMLA issued by the U.S. Department of Labor. Accordingly, all portions of this policy that pertain to the FMLA shall be interpreted in a manner consistent with the FMLA and its regulations. Subject to the conditions set forth herein, any eligible employee of the District may take up to twelve (12) weeks of leave (FMLA leave) measured backward for each employee from the first time such employee uses leave under FMLA without pay, for any one (1) or more of the following reasons:

● Because of the birth of a child of the employee and in order to care for such child.

● Because of the placement of a child with the employee for adoption or foster care.

● In order to care for the spouse or a son, daughter, or parent of the employee, if such person has a serious health condition.

● Because of a serious health condition that makes the employee unable to perform the functions of the position of such employee.

● Because of any qualifying exigency (as the Secretary shall, by regulation, determine) arising out of the fact that the spouse, or a son, daughter, or parent of the employee is on active duty (or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation.

An eligible employee is one who has been employed by the District at least twelve (12) months and who has completed at least one thousand two hundred fifty (1,250) hours of service immediately prior to the time the FMLA leave is to commence.

Serious health condition means an illness, injury, impairment, or physical condition that involves inpatient care in a hospital, hospice, or residential medical facility, or outpatient care with continuing medical treatment by a licensed physician. Any employee who has been employed by the District at least twelve (12) months and who has completed at least one thousand two hundred fifty (1,250) hours of service immediately prior to the time the leave is to commence shall be eligible for FMLA leave.

Special conditions applicable to FMLA. Entitlement to leave for the birth of a child or the placement of a child for adoption or foster care ends at the expiration of a twelve (12)-month period, beginning on the date of the event. An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered servicemember shall be entitled to a total of twenty-six (26) workweeks of leave during a twelve (12)-month period to care for the servicemember. The leave described to care for a covered servicemember shall only be available during one (1) single twelve (12)-month period.

A husband and wife working for the District may be limited to a total of twelve (12) weeks of leave during each applicable twelve (12)-month period for leave for the birth of a child or the placement of a child for adoption or foster care and to care for an employee's parent with a serious health condition. The aggregate number of workweeks of leave to which both the husband and wife may be entitled under covered servicemember family leave combined with leave as described in the previous sentence shall be limited to twenty-six (26) workweeks during one (1) single twelve (12)-month period.

The District shall not require an employee to substitute accrued sick leave for FMLA leave used by reason of a birth, adoption, or foster placement. An employee shall substitute accrued vacation or personal leave for FMLA leave used by reason of a birth, adoption, or foster placement, to the extent available by policy, unless otherwise agreed to by the District. In any other circumstance, an employee's accrued sick, vacation, personal, or other applicable leave shall be substituted for FMLA leave, to the extent available by policy, unless otherwise agreed to by the District.

Notice. An employee must provide at least thirty (30) days notice before the FMLA leave is to begin if the need for the leave is foreseeable based on an expected birth, placement for adoption, or foster care, planned medical treatment for a serious health condition, or military service leave of the employee or family member. If thirty (30) days notice is not practicable, notice must be given as soon as practicable. The notice shall be in the form of a request for leave of absence as specified in this policy. The District may deny FMLA leave to any eligible employee until such time as the employee has provided the required notice.

Certification. All FMLA leave shall be supported by medical certificate provided by the employee's health provider in the form of the exhibit accompanying this policy. In any instance where the FMLA leave must be preceded by thirty (30) days notice, the medical certificate should accompany the request for leave of absence. In any other instance, the medical certificate should be provided within fifteen (15) days after the FMLA leave commences.

Certification of active military duty or call to active duty in support of a contingency operation for purpose of receiving family leave shall be required under the same conditions as FMLA certification for leave indicated above.

The employee may be requested (at the District's expense) to provide recertification of medical conditions in support of leave if the District feels that the circumstances so warrant and notice is given. Recertification shall not be required for intervals shorter than thirty (30) days.

Whenever a medical certification or recertification is required of an employee, notice describing such requirement and providing the form of such certification shall be provided to the employee. An employee shall not be denied FMLA leave or other rights under the FMLA unless a notice required by FMLA in such situation has first been provided to the employee.

In the case of continuation, recurrence, or onset of a serious health condition to the employee, covered family of the employee (including a servicemember being cared for by an employee) and the employee is unable to return to work, certification issued by the health care provider of the entity with the serious health condition shall be required to support the inability of the employee to return to work.

Intermittent or reduced time (IRT) leave. FMLA leave may be taken intermittently or on a reduced leave schedule under the following circumstances:

● If medically necessary to care for a family member or for the employee's own serious health condition;

● Because of any qualifying exigency the spouse, or a son, daughter, or parent, of the employee is on active duty, or notified of an impending call or order to active duty in support of a contingency operation; or

● If approved by the District.

The District may, for the term of the leave, transfer the employee to an alternative position with equivalent pay and benefits.

If the IRT leave is for an instructional employee (one whose principal function is to instruct students in a class, small group, or as individuals), the District can require the employee either to take leave for a period or periods of a particular duration not greater than the duration of the planned treatment or to transfer temporarily to an available alternative position with equivalent pay and benefits that provides better accommodation of recurring periods of leave, provided the leave is:

● Requested to care for a qualifying family member or as a result of the employee's serious health condition preventing job performance;

● Foreseeable, based upon planned medical treatment; and

● For more than twenty percent (20%) of the working days in the leave period.

The employee may be granted leave under these circumstances, subject to reasonable efforts to schedule treatment so as not to unduly disrupt the educational program.

Special end-of-semester circumstances for instructional employees. Under each of the following conditions, leave for an instructional employee may be required to continue to the end of the academic semester:

● Leave begins more than five (5) weeks before the end of the semester, leave is for at least three (3) weeks, and return to employment would occur during the last three (3) weeks of the semester.

● Leave other than for the employee's serious health condition begins within the last five (5) weeks of the semester, leave is for greater than two (2) weeks duration, and return to employment would occur during the last two (2) weeks of the semester.

● Leave other than for the employee's serious health condition begins within the last three (3) weeks of the semester and leave exceeds five (5) working days.

Employee notification. With each request for FMLA leave, the employee shall be notified:

● About FMLA by provision of the FMLA fact sheet (Exhibit EE).

● As appropriate concerning the expectations, obligations, and consequences of taking FMLA leave per 29 C.F.R. 825.301 of FMLA.

● That FMLA leave may be withheld until a requested notice is provided or the time frame is met.

● That if leave is granted to an employee who is unable to perform the work required, restoration may be denied until the employee has complied with the request to provide medical certification of ability to return to work.

The District will post notices in conspicuous places on the District premises that provide a summary of FMLA and information on how to file a charge for an FMLA violation.

Health care continuation. An employee taking FMLA leave shall be entitled to have the health care plan in which the employee is participating continue under the same terms and conditions applicable to actively working employees. The District shall require the repayment of any health care premiums paid by the District for continuing coverage during the period of the FMLA leave if the employee fails to return to work after the FMLA leave expires and the failure to return is not due to circumstances beyond the employee's control.

Position restoration. Upon return from FMLA leave, an employee shall be restored to the same position held before the FMLA leave commenced or to an equivalent position with equivalent pay, benefits, and working conditions. The District requires an employee to provide a medical certificate from a health care provider that the employee is able to resume work before returning from FMLA leave for a serious personal health condition. The District may delay the return of an instructional employee from FMLA leave at the end of a semester, in accordance with Section 825.602 of FMLA rules. The District may deny restoration of position to any key employee (i.e., one who is among the highest-paid ten percent [10%] of all employees of the District), in accordance with Section 825.218 of FMLA rules.

Adopted: April 9, 2009

As the District has fewer than fifty (50) employees within a seventy-five (75) mile radius, District personnel are not eligible for provisions of the Family and Medical Leave Act (FMLA).

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-510Family and Medical Leave Act of 1993
29 C.F.R. Part 825

Family and Medical Leave Act of 1993

GCCC-ED ©

EXHIBIT

PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY

MILITARY FAMILY LEAVE

On January 28, 2008, President Bush signed into law the The National Defense Authorization Act for FY 2008 (NDAA), Public Law 110-181. , Section 585(a) of the NDAA , amended the Family and Medical Leave Act of 1993 (FMLA) to provide eligible employees working for covered employers two (2) important new leave rights related to military service:

(1) New Qualifying Reason for Leave. Eligible employees are entitled to up to twelve (12) weeks of leave because of "any qualifying exigency" arising out of the fact that the spouse, son, daughter, or parent of the employee is on active duty, or has been notified of an impending call to active duty status, in support of a contingency operation. By the terms of the statute, this provision requires the Secretary of Labor to issue regulations defining "any qualifying exigency." In the interim, employers are encouraged to provide this type of leave to qualifying employees.

(2) New Leave Entitlement. An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered servicemember who is recovering from a serious illness or injury sustained in the line of duty on active duty is entitled to up to twenty-six (26) weeks of leave in a single twelve (12)-month period to care for the servicemember. This provision became effective immediately upon enactment. This military caregiver leave is available during "a single twelve (12)-month period" during which an eligible employee is entitled to a combined total of twenty-six (26) weeks of all types of FMLA leave.

Additional information on the amendments and a version of Title I of the FMLA with the new statutory language incorporated are available on the FMLA amendments Web site at http://www.dol.gov/esa/whd/fmla/ NDAA_fmla.htm.

A Spanish translation of this form may be downloaded
at http://www.dol.gov/whd/fmla/index.htm

GCCC-EE ©

EXHIBIT

PROFESSIONAL / SUPPORT STAFF
LEAVES OF ABSENCE WITHOUT PAY

FACT SHEET NO. 28:
THE FAMILY AND MEDICAL LEAVE ACT OF 1993

The U.S. Department of Labor's Employment Standards Administration, Wage and Hour Division, administers and enforces the Family and Medical Leave Act (FMLA) for all private, state and local government employees, and some federal employees. Most federal and certain congressional employees are also covered by the law and are subject to the jurisdiction of the U.S. Office of Personnel Management or the Congress.

The FMLA became effective on August 5, 1993 for most employers and entitles eligible employees to take up to twelve (12) weeks of unpaid, job-protected leave in a twelve (12)-month period for specified family and medical reasons. Amendments to the FMLA by the National Defense Authorization Act for FY 2008 (NDAA). Public Law 110-181, expanded the FMLA to allow eligible employees to take up to twelve (12) weeks of job-protected leave in the applicable twelve (12)-month period for any "qualifying exigency" arising out of the fact that a covered military member is on active duty, or has been notified of an impending call or order to active duty, in support of a contingency operation. The NDAA also amended the FMLA to allow eligible employees to take up to twenty-six (26) weeks of job-protected leave in a "single twelve (12)-month period" to care for a covered servicemember with a serious injury or illness.

Employer Coverage

FMLA applies to all public agencies, including state, local and federal employers, local education agencies (schools), and private-sector employers who employed fifty (50) or more employees in twenty (20) or more workweeks in the current or preceding calendar year, including joint employers and successors of covered employers.

Employee Eligibility

To be eligible for FMLA benefits, an employee must:

● work

A. work for a covered employer;

● have

B. have worked for the employer for a total of twelve (12) months;

● have

C. have worked at least one thousand two hundred fifty (1,250) hours over the previous twelve (12) months; and

● work

D. work at a location in the United States or in any territory or possession of the United States where at least

fifty

fifty (50) employees are employed by the employer within seventy-five (75) miles.

While the twelve (12) months of employment need not be consecutive, employment periods prior to a break in service of seven (7) years or more need not be counted unless the break is occasioned by the employee's fulfillment of his or her National Guard or Reserve military obligation (as protected under the Uniformed Services Employment and Reemployment Rights Act (USERRA)), or a written agreement, including a collective bargaining agreement, exists concerning the employer's intention to rehire the employee after the break in service. See, special

rules

rules for returning reservists under USERRA.

Leave Entitlement

A covered employer must grant an eligible employee up to a total of twelve (12) workweeks of unpaid leave during any twelve (12)-month period for one (1) or more of the following reasons:

● For

A. For the birth and care of a newborn child of the employee;

● For

B. For placement with the employee of a son or daughter for adoption or foster care;

● To

C. To care for a spouse, son, daughter, or parent with a serious health condition;

● To

D. To take medical leave when the employee is unable to work because of a serious health condition; or

● For

E. For qualifying exigencies arising out of the fact that the employee's spouse, son, daughter, or parent is

on active

on active duty or call to active duty status as a member of the National Guard or Reserves in support of

a contingency

a contingency operation.

A covered employer also must grant an eligible employee who is a spouse, son, daughter, parent, or next of kin of a current member of the Armed Forces, including a member of the National Guard or Reserves, with a serious injury or illness up to a total of twenty-six (26) workweeks of unpaid leave during a "single twelve (12)-month period" to care for the servicemember.

Spouses employed by the same employer are limited in the amount of family leave they may take for the birth and care of a newborn child, placement of a child for adoption or foster care, or to care for a parent who has a serious health condition to a combined total of twelve (12) weeks (or twenty-six [26] weeks if leave to care for a covered servicemember with a serious injury or illness is also used). Leave for birth and care, or placement for adoption or foster care, must conclude within twelve (12) months of the birth or placement.

Under some circumstances, employees may take FMLA leave intermittently - taking leave in separate blocks of time for a single qualifying reason - or on a reduced leave schedule - reducing the employee's usual weekly or daily work schedule. When leave is needed for planned medical treatment, the employee must make a reasonable effort to schedule treatment so as not to unduly disrupt the employer's operation. If FMLA leave is for birth and care, or placement for adoption or foster care, use of intermittent leave is subject to the employer's approval.

Under certain conditions, employees or employers may choose to "substitute" (run concurrently) accrued paid leave (such as sick or vacation leave) to cover some or all of the FMLA leave. An employee's ability to substitute accrued paid leave is determined by the terms and conditions of the employer's normal leave policy.

"Serious health condition" means an illness, injury, impairment, or physical or mental condition that involves either:

● Inpatient

A. Inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical-care facility,

including any period

including any period of incapacity (i.e., inability to work, attend school, or perform other regular daily activities)

or subsequent

or subsequent treatment in connection with such inpatient care; or

● Continuing

B. Continuing treatment by a health care provider, which includes:

●~ A

1. A period of incapacity lasting more than three (3) consecutive, full calendar days, and any

subsequent treatment

subsequent treatment or period of incapacity relating to the same condition, that also includes:

●~~ treatment

a. treatment two (2) or more times by or under the supervision of a health care provider (i.e.,

in-person visits, the first within seven (7) days and both within thirty (30) days of the

first day

first day of incapacity); or

●~~ one

b. one (1) treatment by a health care provider (i.e., an in-person visit within seven (7) days of

the first

the first day of incapacity) with a continuing regimen of treatment (e.g., prescription medication,

physical

physical therapy); or

●~ Any

2. Any period of incapacity related to pregnancy or for prenatal care. A visit to the health care provider

is not

is not necessary for each absence; or

●~ Any

3. Any period of incapacity or treatment for a chronic serious health condition which continues over

an extended

an extended period of time, requires periodic visits (at least twice a year) to a health care provider,

and may

and may involve occasional episodes of incapacity. A visit to a health care provider is not necessary

for each

for each absence; or

●~ A

4. A period of incapacity that is permanent or long-term due to a condition for which treatment may not

be effective

be effective. Only supervision by a health care provider is required, rather than active treatment; or

●~ Any

5. Any absences to receive multiple treatments for restorative surgery or for a condition that would

likely result

likely result in a period of incapacity of more than three (3) days if not treated.

Maintenance of Health Benefits

A covered employer is required to maintain group health insurance coverage for an employee on FMLA leave whenever such insurance was provided before the leave was taken and on the same terms as if the employee had continued to work. If applicable, arrangements will need to be made for employees to pay their share of health insurance premiums while on leave. In some instances, the employer may recover premiums it paid to maintain health coverage for an employee who fails to return to work from FMLA leave.

Job Restoration

Upon return from FMLA leave, an employee must be restored to the employee's original job, or to an equivalent job with equivalent pay, benefits, and other terms and conditions of employment. An employee's use of FMLA leave cannot result in the loss of any employment benefit that the employee earned or was entitled to before using FMLA leave, nor be counted against the employee under a "no fault" attendance policy. If a bonus or other payment, however, is based on the achievement of a specified goal such as hours worked, products sold, or perfect attendance, and the employee has not met the goal due to FMLA leave, payment may be denied unless it is paid to an employee on equivalent leave status for a reason that does not qualify as FMLA leave.

An employee has no greater right to restoration or to other benefits and conditions of employment than if the employee had been continuously employed.

Notice and Certification

Employee Notice

Employees seeking to use FMLA leave are required to provide thirty (30)-day advance notice of the need to take FMLA leave when the need is foreseeable and such notice is practicable. If leave is foreseeable less than thirty (30) days in advance, the employee must provide notice as soon as practicable - generally, either the same or next business day. When the need for leave is not foreseeable, the employee must provide notice to the employer as soon as practicable under the facts and circumstances of the particular case. Absent unusual circumstances, employees must comply with the employer's usual and customary notice and procedural requirements for requesting leave.

Employees must provide sufficient information for an employer reasonably to determine whether the FMLA may apply to the leave request. Depending on the situation, such information may include that the employee is incapacitated due to pregnancy, has been hospitalized overnight, is unable to perform the functions of the job, and/or that the employee or employee's qualifying family member is under the continuing care of a health care provider.

When an employee seeks leave for a FMLA-qualifying reason for the first time, the employee need not expressly assert FMLA rights or even mention the FMLA. When an employee seeks leave, however, due to a FMLA-qualifying reason for which the employer has previously provided the employee FMLA-protected leave, the employee must specifically reference either the qualifying reason for leave or the need for FMLA leave.

Employer Notice

Covered employers must post a notice approved by the Secretary of Labor explaining rights and responsibilities under FMLA. An employer that willfully violates this posting requirement may be subject to a fine of up to one hundred ten dollars ($110) for each separate offense. Additionally, employers must either include this general notice in employee handbooks or other written guidance to employees concerning benefits, or must distribute a copy of the notice to each new employee upon hiring.

When an employee requests FMLA leave or the employer acquires knowledge that leave may be for a FMLA purpose, the employer must notify the employee of his or her eligibility to take leave, and inform the employee of his/her rights and responsibilities under FMLA. When the employer has enough information to determine that leave is being taken for a FMLA-qualifying reason, the employer must notify the employee that the leave is designated and will be counted as FMLA leave.

Certification

Employers may require that an employee's request for leave due to a serious health condition affecting the employee or a covered family member be supported by a certification from a health care provider. An employer may require second or third medical opinions (at the employer's expense) and periodic recertification of a serious health condition. An employer may use a health care provider, a human resource professional, a leave administrator, or a management official - but not the employee's direct supervisor - to authenticate or clarify a medical certification of a serious health condition. An employer may have a uniformly-applied policy requiring employees returning from leave for their own serious health condition to submit a certification that they are able to resume work. If reasonable safety concerns exist, an employer may, under certain circumstances, require such a certification for employees returning from intermittent FMLA leave.

Unlawful Acts

It is unlawful for any employer to interfere with, restrain, or deny the exercise of any right provided by FMLA. It is also unlawful for an employer to discharge or discriminate against any individual for opposing any practice, or because of involvement in any proceeding, related to FMLA.

Enforcement

The Wage and Hour Division investigates complaints. If violations cannot be satisfactorily resolved, the U.S. Department of Labor may bring action in court to compel compliance. Individuals may also be able to bring a private civil action against an employer for violations.

Other Provisions

Special rules apply to employees of local education agencies. Generally, these rules apply to intermittent leave or when leave is required near the end of a school term.

Salaried executive, administrative, and professional employees of covered employers who meet the Fair Labor Standards Act (FLSA) criteria for exemption from minimum wage and overtime under Regulations, 29 C.F.R. Part 541, do not lose their FLSA-exempt status by using any unpaid FMLA leave. This special exception to the "salary basis" requirements for FLSA's exemption extends only to an "eligible" employee's use of leave required by FMLA.

For additional information, visit the Wage and Hour Division Website: http://www.wagehour.dol.gov and/or call the toll-free information and helpline, available 8 a.m. to 5 p.m. in your time zone, 1-866- 4USWAGE (1-866-487-9243).

GCCD ©
PROFESSIONAL / SUPPORT STAFF
MILITARY / LEGAL LEAVE

The Board recognizes the fact that its employees have citizenship responsibilities, and, in order to make it possible for said employees to carry out their responsibilities to the city, county, state, or nation, the Board will grant leaves, in addition to jury duty, when an employee is called to attend field training services for the Military Reserve or National Guard and when an employee is a victim of a juvenile or adult crime exercising a right to be present at a proceeding as defined in statute.

When an employee receives notice that requires leave as delineated above, it is the responsibility of the employee to notify the Superintendent or principal.

Jury Duty

It is recognized by the Board that no employee is exempt from jury duty and that leaves of absence for such duty must be granted.

● Only A. Only the regular salary may be received by an employee on jury duty.

■ It 1. It is the responsibility of the employee to reimburse the District for jury duty pay when such payment is made payment is made directly to the employee. Failure to reimburse the District at the completion of the jury duty service duty service will result in a full deduction equal to the number of contract days missed.

■ An 2. An employee excused from jury duty after being summoned shall report for regular duty as soon as possibleas possible. Failure to report for duty will result in a deduction equal to that portion of a contract day missed day missed [A.R.S. 21-236].

Victim Leave

Statute provides that an employer who has fifty (50) or more employees shall permit an employee leave if the employee is the victim of juvenile or adult crime and is exercising a right to be present at a proceeding as defined in A.R.S. 8-420 or 13-4439. Compensation may be provided if the employee has available vacation or to the extent other leave may be available by policy.

● An A. An employee's accrued vacation, personal, sick or other applicable leave shall be used to the extent available by available by policy.

● If B. If paid leave is unavailable, the employee must request an unpaid leave of absence in accord with policy.

● Before C. Before an employee may leave work for this purpose, the employee shall provide the employer with a copy of copy of the form provided by law enforcement and if applicable a copy of the information the law enforcement agency enforcement agency provides the employee pursuant to either A.R.S. 8-386 or 13-4405.

● Leave D. Leave for this purpose may be limited if the leave creates an undue hardship to the employer's business.

Military Leave

● An A. An employee who is a member of the Military Reserve or National Guard shall be entitled to leave of absence without absence without loss of pay, time, or efficiency rating when engaged in field training [A.R.S. 26-168 and 38-610].

● An B. An employee who is a member of the uniformed service may use any vacation leave or other accumulated paid accumulated paid time off during their service, or may take unpaid leave of absence.

● The C. The District must reemploy uniformed service members, as defined in 38 U.S.C. 4303, returning from a period of period of service, if the service member:

■ Was 1. Was employed by the District.

■ Gave 2. Gave the District notice that he or she was leaving the job for service in the uniformed services, unless giving unless giving notice was precluded by military necessity or otherwise impossible or unreasonable.

■ Has 3. Has a cumulative period of service in the uniformed services not exceeding five (5) years.

■ Was 4. Was not released from service under dishonorable or other punitive conditions.

■ Has 5. Has reported back to the District in a timely manner or has submitted a timely application for reemployment in accordance with the Uniformed Services Employment and Reemployment Rights Act.

Adopted: September 5, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
8-386
8-420
13-4405
15-502

16-402
21-236
26-168

38-610

A.G.O.
I80-177
38 -610

38 U.S.C. 4301 et seq., Uniformed Services Employment and Reemployment

Rights Act

GCCD-E ©

EXHIBIT

PROFESSIONAL / SUPPORT STAFF
MILITARY / LEGAL LEAVE

Part 200 - Regulations Under the Uniformed Services
Employment and Reemployment Rights Act of 1994

(Appendix to Part 1002 -

Your

Your Rights

Under

Under USERRA)

The Uniformed Services Employment

and Reemployment Rights Act

USERRA

protects

protectes the job rights of individuals who voluntarily or involuntarily leave employment positions to undertake military service or certain types of service in the National Disaster Medical System.

USERRA

USERRA also prohibits employers from discriminating against past and present

members

members of the uniformed services, and applicants to the uniformed services.

Reemployment Rights

Reemployment Rights

You

Your have the right to be reemployed in your civilian job if you leave that job to perform service

in the

int he uniformed

service

servoce and

;

● you

A. you ensure that your employer receives advance written or verbal notice of your service;

● you

B. you have five years or less of cumulative service in the uniformed services while with that particular employer;

● you

C. you return to work or apply for reemployment in a timely manner after conclusion of service; and

● you

D. you have not been separated from service with a disqualifying discharge or under other than

honorable conditions

honorable conditions.

If you are eligible to be reemployed, you must be restored to

the

the job and benefits you would have attained if you had not been absent due to military service or, in some cases, a comparable job.

Right to be Free from Discrimination and

Right to be Free from Discrimination

and Retaliation

If you:

● are

A. are a past or present member of the uniformed service;

● have

B. have applied for membership in the uniformed service; or

● are

C. are obligated to serve in the uniformed service;

then an employer may not deny you:

● initial

A. initial employment;

● reemployment

B. reemployment;

● retention

C. retention in employment;

● promotion

D. promotion; or

● any benefit of employment

E. any benefit of employment;

Because

because of this status.

In addition, an employer may not retaliate against anyone

assisting

assisting in the enforcement of USERRA rights, including testifying or making a statement in connection with a proceeding under USERRA, even if that person has no service connection.

Health Insurance

Health Insurance Protection

● ?If

A. If you leave your job to perform military service, you have the right to elect to continue your

existing employer

existing employer-based health plan coverage for you and your dependents for up to

24 months while

twenty-four (24) months while in the military.

● Even

B. Even if you don't elect to continue coverage during your military service, you have the right to be

reinstated in

reinstated in your employer's health plan when you are reemployed, generally without any waiting periods or

exclusions

exclusions (e.g., pre-existing condition exclusions) except for service-connected illnesses or injuries.

Enforcement:

● The

A. The U.S. Department of Labor, Veterans Employment and Training Service (VETS) is authorized

to investigate

to investigate and resolve complaints of USERRA violations.

● For

B. For assistance in filing a complaint, or for any other information on USERRA, contact VETS

at 1-866-4-USA-DOL or visit its website athttp://www.dol.gov/vets. An interactive online

USERRA Advisor

USERRA Advisor can be viewed athttp://www.dol.gov/elaws/ userra.htm.

● If

C. If you file a complaint with VETS and VETS is unable to resolve it, you may request that your

case

be referred to the Department

case be referred to the Department of Justice for representation.

● You

D. You may also bypass the VETS process and bring a civil action against an employer for violations

of USERRA

of USERRA.

The rights listed here may vary depending on the circumstances.

This

This notice was prepared by VETS, and may be viewed on the

internet

Internet at this address:

http

http://www.dol.gov/vets/programs/userra/ poster.htm

Federal law requires employers to notify employees of their rights under USERRA, and employers may meet this requirement by displaying this notice where they customarily place notices for employees.

U.S. Department of Labor, Veterans

Employment and Training Service

Washington, DC 20210

1

Employment and Training Service

Washington, DC 20210

1-866-487-2365

GCCE-R

REGULATION

PROFESSIONAL STAFF
CONFERENCES / VISITATIONS / WORKSHOPS

To attend meetings or conferences, employees must obtain prior written approval from the administration. Forms may be obtained at the employee's work site. The request for travel must include the destination, purpose of the meeting, cost, and funding source. The employee's immediate supervisor must approve the travel request and forward it to the Superintendent for approval. Out-of-state travel requests will be forwarded to the Governing Board for final approval. Employees should submit their requests as soon as possible to provide enough time for the approval process.

The following guidelines will be used in granting released time and/or travel expenses:

● Alignment of the meeting or conference to the goals or necessary business of the District.

● Value of the meeting or conference to the District.

● Cost of the meeting or conference and availability of funds.

● Availability of a substitute, if one is necessary.

To the extent possible, employees should utilize District vehicles for their travel. A per diem subsistence allowance, and/or mileage for private automobiles may be paid as provided by state law and Board policy.

GCCE ©
PROFESSIONAL / SUPPORT STAFF
CONFERENCES / VISITATIONS / WORKSHOPS

To attend meetings or conferences, employees must obtain approval from the administration at least twenty (20) days prior to the meeting or conference dates (whenever such prior request is possible).

The following guides will be used in granting released time and/or travel expense:

● Value A. Value of the meeting or conference.

● Funds B. Funds available in the appropriate budgets.

● Availability C. Availability of a substitute, if one is necessary.

With prior approval, expenses associated with authorized employee attendance at meetings and conferences may be eligible for compensation in accordance with District Policy DKC. Staff member travel and expense for participation in student field trips and excursions shall be in accordance with District Policy IJOA.

Employee absences for attendance at or participation in professional association activities are not eligible for compensation under the employee's contract or work agreement. The District may authorize an employee to take other eligible unused accumulated compensated leave for a personal, professional, or other lawful purpose.

For the purpose of this policy, professional association activities for which compensation is not available do not include in-service training in the certificated employee's assigned area of employment.

Adopted: January 14, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-504
38-621

CROSS REF.:
GCB - Professional Staff Contracts and Compensation
GCC - Professional/Support Staff Leaves of Absence
GDB - Support Staff Contracts and Compensation
IJOA - Field Trips

GCCF ©
SABBATICAL LEAVE

Sabbatical leave may be granted to certificated teaching and administrative personnel for a maximum of one (1) year when conforming to Arizona Revised Statute, 15-510.

Application for sabbatical leave must be received by March 15. It will be considered within the framework of all applicable law, on the basis of improvement of professional preparation and/or the educational program of the District, current assignment of the individual, value of the leave to the District, and funds that are available.

An employee's sabbatical leave will be governed by applicable Arizona Revised Statutes.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-510
A.G.O.
I81-053

GCD-R

REGULATION

PROFESSIONAL / SUPPORT STAFF
VACATIONS AND HOLIDAYS

Holidays

The following days are to be school holidays, and employees will not be required to work on those days:

● Labor Day

● December 24 (one-half [1/2] day)

● New Year's Eve (one-half [1/2] day)

● New Year's Day

● Memorial Day

GCCG ©
PROFESSIONAL STAFF VOLUNTARY
TRANSFER OF ACCRUED SICK LEAVE

The District recognizes the existence of circumstances under which non-job-related, seriously incapacitating, and extended illnesses and injury may exhaust accrued leave of certificated employees. To provide some measure of relief in such situations, a limited mechanism, based upon voluntary transfer of accrued leave, is established. The mechanism will be termed banked sick leave, or a sick leave bank. It is considered of benefit to the District to establish this mechanism because it will reduce the annual accrued sick leave and promote efficiency by ensuring constant service.

Limits:

A. The value of banked sick leave will be limited to the equivalent of the number of contract days multiplied by the daily base salary of a teacher with a baccalaureate degree and no experience, or less, depending on contributions.

B. No employee shall be entitled to receive banked sick leave by reason of contribution or employment.

C. Each approved applicant is limited to the one-time use of no more than one hundred (100) consecutive days of the available limited sick leave from the sick leave bank in any school year.

D. Additional leave will not be earned/accrued during use of banked sick leave.

E. All unused banked sick leave will expire at the end of each contract year.

Voluntary contributions:

A. Certificated staff members may voluntarily contribute a maximum of ___ days of earned/accrued sick leave to the sick leave bank annually. Such contribution must be from the current year's sick leave earned/accrued, the value of which will be determined by the number of days multiplied by the daily base teacher salary.

B. Each certificated staff member contributing leave to the sick leave bank must acknowledge an uncoerced, voluntary release of the leave, the value it represents, and that it will not be returned but will expire at the end of the contract year in which it is contributed.

C. In case of contributions exceeding the value of the sick leave bank limit, each contribution will be accepted on a first-come, first-served basis by date of signature.

Eligibility (for use of sick leave bank). The approved applicant shall:

A. Be a full-time teaching employee.

B. Have a non-job-related, seriously incapacitating, and extended illness or injury.

C. Have exhausted all earned/accrued leave of any nature or kind.

D. Be presently on unpaid leave status with the District.

E. Not be eligible for disability benefits, including but not limited to Social Security, provided at District expense.

F. Be one whose return to duty is projected to occur within a period no longer than six (6) months.

Determining eligibility:

A. The Superintendent shall receive the applications and shall screen for and determine eligibility.

No continuing rights are established by this policy. In compliance with established procedure, the Governing Board reserves the right to modify or rescind any policy in accord with its own guidelines.

Adopted: date of Manual adoption

LEGAL REF.:
A.G.O.
I91-027

GCCH ©
PROFESSIONAL / SUPPORT STAFF
BEREAVEMENT LEAVE

An employee may be granted, upon request to the Superintendent, up to five (5) days of leave per fiscal year, with pay, to be used in the event of death in the employee's family . Family shall include:

          Spouse               Grandparents

          Children              Grandchildren

          Parents               Like relations created by marriage

          Siblings                  (e.g., stepchild, father-in-law, et cetera)

as defined in Policy GCCA.

Extensions of bereavement leave may be granted upon personal request to the Superintendent. If approved, all such extensions of bereavement leave shall be deducted from the employee's accrued paid time off sick leave.

In the absence of any accumulated paid time off (PTO) sick leave, and upon request, the Superintendent may approve an unpaid leave of absence for each day of extended bereavement leave used.

Adopted: March 12, 2009date of Manual adoption

LEGAL REF.:
A.R.S.
15-502

GCCG-RA ©

REGULATION

PROFESSIONAL STAFF VOLUNTARY
TRANSFER OF ACCRUED SICK LEAVE

(Application)

The application must be in writing.

The application must be supported by a physician's letter confirming the conditions required for receipt of sick-leave bank assistance.

Data in the application shall include the nature of the illness, diagnosis, and prognosis for return to duty.

The application shall be received by the District office within ten (10) days following the applicant beginning unpaid leave status.

GCD ©
PROFESSIONAL / SUPPORT PROFESSIONAL STAFF
VACATIONS AND HOLIDAYS

VacationsMembers

of the certificated school administrative staff who are employed on a twelve Twelve (12)-month basis will be given administrators earn four (4) weeks or one hundred sixty (160) hours of vacation with pay each year.

All other twelve (12)-month employees shall be entitled to:

0-5 Years	6 Years	7 Years	8 Years	9 Years	10+ Years
80 hours	88 hours	96 hours	104 hours	112 hours	120 hours*

*Maximum vacation earnings are three (3) weeks or one hundred twenty (120) hours.

Vacation will be earned beginning on the employee's date of hire and accrued on a monthly basis. Employees will not be entitled to use their vacation until after the completion of probationary period. When an employee exhausts their accrued vacation hours and requests leave without pay, vacation hours will not be accrued for the period in which leave without pay is taken.

Probationary employees who are not offered continued employment after probationary period will not be entitled to paid vacation time.

Vacations will be taken at the convenience of the District. Maximum vacation accrual is no more than the total vacation time an employee can earn in a two (2)-year period.

Holidays

The following days are paid holidays for eligible employees:

Holiday

12 Month

(260 Day)

11 Month

(240 Day)

10 Month

(220 Day)

9 Month

(181/183 Day)

9 Month

(Teachers)

Independence Day

N/A

Labor Day

N/A

Veterans Day

N/A

Thanksgiving Day

N/A

December 24

(1/2 Day)

N/A

December 25

N/A

New Years Eve. (1/2 Day)

N/A

New Years Day

N/A

MLK Day

N/A

President's Day

N/A

Memorial Day

N/A

Note: * May be combined into one (1) full day at the discretion of the Superintendent.

Adopted: March 12, 2009

of vacation, which shall be taken when school is not in session. Vacation may accumulate to a maximum of _____ days, at which time no more vacation can be earned. As accumulated vacation days are used and drop below _____ days, an eligible employee may again accumulate vacation up to the maximum limit. If workloads disallow vacations as established, the Superintendent may approve vacation days during the school year.

Holidays

When July 4, Veterans Day, December 25, or Thanksgiving Day occurs within the school week, the schools shall be closed and the compensation of the teachers shall not be diminished on that account. The Governing Board may declare a recess during the Christmas holiday season not to exceed two (2) school weeks, and teachers shall receive compensation during the recess.

Other holidays will be established by the Board and noted on each year's school calendar.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-502
15-801
38-608

GCCG-RB ©

REGULATION

PROFESSIONAL STAFF VOLUNTARY
TRANSFER OF ACCRUED SICK LEAVE

(Application Screening Committee)

A committee consisting of one (1) staff member from each building and one (1) from the central staff selected by the staff and an administrator appointed by the Superintendent shall review each application and submit a recommendation to the Superintendent. The applications are to be reviewed in accord with the guidelines found in policy and as presented below:

A. The application must be in writing.

B. The application must be supported by a physician's letter confirming the conditions required for receipt of sick leave bank assistance.

C. Data in the application shall include the nature of the illness, diagnosis, and prognosis for return to duty.

D. The application shall be received by the District office within ten (10) days following the beginning of the applicant's unpaid-leave status.

For approval, the applicant shall:

A. Be a full-time employee.

B. Have a non-job-related, seriously incapacitating, and extended illness or injury.

C. Be presently on unpaid-leave status with the District.

D. Not be eligible for disability benefits, including but not limited to Social Security, provided at District expense.

E. Be one whose return to duty is projected to occur within a period no longer than six (6) months.

F. Submit an application, which shall be received by the District office within ten (10) days following the beginning of the applicant's unpaid-leave status.

GCF ©
PROFESSIONAL STAFF HIRING

It shall be the policy of the District to employ and retain the best qualified personnel. This will be accomplished by giving careful consideration to qualifications and by providing competitive salary schedules within the financial capability of the District, adequate facilities, and good working conditions.

The Board has the legal responsibility of approving the employment of all employees. While this responsibility cannot be waived, the Board assigns to the Superintendent the process of recruiting staff members. In carrying out this responsibility, the Superintendent may involve other staff members as needed. All personnel selected for employment must be recommended by the Superintendent and approved by the Board. The Board adopts the following general criteria, which shall be utilized in the selection process for initial employment:

● There A. There will be no discrimination in the hiring process due to race, color, religion, sex, age, national origin, or disability or disability of an otherwise qualified individual.

● Candidates B. Candidates for professional positions shall be qualified for and have the training necessary to perform the instructional the instructional duties or functions for which they have applied.

● Each C. Each candidate shall provide evidence of meeting state requirements for certification.

● Each D. Each candidate shall be requested to complete a consent-and-release form regarding conduct of a background a background investigation.

● A E. A "background investigation" - consisting of communication with the applicant's (or employee's) former employer former employer that concerns education, training, experience, qualifications, and job performance for the purpose of purpose of evaluation for employment - shall be conducted on each individual to be considered for a recommendation of recommendation of employment. Forms developed for this purpose are to be used.

Any employee's misstatement of fact that is material to qualifications for employment or the determination of salary shall be considered by the Board to constitute grounds for dismissal.

Before employment, schools or school districts shall verify the certification and fingerprint status of applicants who apply for school or school district positions that require certification.

Should the need arise to employ a teacher who meets the requirements for a conditional certificate before an applicant has obtained the appropriate valid fingerprint clearance card, the District may assist in obtaining the conditional certificate, and employ the teacher, by meeting all of the following conditions:

● The A. The District verifies in writing on a form provided by the Arizona Department of Education (ADE) the the necessity for for hiring and placing the applicant into service before a fingerprinting check is completed.

● The B. The District obtains from the Department of Public Safety a state-wide criminal records check on the applicantthe applicant. Subsequent criminal records checks must be completed every one hundred twenty (120) days days until a permanent certificate is received.

● The C. The District searches the criminal records of all local jurisdictions outside Arizona where the applicant has lived applicant has lived in the previous five (5) years.

● The D. The District obtains references from the applicant's current employer and two (2) most recent previous employersprevious employers, except that for applicants who have been employed for at least five (5) years by the most recent most recent employer, only references from that employer are required.

● The E. The District provides general supervision of the applicant until permanent certification is issued by ADE.

Upon recommendation for employment the District shall confirm employment authorization and employment eligibility verification by participating in the E-Verify program of the Department of Homeland Security's (DHS) U.S. Citizenship and Immigration Services Bureau (USCIS) and the Social Security Administration (SSA). The District will then complete the Form I-9 as required and maintain the form with copies of the necessary documents and documentation of the authorization and verification pending any inquiry.

The Superintendent of Public Instruction may also impose any additional conditions or restrictions deemed necessary.

Any person who permits unauthorized access to criminal history record information, releases criminal history record information, or procures the release or uses criminal history record information other than in accord with A.R.S. 41-1750 is guilty of a class 6 felony.

A professional candidate's acceptance of a contract offer must be indicated within thirty (30________________ (_____) days from the date of the written contract or the offer is revoked. Written notice of the deadline date for acceptance shall be included in the contract offer or an attachment to the contract offer. The candidate accepts the contract by signing the contract and returning it to the Governing Board or by making a written instrument which accepts the terms of the contract and delivering it to the Governing Board. If the written instrument includes terms in addition to the terms of the contract offered by the Board, the candidate fails to accept the contract.

Adopted: April 8, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
13-3716
15-502
15-503
15-536
15-538.01
15-539
15-550
23-211
23-212
23-1361

38-201
38-231
38-232
38-766.01
41-1756

CROSS REF.:
GCB - Professional Staff Contracts and Compensation
GCFC - Professional Staff Certification and Credentialing Requirements

(fingerprinting requirements)

GCO - Evaluation of Professional Staff Members

GCF-R ©

REGULATION

PROFESSIONAL STAFF HIRING

Definition

A background

investigation

investigation is defined as any communication with an applicant's (or employee's) former employer that concerns the education, training, experience, qualifications, and job performance of the individual and that is used for the purpose of evaluation for employment. Background investigation does not include the results of any state or federal criminal history records check.

Background Investigation Requirements

Only persons designated by the Superintendent shall perform background investigations. Prior to contacting former employers or other persons, the background investigator shall:

● Ascertain

A. Ascertain that the standard employment application for the type of position has been completed in full.

● Obtain

B. Obtain from the individual a consent to background investigation and release as determined by the District.

● Make

C. Make certain that the individual has identified at least two (2) persons from each past employer who

can verify

can verify basic job information and discuss the individual's work performance and reason for leaving.

● Examine

D. Examine the application for a complete work history, accounting for any gaps in employment.

Two (2) persons should be contacted at each past employer if possible (any exceptions should be documented). Upon making contact, the contacts or the former employer or employer's agent should be provided the following information:

● The

A. The name and identifying information of the District.

● The

B. The name of the District representative making the inquiry and how the representative can be contacted.

● The

C. The name of the former employee and period of employment as indicated by the individual whose

background is

background is being investigated.

● The

D. The position for which the individual has applied, with descriptive information as to the duties, if requested

or necessary

or necessary to understanding of the inquiry.

The background investigator shall:

● Ask

A. Ask the questions, and complete the background check form(s) as provided by the District.

● Make

B. Make impression notes as necessary based upon the questions and responses, and determine if there

may be

may be cause to contact others or make further inquiries based upon the responses.

● Provide

C. Provide the information to the Superintendent.

GCF-EA ©

EXHIBIT

PROFESSIONAL STAFF HIRING

CONSENT TO CONDUCT BACKGROUND
INVESTIGATION AND RELEASE

I, ______________________________________ [applicant's name], have applied for employment with the ______________________________ School District to work as a ______________________________ [job title]. I understand that in order for the School District to determine my eligibility, qualifications, and suitability for employment, the School District will conduct a background investigation to determine if I am to be considered for an offer of employment. This investigation may include asking my current employer, any former employer, and any educational institution I have attended about my education, training, experience, qualifications, job performance, professional conduct, and evaluations, as well as confirming my dates of employment or enrollment, position(s) held, reason(s) for leaving employment, whether I could be rehired, reasons for not rehiring (if applicable), and similar information.

I hereby give my consent for any employer or educational institution to release any information requested in connection with this background investigation.

According to the Family Educational Rights and Privacy Act, I understand that I have a right to see most education records that are maintained by any educational institution.

In light of the preceding paragraph, I waive ________/do not waive ________ (initial only one [1]) my right to see any written reference or other information provided to the School District by any educational institution.

According to Arizona Revised Statutes Section 23-1361, any employer that provides a written communication to the School District regarding my current or past employment must send me a copy at my last known address. I acknowledge that some employers are unwilling to provide factual written references concerning a current or past employee unless they may do so confidentially, without revealing the references to the employee, and that the School District will not further consider my application if it cannot complete its background investigation.

In light of the preceding paragraph, I waive ________/do not waive ________ (initial only one [1]) my right to receive a copy of any written communication furnished to the School District by any employer.

Whether or not I have waived my right to see or to receive copies of written references furnished to the School District by employers or educational institutions, I release, hold harmless, and agree not to sue or file any claim of any kind against any current or former employer or educational institution, and any officer or employee of either, that in good faith furnishes written or oral references requested by this School District to complete its background investigation.

A photocopy or facsimile ("fax") copy of this form that shows my signature shall be as valid as an original.

DATED this ____________

_____

day of __________________________

___

, 20___.

____________________________ ____

________________________

________

Witness Applicant

Witness Applicant

GCF-EB ©

EXHIBIT

PROFESSIONAL STAFF HIRING

BACKGROUND CHECK FORM

Applicant ________________________________

Date _______________

___

Person contacted _________________________

Telephone ___________

___

Address _______________________________________________________

_____

E-mail address _________________________________________________

_____

Relationship to applicant:

Former

Former employer - position ____________________________________

____ District

District, business, or other entity ________________________________

____

Personal

Personal reference

Method of contact:

Telephone

Telephone o

Letter

Letter o

Other

Other ___________________

______

QUESTIONS FOR EMPLOYERS

Dates of employment ____________________________________________

_____

Position held ___________________________________________________

____

Final rate of pay ________________________________________________

_____

Was the person reliable? _____

_____

If no, explain ________________________

Was the person satisfactory? _____

If no, explain _____________________

____

Any concern about the person being

late to work without authorization? __________________________________

____

If yes, explain __________________________________________________

____

Any concern with abuse of leave policies

(such as sick leave or personal leave)? ______________________________

_____

If yes, explain __________________________________________________

_____

Any difficulty establishing commu-

nication and rapport with children? __________________________________

_____

If yes, explain __________________________________________________

_____

Any difficulties in establishing communication and rap-

port with supervisors, parents, or community members? _________________

______

If yes, explain __________________________________________________

_____

Did the person ever receive a written counseling

statement, letter of direction, or reprimand? ___________________________

_____

If yes, describe _________________________________________________

_____

Did the District ever consider taking action or take action

to suspend, decline to renew, or dismiss the employee? _________________

______

If yes, describe _________________________________________________

____

Was there ever an allegation or complaint about:

Abusive language? ______________________________________________

_____

Insulting or derogatory comments? _________________________________

______

Inappropriate contact with a child? __________________________________

_____

Verbal or physical contact of a sexual nature? _________________________

_____

Dishonesty? ___________________________________________________

_____

Substance abuse? ______________________________________________

_____

Failure to provide adequate supervision? _____________________________

_____

Failure to follow reasonable directions or instructions? __________________

______

If yes on any of the above, get explanation ___________________________

______

______________________________________________________________

____

Was the person ever involved in an incident

that resulted in injury to an adult or child? ____________________________

______

If yes, explain __________________________________________________

_____

Would you rehire this person? _____________________________________

_____

______________________________________________________________

____

Can you identify anyone else who could provide relevant infor-

mation regarding the applicant's fitness for employment? ________________

______

______________________________________________________________

____

Is there any other information I have not asked about that

would help us determine this person's eligibility, qualifi-

cations, and suitability for employment with our District? _________________

_____

______________________________________________________________

____

QUESTIONS FOR PERSONAL REFERENCE

How long have you known the applicant? _____________________________

_____

What is the nature of your relationship? ______________________________

_____

Why do you think the applicant would be a good choice for this position?

______________________________________________________________

____

Do you know of any reasons that could prevent the ap-

plicant from fulfilling the functions of the position? ______________________

______

______________________________________________________________

____

Background check form completed by _______________________________

______

Date completed _________________________________________________

____

GCF-EC © ©

EXHIBIT

PROFESSIONAL STAFF HIRING

AFFIRMATION OF A RETIRED EMPLOYEE
UPON RETURN TO EMPLOYMENT

To satisfy the requirements of A.R.S. 38-766.01, and to retain my eligibility to receive retirement benefits from the Arizona State Retirement System (ASRS) following my return to employment following a qualified retirement, by my signature below I affirm my awareness and acceptance of the following provisions:

● I

A. I have attained a normal retirement age as defined by the ASRS.

● I

B. I am returning to greater than half (1/2) time employment not sooner than twelve (12) months following

my termination

my termination of full time employment for the purpose of retirement.

● If

C. If I return to work as a certificated teacher, my employment is not subject to the requirements prescribed

in A

in A.R.S. 15-538, 15-538.01,

and

and 15-539

through

through 15-543.

● I

D. I understand that:

●~ pursuant

1. pursuant to A.R.S. 38-766.01

my election to return to work is irrevocable for the remainder of

the employment

the employment for which I have made this election, and

●~ I

2. I must make this acknowledgement in writing and file it with my employer within thirty (30) days

of returning

of returning to work.

_______________________________________ __________________________

Signature Date_

Signature Date

GCF-ED © ©

EXHIBIT

PROFESSIONAL STAFF HIRING

PROCEDURES AND PRACTICES FOR EMPLOYMENT AUTHORIZATION
AND EMPLOYMENT ELIGIBILITY VERIFICATION

Anti-Discrimination Notice. It is illegal to discriminate against any individual (other than an alien not authorized to work in the U.S.) in hiring, discharging, or recruiting or referring for a fee because of that individual's national origin or citizenship status. It is illegal to discriminate against work eligible individuals. Employers cannot specify which document(s) they will accept from an employee. The refusal to hire an individual because of a future expiration date may also constitute illegal discrimination.

Employment Authorization
Procedure

Effective January 1, 2008, Arizona schools must use the federal government's Basic Pilot Program to verify the employment authorization of all newly hired employees.

The Department of Homeland Security's (DHS) U.S. Citizenship and Immigration Services Bureau (USCIS) and the Social Security Administration (SSA) are jointly conducting E-Verify, formerly known as the Basic Pilot. E-Verify involves verification checks of the SSA and DHS databases, using an automated system to verify the employment authorization of all newly hired employees.

There are four (4) types of access to E-Verify: As an employer, as a designated agent for employers, as a multi-location corporate administrator, or through a web service.

Users can access the web-based access methods using any Internet-capable Windows based personal computer and a web browser of Internet Explorer 5.5 or Netscape 4.7 or higher (with the exception of Netscape 7.0).

To participate, an employer must register online and accept the electronic Memorandum of Understanding (MOU) that sets forth the responsibilities of the SSA, USCIS and the employer.

The following e-mail address should take you to the start site for E-Verify:

https https://www.vis-dhs.com/employerregistration/StartPage.aspx?JS=YES

If you need assistance in completing the registration process or need additional information relating to E-Verify, please call the Office of Verification toll free at 1-888-464-4218.

I-9 Form Completion

The Immigration Reform and Control Act of 1986 (IRCA) requires that all new employees, both regular and casual, establish their eligibility for employment in the United States. This federal law applies to U.S. citizens as well as to foreign nationals. An Employment Eligibility Verification (Form I-9) must be completed within three (3) business days of the employee's hire date. Employees who do not provide the necessary documentation within three (3) business days must be discharged.

GCFC ©
PROFESSIONAL STAFF CERTIFICATION
AND CREDENTIALING REQUIREMENTS

(Fingerprinting Requirements)

New Hires

All certificated personnel to be hired by the District shall be fingerprinted as a condition of employment, except for personnel who, as a condition of certification are required to have a valid fingerprint clearance card.

The candidate's fingerprints shall be submitted, along with the form presented as an exhibit to this policy, immediately upon being notified of possible employment. The form shall be considered a part of the application for employment.

An expired fingerprint clearance card may be used to satisfy the fingerprint requirements of section 15-183, 15-503, 15-512, 15-534, 15-782.02, 15-1330 or 15-1881 if the person signs an affidavit stating both of the following:

● The A. The person submitted a completed application to the Finger Printing Division of the Department of Public Safety Public Safety for a new fingerprint clearance card within ninety (90) days before the expiration date on the personthe person's current s current fingerprint clearance card.

● The B. The person is not awaiting trial on and has not been convicted of a criminal offense that would make the person the person ineligible for a fingerprint clearance card.

This does not apply to a fingerprint clearance card that has been denied, suspended or revoked or to a person who has requested a good cause exception hearing.

Candidates shall certify on the prescribed notarized forms whether they are awaiting trial on or have ever been convicted of or admitted in open court or pursuant to a plea agreement committing any of the following criminal offenses in Arizona or similar offenses in any other jurisdiction:

● Sexual A. Sexual abuse of a minor.● Incest

B. ● First Incest.

C. First- or second-degree murder.

● KidnappingD. Kidnapping.● Arson

E. ● Sexual Arson.

F. Sexual assault.

● Sexual G. Sexual exploitation of a minor.

● Felony H. Felony offenses involving contributing to the delinquency of a minor.

● I. Commercial sexual exploitation of a minor.

● J. Felony offenses involving sale, distribution, or transportation of, offer to sell, transport, or distribute, or conspiracy or conspiracy to sell, transport, or distribute marijuana or dangerous or narcotic drugs.

● Felony K. Felony offenses involving the possession or use of marijuana, dangerous drugs, or narcotic drugs.

● Misdemeanor L. Misdemeanor offenses involving the possession or use of marijuana or dangerous drugs.

● M. Burglary in the first degree.

● Burglary N. Burglary in the second or third degree.

● Aggravated O. Aggravated or armed robbery.● Robbery

P. ● A Robbery.

Q. A dangerous crime against children as defined in A.R.S. 13-705.

● Child R. Child abuse.

● Sexual S. Sexual conduct with a minor.

● Molestation T. Molestation of a child.● Manslaughter

U. ● Aggravated Manslaughter.

V. Aggravated assault.

● W. Assault.

● Exploitation X. Exploitation of minors involving drug offenses.

A person who makes a false statement, representation, or certification in any application for employment with the School District is guilty of a class 3 misdemeanor.

The District may refuse to hire or may review or terminate personnel who have been convicted of or admitted committing any of the criminal offenses above or a similar offense in another jurisdiction. In conducting a review, the Governing Board shall utilize the guidelines, including the list of offenses that are not subject to review, as prescribed by the State Board of Education pursuant to A.R.S. 15-534. In considering whether to hire or terminate the employment of a person, the Governing Board shall take into account the factors listed in A.R.S. 15-512.

When considering termination of an employee pursuant to A.R.S. 15-512, a hearing shall be held to determine whether a person already employed shall be terminated.

The Superintendent shall develop and implement procedures that include the following in the employment process:

● Provide A. Provide for fingerprinting of employees covered under this policy and A.R.S. 15-512.

● Provide B. Provide for fingerprint checks pursuant to A.R.S. 41-1750.

Adopted: October 14, 2013 date of Manual adoption

LEGAL REF.:
A.R.S.
15-512
15-534
23-1361

41-1750
41-1758.07

CROSS REF.:
GCF - Professional Staff Hiring
GCG - Part-Time and Substitute Professional Staff Employment
IJOC - School Volunteers

GCFC-E ©

EXHIBIT

PROFESSIONAL STAFF CERTIFICATION
AND CREDENTIALING REQUIREMENTS

_____________________________________ ___________________________
Name (typed or printed) Position Position

I, ___________________________________, being duly sworn, do hereby certify that I have never been convicted of or admitted in open court or pursuant to a plea agreement committing, and am not now awaiting trial for committing, any of the following criminal offenses in the state of Arizona or similar offenses in any other jurisdiction:

Sexual abuse of a minor

Incest

First- or second-degree murder

Kidnapping

Arson

Sexual assault

Sexual exploitation of a minor

Felony offenses involving

contribut-

ing

contributing to the delinquency of a minor

Commercial sexual exploitation of a

minor

Felony offenses involving sale,

distribution

distri- bution, or transportation of,

offer to sell, transport, or distribute

,

or conspiracy to sell, transport, or

distribute

marijuana or dangerous

or narcotic drugs

Felony offenses involving the

possession

posses- sion or use of marijuana,

dangerous drugs or narcotic drugs

Misdemeanor offenses involving the

possession or use of marijuana or

dangerous drugs

Burglary in the first degree

Burglary in the second or third degree

Aggravated or armed robbery

Robbery

A dangerous crime against children as

defined in A.R.S. 13-705

Child abuse

Sexual conduct with a minor

Molestation of a child

Manslaughter

Assault

Assualt or Aggravated

assault

assualt

Exploitation of minors involving drug

offenses

_______________________________ _________________________________

Employee

signature Date

signature Date signed

Subscribed, sworn to, and acknowledged before me by _______________________

______________________________, this ______ day of ____________, 20____,

in _____________________________ County, Arizona.

My Commission Expires

__________________________ _____

_________________________________

Notary

Notary Public

GCFE ©
PROFESSIONAL / SUPPORT STAFF
HIRING - OATH OF OFFICE

Every school employee shall take and subscribe to the oath prescribed for public officers pursuant to A.R.S. 38-231. The person taking the oath shall file a copy of the acknowledged oath in the District office. The District office shall keep such copy on file as long as the employee remains employed by the District and for a period of five (5) years after termination of employment with the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
38-231

GCG ©
PART - TIME AND SUBSTITUTE
PROFESSIONAL STAFF EMPLOYMENT

Substitute Teachers

The Board will establish the daily pay rate for substitute teachers.

The Superintendent will screen all applicants for substitute positions and recommend substitute teachers to the Board for approval. The Superintendent will establish regulations to ensure that all substitutes used in the schools are on the Board-approved substitute list.

Substitute Professional

Staff Members

The Superintendent may employ, when conditions warrant, temporary or part-time personnel on a per diem or time card basis. This authority is subject to the following conditions:

● Continued A. Continued employment of any such person shall be subject to confirmation and approval by the Board at its next its next official meeting.

● The B. The employee shall be hired on a per diem basis and shall be compensated in accordance with the requirements the requirements and limitations of existing contracts that cover similar positions or employees.

● In C. In addition to the conditions set forth above, the temporary assignment of a person to a supervisory or administrative or administrative position shall be preceded by notification to the Board. The Superintendent will detail the detail the circumstances that created the need for the part-time employment.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-502
15-503

A.A.C.
R7-2-603

GCGB ©
ARRANGEMENTS FOR SUBSTITUTE
STAFF MEMBERS

The Superintendent will establish procedures for reporting the need for and arranging for professional staff substitutes.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.A.C.
R7-2-612

GCGB-R ©

REGULATION

ARRANGEMENTS FOR SUBSTITUTE
STAFF MEMBERS

When utilizing the leave policies of the District, it shall be the responsibility of the teacher to notify the supervising principal, as soon as possible, of the need for a substitute teacher. In the event the principal is not available, the school secretary __________________________ may be notified.

If the teacher knows in advance that a return to duty will be assured on a certain day, the principal should be so notified in order that the substitute may be informed.

GCH ©
PROFESSIONAL / SUPPORT STAFF
ORIENTATION AND TRAINING

The Superintendent will establish a program to provide orientation for all new District employees. At a minimum, this program will cover the following items:

● GoalsA. Goals, objectives, and programs of the District.

● Personnel B. Personnel policies.

● Sexual C. Sexual harassment.

● Terms D. Terms of employment.

● General E. General disciplinary rules and procedures.

● Salary F. Salary and fringe-benefit plans.

● SelfG. Self-improvement opportunities.

● The H. The evaluation program and name(s) of evaluator(s).

● I. Handling of body fluids.

J. Child abuse reporting responsibilities.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

CROSS REF.:

GDH - Support Staff Orientation and Training

GCI ©
PROFESSIONAL STAFF DEVELOPMENT

The Board recognizes its particular responsibility to provide opportunity for the continual professional growth of its certificated staff. Such opportunities include, within budgetary limitation, special in-service training courses, workshops, school or District visitations, conferences, professional library, and assistance from supervisors and consultants.

In line with such opportunities, the Board encourages educational research by staff members when the conduct of the project does not conflict with the major functions of the schools.

In-Service Training Courses

The Superintendent may establish local in-service training courses for teachers and other certificated employees in the schools, credit for which may be granted beyond the bachelor's degree in the manner that graduate courses in institutions of higher learning are taken into account.

This credit may be granted in cases where the scope, level, quality, and content of the local course is equal to college graduate work and the instructor is qualified to teach on the college level. The Superintendent may establish reasonable rules by which to select such courses and designate them for credit. The maximum number of credits earned in such courses that may be counted toward the salary differentials is one-half (1/2) the credits required for each column of the salary schedule. The number of credits to be granted for each course shall be determined by the Superintendent.

The attendance of teachers in these courses shall be recorded, and no credit shall be allowed unless the teacher has completed the assigned work of the course.

If the District compensates the staff member for attending in-service training courses, no credit shall be allowed for advancement on the salary schedule.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342

GCJ ©
PROFESSIONAL STAFF PROBATIONARY
AND CONTINUING STATUS

Probationary teacher means a certificated teacher who is not a continuing teacher.

Continuing teacher means:

● a A. a certificated teacher who has been and is currently employed by the District for the major portion of three (3) consecutive consecutive school years, and;

● who B. who has not been designated in the lowest performance classification for the previous school year or who has not has not regained continuing status after being designated as a probationary teacher.

A continuing teacher becomes a probationary teacher in the school year following having been designated in the lowest performance classification and shall remain a probationary teacher until that teacher's performance classification is designated in either of the two (2) highest performance classifications.

Administrators are not covered under the terms of the teacher appointment and evaluation statutes and do not gain credit toward continuing status.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-501

15-502

15-536

15-538.01

15-539

15-544

15-546

15-547

A.G.O.
I78-150
I78-286
I80-113
I83-131
I84-048

CROSS REF.:
GCO - Evaluation of Professional Staff Members

GCK ©
PROFESSIONAL STAFF ASSIGNMENTS
AND TRANSFERS

Assignments

The Superintendent will determine all professional staff assignments. Such assignments shall shall have the responsibility for the assignment of all personnel throughout the District. The procedure for assignment and transfer of professional staff members will be based on the needs of the Districtinstructional program. In addition, no right to school, grade, or subject assignment shall be inferred from the standard teacher's contract.

Transfers

A teacher who has been employed by the School District for the major portion of three (3) or more consecutive school years and who is currently designated in the lowest performance classification for two (2) consecutive school years shall not be transferred as a teacher to another school in that school district the District unless the District has issued a preliminary notice of inadequacy of classroom performance and approved a performance improvement plan for the teacher pursuant to A.R.S. 15-539 and the Governing Board has approved the new placement as in the best interests of the pupils in the school. Following a transfer under this provision, a teacher who continues to be designated in one (1) of the two (2) lowest performance classifications shall not be permitted to transfer to another school. A teacher shall not be transferred more than once pursuant to A.R.S. 15-537.There is an additional admonition in A.R.S. 15-537 that any school district policy pertaining to the under the provisions of this paragraph.

The transfer of teachers from one school to another school within the school district District shall take into consideration the needs of the pupils in the school district District and the current distribution of teachers across all of the four (4) performance classifications as adopted by the State Board of Education pursuant to A.R.S. 15-203(A)(38).

The procedure for assignment and transfer of professional staff members will be based on the needs of the instructional program. Assignments may be changed to serve the best interests of the District and students.

Professional staff members may apply for transfer or reassignment, whether or not a vacancy exists. Generally, transfers Transfers will not be approved during the school year unless the needs of the District dictate such approval.

It shall be the policy of the Board that professional personnel be assigned on the basis of their qualifications, the needs of the District, and their expressed desires. When it is not possible to meet all three (3) conditions, personnel shall be assigned first in accordance with the needs of the District, second where the Superintendent determines the employee is most qualified to serve, and third as to expressed preference of the employees.

In the case of vacancies in new or existing positions, first consideration will be given to qualified applicants among current employees.

The Superintendent shall have the responsibility for the assignment of all personnel throughout the District.The resolution of any conflicts over the need for a transfer shall be based on what is best for the instructional program, the needs of the students, and the overall needs of the District as defined by the Superintendent.

Adopted: September 5, 2012date of Manual adoption

LEGAL REF.:

A.R.S.

15-537

GCL ©
PROFESSIONAL STAFF
SCHEDULES AND CALENDARS

All professional staff members shall report to their duty stations on time each workday and shall, as scheduled, be available there until the designated time(s) they are scheduled to leave. The Superintendent may alter or extend the school day for meetings, special events, and activities.

Professional staff members are expected to be in their respective rooms or work areas as the schedule prescribes so that they may see students, parents, and/or attend to other duties as assigned. Family members are not allowed in teacher work areas during scheduled duty hours.

In order to ensure the safety of students and the security of school campuses, teachers may be assigned supervisory duty during the teaching day. These duty assignments shall be considered a regular part of a teacher's duties and shall be fulfilled accordingly.

Teachers will perform duties other than classroom teaching. Extra duty assignments will be made by the Superintendent.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-521

CROSS REF.:
GCMF - Professional Staff Duties and Responsibilities
JLIA - Supervision of Students

GCMC ©
PROFESSIONAL STAFF MEETINGS

The Superintendent will arrange for and hold staff meetings as the need may arise. This authority may be delegated to the building school principals, who may hold such building meetings on a regularly scheduled basis or as they may arise.

All teachers are required to attend any such meetings unless officially excused by the principal or the Superintendent prior to the meeting.

The Board and the administration recognize the value of and encourage grade-level staff meetings or departmental staff meetings. A minimum number of such meetings will be allowed during the regular school day, as long as the minimum number of classroom minutes for the grade level has been met. Arrangements for such meetings shall be made with the Superintendent through the building school principals.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

CROSS REF.:
IKACA - Parent Conferences

GCMF ©
PROFESSIONAL STAFF DUTIES
AND RESPONSIBILITIES

(Duties of Teachers; Failure to Comply
is Unprofessional Conduct; Penalty)

Every teacher shall:

● Make A. Make student learning the primary focus of the teacher's professional time.

● Hold B. Hold students to strict account for disorderly conduct.

● Exercise C. Exercise supervision over students on the playgrounds and during recess if assigned to such duty.

● Take D. Take and maintain daily classroom attendance.

● Make E. Make the decision to promote or retain a student in grade in a common school or to pass or fail a student in a course a course in high school. Such decisions may be overturned only as provided in A.R.S. 15-342.

● Comply F. Comply with all rules, regulations, and policies of the Governing Board that relate to the duties as prescribed.

A teacher shall not use sectarian or denominational books or teach any sectarian doctrines or conduct religious exercises.

A teacher who instructs a course offered under Policy IHAL, Teaching About Religion, in its appropriate historical context and in good faith shall be immune from civil liability and disciplinary action pursuant to section A.R.S. 15-535.

A teacher who fails to comply with the above is guilty of unprofessional conduct and may be subject to disciplinary action by the Governing Board and by the State Board of Education.

A teacher who is arrested for or charged with any nonappealable offense listed in section 41-1758.03, subsection B and who does not immediately report the arrest or charge to the teacher's supervisor is guilty of unprofessional conduct and shall be immediately dismissed from employment with the School District.

Adopted: September 5, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-203

15-341

15-521

15-535

15-539

15-550

41-1758.03

CROSS REF.:
GBEB - Staff Conduct
GCO - Evaluation of Professional Staff Members

GCO ©
EVALUATION OF PROFESSIONAL
STAFF MEMBERS

The process and purpose of evaluation for certificated professional staff members is to result in improvement of the quality of instruction and the strengthening of the abilities of the professional staff.

Definition of Terms

In this policy:

●

A. Certificated teacher

means

means a person who holds a certificate from the State Board of Education to work

in the schools

in the schools of this state and who is employed under contract in a position that requires certification,

except a psychologist

except a psychologist or an administrator devoting less than fifty percent (50%) of his time to classroom teaching.

●

B. Inadequacy of classroom performance

means

means the definition of inadequacy of classroom

performance adopted

performance adopted by the Governing Board.

●

C. Performance classifications

means

means the four (4) performance classifications for teachers and

principals under

principals under the law and defined by the State Board of Education.

●

D. Qualified evaluator

means

means a school principal or other person who is trained to evaluate teachers and who

is designated

is designated by the Governing Board to evaluate certificated teachers.

Evaluation of Classroom Teachers

and Other Certificated Non-

administrative Staff Members

The District evaluation instrument will:

● Utilize

A. Utilize the required elements of the model framework for a teacher and principal evaluation

instrument adopted

instrument adopted by the State Board of Education;

● Include

B. Include quantitative data on student academic progress that accounts for between thirty-three

percent

percent (33%) and fifty percent (50%) of the evaluation outcomes;

● Include

C. Include four (4) performance classifications, designated as highly effective, effective, developing,

and ineffective

and ineffective;

● Meet

D. Meet the data requirements established by the State Board of Education to annually evaluate

individual teachers

individual teachers and principals.

● A score below three hundred twenty (320) indicates a developing or ineffective teacher.

Performance classifications for teachers shall be the same four (4) performance classifications adopted by the State Board of Education. The performance classifications are to be applied to the evaluation instruments in a manner designed to improve principal and teacher performance. At least annually, the Governing Board will discuss at a public meeting its aggregate performance classifications of principals and teachers.

The District will involve its certificated teachers in the development and periodic evaluation of the teacher performance evaluation system. The following elements will be a part of the evaluation system:

● It

A. It will meet the requirements prescribed in statute and provide at least one (1) evaluation of each

certificated teacher

certificated teacher by a qualified evaluator each school year.

● A

B. A copy of the evaluation system shall be given to each teacher in the District.

● Specific

C. Specific training requirements for qualified evaluators, approved by the Board, will be included which

may involve

may involve local or national educator training resources recommended by the Superintendent.

● The

D. The Superintendent will recommend qualified evaluators to the Board prior to naming evaluators.

● The

E. The Board will designate qualified evaluators.

● Best

F. Best practices for professional development and evaluator training adopted by the State Board of

Education will

Education will be considered.

● The

G. The system will include incentives for teachers in the highest performance classification.

● The

H. The system will include a plan for the appropriate use of quantitative data of student academic progress

in evaluations

in evaluations of all certificated teachers. The plan may make distinctions between certificated teachers

who provide

who provide direct instruction to students and certificated teachers who do not provide direct

instruction to students

instruction to students. The plan may include data for multiple school years and may limit the use of data

for certificated teachers

for certificated teachers who have taught for less than two (2) complete school years.

The Governing Board may waive the requirement of a second classroom observation for a continuing teacher whose teaching performance based on the first classroom observation places the teacher in one (1) of the two (2) highest performance classifications for the current school year, unless the teacher requests a second observation.

Either the qualified evaluator or another Board designee shall confer with the teacher to make specific recommendations as to the areas of improvement in the teacher's performance and to provide professional development opportunities for the certificated teacher to improve performance and follow up with the teacher after a reasonable period of time for the purpose of ascertaining that the teacher is demonstrating adequate performance.

================================================================

By school year 2015-2016, the District teacher evaluation will address the following items to be inserted in this location after adoption by the Board.

Item 1

The Board shall describe performance improvement plans for teachers designated in the lowest performance classification and dismissal or nonrenewal procedures pursuant to

section

section 15-536

or 15-539

for

for teachers who continue to be designated in the lowest performance classification.

Item 2

The Board's dismissal or nonrenewal procedures shall require that the District issue the preliminary notice of inadequacy of classroom performance no later than the second consecutive year that the teacher is designated in one (1) of the two (2) lowest performance classifications unless the teacher is in the first or second year of employment with the District or has been reassigned to teach a new subject or grade level for the preceding or current school year.

================================================================

Inadequacy of Classroom Performance

A teacher's classroom performance is inadequate if

the teacher receives a rating of ineffective in one (1) or more of the performance classifications pursuant to A.R.S. 15-203 and set forth in the District's teacher evaluation system. A teacher's classroom performance is also inadequate if the teacher receives a rating below three hundred twenty (320) as set forth in the District's teacher evaluation system.

INSERT DISTRICT LANGUAGE HERE.

The Superintendent is authorized to issue preliminary notices of inadequacy of classroom performance prior to Governing Board approval. The Superintendent, in consultation with the principal or supervisor of the classroom teacher, will consider any mitigating circumstances before issuing such notices to a classroom teacher who is new to the profession or who was recently reassigned to a new grade level or content area. The Board will be notified within ten (10) school days of such issuance.

A teacher whose evaluation is used as a criterion for establishing compensation and who disagrees with the evaluation may make a written appeal. The teacher shall have the burden of proof in the appeal. The appeal shall go to the Superintendent.

Evaluation of Principals,

other Administrators

and Psychologists

The Board authorizes the Superintendent to establish a system for the evaluation of principals, other administrators, and certificated school psychologists. Advice will be sought from those to be evaluated in the development of the performance evaluation system for each of these employee classifications.

Evaluation of Principals

The evaluation system for the evaluation of the performance of principals may include the over-all instructional program, student progress, personnel, curriculum, and facilities. Principals will be given a review of evaluation procedures prior to beginning the process.

The evaluation system for principals may include the following:

● Alignment

A. Alignment of professional development opportunities to the principal evaluations.

● Incentives

B. Incentives for principals in one (1) of the two (2) highest performance classifications, which may

include multiyear

include multiyear contracts and incentives to work at schools assigned a letter grade of "D" or "F."

● Transfer

C. Transfer and contract processes for principals designated in the lowest performance classification.

Subject to statutory limitations, the Board shall make available the evaluation and performance classification pursuant to A.R.S. 15-203

of each principal in the District to school districts and charter schools that are inquiring about the performance of the principal for hiring purposes.

Evaluation of Other Administrators

The format for the evaluation system for other administrators (other than the Superintendent) will be developed under the leadership of the Superintendent, focusing on the responsibilities and outcomes which support the over-all instructional program and needs of the District. Evaluation procedures, timelines, and methods to be used for the communication of evaluation results will be reviewed with each employee prior to beginning the process.

Evaluation of Certificated

School Psychologists

The evaluation system for certificated school psychologists shall include the following:

● Recommendations

A. Recommendations as to areas of improvement in the performance of the certificated school psychologist if the

performance warrants improvement.

● After

B. After transmittal of an assessment, a Board designee shall confer with the certificated school psychologist

to make

to make specific recommendations as to areas of improvement in performance.

● The

C. The Board designee shall provide assistance and opportunities for the certificated school psychologist

to improve

to improve his performance and shall follow up after a reasonable period of time for the purpose of

ascertaining that

ascertaining that adequate performance is being demonstrated.

● Appeal

D. Appeal procedures for certificated school psychologists who disagree with the evaluation of their performance,

if the evaluation is for use as criteria for establishing compensation or dismissal.

Contracts of Certificated Employees

The Governing Board may transmit and receive contracts of certificated employees in an electronic format and may accept electronic signatures on those contracts. The Superintendent will develop procedures for the implementation of this discretionary process.

The Governing Board may adopt requirements that require electronic signatures to be followed by original signatures within a specified time period.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-203
15-502
15-503
15-536
15-537

15-537.01
15-538

15-538.01
15-539 et seq.

15-544
15-549
15-918.02
15-977
A.A.C.
R7-2-605

CROSS REF:
GCB - Professional Staff Contracts and Compensation
GCF - Professional Staff Hiring
GCJ - Professional Staff Noncontinuing and Continuing Status
GCK - Professional Staff Assignments and Transfers
GCMF - Professional Staff Duties and Responsibilities
GCQF - Discipline, Suspension, and Dismissal of Professional Staff Members
GDO - Evaluation of Support Staff Members

GCO-RA ©

REGULATION

EVALUATION OF PROFESSIONAL
STAFF MEMBERS

Evaluators

The Superintendent will compile an updated listing of those who have successfully completed the District required evaluator training and submit this list of newly trained evaluators prior to the first scheduled staff observation by an evaluator to the Governing Board for designation as qualified evaluators. The evaluator shall be responsible for the final written and official statement of evaluation, which shall be in writing, and a copy shall be transmitted to the certificated teacher within five (5) days after completion of the evaluation. [A.R.S. 15-537]

The Superintendent shall implement the specific training requirements for qualified evaluators prescribed by the Governing Board.

Best practices for professional development and evaluator training adopted by the State Board of Education should be referenced by the Superintendent periodically as the State Board has the authority to periodically make adjustments to align with the model framework for teacher and principal evaluations with assessment data changes at the state level.

Classroom Observations by Evaluator:

● The A. The teacher performance evaluation system shall include at least two (2) actual classroom observations of the of the certificated teacher demonstrating teaching skills in a complete and uninterrupted lesson by the qualified evaluatorqualified evaluator. However, the Governing Board may waive the requirement of a second classroom observation for a for a continuing teacher whose teaching performance based on the first classroom observation places the teacher the teacher in one (1) of the two (2) highest performance classifications for the current school year, unless the teacher the teacher requests a second observation.

● There B. There shall be at least sixty (60) calendar days between the first and last observations.

● Preliminary C. Preliminary notice of inadequacy may follow the first observation.

● The D. The last observation may follow the issuance of a preliminary notice of inadequacy of classroom performance, the the completion of any performance improvement plan and be used to determine whether the teacher has corrected has corrected inadequacies and has demonstrated adequate classroom performance.

● An E. An observation shall not be conducted within two (2) instructional days of any scheduled period in which school which school is not in session for one (1) week or more.

● Informal F. Informal or additional formal observations may be made at the discretion of the administrator. Observations that Observations that do not constitute a complete and uninterrupted lesson shall not be considered in considered in determining performance ratings and may only be used to provide feedback to improve instructional performance.

Procedural Steps in the Process of Evaluation:

● The A. The evaluation procedures shall be reviewed at each school. At the beginning of the school year, the principal shall principal shall meet with the school's faculty for the purpose of orienting the teachers to the total evaluation plan. Any teacher Any teacher that is hired after the school year begins must also be given a review of evaluation procedures prior to the to the teacher's evaluation.

● Within B. Within ten (10) business days after each observation, the qualified evaluator observing the teacher shall provide shall provide written feedback to the teacher and a copy shall be retained for the principal's file. A third copy shall be copy shall be placed in the teacher's personnel file and made available to authorized District officers and employees and employees and as otherwise provided by law.

● The C. The results of an annual evaluation shall be in writing, or provided in electronic format to the certificated teacher certificated teacher and a copy shall be transmitted or provided in an electronic format to the certificated teacher within teacher within five (5) business days after completion of the evaluation.

● Either D. Either the qualified evaluator or another Board designee shall confer with the teacher to make specific recommendations specific recommendations as to the areas of improvement in the teacher's performance and to provide professional development professional development opportunities for the certificated teacher to improve performance and follow up with the teacher after teacher after a reasonable period of time for the purpose of ascertaining that the teacher is demonstrating adequate performanceadequate performance.

● The E. The certificated teacher may initiate a written reaction or response to the evaluation. The official evaluation shall evaluation shall be reduced to writing and signed by both the teacher and the evaluator. The teacher's signature shall not shall not mean concurrence. The teacher shall be allowed ten (10) calendar days to write and submit any comments, which shall be attached to the evaluation.

● Copies F. Copies of the evaluation report and performance classification of a certificated teacher retained by the Governing the Governing Board and the Department of Education are confidential, do not constitute a public record and shall and shall not be released to any person except to those stipulated in A.R.S. 15-537 which allows release to certain to certain prescribed parties, including school districts and charter schools that inquire about the performance of performance of the teacher for prospective employment purposes.

● A G. A school district or charter school that receives information about a certificated teacher from the evaluation report evaluation report and performance classification shall use this information solely for employment purposes and shall not release to or allow access to this information by any other person, entity, school district or charter school for employment for employment purposes.

Preliminary Notice of Inadequacy of Classroom Performance:

● A. A teacher whose classroom performance has been evaluated as being inadequate shall be given a preliminary a preliminary notice of inadequacy of classroom performance if the teacher may be dismissed or nonrenewed non-renewed because of this notice. The notice will provide the teacher at least forty-five (45) instructional days instructional days in which to overcome the inadequacies and shall specify the nature of the inadequacy with such particularity such particularity as to furnish the teacher an opportunity to correct the inadequacies and maintain adequate classroom adequate classroom performance as defined by the Governing Board.

● The B. The Superintendent is authorized to issue preliminary notice of inadequacy of classroom performance without prior without prior Board approval. The Superintendent will notify the Board of such issuance within ten (10) days of such issuancesuch issuance.

● The C. The preliminary notice of inadequacy of classroom performance shall be accompanied by a performance improvement performance improvement plan designed to help the teacher correct inadequacies and demonstrate adequate classroom performance.

Nonrenewal/Dismissal of Certificated Employees:

● The A. The Board shall authorize, as necessary, and send notice to teachers who will not be reemployed for the ensuing the ensuing school year.

● The B. The written notice of intention to dismiss or not to reemploy shall include a copy of any valid evaluation pertinent evaluation pertinent to the charges made.

● Notice C. Notice of the Board's intention not to reemploy the teacher shall be made by delivering it personally to the teacher the teacher or by sending it by registered or certified mail to the teacher at the teacher's place of residence, as recorded as recorded in the District's records. The notice shall incorporate a statement of reasons for not reemploying the teacherreemploying the teacher.

● If D. If a teacher does not correct inadequacies and demonstrate adequate classroom performance following the preliminary the preliminary notice of inadequacy of classroom performance accompanied by a performance plan and the statutory the statutory time allocated for such improvement has elapsed, a written notice of intention to dismiss or not to reemploy to reemploy may be issued.

● The E. The Governing Board shall give any certificated teacher notice of intention to dismiss or not to reemploy if such if such intention is based on charges of inadequacy of classroom performance. The Governing Board or its authorized its authorized representative at least forty-five (45) instructional days before such notice, shall give the teacher written teacher written preliminary notice of inadequacy of classroom performance, specifying the nature thereof with such particularity such particularity as to furnish the teacher an opportunity to correct inadequacies and maintain adequate classroom performance. A notice of the Governing Board's intention to dismiss or not to reemploy for inadequacy of inadequacy of classroom performance shall not be issued until the District has completed an observation at the conclusion of conclusion of a performance improvement plan.

● In F. In the case of a continuing teacher, if the teacher does not demonstrate adequate classroom performance within performance within the allotted time the Board shall dismiss the teacher as provided by statute.

Contracts of Certificated Employees

The Governing Board shall offer a teaching contract for the next ensuing school year to each certificated probationary teacher who is under a contract of employment with the District for the current school year, unless the Governing Board, a member of the Board acting on behalf of the Board or the Superintendent gives notice to the teacher of the Board's intention not to offer a teaching contract or unless such teacher has been dismissed.

The Governing Board shall offer to each certificated continuing teacher who has been employed more than the major portion of three (3) consecutive years and who is under contract of employment with the District for the current year a contract renewal for the next ensuing school year unless the teacher has been given notice of the Board's intent not to offer a contract and to dismiss the teacher as provided by statute.

The Governing Board shall offer a contract to each certificated teacher who is not designated in the lowest performance classification and was offered a contract in the prior year unless the teacher has been given notice of the Board's intent not to offer a contract and to dismiss the teacher.

The teacher's acceptance of the contract must be indicated within fifteen (15) business days from the date of the teacher's receipt of the written contract or the offer of a contract is revoked.

Receipt is considered to have occurred when the written contract is:

● personally A. personally delivered,

● placed B. placed in the teacher's school-provided mailbox, including electronic mail, or

● two C. two (2) days after being placed in a United States Postal Service mail box.

The teacher accepts the contract by signing the contract and returning it to the Governing Board or by making a written instrument which accepts the terms of the contract and delivering it to the Governing Board. If the written instrument includes terms in addition to the terms of the contract offered by the Board, the teacher fails to accept the contract.

The Governing Board may transmit and receive contracts of certificated employees in an electronic format and may accept electronic signatures on those contracts. Additional provisions are as follows:

● If A. If a contract has not been transmitted to the certificated employee by the end of the current school year, an electronic an electronic contract to that certificated employee, if provided in that format by the District, shall be transmitted prior transmitted prior to the start of the next school year and shall be submitted to both the certificated employee's District e-mail as well as the certificated employee's personal e-mail in order to notify the certificated employee of the offer the offer of contract.

● Each B. Each certificated employee shall be responsible for submitting his or her personal e-mail to human resources personnel resources personnel at the District for this purpose.

● Documents C. Documents transmitted in an electronic format pursuant to this subsection shall be considered written documents written documents for the purposes of sections 15-536 and 15-538.01.

● If D. If the Governing Board has so adopted, electronic signatures are to be followed by original signatures within a specified a specified time period.

● The E. The Governing Board that accepts an electronic signature for a certificated employee's contract shall provide validation provide validation to the certificated employee that the contract has been transmitted.

Principals, Other Administrators and
Certificated School Psychologists:

● Evaluation A. Evaluation will be a cooperative procedure, with the evaluator and the evaluatee having full knowledge of the criteria the criteria and process.

● The B. The results of an annual evaluation shall be in writing, or be provided in electronic format, to the evaluatee and a and a copy shall be transmitted or provided in an electronic format within five (5) business days after completion of the of the evaluation.

● Evaluation C. Evaluation documents and procedures shall be developed based on the unique responsibilities and expectations and expectations inherent in the assignment.

● The D. The evaluation and performance classification of each principal in the District will be made available to school districts school districts and charter schools that are inquiring about the performance of the principal for hiring purposes.

Principal, Other Administrator, and
Certificated School Psychologist
Contract Renewal

If the administrator's contract with the District is for more than one (1) year, but not exceeding three (3) years, on or before May 15 of the last year of the contract, the Board shall offer a contract for the next school year to the administrator unless on or before April 15 the Board gives notice to the administrator of the Board's intention not to offer a new administrative contract.

If the administrator's or psychologist's contract with the District is for a single year, on or before May 15 of each year the Board shall offer a contract for the next school year to the administrator or psychologist unless on or before April 15 the Board gives notice to the administrator or psychologist of the Board's intention not to offer a new administrative contract or psychologist's contract.

GCQ ©
PROFESSIONAL STAFF
TERMINATION OF EMPLOYMENT

Refer to Policy DKA.

GCP ©
PROFESSIONAL STAFF PROMOTIONS

The Superintendent will fill positions of increased responsibility with the best available candidates. Candidates will be considered both from within and from outside the District.

Adopted: date of manual Manual adoption

GCQA ©
PROFESSIONAL STAFF
REDUCTION IN FORCE

The number and type of certificated staff positions required to implement the District's educational program will be determined by the Board after recommendation from the Superintendent. In the event the Board decides to release certificated staff members, the following guidelines will be in effect:

● The A. The Superintendent shall submit to the Board recommendations for the termination of specific staff members. The The criteria used in formulating these recommendations shall include, but shall not be limited to:

■ Qualifications 1. Qualifications and certification of staff members to accomplish the District's educational program, including including certification requirements for specialty categories and designation as a highly qualified teacherqualified teacher.

■ Overall 2. Overall teaching experience, academic training, and ability.

■ Past 3. Past contributions to the educational program of the District.

Teacher tenure and seniority shall not be considerations in retention determinations.

Personnel to be released shall be notified of such layoff as soon as practical.

Adopted: January 14, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-502
15-503

15-544

A.G.O.
I78-286

CROSS REF.:
GCB - Professional Staff Contracts and Compensation

GCQC ©
RESIGNATION OF PROFESSIONAL
STAFF MEMBERS

All resignations or requests to be released from contract shall be presented in writing to the Board for approval. A release from an uncompleted contract may be granted contingent upon the availability of a well-qualified, certificated teacher as a replacement.

A teacher who resigns contrary to this policy shall be deemed to have committed an unprofessional act and shall be subject to the penalty as provided under Arizona statutes and State Board of Education regulations.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-545
23-353

A.A.C.
R7-2-205

GCQF ©
DISCIPLINE, SUSPENSION, AND
DISMISSAL OF
PROFESSIONAL STAFF MEMBERS

Categories of Misconduct

Certificated staff members may be disciplined for infractions that include, but are not limited to, the following categories:

● Engaging A. Engaging in unprofessional conduct.

● Committing B. Committing fraud in securing appointment.

● Exhibiting C. Exhibiting incompetency in their work.● Exhibiting

D. Exhibiting inefficiency in their work.

● Exhibiting E. Exhibiting improper attitudes.

● Neglecting F. Neglecting their duties.

● Engaging G. Engaging in acts of insubordination.

● Engaging H. Engaging in acts of child abuse or child molestation.

● I. Engaging in acts of dishonesty.

● J. Being under the influence of alcohol while on duty.

● Engaging K. Engaging in the illicit use of narcotics or habit-forming drugs.

● Being L. Being absent without authorized leave.

● M. Engaging in discourteous treatment of the public.

● Engaging N. Engaging in improper political activity.

● Engaging O. Engaging in willful disobedience.

● Being P. Being involved in misuse or unauthorized use of school property.

● Being Q. Being involved in excessive absenteeism.

● Carrying R. Carrying or possessing a weapon on school grounds unless they are peace officers or have obtained specific authorization specific authorization from the appropriate school administrator.

Statutory Requirements

Certificated staff members disciplined under A.R.S. 15-341, A.R.S. 15-539, or other applicable statutes:

● May A. May not be suspended with or without pay for a period exceeding ten (10) school days under A.R.S. 15-341.

● May B. May be suspended without pay for a period of time greater than ten (10) school days or dismissed under Aunder A.R.S. 15-539.

● Shall C. Shall be disciplined under procedures that provide for notice, hearing, and appeal, subject to the requirements of requirements of A.R.S. 15-341 or A.R.S. 15-539, whichever is appropriate.

● ShallD. Shall, if disciplined under A.R.S. 15-539 or other applicable statutes, excluding A.R.S. 15-341, receive notice in notice in writing served upon the certificated staff member personally or by United States registered or certified mail addressed mail addressed to the employee's last-known address. A copy of charges specifying instances of behavior and the acts the acts of omissions constituting the charge(s), together with a copy of all applicable statutes, shall be attached to attached to the notice.

● Shall E. Shall have the right to a hearing in accordance with the following:

■ 1. Suspension under A.R.S. 15-341. The supervising administrator will schedule a meeting not less than two than two (2) days nor more than ten (10) days after the date the certificated staff member receives the notice.

■ 2. Dismissal or dismissal with suspension included under A.R.S. 15-539. A certificated staff member's written s written request for a hearing shall be filed with the Board within ten (10) days after service of notice. The The filing of a timely request shall suspend the imposition of a suspension without pay or a dismissal pending dismissal pending completion of the hearing.

General Provisions for Discipline
Under A.R.S. 15-341

General provisions for discipline are as follows:

● A. Informal consultation. Nothing contained herein will limit a supervising administrator's prerogative to engage in engage in informal consultation with a certificated employee to discuss matters of concern related to the employee's performances performance, conduct, et cetera; however, when it is apparent that disciplinary action toward a certificated employee certificated employee is likely to become a part of the certificated staff member's personnel record as permitted by A.R.S. 15-341, the procedures outlined herein shall be followed.

● B. Persons authorized to impose discipline. Any supervising administrator who is the immediate or primary supervisor primary supervisor of a certificated staff member is authorized to impose a penalty or penalties, short of dismissal. Only Only the Board may dismiss a certificated staff member.

● C. Notice. Any person who is required by this policy to give written notice to any other person affected by this policy this policy may do so by any means reasonably calculated to give the recipient actual knowledge of the notice within notice within a reasonable amount of time. When time is calculated from the date a notice is received, the notice is notice is deemed to be received on the date it is hand delivered or three (3) calendar days after it is placed in the mailthe mail.

● D. Administrative discretion. In adopting these policies and procedures, it is the intention of the District that they be they be interpreted and applied in a reasonable fashion. The policies and regulations are not intended to restrict or eliminate or eliminate the discretion traditionally afforded to supervising administrators to determine whether discipline is appropriateis appropriate. Supervising administrators are therefore directed to continue to use reasonable discretion in determining in determining whether a particular alleged violation merits discipline.

● E. Right not to impose discipline. The District reserves the right not to discipline a certificated staff member for conduct for conduct that violates this policy.

● F. Definition of work days. For the purposes of this policy, a work day is any day that the District's central administrative central administrative office is open for business.

● G. Additional reasons for discipline. A certificated staff member may be disciplined for conduct that has occurred has occurred but that, at or near the time of misconduct, was not the subject of or identified as a reason for reason for a specific proceeding specific proceeding under this policy.

Procedure for Discipline
Under A.R.S. 15-341

The following procedures will be used to impose any discipline that 1) shall become a part of the certificated staff member's personnel record and 2) is permitted under A.R.S. 15-341:

Step 1 - Notice:

● Upon A. Upon the supervising administrator's determination of the existence of cause to impose discipline, the supervising the supervising administrator shall notify the certificated staff member of intent to impose discipline. The notice shall The notice shall be in writing and shall be delivered in person or by first-class mail. The notice shall include the include the following:

■ The 1. The conduct or omission on the part of the certificated staff member that constitutes the reason for disciplinefor discipline.

■ A 2. A scheduled meeting time between the supervising administrator and the certificated staff member. Such Such meeting shall be scheduled not more than ten (10) working days after the date the certificated staff certificated staff member receives the notice.

■ A 3. A statement of the disciplinary action the supervising administrator intends to impose, including, if applicableif applicable, the number of days of suspension with or without pay.

■ Copies 4. Copies of any available relevant documentation, at the discretion of the supervising administrator.

Step 2 - Discipline Hearing:

● At A. At the hearing, the supervising administrator shall discuss with the certificated staff member the conduct that warrants that warrants disciplinary action and shall provide the certificated staff member with any appropriate evidence and a and a copy of relevant documentation if not previously provided.

● The B. The supervising administrator shall conduct the hearing in an informal manner, without adherence to the rules of rules of evidence and procedure required in judicial proceedings.

Step 3 - Decision (in writing):

● At the hearing, or within ten (10) working days following the hearing, the supervising administrator shall, in writingin writing, inform the certificated staff member of the decision. If the decision is to impose discipline, written notice written notice of the discipline shall be enclosed. The written notice of the decision shall state that a copy of the noticethe notice, decision, and a record of the disciplinary action shall be placed in the certificated staff member's personnel s personnel file and shall specify the date the discipline shall be imposed unless the certificated staff member files member files a written request for appeal within five (5) working days after the decision is delivered to the certificated staff certificated staff member. If the certificated staff member requests an appeal of the decision, the imposition of any discipline any discipline shall be suspended pending the outcome of the appeal.

Step 4 - Appeal:

● Discipline imposed may be appealed at the next organizational level, in writing, to the appropriate assistant superintendent assistant superintendent or the Superintendent. Only when the discipline is determined by the Superintendent shall the shall the appeal be to the Board, which, at its discretion, may appoint a hearing officer. The appeal shall contain a contain a brief statement of the reasons why the certificated staff member believes the administrator's decision is incorrectis incorrect. Appeal is limited to one (1) organizational level above the level of the supervising administrator who administrator who imposed the discipline.

The appeal shall specifically describe the part of the determination with which the certificated staff member disagrees:

● Determination A. Determination was founded upon error of construction or application of any pertinent regulations or policies.

● Determination B. Determination was unsupported by any evidence as disclosed by the entire record.

● Determination C. Determination was materially affected by unlawful procedure.

● Determination D. Determination was based on violation of any statutory or constitutional right.

● Determination E. Determination was arbitrary and capricious.

● The F. The penalty was excessive.

The supervising administrator, the Superintendent, or, when appropriate, the Board or the Board-appointed hearing officer may, at the conclusion of the appeal, uphold the discipline, modify the decision, or refer the matter back to the level from which it was appealed for rehearing and additional information. Such decision, along with specific direction as to the effective date of any discipline, shall be communicated to the certificated staff member within a reasonable amount of time following the appeal, not to exceed seven (7) working days.

The assigned hearing officer shall, by use of a mechanical device, make a record of the appeal hearing.

This policy, under A.R.S. 15-341, does not apply to dismissal of a certificated staff member except to the extent that the Board may find, subsequent to dismissal proceedings, that a lesser form of discipline as set forth in this policy should be imposed.

Not all administrative actions regarding a certificated staff member are considered "discipline," even though they may involve alleged or possible violations by the certificated staff member. This policy addresses only discipline and has no application to any of the following:

● The A. The certificated staff member evaluation procedure or the resulting evaluations as they pertain to the adequacy the adequacy of the certificated staff member's classroom performance.

● Letters B. Letters or memorandums directed to a certificated staff member containing directives or instructions for future for future conduct.

● Counseling C. Counseling of a certificated staff member concerning expectations of future conduct.

● Nonrenewal D. Nonrenewal of a contract of a certificated staff member employed by the District for less than the major portion of major portion of three (3) consecutive school years (noncontinuing certificated staff member).

General Provisions for Suspension
Without Pay or Dismissal Under
A.R.S. 15-539

Step 1 - Notice:

● The A. The Governing Board, except as otherwise provided by A.R.S. 15-539, shall upon receipt of a written statement written statement of charges from the Superintendent that cause exists for the suspension of a certificated teacher without pay for a period longer than ten (10) school days or dismissal, shall give notice to the teacher of the Boardthe Board's intention s intention to suspend without pay or dismiss the teacher at the expiration of ten (10) days from the date the date of service of the notice.

■ If 1. If charges presented to the Board for dismissal of a certificated person allege immoral conduct, the charge the charge or a resignation involving such charges shall be reported to the Department of Education.

■ Whenever 2. Whenever the statement of charges by the Superintendent allege immoral or unprofessional conduct as the as the cause for dismissal, the Board may adopt a resolution to file a complaint with the State Department of Department of Education. Pending disciplinary action by the State Board, the certificated teacher may be reassigned by reassigned by the Superintendent or the Governing Board may place the teacher on administrative leave and give notice give notice to the teacher of the administrative leave of absence pursuant to A.R.S. 15-540.

■ As 3. As used in this policy, immoral conduct means any conduct that is contrary to the moral standards of the community the community and that reflects an unfitness to perform the duties assigned to the certificated staff member.

● The B. The Governing Board, upon adoption of a written statement charging a certificated teacher with cause for suspension for suspension without pay or dismissal, may immediately place the teacher on administrative leave of absence and absence and give the teacher notice of the administrative leave of absence.

● Written C. Written notice of the administrative leave of absence shall be served on the teacher personally or by United States United States registered mail addressed to the teacher at the teacher's last known address.

Step 2 – Hearing for Suspension – Hearing for Suspension Without
Pay or Dismissal:

● The A. The Governing Board shall decide whether to hold a hearing on the dismissal or suspension of a certificated teacher certificated teacher without pay for a period of time longer than ten (10) days as provided in A.R.S. 15-541.

■ OPTIONS - The Governing Board may provide, (A) by policy or (B) vote at its annual organizational meeting, that all hearings conducted pursuant to this section shall be conducted before a hearing officer.

● If B. If the Governing Board decides not to hold a hearing, the Board shall designate a hearing officer to:

■ hold 1. hold the hearing,

■ hear 2. hear the evidence,

■ prepare 3. prepare a record of the hearing, and

■ issue 4. issue a recommendation to the Board for action.

● If C. If the parties cannot mutually agree on a hearing officer, a hearing officer shall be selected by the Governing Board Governing Board from a list provided by the State Department of Education or the American Arbitration Association.

● A D. A hearing held pursuant to A.R.S. 15-541 may not be conducted by any hearing officer having a personal interest personal interest which would conflict with the hearing officer's objectivity in the hearing.

● The E. The hearing shall be held:

■ not 1. not less than fifteen (15) days, nor

■ not 2. not more than thirty (30) days.

■ after 3. after the request is filed, unless all parties to the hearing mutually agree to a different hearing date.

● Notice F. Notice of the time and place of the hearing shall be given to the teacher not less than three (3) days before the date the date of the hearing.

● The G. The teacher may request that the hearing be conducted in public or private.●

H. The Governing Board shall provide any officer, appointee, or employee to be considered or discussed at a meeting with written notice of the executive session as is appropriate but not less than twenty-four (24) hours for the officer, appointee, or employee to determine whether the discussion or consideration should occur at a public meeting.

I. At the hearing the teacher may appear in person and by counsel, if desired, and may present any testimony, evidence evidence or statements, either oral or in writing, in the teacher's behalf.

● J. An official record of the hearing, including all testimony recorded manually or by mechanical device, and exhibits and exhibits shall be prepared by the Governing Board or the hearing officer.

● K. The teacher who is the subject of the hearing may not request that the testimony be transcribed unless the teacher the teacher agrees in writing to pay the actual cost of the transcription.

● Within L. Within ten (10) days after a hearing conducted by the Governing Board the Board shall:

■ determine 1. determine whether there existed good and just cause for the notice of dismissal or suspension, and

■ affirm 2. affirm or withdraw the notice of dismissal or suspension.

● Within M. Within ten (10) days after a hearing conducted by a hearing officer, the hearing officer shall:

■ deliver a written recommendation to the Governing Board that includes findings of fact and conclusions.

● N. Parties to the hearing have the right to object to the findings of the hearing officer and present oral and written arguments written arguments to the Governing Board.

● The O. The Governing Board has an additional ten (10) days to determine whether good and just cause existed for the for the notice of dismissal or suspension and shall render its decision accordingly, either affirming or withdrawing the withdrawing the notice of suspension or dismissal.

■ Good and just cause does not include religious or political beliefs or affiliations unless they are in violation in violation of the oath of the teacher.

Additional Provisions
and Conditions

During the pendency of a hearing, neither the certificated staff member nor the supervising administrator shall contact the Superintendent or a Board member to discuss the merits of the supervising administrator's recommendation or charges and proposed discipline except as provided by this policy. No attempt shall be made during such period to discuss the merits of the charges with the person designated to act as hearing officer.

The Governing Board shall keep confidential the name of a student involved in a hearing for dismissal, discipline, or action on a teacher's certificate, with exceptions as noted in A.R.S. 15-551.

Amendments. The District reserves the right to amend this policy in any way at any time. Any amendment shall have prospective application only.

Severability. If any provision of this policy is held to be invalid for any reason, such action shall not invalidate the remainder of this policy. If any provision of this policy conflicts with any provisions in any other policies adopted by the District, the provisions of this policy shall prevail.

Adopted: April 8, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
13-2911
15-203
15-341
15-342
15-350
15-503
15-507
15-508
15-514
15-536
15-538
15-538.01
15-539
15-540

15-541
15-542
15-543
15-549
15-551
41-770

CROSS REF.:
DKA - Payroll Procedures/Schedules
GCJ - Professional Staff Noncontinuing and Continuing Status
GCO - Evaluation of Professional Staff Members

GCQE ©
RETIREMENT OF PROFESSIONAL /
SUPPORT STAFF MEMBERS

Retirement Incentive Program

The retirement incentive program is intended to provide a school employee with the opportunity to receive an incremental increase in salary during the final year of employment in exchange for the voluntary release, by the employee, of tenure rights or employee benefit rights accrued during such employment. Such payment must be offered and accepted in the employment contract prior to the beginning of the particular school year in which the retirement incentive pay is to be received.

The employee must apply to the Governing Board, in writing, for the retirement incentive during or before the year prior to the year in which retirement will occur. This application for the retirement incentive may be withdrawn on or before February 1 of the year of retirement.

An employee choosing the retirement incentive shall receive an increase over the regular contractual or scheduled salary in the year before retirement. All legally required deductions, including the employee's contribution to the state retirement fund, will be withheld. The payment shall be calculated as set forth below.

The payment will be based upon the number of years of service to the District.

          Number of years          Percent          Number of years          Percent
          of service to the          of annual         of service to the          of annual
           School District              salary            School District              salary

10 2% 16 8%
11                          3% 17 9%
12                          4% 18 10%
13                          5% 19 11%
14                          6% 20 and above                12%
15                          7%

Sick Leave Payment upon Retirement

Upon proper and timely application for the retirement incentive program, the District will pay for accumulated sick leave on a graduated scale up to the maximum accumulated amount indicated by the District. Certificated employees will be paid based upon a daily rate established for payment of a day-to-day substitute teacher in the District, and support staff members will be paid based upon a daily rate calculated by multiplying the minimum wage times eight (8) hours. The payment will be made on the following scale:

                   10 0% 16 30%
                   11 5% 17 35%
                   12 10% 18 40%
                   13 15% 19 45%
                   14 20% 20 and above                50%
                   15 25%

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
38-711 et seq.
38-741 et seq.

GCR ©
NONSCHOOL EMPLOYMENT BY
PROFESSIONAL STAFF MEMBERS

A regular, full-time employee's position in the District shall be given precedence over any type of outside work or self-employment. Employees are free to carry on individual work or self-employment projects as long as no District facilities, equipment, or school(s) are used, except as provided by policy, and the outside work or self-employment does not interfere with the employees' performance of District-assigned duties.

The outside work or self-employment by a staff member is of concern to the Board insofar as it may:

● Prevent A. Prevent the employee from performing assigned responsibilities in an effective manner.

● Be B. Be prejudicial to proper effectiveness in the position or compromise the District.

● Raise C. Raise a question of conflict of interest - for example, where the employee's position in the District permits access permits access to information or other advantage useful to the outside employer.

Therefore, an employee may not perform any duties related to outside work or self-employment during regular District working hours or during the additional time that is needed to fulfill the responsibilities of the District position. Employees who violate this policy are subject to reprimand, suspension, or termination.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-341

CROSS REF.:
EDB - Maintenance and Control of Materials and Equipment
KF - Community Use of School Facilities

GCRD ©
TUTORING FOR PAY

Except by prior written authorization from the Superintendent:

● School A. School buildings are not to be used for private tutoring or classes for which students pay a fee to a staff member staff member unless a rental contract has been entered into with the District.

● A B. A staff member is not permitted to provide tutoring for pay to any student who attends or is registered in any of the of the staff member's own classes.

Any person contracted by the state or District to provide tutoring services directly to pupils shall be required to obtain a fingerprint clearance card prior to such services being provided.

Adopted: September 11, 2008date of Manual adoption

LEGAL REF.:
A.R.S.
15-534
A.G.O.
R97-023

CROSS REF:
GCF - Professional Staff Hiring
KF - Community Use of School Facilities
LDA - Student Teaching and Internships

GCS ©
PROFESSIONAL RESEARCH
AND PUBLISHING

The Board has proprietary rights to publications, instructional materials, and devices prepared by employees unless prepared by such employees on their own time and without use of school facilities and/or equipment.

● The A. The Board authorizes the Superintendent to review material prepared by staff members prior to copyright or patent copyright or patent for subsequent publication or distribution, and to recommend waiving all or part of the Board's proprietary s proprietary rights in favor of the employees preparing such materials.

● Any B. Any staff member who submits professional materials for publication in which the District is mentioned will submit will submit all such material to the Superintendent prior to release for publication, including materials developed on developed on the employee's own time.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

17 U.S.C. 201

GDA ©
SUPPORT STAFF POSITIONS

Support staff positions are created only with the approval of the Board. The District will attempt to activate a sufficient number of positions to accomplish the District's goals and objectives.

The Superintendent will maintain a comprehensive and up-to-date set of job descriptions of all positions in the school system.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-502

GDB ©
SUPPORT STAFF CONTRACTS
AND COMPENSATION

Support staff members are all employees of the District who are not required by state law or by a District policy, regulation, or job description to possess teaching certificates from the Arizona Department of Education for the purpose of performing their jobs, unless they are expressly designated as professional staff members in notices of employment or contracts executed by the Governing Board.

Employment Status

All support personnel are either term employees or at-will employees of the District.

Term employee. A term employee is a support staff member who is employed by the District pursuant to a written contract that specifies the duration of the employment contract, which shall not exceed one (1) year. All support staff members who are not term employees are at-will employees.

At-will employee. An at-will employee is a support staff member who is employed by the District for no specific term and who has no right of continued employment. The employment of an at-will employee may be terminated by action of the Governing Board for any reason or for no reason, with or without advance notice, as the Governing Board desires. No employee or Governing Board member shall have the authority to make any agreement or contract to the contrary or any agreement with an at-will employee for any specified period of time. No District policy or regulation or item within the District's handbook is intended to - and shall not operate to - create any property or contract rights inconsistent with the at-will employment status of support staff members.

Compensation

The Superintendent will provide to the Board recommendations on the salaries and benefits of support staff employees in conjunction with the development of the District's annual budget. The Board will determine salaries and benefits of support staff employees annually, differentiated on the basis of duties and responsibilities.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-502
A.A.C.
R7-2-601 et seq.

CROSS REF.:
GDQB - Resignation of Support Staff Members

GDBA ©
SUPPORT STAFF SALARY

(Wages)

Initial Placement

Wages for all new support staff personnel and for all currently employed personnel selected for another position in the District will be recommended by the Superintendent and approved by the Board at the time of employment. The Superintendent's recommendation will be based on consideration of the candidate's qualifications, relevant job experience, and years of District employment, if applicable.The employee may be allowed up to five (5) years experience on the salary schedule.

Advancement

Advancements for regular twelve (12) month employees are granted only at the beginning of each fiscal year. Annual increases may be withheld if it is determined the employee does not perform at the expected level or does not meet standards for the job.

An employee must work one (1) day more than one-half (1/2) of the year to receive an advancement in wages.

Adopted: date of manual Manual adoption

GDBC ©
SUPPORT STAFF SUPPLEMENTARY
PAY / OVERTIME

The Superintendent will recommend extra-duty pay each year for the Board's review and action.

Whenever applicable, pay for extra duty must be coordinated with regular pay in accord with the requirements of the Fair Labor Standards Act.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-502
29 U.S.C. 207, Fair Labor Standards Act

CROSS REF.:
GDL - Support Staff Workload

GDBD ©
SUPPORT STAFF FRINGE BENEFITS

Refer to Policy GCBD.

The Governing Board will review support staff fringe benefits each year during the budget process and may modify the benefits to meet the best interest of the District.

Minimum standards of eligibility for fringe benefits will be determined by the Board annually.

Adopted: date of Manual adoption

LEGAL REF.:

A.R.S.

15-502

GDD ©
SUPPORT STAFF
VACATIONS AND HOLIDAYS

Refer to Policy GCD.

All regular twelve (12) month support staff employees shall accumulate vacation with pay at the rate of one (1) working day per month during the first year of employment. Thereafter, vacation shall be accumulated at the rate of one and one-fourth (1-1/4) working days per month, with the accumulated maximum of fifteen (15) days, at which time no more vacation can be earned. As accumulated vacation days are used and drop below fifteen (15) days, an eligible employee may again accumulate vacation up to the maximum limit. Vacations shall be taken as approved by the Superintendent.

Employees shall be entitled to all legal holidays during the school year as announced by the Superintendent and in conformance with Arizona Revised Statutes. Uncompensated days off will be established by the Board and noted on each year's school calendar.

Adopted: date of Manual adoption

LEGAL REF.:

A.R.S.

1-301

15-502

15-801

38-608

GDCG ©
SUPPORT STAFF VOLUNTARY
TRANSFER OF ACCRUED SICK LEAVE

The District recognizes the existence of circumstances under which non-job-related, seriously incapacitating, and extended illnesses and injury may exhaust accrued leave of support staff employees. To provide some measure of relief in such situations, a limited mechanism, based upon voluntary transfer of accrued leave, is established. The mechanism will be termed banked sick leave, or a sick leave bank. It is considered of benefit to the District to establish this mechanism because it will reduce the annual accrued sick leave and promote efficiency by ensuring constant service.

Limits:

A. The value of banked sick leave will be limited to the equivalent of one hundred (100) days multiplied by the federal minimum wage rate times eight (8) hours, or less, depending on contributions.

B. No employee shall be entitled to receive banked sick leave by reason of contribution or employment.

C. Each approved applicant is limited to the one-time use of no more than one hundred (100) consecutive days of the available limited sick leave from the sick leave bank in any school year.

D. Additional leave will not be earned/accrued during use of banked sick leave.

E. All unused banked sick leave will expire at the end of each contract year.

Voluntary contributions:

A. Support staff members may voluntarily contribute a maximum of one (1) day of earned/accrued sick leave to the sick leave bank annually. Such contribution must be from the current year's sick leave earned/accrued, the value of which will be determined by the number of days multiplied by the federal minimum wage rate times eight (8) hours.

B. Each staff member contributing leave to the sick leave bank acknowledges an uncoerced, voluntary release of the leave, the value it represents, and that it will not be returned but will expire at the end of the fiscal year in which it is contributed.

C. In case of contributions exceeding the value of the sick leave bank limit, each contribution will be accepted on a first-come, first-served basis by date of signature.

Eligibility (for use of sick leave bank). The approved applicant shall:

A. Be a full-time employee.

B. Have a non-job-related, seriously incapacitating, and extended illness or injury.

C. Have exhausted all earned/accrued leave of any nature or kind.

D. Be presently on unpaid leave status with the District.

E. Not be eligible for disability benefits, including but not limited to Social Security, provided at District expense.

F. Be one whose return to duty is projected to occur within a period no longer than six (6) months.

G. Submit an application, which shall be received by the District office within ten (10) days following the applicant's beginning unpaid leave status.

Application:

A. The application must be in writing.

B. The application must be supported by a physician's statement confirming the conditions required for receipt of sick leave bank assistance.

C. Data in the application shall include the nature of the illness, the diagnosis, and the prognosis for return to duty.

Determining eligibility:

A. The Superintendent shall receive the applications and shall screen for and determine eligibility.

Adopted: date of Manual adoption

LEGAL REF.:
A.G.O.
I91-027

GDF ©
SUPPORT STAFF HIRING

It shall be the policy of the District to employ and retain the best qualified personnel. This will be accomplished by giving careful consideration to qualifications and by providing competitive wages within the financial capabilities of the District, adequate facilities, and good working conditions.

Recruitment of support staff personnel is the responsibility of the Superintendent. Other members of the administration and supervisory staff will assist as responsibilities are delegated by the Superintendent.

The Board adopts the following general criteria and procedures, which shall be utilized in the selection process for initial employment:

● There A. There will be no discrimination in the hiring process due to race, color, religion, sex, age, national origin, or disability of an otherwise qualified individual.

● Candidates B. Candidates for all positions shall be physically and mentally able to perform the duties of the position job descriptions for which they have applied.

● Each C. Each candidate shall be requested to complete a consent-and-release form regarding conduct of a background investigation.

● A D. A "background investigation" - consisting of communication with the applicant's (or employee's) former employer that concerns education, training, experience, qualifications, and job performance for the purpose of evaluation for employment - shall be conducted on each individual to be considered for a recommendation of employment. Forms developed for this purpose are to be used.

Any employee's misstatement of fact that is material to qualifications for employment or the determination of salary shall be considered by the Board to constitute grounds for dismissal.

A district may hire and place a noncertificated employee into service before receiving the results of the mandatory fingerprint check or a fingerprint clearance card has been issued or denied. However, until fingerprint clearance has been received, an applicant who is required or allowed to have unsupervised contact with pupils cannot be hired and placed into service until:

● The A. The District documents in the applicant's file the necessity for hiring and placing the applicant into service before service before a fingerprint check can be completed or a fingerprint clearance card is issued or denied.

● The B. The District obtains from the Department of Public Safety a statewide criminal records information check on on the applicant. Subsequent criminal records checks are also required every one hundred twenty (120) days days until the date that the fingerprint check is completed or the fingerprint clearance card is issued or denied.

● The C. The District obtains references from the applicant's current employer and two (2) most recent previous previous employers, except that for applicants who have been employed for at least five (5) years by the most most recent employer, only references from that employer are required.

● The D. The District provides general supervision of the applicant until the date the fingerprint check is completed or the or the fingerprint clearance card is issued or denied.

The District reports to the Superintendent of Public Instruction on June 30 and December 31 the number of applicants hired prior to the completion of a fingerprint check or the issuance of a fingerprint clearance card and the number of applicants for whom fingerprint checks or fingerprint clearance cards have not been received after one hundred twenty (120) days and after one hundred seventy-five (175) days of hire.

The District may provide information received as a result of a fingerprint check required by section 15-512 to any other school district if requested to do so by the person who was the subject of the fingerprint check or communicate to any school district if requested to do so by the person who applied for a fingerprint clearance card whether the person has been issued or denied a fingerprint clearance card. A copy of any written communication regarding employment must be sent by the employer providing the information to the former employee's last known address.

Adopted: September 18, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
13-3716
15-502
15-512
23-211
23-212
23-1361
38-201
38-481
41-1756

CROSS REF.:
GDFA - Support Staff Qualifications and Requirements
(fingerprinting requirements)

GDCG-R ©

REGULATION

SUPPORT STAFF VOLUNTARY
TRANSFER OF ACCRUED SICK LEAVE

Application Screening Committee

A committee consisting of one (1) staff member from each building and one (1) from the central staff selected by the support staff and an administrator appointed by the Superintendent shall review each application and submit a recommendation to the Superintendent. The applications are to be reviewed in accord with the guidelines found in policy and as presented below:

A. The application must be in writing.

B. The application must be supported by a physician's letter confirming the conditions required for receipt of sick leave bank assistance.

C. Data in the application shall include the nature of the illness, diagnosis, and prognosis for return to duty.

D. The application shall be received by the District office within ten (10) days following the beginning of the applicant's unpaid-leave status.

For approval, the applicant shall:

A. Be a full-time employee.

B. Have a non-job-related, seriously incapacitating, and extended illness or injury.

C. Be presently on unpaid-leave status with the District.

D. Not be eligible for disability benefits, including but not limited to Social Security, provided at District expense.

E. Be one whose return to duty is projected to occur within a period no longer than six (6) months.

F. Submit an application, which shall be received by the District office within ten (10) days following the beginning of the applicant's unpaid-leave status.

GDF-R ©

REGULATION

SUPPORT STAFF HIRING

Definition

A background

investigation

Background Investigation Requirements

Only persons designated by the Superintendent shall perform background investigations. Prior to contacting former employers or other persons, the background investigator shall:

● Ascertain

A. Ascertain that the standard employment application for the type of position has been completed in full.

● Obtain

B. Obtain from the individual a consent to background investigation and release as determined by the District.

● Make

C. Make certain that the individual has identified at least two (2) persons from each past employer who can

verify basic

verify basic job information and discuss the individual's work performance and reason for leaving.

● Examine

D. Examine the application for a complete work history, accounting for any gaps in employment.

● The

A. The name and identifying information of the District.

● The

B. The name of the District representative making the inquiry and how the representative can be contacted.

● The

C. The name of the former employee and period of employment as indicated by the individual whose

background is

background is being investigated.

● The

D. The position for which the individual has applied, with descriptive information as to the duties, if requested

or necessary

or necessary to understanding of the inquiry.

The background investigator shall:

● Ask

A. Ask the questions, and complete the background check form(s) as provided by the District.

● Make

B. Make impression notes as necessary based upon the questions and responses, and determine if there

may be

may be cause to contact others or make further inquiries based upon the responses.

● Provide

C. Provide the information to the Superintendent.

GDF-EA ©

EXHIBIT

SUPPORT STAFF HIRING

NOTICE OF EMPLOYMENT

You are hereby notified that, pursuant to action taken at a meeting of the ________ _______ ____ Governing Board held on (1) , you have been employed for the position of (2) , beginning (3) , at the rate of (4) per hour. A work schedule for the position is enclosed, which includes information on holidays and nonwork days.

Your employment may be terminated by the District without advance notice. No legitimate expectation of continued employment is created by this employment, understandings with the Board or its agents, or interpretations of Board policies. You are expected to comply with the requirements of the job description and Board policies while employed by the District.

__________________________________ ______________________________

Employee Signature

Employee Signature Date

__________________________________ ______________________________

Superintendent Signature Date Key

Superintendent Signature Date

Key to numbers in blanks:

                                         (1) Date of meeting

                                         (2) Title of position

                                         (3) Date that duties begin

                                         (4) Hourly rate of pay

GDF-EB ©

EXHIBIT

SUPPORT STAFF HIRING

WAGE NOTICE

You are hereby notified that, pursuant to action taken at a meeting of the ________ ___________ Governing Governing Board held on (1) , your wages have been set at the rate of (2) per hour, effective on (3) .

__________________________________ _____________________

_________

Employee Signature

Employee Signature Date

__________________________________ _____________________

_________

Superintendent Signature Date

Superintendent Signature Date

Key to numbers in blanks:

(1) Date of meeting

(2) Hourly rate of pay

(3) Effective date of hourly pay

GDF-EC ©

EXHIBIT

SUPPORT STAFF HIRING

CONSENT TO CONDUCT BACKGROUND
INVESTIGATION AND RELEASE

I, ______________________________________ [applicant's name], have applied for employment with the _________________________ School District to work as a ______________________________ [job title]. I understand that in order for the School District to determine my eligibility, qualifications, and suitability for employment, the School District will conduct a background investigation to determine if I am to be considered for an offer of employment. This investigation may include asking my current employer, any former employer, and any educational institution I have attended about my education, training, experience, qualifications, job performance, professional conduct, and evaluations, as well as confirming my dates of employment or enrollment, position(s) held, reason(s) for leaving employment, whether I could be rehired, reasons for not rehiring (if applicable), and similar information.

I hereby give my consent for any employer or educational institution to release any information requested in connection with this background investigation.

According to the Family Educational Rights and Privacy Act, I understand that I have a right to see most education records that are maintained by any educational institution.

A photocopy or facsimile ("fax") copy of this form that shows my signature shall be as valid as an original.

DATED this ____________

_____

day of __________________________

___

, 20___.

____________________________ ____

________________________

________

Witness Applicant

Witness Applicant

GDF-ED ©

EXHIBIT

SUPPORT STAFF HIRING

BACKGROUND CHECK FORM

Applicant __________________________________ Date __________________

Person contacted ___________________________ Telephone ______________

Address ____________________________________________________________

E-mail address ______________________________________________________

Relationship to applicant:

o Former employer - position ________________________________________

District, business, or other entity ____________________________________

o Personal reference

Method of contact: o Telephone o Letter o Other _________________________

QUESTIONS FOR EMPLOYERS

Dates of employment _________________________________________________

Position held _______________________________________________________

Final rate of pay _____________________________________________________

Was the person reliable? ______ ____ If no, explain _________________________

Was the person satisfactory? ______ If no, explain _________________________

Any concern about the person being
late to work without authorization? ______________________________________

If yes, explain ______________________________________________________

Any concern with abuse of leave policies
(such as sick leave or personal leave)? ___________________________________

If yes, explain _______________________________________________________

Any difficulty establishing commu-
nication and rapport with children? _______________________________________

If yes, explain _______________________________________________________

Any difficulties in establishing communication and rap-
port with supervisors, parents, or community members? _______________________

If yes, explain _______________________________________________________

Did the person ever receive a written counseling
statement, letter of direction, or reprimand? ________________________________

If yes, describe ______________________________________________________

Did the District ever consider taking action or take action
to suspend, decline to renew, or dismiss the employee? _______________________

If yes, describe _____________________________________________________

Was there ever an allegation or complaint about:

Abusive language? ___________________________________________________

Insulting or derogatory comments? _______________________________________

Inappropriate contact with a child? _______________________________________

Verbal or physical contact of a sexual nature? ______________________________

Dishonesty? ________________________________________________________

Substance abuse? ___________________________________________________

Failure to provide adequate supervision? __________________________________

Failure to follow reasonable directions or instructions? ________________________

If yes on any of the above, get explanation _________________________________

__________________________________________________________________

Was the person ever involved in an incident
that resulted in injury to an adult or child? __________________________________

If yes, explain _______________________________________________________

Would you rehire this person? __________________________________________

__________________________________________________________________

Can you identify anyone else who could provide relevant infor-
mation regarding the applicant's fitness for employment? ______________________

__________________________________________________________________

Is there any other information I have not asked about that
would help us determine this person's eligibility, qualifi-
cations, and suitability for employment with our District? ______________________

__________________________________________________________________

QUESTIONS FOR PERSONAL REFERENCE

How long have you known the applicant? __________________________________

What is the nature of your relationship? ___________________________________

Why do you think the applicant would be a good choice for this position?

__________________________________________________________________

Do you know of any reasons that could prevent the ap-
plicant from fulfilling the functions of the position? ____________________________

__________________________________________________________________

Background check form completed by _____________________________________

Date completed _____________________________________________________

GDFE ©
SUPPORT STAFF
HIRING - OATH OF OFFICE

Refer to Policy GCFE.

GDF-EE ©

EXHIBIT

SUPPORT STAFF HIRING

PROCEDURES AND PRACTICES FOR EMPLOYMENT AUTHORIZATION
AND EMPLOYMENT ELIGIBILITY VERIFICATION

Employment Authorization
Procedure

Effective January 1, 2008, Arizona schools must use the federal government's Basic Pilot Program to verify the employment authorization of all newly hired employees.

There are four (4) types of access to E-Verify: As an employer, as a designated agent for employers, as a multi-location corporate administrator, or through a web service.

To participate, an employer must register online and accept the electronic Memorandum of Understanding (MOU) that sets forth the responsibilities of the SSA, USCIS and the employer.

The following e-mail address should take you to the start site for E-Verify:

https://www.vis-dhs.com/employerregistration/StartPage.aspx?JS=YES

If you need assistance in completing the registration process or need additional information relating to E-Verify, please call the Office of Verification toll free at 1-888-464-4218.

I-9 Form Completion

GDFA ©
SUPPORT STAFF QUALIFICATIONS
AND REQUIREMENTS

(Fingerprinting Requirements)

All newly hired noncertificated District personnel - and personnel who are not paid employees of the District and who are not either the parents or the guardians of students who attend school in the District but who are required or allowed to provide services directly to students without the supervision of a certificated employee - shall be fingerprinted as a condition of employment, except for the following:

● Personnel A. Personnel who are required as a condition of licensing to be fingerprinted if the license is required for employmentfor employment.

● Personnel B. Personnel who were previously employed by the District and who reestablished employment with the District the District within one (1) year after the date that the employee terminated employment with the District.

The School District may require noncertificated personnel and personnel who are not paid employees of the School District and who are not either the parent or the guardian of a pupil who attends school in the School District but who are required or allowed to provide services directly to pupils without the supervision of a certificated employee to obtain a fingerprint clearance card as a condition of employment.

For the purposes of this policy, supervision means under the direction of and, except for brief periods of time during a school day or a school activity, within sight of a certificated employee when providing direct services to students.

If the School District does not require a fingerprint clearance card as a condition of employment, noncertificated personnel and personnel who are not paid employees of the School District and who are not either the parent or the guardian of a pupil who attends school in the School District but who are required or allowed to provide services directly to pupils without the supervision of a certificated employee may apply for a fingerprint clearance card. A school district may release the results of a background check or communicate whether the person has been issued or denied a fingerprint clearance card to another school district for employment purposes.

The District may fingerprint or require any other employee of the District to obtain a fingerprint clearance card, whether paid or not, or any other applicant for employment with the School District not otherwise required by law. The District may not charge the costs of the fingerprint check or fingerprint clearance card to the fingerprinted applicant or nonpaid employee.

The candidate's fingerprints shall be submitted, along with the form prescribed in GDFA-E, within twenty (20) days after being selected. The form shall be considered a part of the application for employment. The District may terminate an employee if the information on the affidavit required by A.R.S. 15-512 is inconsistent with information received from the fingerprint check or the information received in connection with a fingerprint clearance card application.

The District will assume the cost of fingerprint checks or fingerprint clearance card applications but will assess the employee for charges incurred. Personnel who are not paid employees will not be charged for fingerprint costs.

Individuals shall certify on the prescribed notarized forms whether they are awaiting trial on or have ever been convicted of or admitted in open court or pursuant to a plea agreement committing any of the following criminal offenses in Arizona or similar offenses in any other jurisdiction:

● Sexual A. Sexual abuse of a minor.● Incest

B. ● First Incest.

C. First- or second-degree murder.

● KidnappingD. Kidnapping.● Arson

E. ● Sexual Arson.

F. Sexual assault.

● Sexual G. Sexual exploitation of a minor.

● Felony H. Felony offenses involving contributing to the delinquency of a minor.

● I. Commercial sexual exploitation of a minor.

● Felony K. Felony offenses involving the possession or use of marijuana, dangerous drugs, or narcotic drugs.

● Misdemeanor L. Misdemeanor offenses involving the possession or use of marijuana or dangerous drugs.

● M. Burglary in the first degree.

● Burglary N. Burglary in the second or third degree.

● Aggravated O. Aggravated or armed robbery.● Robbery

P. ● A Robbery.

Q. A dangerous crime against children as defined in A.R.S. 13-705.

● Child R. Child abuse.

● Sexual S. Sexual conduct with a minor.

● Molestation T. Molestation of a child.● Manslaughter

U. ● Aggravated Manslaughter.

V. Aggravated assault.

● W. Assault.

● Exploitation X. Exploitation of minors involving drug offenses.

A person who makes a false statement, representation, or certification in any application for employment with the School District is guilty of a class 3 misdemeanor.

When considering termination of an employee pursuant to A.R.S. 15-512, a hearing shall be held to determine whether a person already employed shall be terminated.

The Superintendent shall develop and implement procedures that include the following in the employment process:

● Provide A. Provide for fingerprinting of employees covered under this policy and A.R.S. 15-512.

● Provide B. Provide for fingerprint checks pursuant to A.R.S. 41-1750

● Provide C. Provide for properly assessing employees for fingerprint checks and depositing said funds with the county treasurercounty treasurer.

Adopted: September 18, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
15-512
23-1361
41-1750

CROSS REF.:
GDF - Support Staff Hiring
GDG - Part-Time and Substitute Support Staff Employment
JLIA - Supervision of Students

GDH ©
SUPPORT STAFF ORIENTATION
AND TRAINING

The Superintendent will establish a program to provide orientation for all new District employees. At a minimum, this program will cover the following items:

● Goals, objectives, and programs of the District.

● Personnel policies.

● Terms of employment.

● General disciplinary rules and procedures.

● Salary and fringe benefit plans.

● Self-improvement opportunities.

● The evaluation program and name(s) of evaluator(s).

● Handling of body fluids.

Adopted: date of manual adoption

GDFA-E ©

EXHIBIT

SUPPORT STAFF QUALIFICATIONS
AND REQUIREMENTS

________________________________

_____

___________________________

Name (typed or printed)

Position

Sexual abuse of a minor

Incest

First- or second-degree murder

Kidnapping

Arson

Sexual assault

Sexual exploitation of a minor

Felony offenses involving

contribut-

ing

contributing to the delinquency of a minor

Commercial sexual exploitation of a

minor

Felony offenses involving sale,

distribution

distri- bution, or transportation of,

offer to sell, transport, or distribute

,

or conspiracy to sell, transport, or

distribute

marijuana or dangerous

or narcotic drugs

Felony offenses involving the

possession

posses- sion or use of marijuana,

dangerous drugs or narcotic drugs

Misdemeanor offenses involving the

possession or use of marijuana or

dangerous drugs

Burglary in the first degree

Burglary in the second or third degree

Aggravated or armed robbery

Robbery

A dangerous crime against children as

defined in A.R.S. 13-705

Child abuse

Sexual conduct with a minor

Molestation of a child

Manslaughter

Assault

Assualt or Aggravated

assault

assualt

Exploitation of minors involving drug

offenses

_______________________________ _________________________________

Employee

signature Date

signature Date signed

Subscribed, sworn to, and acknowledged before me by _______________________

______________________________, this ______ day of ____________, 20____,

in _____________________________ County, Arizona.

My Commission Expires

__________________________ _____

_________________________________

Notary Public

GDI
SUPPORT STAFF PROBATION

Each support staff employee considered for employment with the District will work a probationary period consisting of three (3) full calendar months before being recommended to the Governing Board for approval to hire. During the probationary period the individual is not eligible for insurance benefits. Insurance benefits begin the first day of the month following the end of the three (3) full months of probation.

Vacation and Paid Time Off leave time will be earned beginning on the employee's date of hire and accrued on a monthly basis. Employees will not be entitled to use their vacation or paid time off leave until after the completion of probationary period.

Adopted: February 7, 2008

GDG ©
PART - TIME AND SUBSTITUTE
SUPPORT STAFF EMPLOYMENT

The Superintendent may employ, when conditions warrant, temporary or part-time personnel on a per diem or time card basis. This authority is subject to the following conditions:

● Continued A. Continued employment of any such person shall be subject to confirmation and approval by the Board at its next its next official meeting; however, employment shall not be recommended to the Board prior to satisfactory completion satisfactory completion of any pending fingerprint check.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-502

23-1361

CROSS REF.:

GDF - Support Staff Hiring

GDFA - Support Staff Qualifications and Requirements

(fingerprinting requirements)

GDJ ©
SUPPORT STAFF
ASSIGNMENTS AND TRANSFERS

Assignments

The Superintendent will determine all support staff assignments. Such assignments shall be based on the needs of the District.

Transfers

The transfer of support staff members will be based on the needs of the District. Assignments may be changed to serve the best interests of the District.

Staff members may apply for transfer or reassignment, whether or not a vacancy exists.

It shall be the policy of the Board that personnel be assigned on the basis of their qualifications, the needs of the District, and their expressed desires. When it is not possible to meet all three (3) conditions, personnel shall be assigned first in accordance with the needs of the District, second where the Superintendent determines the employee is most qualified to serve, and third as to expressed preference of the employees.

The Superintendent shall have the responsibility for the assignment of all personnel throughout the District.

The resolution of any conflicts over the need for a transfer shall be based on what is best for the instructional program, the needs of the students, and the overall needs of the District as defined by the Superintendent.

The above applies to transfers within the same job classification and pay grade. Reassignment of an employee to a position of greater or lesser pay requires Board approval.

Adopted: date of manual Manual adoption

GDK ©
SUPPORT STAFF
SCHEDULES AND CALENDARS

All support staff employees shall report to their duty stations on time each workday and shall, as scheduled, be available there until the designated time(s) they are scheduled to leave.

Adopted: date of manual Manual adoption

GDL ©
SUPPORT STAFF WORKLOAD

The normal workweek for support staff personnel will not exceed forty (40) hours per week. The Superintendent will develop workweek schedules to meet the Typically the week will be based on eight (8) hours per day, five (5) days per week; however, the Superintendent may designate other workweek structures to meet varying conditions and needs of the District. Employees will be notified at least one (1) week in advance of any modification to the workweek plan.

Individual employee work schedules will be based on the position held by the respective employees and on District needs as identified during the employment process.

For the purpose of calculating regular and overtime hours in accordance with wage and hour requirements, the District's designated workweek shall begin at 12:01 a.m. on Thursday Sunday and conclude at 12:00 midnight the following WednesdaySaturday.

An employee may work overtime, provided that advance written authorization is obtained from their the supervisor in charge or, in the Superintendent. In the case of an emergency, authorization is obtained immediately upon completion of the work or as soon thereafter as practicable.

Adopted: February 7, 2008date of Manual adoption

LEGAL REF.:
A.R.S.
23-391
29 U.S.C. 207, Fair Labor Standards Act
29 C.F.R. 516 et seq., Fair Labor Standards Act
Arizona Constitution, Article 18, Section 1

CROSS REF.:
GDBC - Support Staff Supplementary Pay/Overtime

GDL-E

REGULATION

SUPPORT STAFF WORKLOAD

OVERTIME/COMPENSATORY TIME
APPROVAL/TRACKING FORM

Employee Name _________________________ Job Title _____________________

School/Site _____________________________ Supervisor's Name ____________
___________________________________________________

1) Date of Overtime _______________ No. Hours Overtime Worked _________

Reason for overtime ______________________________________________________

________________________________________________________________________

Employee elects one (1) of the following options for compensation of overtime worked:

_______ Overtime pay based on one and one-half (1 1/2) times regular hourly rate of pay (hours will be reflected on employee's timecard); or

_______ Compensatory time off based on one and one-half (1 1/2) hours of time off for each overtime hour worked. Compensatory time off must be taken prior to end of next pay period.

__________________________________ __________________________________
Employee's Signature/Date Supervisor's Signature/Date
___________________________________________________

2) Compensatory time taken by employee. Date _________ No. Hours _____

__________________________________ __________________________________
Employee's Signature/Date Supervisor's Signature/Date
___________________________________________________

3) Compensatory time reported to
Payroll for payment (not taken as scheduled). Date _________ No. Hours _____

__________________________________ __________________________________
Employee's Signature/Date Supervisor's Signature/Date
___________________________________________________

4) Request for compensatory time extension. Reason for extension ________

________________________________________________________________________

__________________________________ __________________________________
Employee's Signature/Date Superintendent's Signature/Date

GDL-R ©

REGULATION

SUPPORT STAFF WORKLOAD

(Fair Labor Standards Act:
Overtime Compensation)

An employee may work overtime, provided advance written authorization is obtained from their supervisor or the superintendent. In the case of an emergency, authorization is to be obtained immediately upon completion of the work or as soon thereafter as practicable.

Nonexempt employees who work more than forty (40) hours per week may elect:

● Overtime hours paid at one and one-half (1 1/2) times their regular hourly rate; or

● Compensatory time

shall be awarded "compensatory time" at the rate of one and one-half (1 1/2) hours for each hour of overtime

worked.

Those employees electing the compensatory time off option will be required to take those hours off prior to the end of the next pay period or they will automatically be paid overtime pay for the hours worked. The Superintendent's written approval will be required in those circumstances where an employee requests to carry the overtime hours past the next pay periodwork. In cases of emergency, when the employee cannot be immediately released for this time and one-half compensation, the Superintendent will make the decision as to paying the employee at the rate of time and one-half or having the employee take the time off at a future date. The hours must be approved by the immediate supervisor before an employee works overtime or, in the case of an emergency, immediately upon completion of the work or as soon thereafter as possible.

GDM
SUPPORT STAFF DEVELOPMENT

The Board encourages the continued skill-related growth of support staff members. To support the skill development, a support staff employee may be reimbursed up to a maximum of seventy dollars ($70.00) per fall or spring semester for tuition costs in an approved program. To be eligible for reimbursement the course work must be approved in advance by the Superintendent and must relate to the current position of the employee.

The employee will need to submit evidence of successful completion of the course work and a receipt for the tuition payment before being reimbursed. Reimbursement will be for the actual amount of the tuition, to a maximum amount of seventy dollars ($70.00). An employee whose tuition has been paid for by a grant or by any other program that the employee does not have to repay is not eligible to participate in the reimbursement program.

Adopted: date of manual adoption

GDLB ©
SUPPORT STAFF MEETINGS

The Superintendent will arrange for and hold staff meetings as the need may arise. This authority may be delegated to the building school principals or supervisor(s), who may hold such meetings on a regularly scheduled basis or as the need arises.

All appropriate staff members are required to attend any such meeting(s) unless officially excused.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-341

GDN ©
SUPERVISION OF SUPPORT
STAFF MEMBERS

The supervisor(s) of the various departments or divisions shall be responsible for the supervision of personnel assigned to these areas and shall provide the necessary orientation to new employees and in-service training for all employees under their supervision.

All other support staff employees shall be under the supervision of the administrative heads of the units to which the employees are assigned. The administrative head shall be responsible for the necessary orientation of new employees and shall provide in-service training as needed.

Supervision shall include evaluation of the employee.

Adopted: date of manual Manual adoption

GDO ©
EVALUATION OF SUPPORT
STAFF MEMBERS

All support personnel shall be evaluated by the appropriate supervisor or administrator. The evaluation will be used to increase job proficiency and for recommending continued employment. Support staff members will receive their first written evaluation of their performance effectiveness no A written evaluation of effectiveness of each support staff member shall be completed during the first year of employment and not later than ninety (90) days after their the first day of employmentwork. Subsequent and yearly evaluations A second first-year evaluation will be completed no not later than May 15 of each year.An improvement plan will be required for those evaluations containing one (1) or more "Unsatisfactory" and/or two (2) or more "Needs Improvement" ratingsthe anniversary date of employment. At least once each year thereafter, an evaluation will be conducted. The evaluation will be used to increase job proficiency and for recommending continued employment.

Adopted: July 10, 2008date of Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-1326

GDO-EA ©

EXHIBIT

EVALUATION OF SUPPORT
STAFF MEMBERS

Definition of Rating Scale Terms

1 = Outstanding

● Performance A. Performance exceeds the requirements of the position.

● Displays B. Displays high degree of self-motivation.

● Consistently C. Consistently generates output of superior quality.

2 = Satisfactory

● Performance A. Performance is adequate for the requirement of the position; meets expectations of the job.

● SelfB. Self-motivation confined to accomplishing assigned tasks.

● Generates C. Generates output of acceptable quality.

3 = Improvement needed

● Performance A. Performance is not of the quality expected of the position; frequently falls short of job expectations.

● Frequently B. Frequently lacks motivation to complete assigned tasks.

● Frequently C. Frequently generates output of poor quality.

4 = Unsatisfactory

● Performance A. Performance is definitely inadequate for the position; consistently falls short of job expectations.

● Lacks B. Lacks self-motivation.

● Consistently C. Consistently generates output of inferior quality.

GDO-EB EB ©

EXHIBIT

EVALUATION OF SUPPORT
STAFF MEMBERS

PERFORMANCE RATING REPORT

Employee _____________________________ Department _______________

Supervisor ____________________________ Date of rating ______________

Rating scale:

1 = outstanding outstanding 2 = satisfactory satisfactory 3 = improvement needed needed 4 = unsatisfactory

1 2 3 4

1 2 3 4 RATING FACTORS:

o o o

o1.

o 1. Quality of work:

The ability to produce work

that

     satisfies or surpasses job requirements. Consider

     accuracy, completeness, thoroughness, neatness

     of work.

o o o o

2. Quantity of work:

that satisfies or

surpasses job requirements. Consider accuracy, completeness,

thoroughness, neatness of work.

o o o o 2. Quantity of work: Volume or amount of work done.

o o o

o 3.

o 3. Knowledge: Knowledge of methods, materials,

objectives, and other fundamental information skills.

o o o o

4. Adaptability:

objectives, and

other fundamental information skills.

o o o o 4. Adaptability: Ability to learn, perform under changes

and in

emergencies, grasp detail,

comprehend

differences between important

comprehend differences between

important and trivial.

o o o

o5.

o 5. Work habits:

Organization of work, care

of

equipment

of equipment, safety,

industry.

o o o o

industry.

o o o o 6. Working relationship with students and other

employees:

Ability to get along with the students

and

Ability to get along with the students and other employees.

o o o

o7. Dependability:

o 7. Dependability: Degree to which employee can

be

relied upon to do the job without close supervision.

Punctuality, attendance

be relied

upon to do the job without close supervision. Punctuality,

attendance on the job.

o o o

o 8. Attitude:

Interest in work, willingness to meet

job

requirements and accept suggestions, loyalty to the

organization, ethical conduct.

o o o o

9. Personal fitness:

job requirements

and accept suggestions, loyalty to the organization, ethical

conduct.

o o o o 9. Personal fitness: Physical capacity, appearance,

personal habits.

o o o o

personal

habits.

o o o o 10. Judgment:

Soundness of decisions, common sense.

o o o

o OVERALL RATING (average): Should reflect the

above

ratings

above ratings.

Number of days absent for any reason __________ total points___ total points_______ _ .

Comments:

1. What are the employee's strengths? ("Outstanding" ratings must be ex-plained in this space.)

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

2. What are the employee's weaknesses? ("Unsatisfactory" and "Improve-ment Needed" must be explained in this space.)

3. General comments:

I have discussed this performance rating report with the evaluator.

Employee's signature _______________________________ Date ____________

Evaluator's signature _____________________________ Date __ Date ____________

GDO-EC

EXHIBIT

EVALUATION OF SUPPORT
STAFF MEMBERS

SUPPORT STAFF PERSONNEL IMPROVEMENT PLAN

Name:	School:
Date:	Date/Time of Conference: AM
Projected Completion Date:	Actual Completion Date:

TO BE COMPLETED BY THE EMPLOYEE AND SUPERVISOR WITHIN TEN (10) DAYS OF AN EVALUATION CONFERENCE WHERE ANY COMPONENT WAS MARKED AS "NEEDS IMPROVEMENT" OR "UNSATISFACTORY."

Performance Areas Requiring Improvement:

Specific Recommendations for Improvement:

Resources to Assist with Improvement:

Materials Available to Assist with Improvement:

Improvement Plan Monitoring:
Date	Meetings/Observations	Outcome

Results of Improvement Plan:

o Objective has been achieved.

o Progress toward the objective is being made. Continued work is
necessary to complete the objective.

o The objective has not been achieved.

Recommendations:

Employee's Signature:	Date Signed:
Supervisor's Signature:	Date Signed:

Completed by Supervisor

Original to Human Resources Department

Copies to Employee and Supervisor

GDOB ©
DRUG AND ALCOHOL TESTING
OF TRANSPORTATION EMPLOYEES

Refer to Policy EEAEAA.

GDP ©
SUPPORT STAFF PROMOTIONS
AND RECLASSIFICATION

The Superintendent will fill positions of increased responsibility with the best available candidates. Candidates will be considered from both within and outside the District.

A change in assignment shall be considered a promotion to which the job classification or pay grade is greater and shall require Board approval.

Adopted: date of manual Manual adoption

GDQ ©
SUPPORT STAFF TERMINATION
OF EMPLOYMENT

Refer to Policy DKA.

GDQA ©
SUPPORT STAFF
REDUCTION IN FORCE

The number and type of support staff positions required to implement the District's educational program will be determined annually by the Board after recommendation from the Superintendent. In the event the Board decides to release support staff members, the following guidelines will be in effect:

● Normal A. Normal attrition due to terminations will be relied upon as the first means of reducing the staff.

● If B. If attrition does not accomplish the required reduction in the staff, the Superintendent shall submit to the Board the Board recommendations for the termination of specific staff members. The criteria used in formulating these recommendations formulating these recommendations shall include, but shall not be limited to:

■ Qualifications 1. Qualifications of staff members to accomplish the District's program.

■ Overall 2. Overall experience, training, and ability.

■ Past 3. Past contributions to the program of the District.

■ All 4. All other factors being equal, length of service in the District.

Criteria for selection of staff members to be released will be applied separately to employees within specialty categories.

Personnel to be released for the ensuing school year shall be notified of such release as soon as practical.

Adopted: September 18, 2014date of Manual adoption

GDQB ©
RESIGNATION OF
SUPPORT STAFF MEMBERS

Employees voluntarily terminating their service with the District are expected to give advance notice of not less than ten (10) working days. This notice should be submitted to the supervisor in writing and should specify both the last day of work and the reason for terminating. Authorized unused vacation credit will be paid to employees with the last paycheck.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
23-352
23-353

CROSS REF.:
GDL - Support Staff Workload

GDQD ©
DISCIPLINE, SUSPENSION, AND

DISMISSAL OF
OF SUPPORT STAFF MEMBERS

Procedures for discipline of a support staff member are important to correcting inappropriate behavior as an option to dismissing the employee. When appropriate, the following procedures may be implemented under the concept of progressive discipline in which the penalty may be increased as the frequency or severity of the infraction increases. An employee who fails to respond to such attempts to correct inappropriate behavior may be dismissed. When an infraction is serious, the support staff member may be suspended or dismissed as a first step.

Categories of Misconduct

Support staff members may be disciplined for infractions that fall into, but are not limited to, the following categories:

● Committing fraud in securing appointment.

● Exhibiting incompetency in their work.

● Exhibiting inefficiency in their work.

● Exhibiting improper attitudes.

● Neglecting their duties.

● Engaging in acts of insubordination.

● Engaging in acts of child abuse or child molestation.

● Engaging in acts of dishonesty.

● Being under the influence of alcohol while on duty.

● Engaging in the use of narcotics or habit-forming drugs.

● Being absent without leave.

● Engaging in discourteous treatment of the public.

● Engaging in improper political activity.

● Engaging in willful disobedience.

● Being involved in misuse or unauthorized use of school property.

● Being involved in excessive absenteeism.

● Carrying or possessing a weapon on school grounds unless they are peace officers or have obtained specific authorization from the appropriate school administrator.

Optional Classifications of Disciplinary Actions

Infractions may be of three (3) general kinds:

● Level I. First time infractions that are of an individual and minor nature and are not, in and of themselves, cause for dismissal. In such instances, penalties may include, but not be limited to, warnings, verbal or written reprimands, or suspension without pay.

● Level II. Combinations or repeated instances of individual and minor infractions, or particularly grievous violations of this policy that, in combination or because of a particularly grievous instance, penalties may include, but not be limited to, reprimand, suspension, dismissal, or some combination of penalties.

● Level III. Other, more serious, instances of violations of this policy may be cause for suspension, dismissal, or some combination of penalties.

General Provisions for Discipline

Support staff members disciplined:

● May be suspended without pay by a supervising administrator for a period not to exceed ten (10) working days, providing an opportunity is afforded for presentation of the staff member's version of the incident that is the basis of the alleged infraction to be presented.

● Shall receive a notice of such suspension in writing, delivered to the employee personally or by United States registered or certified mail addressed to the employee's last-known address. A copy of the reasons shall be attached to the notice.

● Shall be disciplined under procedures that provide the following additional due process in the event of suspension without pay:

■ An employee who is suspended without pay may request a hearing on the record if such request is submitted to the Superintendent within twenty-four (24) hours of receipt of notice of the suspension. The hearing on the record will be conducted at the next administrative level above the level of the supervising administrator who has imposed the suspension.

■ Only when the suspension without pay is imposed by the Superintendent will the hearing on the record be held by the Board or by a person or persons designated by the Board.

Recommendation for dismissal. Asupport staff member recommended for dismissal shall receive a notice of such disciplinary action in writing, delivered to the employee personally or by United States registered or certified mail addressed to the employee's last-known address. A copy of the reasons shall be attached to the notice. If the support staff employee is under contract a request for [a pretermination hearing] [a hearing on the record] may be filed with the Superintendent within three (3) working days after receipt of notice of the disciplinary action.

The [pretermination hearing] [hearing on the record] may be conducted by the Board or by a person or persons designated by the Board.

Additional Provisions and Conditions

During the pendency of the appeal hearing, neither the support staff member nor the supervising administrator shall contact the Superintendent or any Board member to discuss the merits of the supervising administrator's recommendation or charges and proposed discipline except as provided by this policy. No attempt shall be made during such period to discuss the merits of the charges with the person designated to act as hearing officer.

The assigned hearing officer, if any, shall, by use of a mechanical device, make a record of any hearing.

Not all administrative actions regarding a support staff member are considered "discipline," even though they may involve alleged or possible violations by the support staff member. This policy addresses only discipline and has no application to any of the following:

● The support staff member evaluation procedure or the resulting evaluations as they pertain to the adequacy of the support staff member's job performance.

● Letters or memorandums directed to a support staff member containing directives or instructions for future conduct.

● Counseling of a support staff member concerning expectations of future conduct.

● The discretion of the Superintendent in placing support staff members on administrative leave.

Adopted: date of manual

(Discipline)

Minor Disciplinary Action

A support staff member may be disciplined for any conduct that, in the judgment of the District, is inappropriate. Minor disciplinary action includes, without limitation thereto, verbal or written reprimands, suspension with pay, or suspension without pay for a period of five (5) days or less. Minor disciplinary action shall be imposed by the support staff member's supervisor. A support staff member who wishes to object to a minor disciplinary action shall submit a written complaint to the supervisor's superior within five (5) work days of receiving notice of the disciplinary action. The supervisor's superior will review the complaint and may confer with the support staff member, the supervisor, and such other persons as the supervisor's superior deems necessary. The decision of the supervisor's superior will be final.

Suspension without Pay for

More than Five Days

At-will employees. The employment of an at-will employee may be suspended without pay for a period of more than five (5) days by action of the Superintendent for any conduct by the employee that, in the judgment of the Superintendent, is inappropriate. Before suspending an at-will employee, the Superintendent will inform the employee of intent to suspend the employee and will give the employee an informal opportunity to explain why, in the employee's opinion, the suspension should not be imposed. The Superintendent's decision will be final.

Term employees. The employment of a term employee may be suspended without pay for a period of more than five (5) days by action of the Superintendent for any conduct that, in the judgment of the Superintendent, is inappropriate. If the Superintendent intends to suspend a term employee without pay for more than five (5) days, the notice and hearing procedures prescribed for the dismissal of term employees shall be followed, except that the hearing officer shall be designated by the Superintendent and the findings of the hearing officer shall be a final decision. At the Superintendent's option, the Superintendent may request that the Governing Board act as the hearing officer. If the hearing officer or the Governing Board finds that there is not cause to suspend the employee without pay for more than five (5) days, the Superintendent may, after reviewing the findings, impose minor disciplinary action.

Dismissal

At-will employees. The employment of an at-will employee may be terminated by action of the Governing Board for any reason, or for no reason, with or without advance notice, as the Governing Board desires. If the Superintendent recommends that the Governing Board terminate an at-will employee, the recommendation shall be submitted to the Governing Board in writing and a copy of the recommendation shall be delivered to the employee. The at-will employee may submit to the Governing Board prior to the Board meeting a written response to the recommendation. If the at-will employee chooses to attend the Board meeting when the recommendation is considered, the Governing Board may, in its discretion, permit the employee to address the Governing Board concerning only the recommendation.

Term employees. The employment of a term employee may be terminated for cause by action of the Governing Board at any time prior to the expiration of the term of employment. For the purposes of this provision, cause means any conduct that, in the judgment of the District, is detrimental to the interests of the District or its personnel or students and shall include, without limitation thereto, the following:

A. Absence without leave J. Incompetence or inefficiency

B. Abuse of leave K. Insubordination

C. Alcohol or drug impairment L. Neglect of duty

D. Child abuse or molestation M. Unauthorized possession of a weapon on school grounds

E. Discourteous treatment of the public N. Unauthorized use of school property

F. Dishonesty O. Unlawful conduct

G. Excessive absenteeism P. Use of illegal drugs

H. Fraud in securing employment Q. Violation of a directive of a supervisor

I. Improper attitude R. Violation of a District policy or regulation

If the Superintendent recommends termination of a term employee, a copy of the recommendation shall be delivered to the employee. The employee may request a hearing within five (5) work days after receipt of the recommendation. If a hearing is requested, the Superintendent shall deliver a written notice of the time and place of the hearing and a written statement that gives the reasons for the recommendation, a list of persons whom the Superintendent expects to testify in support of the recommendation (together with a brief summary of what each person is expected to say), and a general description of any other evidence that the Superintendent at the time believes may be presented at the hearing in support of the recommendation.

The hearing shall be conducted by the Governing Board or by a person designated by the Governing Board within not less than five (5) work days and not more than thirty (30) calendar days after a request for hearing is submitted by the employee. The date of the hearing may be postponed by stipulation of the employee and the District, or by and in the sole discretion of the Governing Board or the hearing officer, or at the request of the aggrieved employee or the District for such reason or reasons as the Governing Board or hearing officer may deem appropriate.

The employee may be represented at the hearing by counsel, at the employee's expense. The employee shall have the opportunity to present witnesses and to cross-examine any witnesses presented by the District. Formal rules of evidence shall not apply. A record of the hearing shall be made by use of a mechanical device.

If a hearing officer is used, the hearing officer shall prepare a written statement of findings as to whether there is cause for termination of the employee and submit it to the Governing Board within ten (10) work days after the conclusion of the hearing. The Governing Board shall review the written statement and, if desired, the record, and the Governing Board's decision whether to accept the findings and whether to terminate employment or to impose other discipline shall be a final decision.

If the Governing Board conducts the hearing, it shall render a decision within ten (10) days after the conclusion of the hearing.

General Matters

Failure to object to a disciplinary action or take other action within the time limitations set forth in this policy shall mean that the employee does not wish to pursue the matter further. Complaints filed after the expiration of the applicable time limitation will not be considered.

The filing or pendency of a complaint or other form of grievance pursuant to this policy shall in no way limit or delay action taken by the supervisor or the Superintendent authorized by this policy to take such action.

A complaint relating to minor disciplinary action, suspension without pay for more than five (5) days, or dismissal shall not be processed as a grievance.

None of the procedures of this policy shall alter the status of an at-will employee.

This policy does not apply to:

A. Any administrative recommendation or Governing Board action, discussion, or consideration involving the nonrenewal of a term employee.

B. Ratings, comments, and recommendations made in the course of an evaluation of a support staff member.

C. The decision of the Superintendent to place a support staff member on administrative leave.

D. Counseling of or directives to a support staff member regarding future conduct.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
13-2911
15-341

15-502
41-770

CROSS REF.:
DKA - Payroll Procedures/Schedules

GDR ©
NONSCHOOL EMPLOYMENT BY
SUPPORT STAFF MEMBERS

A regular, full-time employee's position in the District shall be given precedence over any type of outside work or self-employment. Employees are free to carry on outside work or self-employment projects as long as no District facilities, equipment, or school(s) are used, except as provided by policy, and the outside work or self-employment does not interfere with the employees' performance of District-assigned duties.

The outside work or self-employment by a staff member is of concern to the Board insofar as it may:

● Prevent A. Prevent the employee from performing assigned responsibilities in an effective manner.

● Be B. Be prejudicial to proper effectiveness in the position or compromise the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-321
15-341

CROSS REF.:
EDB - Maintenance and Control of Materials and Equipment
KF - Community Use of School Facilities

IB ©
ACADEMIC FREEDOM

A professional staff seeks to educate people in the democratic tradition, to foster recognition of individual freedom and social responsibility, to inspire meaningful awareness of and respect for the Constitution and the Bill of Rights, and to instill appreciation of each individual's values. These democratic values can be transmitted best in an atmosphere free from censorship and artificial restraints on free inquiry and learning.

Within the confines of state law, Board policy gives teachers the opportunity to create in the classroom an atmosphere of freedom. This atmosphere permits students to raise questions dealing with critical issues of the time. An atmosphere of freedom produces an environment conducive to the study, investigation, presentation, and interpretation of facts. The teacher is responsible for exercising good judgment in selecting issues for discussion of value to the students involved. These issues selected for discussion must have demonstrated relevance in some significant way to the course of study that the instructor is to be addressing.

Adopted: date of Manual adoption

HC
SCOPE OF MEET AND CONFER

The subjects of the meet-and-confer procedures shall be wages, hours, and benefits.

Adopted: date of manual adoption

IA ©
INSTRUCTIONAL GOALS
AND OBJECTIVES

All parts of the curriculum are interrelated and important to the development of the student. The physical, emotional, social, aesthetic, and cognitive development of the student are all elements of importance within the school program.

The District will provide basic communication and computational skills, an experience-based curriculum, and exploration of different disciplines and decision-making techniques to enable the student to choose between alternatives.

Specifically, the District instructional program will be designed and implemented to provide for developing:

● Skills A. Skills in communication - to include reading, writing, speaking, listening, and composition.

● Skills B. Skills in computation.

● Appreciation C. Appreciation of the world of work.

● Pride D. Pride of workmanship and skills for economic survival.

● Appreciation E. Appreciation of the importance of physical fitness.

● Research F. Research and problem-solving skills.

● Ability G. Ability to think analytically, critically, and independently.

● Skills H. Skills in foreign or Native American language.

● I. Ability leading to citizen responsibility.

● J. Understanding and respect for our cultural heritage.

● Appreciation K. Appreciation for the intrinsic value of education.

● Appreciation L. Appreciation of the fine arts.

● M. Skills in technology.

Adopted: date of manual Manual adoption

CROSS REF.:
AD - Educational Philosophy/School District Mission

IJNDB - Use of Technology Resources in Instruction

HG
STAFF MEET - AND - CONFER
ORGANIZATIONS

It is the goal of the District that the meet-and-confer policy will establish procedures that provide employees opportunities to discuss matters of mutual concern, with an end result leading to improved educational outcomes, understanding, and communication between employees.

To gain this goal, the District, through its representative(s), shall meet and confer with employees representing both certificated and support staff personnel.

Certificated personnel committee:

● A certificated personnel committee shall be composed of two (2) members from each school in the District and one (1) member representing Special Services. They shall be selected before December 1 of each year and will serve a one-year term. A member may serve as many terms as selected. The teachers of each school and certificated personnel in Special Services will determine how their selection will be carried out. The name(s) of the representative(s) will be forwarded to the Superintendent. All committee members must be current employees of the District.

Support Staff personnel committee:

● A support personnel committee shall be composed of one (1) representative from each of the following classifications:

■ Office personnel.

■ Health services.

■ Teacher assistants/aides.

■ Custodial/maintenance employees.

■ Transportation personnel.

■ Cafeteria employees.

● Each unit shall select one (1) of its members to serve for a one-year term on the meet-and-confer committee. This selection shall take place before December 1 of each year, and the name of the representative shall be reported to the Superintendent. A support staff employee can serve as many terms as selected. All committee members must be current employees of the District.

Joint meetings will be conducted as needed to address the issues and concerns of the members after January 1 of each school year.

Adopted: date of manual adoption

IC ©
SCHOOL YEAR

The school year shall be not less than one hundred eighty (180) instructional days.

Each instructional day shall consist of not less than the minimum amount of time prescribed in A.R.S. 15-901 for each respective program level. Variance from this requirement may be sought under A.R.S. 15-861.

The Board shall establish the school calendar each year after recommendations from the Superintendent.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341.01 (Laws 2000, 5th S.S., Ch 1 § 54)
15-801
15-854
15-855
15-861
15-881
15-901

ID ©
SCHOOL DAY

The normal school day for the instruction of the students of this District shall be in accordance with Arizona Revised Statutes.

The regular school session may be temporarily altered by the Board upon recommendation by the Superintendent when such alteration is in the best interest of the District.

The Superintendent may close the schools, delay the opening of schools, or dismiss school early for emergency reasons and to protect the health and safety of students and staff members, shall prepare rules for the proper and timely notification of concerned persons in the event of such emergency closing, and shall in all cases inform the Board President as soon as possible.

The Superintendent shall develop guidelines that allow students to enter schools and to leave schools under exceptional conditions so that variances with the normal school schedule may be accommodated. Such guidelines shall consider inclement weather, family illness, and other similar circumstances.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-801
15-861
15-901

IE ©
ORGANIZATION OF INSTRUCTION

The instructional program shall be divided into three (3) levels:

● Elementary A. Elementary school, which shall include grades prekindergarten (PK) through five six (56).

● Junior B. Junior high school, which shall include grades six (6), seven (7) , and eight (8).

C. High school, which shall include grades nine (9) through twelve (12).

The organizational plan shall be subject to change by the Governing Board whenever the needs of the students and/or District warrant such change. The District will coordinate and articulate a prekindergarten (PK) through eight grade twelve (812) instructional program.

Adopted: date of manual Manual adoption

IGA ©
CURRICULUM DEVELOPMENT

The need and value of a systematic, ongoing program of curriculum development and evaluation involving students, parents, teachers, and administrators are recognized. It is essential that the school system continually develop and modify its curriculum to meet changing needs. The Board authorizes the Superintendent to develop the curriculum for the school system and to organize committees to review the curriculum. All curriculum changes shall be approved by the Governing Board.

It shall be the responsibility of the Superintendent to develop proposals relating to curriculum modifications and additions that, in the opinion of the professional staff and consultants, are essential to the maintenance of a high-quality program of education from prekindergarten (PK) through grade twelve (12).

All certificated personnel have professional obligations to the school program beyond regular classroom duties, and these obligations will include work on curriculum committees.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-203
15-341
15-701
15-701.01
15-721
15-722

IGD ©
CURRICULUM ADOPTION

All new programs and courses of study will be subject to Board approval, as will elimination of programs and courses and extensive alteration in their content. Curricular proposals from the professional staff may be presented to the Superintendent, who will be responsible for making recommendations to the Board on such matters.

The Governing Board acknowledges the legislative affirmation that public school students should be taught to value each other as individuals and not be taught to resent or hate other races or classes of people.

No District school shall include in its program of instruction any courses or classes that:

● Promote

A. Promote the overthrow of the United States government.

● Promote

B. Promote resentment toward a race or class of people.

● Are

C. Are designed primarily for students of a particular ethnic group.

● Advocate

D. Advocate ethnic solidarity instead of treatment of students as individuals.

The above restrictions are not to be construed to restrict or prohibit:

● Courses

A. Courses or classes for Native American pupils that are required to comply with federal law.

● Grouping

B. Grouping of students according to academic performance, including capability in the English language,

that may

that may result in a disparate impact by ethnicity.

● Courses

C. Courses or classes that include the history of any ethnic group and that are open to all students, unless

the course

the course or class is in violation of an above cited course or class restriction.

● Courses

D. Courses or classes that include the discussion of controversial aspects of history.

● Instruction

E. Instruction about the Holocaust, any other instance of genocide, or the historical oppression of a

particular group

particular group of people based on ethnicity, race, or class.

An alleged failure by the District to abide by the preceding conditions may subject the District to investigation by the State Board of Education (SBE) or the Superintendent of Public Instruction. Enforcement action may be instituted by the SBE or the Superintendent of Public Instruction as prescribed by A.R.S. 15-112.

Adopted:

November 10, 2010

date of Manual adoption

LEGAL REF.:
A.R.S.
15-111
15-112
15-721
15-722

IGE ©
CURRICULUM GUIDES AND
COURSE OUTLINES

Curriculum guides shall be developed for the various subject areas. These guides shall present at least a minimal outline for instruction and a basis for further development of the particular courses.

In accordance with requirements of the state of Arizona, the District will develop its own curriculum guides to reflect local needs. The guides shall be designed to assist users in implementing the District philosophy regarding the teaching of a subject and will, when possible, suggest a variety of possibilities for instruction, patterns of individualization, variations of approaches, and materials.

The Superintendent will formulate procedures for the development and use of curriculum guides.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-701
15-701.01

IHA ©
BASIC INSTRUCTIONAL PROGRAM

The various instructional programs will be developed to maintain a balanced, integrated, and sequential curriculum that will serve the educational needs of all school-aged children in the District. The curriculum will be broad in scope and provide for a wide range in rate, readiness, and potential for learning.

The instructional program shall reflect the importance of language acquisition/reading-skill development as the basic element in each student's education. The first priority of the instructional program will be language acquisition through a planned sequence of reading skills and language experiences beginning in the kindergarten program. The improvement of specific reading skills of students should be continuous throughout their education. Each school educating students in kindergarten and grades one (1) through three (3) shall have a reading program as required by A.R.S. 15-704 and applicable State Board of Education rules.

The second priority of the instructional program will be mastery of the fundamentals of mathematics, beginning in the kindergarten program.

Attention to the above-listed priorities shall not result in neglect of other areas of the curriculum.

The instructional program will include planned sequences in:

● Language A. Language arts - reading, spelling, handwriting, English grammar, composition, literature, and study skills.

● Mathematics B. Mathematics experiences.● Social

C. Social studies - history including Native American history, geography, civics, economics, world cultures,

political

political science, and other social science disciplines.

● Science

D. Science experiences.

● Fine

E. Fine and practical arts experience - art education, vocal and instrumental music, and vocational/

business education

business education.

● Technology F. Technology skills.

● Health G. Health and safety education.● Physical

H. Physical education.

● I. Foreign or Native American language.

The planned program for all students shall also include library instruction, individual study, guidance, other appropriate instructional activities, and all instruction required under state law and State Board of Education regulations.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-203
15-341
15-701
15-701.01
15-704
15-710
15-718
15-741.01
15-802

A.A.C.
R7-2-301 et seq.

CROSS REF.:

IJNDB - Use of Technology Resources in Instruction

IHA-E© ©

EXHIBIT

BASIC INSTRUCTIONAL PROGRAM

Reading

For students in kindergarten (K) and grades one (1) through three (3), the District shall:

● select A. select and administer screening, ongoing diagnostic and classroom based instructional reading assessments, including including motivational assessments, as defined by the State Board of Education;

● conduct B. conduct a curriculum evaluation;

● adopt C. adopt a scientifically based reading curriculum including the essentials of reading instruction;

● provide D. provide ongoing teacher training based on scientifically based reading research;

● devote E. devote reasonable amounts of time to explicit instruction and independent reading;

● provide F. provide intensive reading instruction as defined by the State Board of Education to each student who does not meet not meet or exceed the Arizona Instrument to Measure Standards (AIMS) teststandards; and

● review G. review its reading program and take corrective action as specified by the State Board of Education whenever more whenever more than twenty percent (20%) of the third grade students do not meet the AIMS Arizona standards.

Skin Cancer Prevention

For students in the grades kindergarten (K) through eight (8) a comprehensive skin cancer prevention program shall be provided.

Instruction shall be in an age appropriate manner and include the following components:

● Basic A. Basic facts about skin cancer;

● The B. The negative impact of human exposure to ultraviolet radiation obtained through sunburns and tanning;

● Strategies C. Strategies and behaviors to reduce the risk of contracting skin cancer.

IHAA ©
ENGLISH INSTRUCTION

Subject to the exceptions provided in A.R.S. section 15-753, all students in this School District shall be taught English by being taught in English.

Definitions

"Bilingual education/native language instruction" means a language acquisition process for students in which much or all instruction, textbooks, or teaching materials are in the child's native language other than English. "English language classroom" means a classroom in which English is the language of instruction used by the teaching personnel, and in which such teaching personnel possess a good knowledge of the English language. English language classrooms encompass both English language mainstream classrooms and sheltered English immersion classrooms.

"English language mainstream classroom" means a classroom in which the students either are native English language speakers or already have acquired reasonable fluency in English.

"English learner" or "limited English proficient student" means a child who does not speak English or whose native language is not English, and who is not currently able to perform ordinary classroom work in English.

"Sheltered English immersion" or "structured English immersion" means an English language acquisition process for young children in which nearly all classroom instruction is in English but with the curriculum and presentation designed for children who are learning the language. Books and instructional materials are in English and all reading, writing, and subject matter are taught in English. Although teachers may use a minimal amount of the child's native language when necessary, no subject matter shall be taught in any language other than English, and children in this program learn to read and write solely in English. This educational methodology represents the standard definition of "sheltered English" or "structured English" found in educational literature.

English Immersion

All students who are English learners shall be educated through sheltered English immersion during a temporary transition period not normally intended to exceed one (1) year. Once English learners have acquired a good working knowledge of English and are able to do regular school work in English, they shall no longer be classified as English learners and shall be transferred to English language mainstream classrooms.

The Superintendent shall develop procedures as necessary to implement this policy.

Adopted: September 11, 2008date of Manual adoption

LEGAL REF.:
A.R.S.
15-751 through 15-756
15-756.02 through 15-756.06
15-756.08
15-756.10
15-756.11
15-756.12
15-756.13
15-757
A.A.C.
R7-2-306

CROSS REF.:
IHBE - Bilingual Instruction/Native Language Instruction
IL - Evaluation of Instructional Programs (Testing Programs)
ILB - Test/Assessment Administration (State Mandated Testing)

IHAA-R © ©

REGULATION

ENGLISH INSTRUCTION

Program

Each school shall use an English Language Learner (ELL) program developed from a state task force approved model. All ELLs are to be provided with appropriate daily English language development and instruction.

Student Identification

A home language survey form will be completed at the time of enrollment of new or transfer students. The form will explain how students are assessed for English language proficiency. If the primary home language (the language most often spoken in the home or the first acquired language) is a language other than English the student shall be considered to have a primary or home language other than English (PHLOTE).

All PHLOTE children shall be administered English language assessments upon initial entry and at the end of the year (after February1February 1). New and continuing ELLs may be assessed at midpoint of the academic year, but no student may be assessed more than three (3) times per year. The midyear assessment (not a wholesale assessment of all students) will provide those who warrant assessment an opportunity to enter a mainstream classroom as soon as possible.

The tests will be administered at the times indicated by trained personnel except when federal grants require different time lines or when an individualized education program (IEP) team for a qualified special education child finds the procedure inappropriate.

Student Progress and Reassessment
for Reclassification

At least annually, parents shall receive a notice of student proficiency level and program placement.

ELLs not progressing as evidenced by failure to improve scores on the Arizona state standards tests or the nationally standardized test of A.R.S. 15-741 may be provided compensatory instruction to assist them in achieving those standards. A written individualized compensatory plan that documents the scope and type of instructional services provided to an ELL shall be kept in the student's file.

Reassessment of classification may take place following assessment testing but shall be considered at least once a year. If appropriate, parents shall receive a reclassification notice with a copy of the notice to be placed in the student ELL file.

When a student is reclassified as a fluent English language (FEL) student, the school shall monitor the student for two (2) years after the reclassification to determine if the student is performing satisfactorily. The two (2) year monitoring form shall be maintained in the student's file.

LEGAL REF.:
A.R.S.
15-751 through thru 15-757

IHAL ©
TEACHING ABOUT RELIGION

Standards pertaining to instruction on the historical study of biblical text may be found in the State Board of Education Standards in history or English arts, or both, as concepts that include the history and literature of the Old Testament era and the history and literature of the New Testament era. The standards do not require that pupils who do not enroll in the elective course prescribed in this section receive instruction on the historical study of biblical text.

The instructional program of the District may include content in an elective course pertaining to how the Bible has influenced western culture for pupils in grades nine (9) through twelve (12). A school may offer this course as an online course. The School District may develop a new curriculum or use an existing curriculum that includes teacher's guides and that is currently in use in public schools in this state or in other states. An existing curriculum that is used by a school district shall meet the standards and guidelines prescribed in this section as indicated below:

● Before

A. Before a school offers a course under this section, a legal review shall be conducted to ensure that the

course complies

course complies with the First Amendment to the United States Constitution.

● A

B. A course offered under this section shall be designed to:

■ Familiarize

1. Familiarize pupils with the contents, characters, poetry and narratives that are

prerequisites to understanding

prerequisites to understanding society and culture, including literature, art, music, mores, oratory and public policy.

■ Familiarize

2. Familiarize pupils with the following:

⇒ The

a. The contents of the Old Testament and the New Testament.

⇒ The

b. The history recorded by the Old Testament and the New Testament.

⇒ The

c. The literary style and structure of the Old Testament and the New Testament.

⇒ The

d. The influence of the Old Testament and the New Testament on laws, history, government,

literature

literature, art, music, customs, morals, values and culture.

● A

C. A course offered under this section shall follow applicable law and all federal and state guidelines in maintaining religious neutrality and accommodating the diverse religious or nonreligious views, traditions

and perspectives

and perspectives of pupils. This section is not intended to violate any provision of the United States Constitution,

the

the constitution of Arizona or state law or any rules, guidelines or regulations adopted by the United

States Department

States Department of Education, the State Board of Education or the Arizona Department of Education.

● A

D. A pupil shall not be required to use a specific translation as the sole text of the Old Testament or the

New Testament

New Testament and may use as the basic textbook a different translation of the Old Testament or the

New Testament

New Testament from that chosen by the School District Governing Board or the pupil's teacher.

● Personnel

E. Personnel shall not be assigned to teach a course offered under this section based on a religious

or nonreligious

or nonreligious test, a profession of faith or lack of faith, or prior or current religious affiliation or a

lack of

lack of religious affiliation.

● A

F. A teacher who instructs a course offered under this section in its appropriate historical context and in

good faith

good faith shall be immune from civil liability and disciplinary action pursuant to

section

section 15-535.

This program will conform to all applicable Arizona Revised Statutes and Arizona Administrative Codes. The program, materials used in the elective course, and the act of sectarian instruction as referenced in statute are not prohibited under A.R.S. 15-341(a)(2), A.R.S. 15-362(a)(2), or A.R.S. 15-535

as each are authorized under A.R.S. 15-717.01, Bible influence; elective course; requirements; immunity.

Adopted: September 5, 2012 date of Manual adoption

LEGAL REF.:
A.R.S.
15-341

15-362

15-535

15-717.01

IHAMA ©
TEACHING ABOUT DRUGS,
ALCOHOL, AND TOBACCO

The instructional program may include content on drugs, alcohol, and tobacco for the purpose of developing students' ability to make intelligent choices based on facts, and to develop courage to stand by their own convictions. Further, instruction on the nature and harmful effects of alcohol, tobacco, narcotic drugs, marijuana, and other dangerous drugs on the human system and instruction on the nonuse and prevention of use and abuse of alcohol, tobacco, narcotic drugs, marijuana, date rape drugs, and other dangerous drugs may be included in the courses of study, with emphasis on grades four (4) through eight nine (89). Instruction on the nature and harmful effects of alcohol, tobacco, narcotic drugs, marijuana, date rape drugs, and other dangerous drugs on a human fetus may be included in the courses of study in grades six (6) through eight twelve (812). The instruction may be integrated into existing health, science, citizenship, and similar studies and shall meet the criteria for chemical abuse prevention education programs. The program should also emphasize the therapeutic benefit derived from the use of drugs prescribed by a health professional. The program will conform to all applicable Arizona Revised Statutes and Arizona Administrative Codes.

Objectives of the substance abuse program:

● To A. To create an awareness of the total drug problem: prevention; education; treatment; rehabilitation; and law enforcement law enforcement on the local, state, national, and international levels.

● To B. To inform the students of the effect on the body of narcotics, sedatives, hallucinogens, and stimulants through the through the appropriate classes.

● To C. To relate the use of drugs and alcohol to physical, mental, social, and emotional consequences.

● To D. To encourage the individual to adopt an appropriate attitude toward pain, stress, and discomfort.

● To E. To understand the need for seeking professional advice in dealing with problems related to physical and mental and mental health.

● To F. To understand the personal, social, and economic problems caused by the misuse of drugs and alcohol.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
13-3401
15-345
15-712

CROSS REF.:
JICG - Tobacco Use by Students
JICH - Drug and Alcohol Use by Students

IHAMB ©
FAMILY LIFE EDUCATION

Instruction in Sex Education

Grades K - 8:

● Instruction

A. Instruction in sex education may be offered in the District in conformity with the requirements of Arizona law.

● Prior

B. Prior to offering sex education, the Board shall establish

an ad

hoc

hoc advisory committee with

membership representative

membership representative of the District's size and the racial and ethnic composition of the community to assist in

the development

the development of lessons and advise the Board on an ongoing basis.

● The

C. The Board shall review the total instructional materials for lessons presented for approval.

● The

D. The Board shall publicize and hold at least two (2) public hearings for the purpose of receiving public input

at least

at least one (1) week prior to the Board meeting at which sex education lessons will be considered for approval.

● The

E. The Board shall maintain for viewing by the public the total instructional materials to be used in approved

sex education

sex education lessons within the District.

● The

F. The Superintendent shall, before recommending the offering of instruction in sex education, develop

and implement

and implement regulations that meet the requirements of Arizona regulatory and statutory law.

● If

G. If sex education is offered in grades seven (7) and eight (8) the curricula shall include instruction on the

laws relating

laws relating to sexual conduct with a minor.

Grades 9-12:

● Instruction

A. Instruction in sex education may be offered in the District in conformity with the requirements of Arizona law.

● The

B. The Governing Board shall review the total instructional materials and approve all lessons in the course

of study

of study to be offered in sex education.

● The

C. The Board shall maintain for viewing by the public the total instructional materials to be used in all high

school sex

school sex education courses to be offered.

● If

D. If sex education is offered, the curricula shall include instruction on the laws relating to sexual conduct with

a minor

a minor.

Certification of Compliance

The District shall certify, under the notarized signatures of both the Governing Board President and the Superintendent, compliance with A.A.C. R7-2-303. Acknowledgment of receipt of the compliance certification from the State Board of Education is required as a prerequisite to the initiation of instruction. Certification of compliance shall be in a format and with such particulars as shall be specified by the Department of Education.

Instruction on Acquired Immune

Deficiency Syndrome and Human

Immunodeficiency Virus

The District may provide instruction in kindergarten (K) through grade twelve (12) on acquired immune deficiency syndrome and the human immunodeficiency virus as authorized by Arizona law.

If instruction is to be offered at one (1) or more grade levels, the Superintendent shall develop and implement regulations on such instruction that conform to Arizona law.

Promotion of Childbirth

The District shall not endorse or provide financial or instructional program support to any program that does not present childbirth and adoption as preferred options to elective abortion.

The District shall not allow any presentation during instructional time or furnish any materials to pupils as part of any instruction that does not give preference, encouragement and support to childbirth and adoption as preferred options to elective abortion.

Adopted: September 5, 2012 date of Manual adoption

LEGAL REF.:
A.R.S.
15-115
15-341
15-716711

15-720716

A.A.C.
R7-2-303

IHAMB-R ©

REGULATION

FAMILY LIFE EDUCATION

Instruction in Sex Education

Grades K - 8:

● A. Elective lessons. The District may provide a specific elective lesson or lessons concerning sex education as a supplement a supplement to the health course of study.

■ Such 1. Such supplement may be taken by the student only upon the written request of the student's parent or guardianor guardian.

■ Alternative 2. Alternative elective lessons from the state-adopted optional subjects shall be provided for students who do who do not enroll in elective sex education.

■ Elective 3. Elective sex education lessons shall not exceed the equivalent of one (1) class period per day for one-eighth (1/8th) of the school year for grades kindergarten (K) through four (4).

■ Elective 4. Elective sex education lessons shall not exceed the equivalent of one (1) class period per day for one-quarter (1/4th) of the school year for grades five (5) through eight (8).

● B. Governing Board approval. All elective sex education lessons to be offered must have prior approval from the Governing the Governing Board.

● C. Format of instruction:

■ Lessons 1. Lessons shall be taught to boys and girls separately.

■ Lessons 2. Lessons shall be ungraded and shall require no homework; any evaluation administered for the purpose of purpose of self-analysis shall not be retained or recorded by the school or the teacher in any form.

■ Lessons 3. Lessons shall not include tests, psychological inventories, surveys, or examinations containing any questions any questions about personal beliefs or practices in sex, family life, morality, values, or religion on the part the part of students or their parents.

■ Lessons 4. Lessons for grades seven (7) and eight (8) shall include instruction on the laws relating to sexual conduct sexual conduct with a minor.

Grades 9 - 12:

● A. A course in sex education may be provided in the high schools of Arizona.

● Lessons B. Lessons shall not include tests, psychological inventories, surveys, or examinations containing any questions about questions about personal beliefs or practices in sex, family life, morality, values, or religion on the part of students or their or their parents.

Content of instruction (Grades K - 12):

● All A. All sex education materials and instruction shall be age appropriate, shall recognize the needs of exceptional studentsexceptional students, shall meet the needs of the District, shall recognize local community standards and sensitivities, shall shall not include the teaching of abnormal, deviate, or unusual sexual acts and practices, and shall include the include the following:

■ Emphasis 1. Emphasis upon the power of individuals to control their own personal behavior.

⇒ Students a. Students shall be encouraged to base their actions on reasoning, self-discipline, sense of responsibilityof responsibility, self-control, and ethical considerations such as respect for self and others.

■ Instruction 2. Instruction on how to say "no" to unwanted sexual advances and to resist negative peer pressure.

⇒ Students a. Students shall be taught that it is wrong to take advantage of, or to exploit, another person.

■ Instruction 3. Instruction on the laws relating to sexual conduct with a minor.

● All B. All sex education materials and instruction that discuss sexual intercourse shall:

■ Stress 1. Stress that students should abstain from sexual intercourse until they are mature adults.

■ Emphasize 2. Emphasize that abstinence from sexual intercourse is the only method for avoiding pregnancy that is one is one hundred percent (100%) effective.

■ Stress 3. Stress that sexually transmitted diseases have severe consequences and constitute a serious and widespread and widespread public health problem.

■ Include 4. Include a discussion of the possible emotional and psychological consequences of preadolescent and adolescent and adolescent sexual intercourse and the consequences of preadolescent and adolescent pregnancy.

■ Promote 5. Promote honor and respect for monogamous heterosexual marriage.

■ Advise 6. Advise students of Arizona law pertaining to the financial responsibilities of parenting, and legal liabilities related liabilities related to sexual intercourse with a minor.

Instruction on Acquired Immune

Deficiency Syndrome and Human

Immunodeficiency Virus

The District will develop its own course of study for each grade. At a minimum, instruction shall:

● Be A. Be appropriate to the grade level in which it is offered.

● Be B. Be medically accurate.

● Promote C. Promote abstinence.

● Discourage D. Discourage drug abuse.

● Dispel E. Dispel myths regarding transmission of the human immunodeficiency virus.

Nothing shall be included in the course of study instruction that:

● Promotes A. Promotes a homosexual life-style.

● Portrays B. Portrays homosexuality as a positive alternative life-style.

● Suggests C. Suggests that some methods of sex are safe methods of homosexual sex.

The District may request that the Department of Health Services, in conjunction with the Department of Education, review instruction materials to determine their medical accuracy.

The District may request that the Department of Education provide the following assistance:

● A. A suggested course of study.

● Teacher B. Teacher training.

● A C. A list of available films and other teaching aids.

At the request of a parent, a student shall be excused from the instruction on acquired immune deficiency syndrome and the human immunodeficiency virus. The District shall notify all parents of their ability to withdraw their children from the instruction.

IHB ©
SPECIAL INSTRUCTIONAL PROGRAMS

A long-range plan will be the basis for providing special education services for students with exceptional needs and education requirements. These services may include specialized programs, personnel, facilities, materials, and equipment needed to promote the individual physical, social, intellectual, and emotional growth of exceptional students.

The Superintendent shall develop procedures that provide educational opportunities for individuals with disabilities and that accomplish District compliance with federal laws including the Individuals with Disabilities Education Act (IDEA), the Arizona revised statutes, and the lawful regulations of the State Board of Education. Such procedures shall include, but not be limited to, the following provisions:

● All

A. All children with disabilities aged birth (0) through twenty-one (21) years within the District's jurisdiction are

to be

to be identified, located, and evaluated including children attending religious or private schools who are in

need of

need of special education and related services.

● A

B. A free appropriate public education (FAPE) shall be available to all children with disabilities aged three (3)

through

through twenty-one (21) years within the District's jurisdiction, including children advancing from grade

to grade

to grade, those who have been suspended or expelled from school in accordance with the applicable

IDEA rules

IDEA rules and regulations, and any child with a disability the District has placed in or referred to a private

school or

school or facility. The District may refer to and contract with approved public or private agencies as necessary to ensure the provision of FAPE for children with disabilities. FAPE for an eligible student with a

disability shall

disability shall extend through conclusion of the instructional year during which the student attains the age of twenty-two (22).

● A

C. A full individual evaluation encompassing existing and additional data shall be conducted for each child

to determine

to determine if the child is a child with a disability and the educational needs of the child before the

initial provision

initial provision of special education and related services. A reevaluation of each child shall be conducted

at least

at least every third year.

● An

D. An individualized education program (IEP) shall be developed and implemented for each eligible child

served by

served by the District and for each eligible child the District places in or refers to a private school or facility. An IEP

or an

or an individualized family service plan (IFSP) will be in place for each child with a disability prior to the

provision of

provision of FAPE.

● To

E. To the maximum extent appropriate, opportunities for the least restrictive setting, inclusion in

educational exercises

educational exercises with regular program students, and for interaction with the total school environment will be

provided to

provided to exceptional students, the exception to be only when the student's condition, with supplementary aids

and services

and services, make such regular class education unsatisfactory.

● All

F. All required procedural safeguards must be guaranteed to the exceptional students and their parents.

The parents

The parents will be provided with notices of procedural safeguards in each specified instance and all due

process conditions

process conditions will be satisfied with respect to the provision of a free appropriate public education.

● The

G. The District shall follow the established state and federal standards to protect the confidentiality of

personally identifiable

personally identifiable information at the collection, storage, disclosure, and destruction stages.

● To

H. To the extent essential to provide FAPE to children with disabilities aged three (3) through twenty-one (21),

extended

extended school year (ESY) services shall be made available and implemented as necessary.

● Criteria

I. Criteria for the graduation of exceptional students, including accomplishment in reading, writing,

and mathematics

and mathematics, shall be as specified in the District policy on graduation requirements. Such

standards shall

standards shall be equivalent to or greater than those established by the State Board of Education.

●

J. Not later than March 1 of each year conduct a review of the reasonable and acceptable ratio of students

per teacher

per teacher for each disability category. The applicable ratios shall be specified in a regulation accompanying

the District

the District policy on class size.

● The

K. The discipline of exceptional students, and unevaluated students suspected of having a qualifying disability,

is to

is to be conducted in such a manner as to comply with FAPE and requirements of the IDEA.

For the purpose of this policy as it relates to a child with a disability, home school district means the school district in which the person resides who has legal custody of the child as provided in A.R.S. 15-824. If the child is a ward of the state and a specific person does not have legal custody of the child or is a ward of this state and the child is enrolled in an accommodation school pursuant to A.R.S. 15-913, the home school district is the district the child last attended or, if the child has not previously attended a public school in this state, the school district within which the child currently resides.

The Superintendent is authorized and directed to establish procedures for the development and administration of the necessary programs, and to document District compliance with the law and this policy. Such procedures will be made available to staff members and to parents as necessary to enhance compliance.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-761
15-761.01
15-763
15-763.01
15-764
15-765 to 15-769
15-771
15-773
15-881
15-1181 to 15-1185
15-1201 to 15-1205
36-555
A.A.C.
R7-2-401
R7-2-402
R7-2-403
R7-2-405
R7-2-601
R7-2-602
R7-2-603
20 U.S.C. 1400 et seq., Individuals with Disabilities Education Act
29 U.S.C. 794, Rehabilitation Act of 1973, (Section 504)

CROSS REF.:
IIB - Class Size
IKE - Promotion , and Retention , and Acceleration of Students
IKF - Graduation Requirements
JKD - Student Suspension
JKE - Expulsion of Students
JR - Student Records

IHB-R R ©

REGULATION

SPECIAL INSTRUCTIONAL PROGRAMS

(Identification and Placement

of Exceptional Students)

This detailed administrative regulation is issued to:

● Accomplish

A. Accomplish the requirements of the Governing Board set out in policy

IHB¾Special

IHB - Special Instructional Programs.

● Assure

B. Assure District compliance with the requirements of applicable federal and state laws and the

lawful regulations

lawful regulations of the State Board of Education.

● Aid

C. Aid District personnel in fulfilling their duties relating to the topic by presenting the procedural

information in a format

information in a format that aligns with the Arizona Department of Education/Exceptional Student Services (ADE/ESS)

compliance

compliance checklists.

Citations from the following sources are annotated to the material to assist in conducting research and for clarification:

● Arizona

A. Arizona Revised Statutes (A.R.S.)

● Arizona

B. Arizona Administrative Code (A.A.C.) Title 7, Chapter 2, State Board of Education Rules

● Regulations

C. Regulations of the Family Educational Rights and Privacy Act as published in Part 99 of Title 34 of the

Code of

Code of Federal Regulations (C.F.R.)

● Regulations

D. Regulations to the Individuals with Disabilities Education Act (IDEA) as published in Title 34 of the C.F.R.,

Part

Part 300.

Whenever the term "District" is used in this regulation, it is to be interpreted contextually to mean the School District, the respective local school site, a representative of the District or a representative of the local school site, as is applicable to the circumstance.

Applicability

To accommodate the necessity to present procedural information in a format that aligns with the Arizona Department of Education/Exceptional Student Services (ADE/ESS) compliance checklists, this generic regulation contains procedural requirements for covered individuals of all ages. However, any statement in this regulation that addresses a provision that is not applicable to the grade levels and age ranges included in the student membership of the District is to be considered for the purposes of compliance to be not applicable.

Child Find

The District will identify, locate, and evaluate all children with disabilities within its geographic boundaries who are in need of special education and related services including, but not limited to, children who are:

● Homeless

A. Homeless;

● Highly

B. Highly mobile, including migrant children;

● Wards

C. Wards of the state; and,

● Attending

D. Attending private schools or who are homeschooled.

In its identification process the District will include children who are suspected of being a child with a disability and in need of special education, even though a student is:

● Advancing

A. Advancing from grade to grade

● Highly

B. Highly mobile, including a migrant student. [34 C.F.R. 300.111]

The District will inform the general public and parents within its boundaries of the responsibility for special education services for students aged three (3) through twenty-one (21) years, and how those services may be accessed including information regarding early intervention services for children aged birth through two (2) years. Services for an eligible student with a disability shall extend through conclusion of the instructional year during which the student attains the age of twenty-two (22). [A.A.C. R7-2-401.C]

The District will require all school-based staff members to review the written procedures related to child identification and referral on an annual basis, and maintain documentation of the staff review. [A.A.C. R7-2-401.D]

Identification screening for possible disabilities shall be completed within forty-five (45) calendar days after:

● Entry

A. Entry of each preschool or kindergarten student and any student enrolling without appropriate records

or screening

or screening, evaluation, and progress in school; or

● Parent

B. Parent notification of developmental or educational concerns.

Screening procedures shall include vision and hearing status and consideration of the following areas:

● Cognitive

A. Cognitive or academic;

● Communication

B. Communication;

● Motor

C. Motor;

● Social

D. Social or behavioral; and

● Adaptive

E. Adaptive development.

For a student transferring into a school, the District shall review enrollment data and educational performance in the prior school. If there is a history of special education for a student not currently eligible for special education or poor progress, the name of the student shall be submitted to the administrator for consideration of the need for a referral for a full and individual evaluation or other services. [A.A.C. R7-2-401.D]

If a concern about a student is identified through screening procedures or review of records, the parents of the student shall be notified of the concern within ten (10) school days and informed of the District's procedures to follow-up on the student's needs. [A.A.C. R7-2-401.D]

The District shall maintain documentation of the identification procedures utilized, the dates of entry into school, notification by parents of a concern and the dates of screening. The dates shall be maintained in the student's permanent records. [A.A.C. R7-2-401.D]

If the screening indicates a possible disability, the name of the student shall be submitted to the administrator for consideration of the need for a referral for a full and individual evaluation or other services. A parent or a student may request an evaluation of the student. [A.A.C. R7-2-401.D]

If, after consultation with the parent, the District determines that a full and individual evaluation is not warranted, the District shall provide prior written notice and procedural safeguards notice to the parent in a timely manner. [A.A.C. R7-2-401.D]

Confidentiality

The District will permit parents to inspect and review any education records relating to their children that are collected, maintained or used by the District under Individuals with Disabilities Education Act (IDEA). The District will comply with a request without unnecessary delay and in no case more than forty-five (45) days after the request has been made, and before:

● Any

A. Any individualized education program (IEP) meeting;

● Any

B. Any hearing involving a due process complaint or disciplinary hearing;

● Any

C. Any resolution session. [34 C.F.R. 300.613]

The right to inspect and review education records includes:

● The

A. The right to a response from the District to reasonable requests for explanations and interpretations of

the records

the records;

● The

B. The right to request that the District provide copies of the records if failure to provide those copies

would effectively

would effectively prevent the parent from exercising the right to inspect and review the records; and

● The

C. The right to have a representative of the parent inspect and review the records. [34 C.F.R. 300.613]

The District may presume that the parent has authority to inspect and review records relating to his or her child unless the District has been advised to the contrary by legal proceeding involving guardianship, separation and divorce. [34 C.F.R. 300.613]

The District will keep a record of parties obtaining access to education records collected, maintained or used under IDEA (except access by parents and authorized employees of the District), including:

● The

A. The name of the party;

● The

B. The date access was given; and

● The

C. The purpose for which the party is authorized to use the records. [34 C.F.R 300.614]

If any education record includes information on more than one (1) child, the parents of those children have the right to inspect and review only the information relating to their child. [34 C.F.R 300.615]

The District will provide parents on request a list of the types and locations of education records collected, maintained or used by the District. [34 C.F.R 300.616]

The District may charge a fee for copies of records that are made for parents if the fee does not effectively prevent the parents from exercising their right to inspect and review records. [34 C.F.R 300.617]

The District will not charge a fee to search for or to retrieve information. [34 C.F.R 300.615]

A parent who believes that information in the education records collected, maintained or used by the District is inaccurate or misleading or violates the privacy or other rights of the child, may request the District to amend the information. [34 C.F.R 300.618]

The District will decide whether to amend the information in accordance with the request in a reasonable period of time of receipt of the request. [34 C.F.R 300.618]

If the District refuses to amend the information in accordance with the request, it will inform the parent of the refusal and advise the parent of the right to a hearing under 34 C.F.R 300.619. [34 C.F.R 300.618]

The District will, on request, provide an opportunity for a hearing to challenge information in education records to ensure that it is not inaccurate, misleading, or otherwise in violation of the privacy or other rights of the child. [34 C.F.R 300.618]

If, as a result of a hearing, the District decides to amend information determined inaccurate, misleading, or otherwise in violation of the privacy or other rights of the child, it will do so accordingly and so inform the parent in writing. [34 C.F.R 300.618]

If, as a result of a hearing, the District decides that the information is not inaccurate, misleading, or otherwise in violation of the privacy or other rights of the child, the District will inform the parent of the parent's right to place in the maintained records a statement commenting on the information or setting forth any reasons for disagreeing with the District's decision. [34 C.F.R 300.618]

Parental consent will be obtained before personally identifiable information is disclosed to parties other than participating agencies, unless the information is contained in education records and the disclosure is authorized without parent consent under Family Educational Rights and Privacy Act (FERPA). [34 C.F.R 300.622]

Parental consent will be obtained before personally identifiable information is released to officials of participating agencies providing or paying for transition services in accordance with §300.321. [34 C.F.R 300.622]

If a child is enrolled, or is going to enroll in a private school that is not located in the boundaries of the district of the parent's residence, parental consent will be obtained before any personally identifiable information about the child is released between officials in the district where the private school is located and officials in the district of the parent's residence. [34 C.F.R 300.622]

The District will protect the confidentiality of personally identifiable information at collection, storage, disclosure, and destruction stages. [34 C.F.R 300.623]

One (1) official at the District will assume responsibility for ensuring the confidentiality of any personally identifiable information.

All persons collecting or using personally identifiable information will receive training or instruction regarding the State's policies and procedures under 300.123 and FERPA (34 C.F.R. part 99). [34 C.F.R 300.623]

The District will maintain, for public inspection, a current listing of the names and positions of its employees who may have access to personally identifiable information. [34 C.F.R 300.623]

The District will inform parents when personally identifiable information collected, maintained, or used for IDEA purposes is no longer needed to provide educational services to the child. [34 C.F.R 300.624]

The information will be destroyed at the request of the parents. However, a permanent record of a student's name, address, and phone number, his or her grades, attendance record, classes attended, grade level completed, and year completed may be maintained without time limitation. [34 C.F.R 300.624]

The rights of the parents regarding educational records are transferred to the student at age eighteen (18) under FERPA unless the student has been declared legally incompetent, or the student has executed a delegation of rights to make educational decisions pursuant to A.R.S. 15-773. [34 C.F.R 300.625]

If the rights of the parents regarding educational records are transferred to the student at age eighteen (18) under the IDEA, the District will provide any notice required under the procedural safeguards provisions. [34 C.F.R 300.625]

Discipline

On a case-by-case basis and in consideration of any unique circumstances, school personnel may remove a child with a disability who violates a student code of conduct from his or her current placement to an appropriate interim alternative educational setting, another setting, or suspension, for not more than ten (10) consecutive school days (to the extent those alternatives are applied to children without disabilities), and for additional removals of not more than ten (10) consecutive school days in that same school year for separate incidents of misconduct, as long as those removals do not constitute a change of placement under §300.536. [34 C.F.R. 300.530]

After a child with a disability has been removed from his or her current placement for ten (10) school days in the same school year, during any subsequent days of removal the District will provide services to the extent required to:

● Enable

A. Enable the child to continue to participate in the general education curriculum, although in

another setting

another setting, and to progress toward meeting his/her IEP goals; and

● Receive

B. Receive, as appropriate, a functional behavioral assessment, behavioral intervention

services and modifications

services and modifications that are designed to address the behavior violation so that it does not recur. [34 C.F.R. 300.530]

The District is only required to provide services during periods of removal to a child with a disability who has been removed from his or her current placement for the (10) days or less in that school year, if it provides services to non-disabled children similarly removed. [34 C.F.R. 300.530]

After a child with a disability has been removed from his or her current placement for ten (10) school days, and the current removal is for not more than ten (10) consecutive school days and not a change of placement, school personnel, in consultation with at least one of the child's teachers, determine the extent to which services are needed, so as to enable the child to continue to participate in the general education curriculum and to progress toward meeting the individualized education program (IEP) goals. [34 C.F.R. 300.530]

If the removal is a change in placement, the child's IEP team determines the appropriate services. [34 C.F.R. 300.530]

Within ten (10) school days of any decision to change the placement of a child with a disability because of a violation of a code of student conduct, the District, parent, and relevant members of the IEP team will review all relevant information in the student's file, the IEP, teacher observations, and any relevant information to determine:

● If

A. If the conduct was caused by, or had a direct and substantial relationship to, the child's disability; or

● If

B. If the conduct in question was the direct result of the District's failure to implement the IEP. [34 C.F.R. 300.530]

The conduct will be determined to be a manifestation of the disability if either of the above-named conditions occurred, and, if the IEP was not implemented, the District will take immediate steps to remedy that deficiency. [34 C.F.R. 300.530]

If the District, parent, and relevant members of the IEP team determine that the conduct was a manifestation of the child's disability, the child will be returned to the placement from which the child was removed, unless the parent and District agree to a change of placement. The IEP team will either:

● Conduct

A. Conduct a functional behavioral assessment, unless already done, and implement a behavioral

intervention plan

intervention plan; or

● If

B. If a behavioral intervention plan has already been developed, review the plan and modify it, as necessary,

to address

to address the behavior. [34 C.F.R. 300.530]

School personnel may remove a student to an interim alternative educational setting for not more than forty-five (45) school days without regard to manifestation of disability if the child:

● Carries

A. Carries a weapon to or possesses a weapon at school, on school premises, to or at a school function

under the

under the jurisdiction of the state or the District;

● Knowingly

B. Knowingly possesses or uses illegal drugs, or sells or solicits the sale of a controlled substance, while

at school

at school, on school premises, or at a school function under the jurisdiction of the state or the District; or

● Has

C. Has inflicted serious bodily injury upon another person while at school, on school premises, or at a

school function

school function under the jurisdiction of the state or the District. [34 C.F.R. 300.530]

The District will notify parents and provide notice of procedural safeguards on the day the District determines the student has violated the code of conduct, and the violation constitutes a change in placement (i.e., interim alternative education setting). [34 C.F.R. 300.530]

The child's IEP team determines the interim alternative educational setting for services. [34 C.F.R. 300.531]

The parent of a child with a disability who disagrees with any decision regarding placement under §§300.530 and 300.531 or the manifestation determination may appeal the decision by requesting an expedited due process hearing in conformance with §§300.310 through 300.314 and A.A.C. R7-2-405.I. [34 C.F.R. 300.532]

When the District believes that maintaining the current placement of the child is substantially likely to cause injury to the child or others the District may appeal the decision by requesting an expedited due process hearing in conformance with §§300.310 through 300.314 and A.A.C. R7-2-405.I. [34 C.F.R. 300.532]

The student will remain in the interim alternative educational setting pending the decision of the hearing officer or expiration of the interim setting, whichever comes first, unless the parent and District agree otherwise. [34 C.F.R. 300.532]

A non-eligible student who engaged in a behavior that violated a code of student conduct may assert protections if the District had knowledge that the child was a child with a disability before the behavior that precipitated the disciplinary action occurred. The District will be deemed to have such knowledge if:

● The

A. The parent of the child expressed concern in writing to supervisory or administrative personnel of the District,

or a teacher of the child, that the child is in need of special education and related services;

● The

B. The parent of the child requested an evaluation of the child pursuant to §§300.300 through 300.311; or

● The

C. The teacher of the child, or other personnel of the District, expressed specific concerns about a pattern

of behavior

of behavior demonstrated by the child directly to the director of special education or to other

supervisory personnel

supervisory personnel of the District. [34 C.F.R. 300.534]

The District will not be deemed to have knowledge if the parent of the child:

● Has

A. Has not allowed an IDEA evaluation of the child;

● Has

B. Has refused special education services for the child; or

● The

C. The child has been evaluated and determined to not be a child with a disability under IDEA. [34 C.F.R. 300.534]

When the District does not have knowledge that a child is a child with a disability prior to taking disciplinary measures against the child, the child may be disciplined as other children without disabilities who engage in comparable behaviors.

If an evaluation is requested during the time in which a child is subjected to disciplinary measures, the evaluation will be conducted in an expedited manner.

● Until

A. Until the evaluation is completed, the child remains in the educational placement determined by the District,

which

which can include suspension or expulsion without educational services.

● If

B. If the child is determined to be a child with a disability, the District will provide special education and

related services

related services in accordance with this part, including the requirements of §§300.530 through 300.536. [34 C.F.R. 300.534]

The District may report a crime committed by a child with a disability to appropriate authorities to enable them to exercise their responsibilities. 34 C.F.R. 300.535]

When reporting a crime committed by a child with a disability the District ensures that copies of the special education and disciplinary records of the child are transmitted for consideration by the appropriate authorities to whom the District reports the crime, but only to the extent permitted by FERPA. [34 C.F.R. 300.535]

A change of placement occurs if:

● The

A. The removal is for more than ten (10) consecutive school days; or

● The

B. The child has been subjected to a series of removals that constitute a pattern:

■ because

1. because the series of removals total more than ten (10) school days in a school year;

■ because

2. because the child's behavior is substantially similar to the behavior in previous incidents that resulted

in a

in a series of removals; and

■ because

3. because of such additional factors as the length of each removal, the total amount of time the child

has been

has been removed, and the proximity of the removals to one another. [34 C.F.R. 300.536]

The District will determine on a case-by-case basis whether a pattern of removals constitutes a change of placement, and such determinations are subject to review through due process and judicial proceedings. [34 C.F.R. 300.536]

Evaluation and Eligibility

The District, when proposing to conduct an initial evaluation to determine if a child qualifies as a child with a disability, and after reviewing existing data with the parents and providing prior written notice, will obtain informed consent from the parent of the child before collecting any additional data.

● Parental

A. Parental consent for initial evaluation will not be construed as consent for initial provision of special

education and

education and related services.

● The

B. The District will make reasonable efforts to obtain the informed consent from the parent for an

initial evaluation

initial evaluation. [34 C.F.R. 300.300]

For initial evaluations only, if the child is a ward of the state, is not residing with the child's parent, the District is not required to obtain consent from the parent if:

● Despite

A. Despite reasonable efforts to do so, the District cannot discover the whereabouts of the parents of the child;

● The

B. The rights of the parents of the child have been terminated by the court;

● The

C. The rights of the parent to make educational decisions have been subrogated by a judge and consent for

an initial

an initial evaluation has been given by an individual appointed by the judge to represent the child. [34 C.F.R. 300.536]

The District may, but is not required to seek informed consent through due process procedures if the parent of a child who is enrolled or seeking to enroll in the District refuses consent for an initial evaluation. [34 C.F.R. 300.300]

The District will obtain informed consent from the parent of the child before the initial provision of special education and related services to the child, and will make reasonable efforts to obtain that consent. [34 C.F.R. 300.300]

If a parent refuses consent for the initial provision of special education and related services, the District will not seek consent through due process hearing procedures. The District:

● Will

A. Will not be considered to be in violation to provide a Free Appropriate Public Education (FAPE);

● Is

B. Is not required to convene a IEP team meeting or develop an IEP for the child. [34 C.F.R. 300.300]

If, at any time subsequent to the initial provision of special education and related services, the parent of a child revokes consent in writing for the continued provision of special education and related services, the District:

● May

A. May not continue to provide special education and related services to the child, but shall provide prior

written notice

written notice before ceasing the provision of special education and related services;

● May

B. May not use the mediation procedures or the due process procedures in order to obtain agreement or a

ruling that

ruling that the services may be provided to the child;

● Will

C. Will not be considered in violation of the requirement to make FAPE available to the child because of

the failure

the failure to provide the child with further special education and related services; and

● Is

D. Is not required to convene an IEP Team meeting or develop an IEP for the child for further provision of

special education

special education and related services.

The District will obtain informed consent prior to conducting any reevaluation of a child with a disability.

● If

A. If the parent refuses consent, the District may utilize due process hearing procedures to seek consent,

but does

but does not violate its obligation if it declines to pursue the evaluation or reevaluation.

● The

B. The informed parental consent for reevaluation need not be obtained if the District can demonstrate that:

■ it

1. it made reasonable efforts to obtain such consent and has documented those attempts;

■ the

2. the child's parent has failed to respond. [34 C.F.R. 300.300]

Parental consent is not required before:

● Reviewing

A. Reviewing existing data as part of an evaluation or reevaluation; or

● Administering

B. Administering a test or other evaluation that is administered to all children unless consent is required of parents of

parents of

all children prior to administration. [34 C.F.R. 300.300]

The District will not use a parent's refusal to consent to one service or activity under this section to deny the parent or child any other service, benefit, or activity of the District, except as required by this part. [34 C.F.R. 300.300]

If a parent of a child who is home-schooled or placed in a private school by the parents at their own expense does not provide consent for the initial evaluation or the reevaluation, or the parent fails to respond to a request to provide consent, the District will not utilize due process hearing procedures to seek consent. [34 C.F.R. 300.300]

Consistent with consent requirements of §300.300, either a parent of a child or the District may initiate a request for an initial evaluation to determine if a child is a child with a disability. [34 C.F.R. 300.301]

The initial evaluation will:

● Be

A. Be completed within sixty (60) days of receiving parental consent for the evaluation, unless:

■ the

1. the parents and the District agree that it is in the best interest of the child to extend the timeline

to complete

to complete the evaluation for an additional thirty (30) days; or;

■ the

2. the child enrolls in the District following the child's departure from a previous district after the parent

has provided

has provided consent and before the determination of eligibility by the child's previous district. In that event,

the

the District ensures prompt completion of the evaluation.

■ the

3. the parent of a child with a disability repeatedly fails or refuses to produce the child for the evaluation.

● Consist

B. Consist of procedures to determine if the child is a child with a disability and to determine the

educational needs

educational needs of the child. [34 C.F.R. 300.301]

The District will conduct a reevaluation of a child with a disability if:

● The

A. The District determines that the educational or related service needs, including improved

academic achievement

academic achievement and functional performance, of the child warrant a reevaluation; or

● If

B. If the child's parents or teacher requests a reevaluation; except

● The

C. The District will not conduct a reevaluation more than once a year unless the parent and District

agree otherwise

agree otherwise. [34 C.F.R. 300.303]

The District will conduct a reevaluation at least once every three (3) years, unless the parent and the District agree that a reevaluation is unnecessary. [34 C.F.R. 300.303]

The District will provide prior written notice to the parents of a child who has, or who is suspected of having, a disability, that describes the evaluation procedures that the District proposes to conduct. [34 C.F.R. 300.304]

In conducting an evaluation or reevaluation, the District will:

● Use

A. Use a variety of assessment tools and strategies to gather relevant functional, developmental, and

academic information

academic information about the child, including information provided by the parent in order to determine;

■ whether

1. whether the child is a child with a disability; and

■ if

2. if the child is a child with a disability, information related to enabling the child to be involved in

and progress

and progress in the general education curriculum (or for a preschool child, to participate in

appropriate activities

appropriate activities).

● Not

B. Not use any single measure or assessment as the sole criterion for determining whether a child is a child

with a

with a disability and for determining an appropriate educational program for the child; and

● Use

C. Use technically sound instruments that may assess the relative contribution of cognitive and

behavioral factors

behavioral factors, in addition to physical or developmental factors. [34 C.F.R. 300.304]

The District ensures that evaluation materials and strategies:

● Are

A. Are selected and administered so as not to be discriminatory on a racial or cultural basis;

● Are

B. Are administered in the child's native language or other mode of communication and in the form most

likely to

likely to yield accurate information on what the child knows and can do academically, developmentally,

and functionally

and functionally, unless it is clearly not feasible to do so;

● Are

C. Are used for the purposes for which the assessment(s) or measure(s) are valid and reliable;

● Are

D. Are administered by trained and knowledgeable personnel;

● Are

E. Are administered in accordance with the instructions provided by the assessment publisher;

● Are

F. Are selected and administered so as to ensure that if administered to a child with impaired sensory, manual,

or speaking

or speaking skills, the assessment results accurately reflect the child's aptitude or achievement level or

whatever other

whatever other factors the test purports to measure rather than reflecting the child's impairments (unless those skills

are the

are the factors being measured).

● Assess

G. Assess the child in all areas related to the suspected disability, including, if appropriate, health, vision,

hearing

hearing, social and emotional status, general intelligence, academic performance, adaptive behavior,

communicative

communicative status, and motor abilities; and

● Are

H. Are sufficiently comprehensive to identify all of the child's special education and related services needs,

whether

whether or not those needs are commonly associated with the child's disability.

●

I. Provide relevant information that directly assists in determining the educational needs of the child. [34 C.F.R. 300.304]

Evaluations of children who transfer to or from another District in the same school year are coordinated with the prior and subsequent schools, in order to expedite the completion of a full evaluation. [34 C.F.R. 300.304]

As part of an initial evaluation (if appropriate), and as part of any reevaluation, the IEP team and other qualified professionals, as appropriate, will:

● Review

A. Review existing evaluation data on the child including:

■ evaluations

1. evaluations and information provided by the parents;

■ current

2. current classroom-based, local and state-wide assessments, and classroom-based observations;

■ observations

3. observations by teachers, and related services providers.

● On

B. On the basis of that review, and input from the child's parents, identify what additional data, if any, are

needed to

needed to determine whether:

■ the

1. the child is or continues to be a child with a disability, and, if so, the educational needs of the child;

■ the

2. the present levels of academic achievement and related developmental needs of the child;

■ whether

3. whether the child needs special education and related services to enable the child to meet

measurable annual

measurable annual IEP goals and to participate, as appropriate, in the general education curriculum.

● The

C. The IEP team may conduct the review without a meeting. [34 C.F.R. 300.305]

If additional data are needed, the District will administer the assessments required to obtain the additional data. [34 C.F.R. 300.305]

If additional data are not needed to determine whether the child continues to be a child with a disability, and to determine the child's educational needs, the District will notify the parents of:

● The

A. The determination and the reasons for the determination; and

● The

B. The right of the parents to request an assessment to determine whether the child continues to be a child

with a

with a disability and to determine the child's educational needs. [34 C.F.R. 300.305]

The District will evaluate a child before determining that the child is no longer a child with a disability except when the termination is due to graduation with a regular high school diploma or at the conclusion of the instructional year during which the child attained the age of twenty-two (22).

● When

A. When the child's eligibility terminates because of graduation or at the conclusion of the instructional

year during

year during which the child attained the age of twenty-two (22), the District will provide a summary of the child'

s academic

s academic achievement and functional performance that includes recommendations on how to assist

the child in

the child in meeting the child's postsecondary goals. [34 C.F.R. 300.305]

Upon completion of the evaluation process, the District ensures that:

●

A. A group of qualified professionals and the parent of the child determine:

■ if

1. if the child is a child with a disability under the Individuals with Disabilities Education Act and the

Arizona State

Arizona State Statutes; and

■ if

2. if so, the educational needs of the child.

● The

B. The parents are provided, at no cost, a copy of the evaluation report and eligibility determination. [34 C.F.R. 300.306]

A child will not be determined to be a child with a disability if the primary factor for the determination is:

● Lack

A. Lack of appropriate instruction in reading, including the essential components of reading

instruction

instruction (as defined in 1208(3) of the Elementary and Secondary Education Act [ESEA]);

● Lack

B. Lack of appropriate instruction in math; or

● Limited

C. Limited English proficiency. [34 C.F.R. 300.306]

The eligibility determination, including education needs, will be based on all of the information sources used in the evaluation process, and if deemed eligible and in need of special education and related services, an IEP will be developed in accordance with §300.320 through 300.324. [34 C.F.R. 300.306]

Additional procedures for identifying children with specific learning disabilities:

● Option

A. Option 1:

■ The

1. The District will use the state-adopted criteria for determining whether a child has a specific

learning disability

learning disability through a process based on the child's response to scientific, research-based

intervention in

intervention in conformity with IDEA Regulations §300.307-311. [34 C.F.R. 300.307]

● Option

B. Option 2:

■ The

1. The District will use a criteria for determining whether a child has a specific learning disability

through the

through the identification of a severe discrepancy between intellectual ability and achievement in

conformity with

conformity with IDEA Regulations §300.307-311. [34 C.F.R. 300.307]

● Option

C. Option 3:

■ The

1. The District will determine, on an individual child basis, the criteria for determining whether a child

has a

has a specific learning disability using one of the following criteria in conformity with IDEA

Regulations §300

Regulations §300.307-311:

⇒ The

a. The state-adopted criteria based on a child's response to scientific, research-based intervention;

⇒ The

b. The identification of a severe discrepancy between intellectual ability and achievement. [34 C.F.R. 300.307]

The determination of whether a child suspected of having a specific learning disability is a child with a disability will be made by the child's parents and a team of qualified professionals which will include:

● The

A. The child's regular education teacher; or

● If

B. If the child does not have a regular education teacher, then a regular education teacher qualified to

teach children

teach children of that age;

● For

C. For a child of less than school age, an individual qualified by the state to teach children of his/her age;

● At

D. At least one (1) person qualified to conduct individual diagnostic evaluations of children, such as a

school psychologist

school psychologist, speech-language pathologist, or remedial reading teacher. [34 C.F.R. 300.308]

A child may be determined to have a specific learning disability if:

● The

A. The child does not achieve adequately for the child's age or to meet state–approved grade level standards

in one

in one (1) or more of the following areas, when provided with learning experiences and instruction

appropriate for

appropriate for the child's age or meet state–approved grade level standards:

■ oral

1. oral expression

■ listening

2. listening comprehension

■ written

3. written expression

■ basic

4. basic reading skill

■ reading

5. reading fluency skills

■ reading

6. reading comprehension

■ mathematics

7. mathematics calculation

■ mathematics

8. mathematics problem solving

● The

B. The child does not make sufficient progress to meet age or state–approved grade level standards in one (1)

or more

or more of the areas in listed immediately above when using a process based on the child's response

to scientific

to scientific, research-based intervention; or

● The

C. The child exhibits a pattern of strengths and weaknesses in performance, achievement, or both, relative

to age

to age, state–approved grade level standards, or intellectual development, that is determined by the group

to be

to be relevant to the identification of a specific learning disability, through one (1) of the following methods:

■ a

1. a discrepancy between achievement and ability;

■ the

2. the child's response to scientific, research-based interventions, or

■ other

3. other alternative research-based procedures,

using appropriate assessments. [34 C.F.R. 300.309]

The findings of this section are not primarily the result of:

●

A. A visual, hearing or motor disability;

● Mental

B. Mental retardation;

● Emotional

C. Emotional disturbance;

● Cultural

D. Cultural factors;

● Environmental

E. Environmental or economic disadvantage; or

● Limited

F. Limited English proficiency. [34 C.F.R. 300.309]

The group ensures that the underachievement is not due to a lack of appropriate instruction in reading or math and consider:

● Data

A. Data that demonstrate that prior to, or as part of, the referral process, the child was provided

appropriate instruction

appropriate instruction in regular education settings, delivered by qualified personnel; and

● Data

B. Data-based documentation of repeated assessments of achievement at reasonable intervals, reflecting

formal assessment

formal assessment of student progress during instruction, which was provided to the child's parents. [34 C.F.R. 300.309]

The District will promptly request parent consent to evaluate if, prior to referral, the child has not made adequate progress after an appropriate period of time when provided instruction described in the two (2) immediately preceding bullets. [34 C.F.R. 300.309]

The District ensures that the child is observed in his/her learning environment, including the regular classroom setting, to document the child's academic performance and behavior in the areas of difficulty. [34 C.F.R. 300.310]

In the case of a child less than school age or out of school, a group member will observe the child in an environment appropriate for a child that age. [34 C.F.R. 300.310]

For a child suspected of having a specific learning disability, the eligibility determination will contain a statement of:

● Whether

A. Whether the child has a specific learning disability;

● The

B. The basis for making the determination, including an assurance the determination was made in

accordance with

accordance with the Individuals with Disabilities Education Act;

● The

C. The relevant behavior, if any, noted during the observation and the relationship of that behavior to the child'

s academic

s academic functioning;

● The

D. The educationally relevant medical findings, if any;

● Whether

E. Whether the child does not achieve adequately for his/her age or to meet state-approved grade

level standards

level standards consistent with whether the child has a specific learning disability; and does not

make sufficient

make sufficient progress to meet age or state-approved grade level standards consistent with the basis

of a

of a determination in accordance with IDEA; or

● The

F. The child exhibits a pattern of strengths and weaknesses in performance, achievement, or both, relative

to age

to age, state-approved grade level standards or intellectual development consistent with the observation

of relevant

of relevant behavior.

● The

G. The determination of the group concerning the effects of a visual, hearing, or motor disability;

mental retardation

mental retardation; emotional disturbance; cultural factors; environmental or economic disadvantage; or

limited English

limited English proficiency of the child's achievement level. [34 C.F.R. 300.311]

If the child participated in a process that assessed the child's response to scientific, research-based intervention:

● The

A. The instructional strategies used and the student-centered data collected; and

● The

B. The documentation that the child's parents were notified about the state's policies regarding the amount

and nature

and nature of student performance that would be collected and the general education services that would

be provided

be provided;

● Strategies

C. Strategies for increasing the rate of learning; and

● The

D. The parent's right to request an evaluation. [34 C.F.R. 300.311]

Each group member will certify in writing whether the report reflects the member's conclusion. If it does not, the group member will submit a separate statement presenting the member's conclusions. [34 C.F.R. 300.311]

Free Appropriate Public Education

The determination that a child is eligible for special education and related services will be made on an individual basis by a properly constituted District team. [34 C.F.R. 300.306 and, if applicable, 300.308]

For preschool children (age three [3] to five [5]):

● The

A. The District will:

■ Make

1. Make FAPE available no later than the child's third birthday;

■ Ensure

2. Ensure that an IEP or an Individualized Family Service Plan (IFSP) is in effect for each child by

that date

that date;

■ Ensure

3. Ensure that a child's IEP team determines the date when services under the IEP or IFSP will begin

if a

if a child's third birthday occurs during the summer.

For school-aged children (age five [5] through twenty-one [21]):

● The

A. The District will make FAPE available to any child who needs special education and related services,

even though

even though the child has not failed or been retained in a course or grade, and is advancing from grade to grade.

Services

Services for an eligible student with a disability shall extend through conclusion of the instructional

year during which

year during which the student attains the age of twenty-two (22).

The District will establish policy and procedures with regard to allowable pupil-teacher ratios and pupil-staff ratios within the District or county for provision of special education services. [A.R.S. 15-764]

The special education programs and services provided shall be conducted only in a school facility which houses regular education classes or in other facilities approved by the division of special education. [A.R.S. 15-764]

The District ensures that assistive technology devices or services or both will be available to a child with a disability, if required, as a part of:

● special

A. special education;

● related

B. related services;

● supplementary

C. supplementary aids and service. [34 C.F.R. 300.105]

On a case-by-case basis, the District ensures the use of school-purchased assistive technology devices in a child's home or other setting if the child's IEP team determines that the child needs access to those devices in order to receive FAPE. [34 C.F.R. 300.105]

The District will make extended school year services available as necessary to provide FAPE to children with disabilities.

● Extended

A. Extended school year (ESY) services will be provided only if a child's IEP team determines, in

accordance with

accordance with §§300.320-300.324, that the services are necessary for the provision of FAPE.

● Services

B. Services will not be:

■ limited

1. limited to a particular category of disability; or,

■ unilaterally

2. unilaterally limited to the type, amount, or duration of services. [34 C.F.R. 300.106]

The ESY services that are provided to a child with a disability will:

● Be

A. Be provided beyond the normal school year of the District;

● Be

B. Be provided in accordance with the child's IEP;

● Be

C. Be provided at no cost to the parents of the child; and

● Meet

D. Meet the standards of the state. [34 C.F.R. 300.106]

The District will afford children with disabilities an equal opportunity for participation in nonacademic and extracurricular services and activities including, as determined appropriate and necessary by the child's IEP team, the provision of supplementary aids and services. [34 C.F.R. 300.107]

Nonacademic and extracurricular services and activities may include counseling services, athletics, transportation, health services, recreational activities, special interest groups or clubs sponsored by the District, referrals to agencies that provide assistance to individuals with disabilities, and employment of students, including both employment by the District and assistance in making outside employment available. [34 C.F.R. 300.107]

The District will make regular physical education services available to children with disabilities to the same extent that the District provides those services to children without disabilities, unless:

● The

A. The child is enrolled full time in a separate facility; or

● The

B. The child needs specially designed physical education as prescribed in the child's IEP. [34 C.F.R. 300.108]

If a child is enrolled in a separate facility, the District ensures that the child receives appropriate physical education services. [34 C.F.R. 300.108]

If special physical education is prescribed in a child's IEP, the District will provide for those services, either directly or through other public or private programs. [34 C.F.R. 300.108]

The District ensures that children with disabilities have available to them the variety of education programs and services that are available to nondisabled children, including art, music, industrial arts, consumer and homemaking education, and vocational education. [34 C.F.R. 300.110]

When serving children wearing hearing aids or surgically implanted medical devices, the District ensures that:

● The

A. The hearing aids worn in school by children with hearing impairments are functioning properly; and

● The

B. The external components of surgically implanted medical devices (e.g., cochlear implants) are

functioning properly

functioning properly, except that the District will not be responsible for any post-surgical maintenance,

programming or

programming or replacement of any component, external or internal, of the medical device. [34 C.F.R. 300.113]

The District may use the Medicaid or other public benefits or insurance programs in which a child participates to provide or pay for services required under IDEA, as permitted under the public benefits or insurance program, except that the District:

● May

A. Will not require parents to sign up for or enroll in public benefits or insurance programs to receive FAPE;

● May

B. Will not require parents to incur out-of-pocket expenses such as payment of a deductible or co-pay

for services

for services required by IDEA, but may pay the cost that parents otherwise would be required to pay;

● May

C. Will not use a child's public benefit if that use would:

■ decrease

1. decrease lifetime benefits;

■ result

2. result in the family paying for non-school services that would otherwise be paid for by public benefits;

■ increase

3. increase premiums or lead to discontinuation of benefits; or

■ risk

4. risk loss of eligibility. [34 C.F.R. 300.154]

The District

must

will notify parents that their refusal to allow access to their public benefits does not relieve the District of its responsibility to provide all required IDEA services. [34 C.F.R. 300.154]

The District will obtain parent consent

consistent with §300.09 each time that access to public benefits are sought

prior to accessing a child's or parent's public benefits or insurance for the first time.

[34 C.F.R. 300.154]

The District must obtain a one-time written consent from the parent after providing written notification and before accessing the child's or the parent's public benefits for the first time. The consent must specify:

● The personally identifiable information that may be disclosed;

● The purpose of the disclosure; and

● The agency to which the disclosure may be made.

The District must

The District will provide a written notification to the child's parents before accessing the child's or parent's public benefits or insurance for the first time and prior to obtaining the one-time parental consent and annually thereafter.

Graduation

The District ensures that the Governing Board shall prescribe graduation criteria for students with disabilities from its high schools, which shall include accomplishment of the academic standards in at least reading, writing, mathematics, science and social studies, as determined by District assessment. [A.R.S. 15-701(B) and A.A.C. R7-2-301(D)(1)]

The District ensures that the Governing Board shall develop a course of study and graduation and promotion requirements for all students placed in special education programs in accordance

with

with R7-2-401 et seq. [A.R.S. 15-701(B) and A.A.C. R7-2-301(D)(1)]

The District will not be obligated to provide FAPE to students with disabilities who have graduated from high school with a regular high school diploma. [34 C.F.R. 300.102]

The exception does not apply to children who have graduated from high school but have not been awarded a regular high school diploma. [34 C.F.R. 300.102]

Graduation from high school with a regular high school diploma constitutes a change of placement requiring prior written notice in accordance with §300.503. [34 C.F.R. 300.102]

An evaluation is not required before the termination of a child's eligibility due to graduation from secondary school with a regular diploma or due to conclusion of the instructional year during which the student attains the age of twenty-two (22). [34 C.F.R. 300.305]

For a child no longer eligible due to graduation or exceeding the age of eligibility, the District will provide the child with a summary of the child's academic achievement and functional performance, which shall include recommendations on how to assist the child in meeting the child's post secondary goals. [34 C.F.R. 300.305]

Pupils with disabilities as defined in A.R.S. 15-761

or children who receive special education as defined

in 15-763, shall not be required to achieve passing scores on competency tests

(AIMS)

in order to graduate from high school unless the pupil is learning at a level appropriate for the pupil's grade level in a specific academic area and unless a passing score on a competency test is specifically required in a specific academic area by the pupil's IEP as mutually agreed on by the pupil's parents (or eighteen [18] year old student) and IEP team. [A.R.S. 15-701.01(3)]

Individualized Education Program

The contents of each individualized education program (IEP) will include a statement of:

● The

A. The child's present levels of academic achievement and functional performance, including:

■ how

1. how the child's disability affects the child's involvement and progress in the general curriculum; or

■ for

2. for preschool children, as appropriate, how the disability affects the child's participation in

appropriate activities

appropriate activities;

● Measurable

B. Measurable annual goals, including academic and functional goals designed to:

■ meet

1. meet the child's needs that result from the child's disability to enable the child to be involved in and

make progress

make progress in the general education curriculum; and

■ meet

2. meet each of the child's other educational needs that result from the child's disability;

■ for

3. for children with disabilities who take alternate assessments (AIMS A) aligned to alternate

achievement standards

achievement standards, a description of benchmarks or short-term objectives;

● How

C. How the child's progress toward meeting the IEP goals will be measured and when periodic reports on

the child

the child's progress toward the goals will be provided;

● The

D. The special education and related services to be provided to the child, the supplementary aids and services

to be

to be provided to the child or on behalf of the child, the program modifications or supports for school

personnel that

personnel that will be provided to enable the child:

■ to

1. to advance appropriately toward attaining the annual goals;

■ to

2. to be involved in and progress in the general education curriculum and to participate in

extracurricular and

extracurricular and other nonacademic activities with other children with disabilities and nondisabled children.

● The

E. The extent, if any, to which the child will not participate with nondisabled children in the regular class and

in extracurricular

in extracurricular and other nonacademic activities;

● Any

F. Any individual accommodations that are needed to measure the academic achievement and

functional performance

functional performance of the child on state and District-wide assessments;

● If

G. If the IEP team determines that the child must take an alternate assessment instead of a particular

regular state

regular state or District-wide assessment of student achievement, a statement of why:

■ the

1. the child cannot participate in the regular assessment; and

■ the

2. the particular alternate assessment selected is appropriate for the child;

● The

H. The projected date for the beginning of the services and modifications and the anticipated frequency, location,

and

and duration of those services and modifications. [34 C.F.R. 300.320]

Beginning not later than the first IEP to be in effect when the child turns sixteen (16), or younger if determined appropriate by the IEP team, and updated annually, the IEP will also include a statement of:

● appropriate

A. appropriate measurable postsecondary goals based upon age appropriate transition assessments

related to

related to training, education, employment, and, where appropriate independent living skills;

● transition

B. transition services (including courses of study) needed to assist the child in reaching those goals. [34 C.F.R. 300.320]

Beginning not later than one (1) year before a student reaches the age of eighteen (18), the IEP will include a statement that the parents and the student have been informed of the rights under Part B, if any, that will transfer to the student on reaching the age of eighteen (18). [34 C.F.R. 300.320]

The IEP team for each child with a disability will include:

● The

A. The parents of the child;

● Not

B. Not less than one (1) regular education teacher of the child (if the child is, or may be, participating in

the regular

the regular education environment);

● Not

C. Not less than one (1) special education teacher of the child, or where appropriate, not less than one

special education

special education provider of the child;

● A

D. A representative of the District who:

■ is

1. is qualified to provide, or supervise the provision of, specially designed instruction to meet the

unique needs

unique needs of children with disabilities;

■ is

2. is knowledgeable about the general education curriculum; and

■ is

3. is knowledgeable about the availability of resources of the District;

■ may

4. may be a District team member described in the IEP team described above, with the exception of

the parents

the parents, if the above criteria are met.

● An

E. An individual who can interpret the instructional implications of evaluation results, who may be a member

of the

of the team described in the IEP team described above, with the exception of the parents.

● At

F. At the discretion of the parent or the District, other individuals who have knowledge or special

expertise regarding

expertise regarding the child, including related services personnel as appropriate; and

● Whenever

G. Whenever appropriate, the child with a disability.

● A

H. A child of any age if the purpose of the meeting is to consider postsecondary goals and transition

services needed

services needed to assist the child in reaching the IEP goals;

● If

I. If the student does not attend the IEP meeting, the District will take other steps to ensure that the student'

s preferences

s preferences and interests are considered.

●

J. To the extent appropriate and with consent of the parents or the adult child;

■ the

1. the District will invite a representative of any participating agency that is likely to be responsible

for providing

for providing or paying for transition services.

■ for

2. for a child who is transitioning from the Arizona Early Intervention Program (AzEIP), representatives

from AzEIP

from AzEIP will be invited to the initial IEP if the parent requests. [34 C.F.R. 300.321]

A member of the District IEP team described above, and including a person who can interpret the results, is not required to attend the IEP meeting if the parent and the school agree in writing prior to the meeting that attendance is not necessary because the member's area of curriculum or related services is not being modified or discussed in the meeting. [34 C.F.R. 300.321]

A member of the District IEP team described above, and including a person who can interpret the results, may be excused from attending the IEP meeting in whole or part when the meeting involves a modification to or discussion of the member's area of the curriculum or related services if the parent, in writing and the District consent to the excusal, and the member submits, in writing to the IEP team, input into the development of the IEP prior to the meeting. [34 C.F.R. 300.321]

In the case of a child previously served by AzEIP, an invitation to the initial IEP team meeting will, at the request of the parent, be sent to the AzEIP service coordinator to assist with the smooth transition of services. [34 C.F.R. 300.321]

The District will take steps to ensure parent(s) of a child with a disability are present at each IEP meeting or are afforded the opportunity to participate by:

● Notifying

A. Notifying parents of the meeting early enough to ensure that they will have an opportunity to attend; and

● Scheduling

B. Scheduling the meeting at a mutually agreed on time and place. [34 C.F.R. 300.322]

The meeting notice will:

● Indicate

A. Indicate the purpose, time, and location of the meeting and who will be in attendance; and

● Inform

B. Inform the parents of the provisions relating to the participation of other individuals who have knowledge

or special

or special expertise about the child and of representatives of the AzEIP if the meeting is for an initial IEP of

a child

a child transitioning from AzEIP. [34 C.F.R. 300.322]

Beginning not later than the first IEP to be in effect when the child turns sixteen (16), the notice will also:

● Indicate

A. Indicate that a purpose of the meeting will be the consideration of postsecondary goals and transition services;

● Indicate

B. Indicate that the District will invite the student;

● Identify

C. Identify any other agency that will be invited to send a representative. [34 C.F.R. 300.322]

If neither parent can attend, the District will use other methods to ensure parent participation, including individual or conference telephone calls. [34 C.F.R. 300.322]

A meeting may be conducted without a parent in attendance if the District is unable to convince the parents that they should attend. In this case, the District will maintain a record of its attempts to arrange a mutually agreed on time and place, such as:

● Detailed

A. Detailed records of telephone calls made or attempted and the results of those calls;

● Copies

B. Copies of correspondence sent to the parents and any responses received; and

● Detailed

C. Detailed records of visits made to the parent's home or place of employment and the results of those visits. [34 C.F.R. 300.322]

The District will take whatever action is necessary to help the parent understand the proceedings at the IEP meeting, including arranging for an interpreter for parents with deafness or whose native language is other than English. [34 C.F.R. 300.322]

The District will give the parent a copy of the child's IEP at no cost to the parent. [34 C.F.R. 300.322]

At the beginning of each school year, the District will have in effect for each child with a disability in its jurisdiction, an IEP as defined in 300.320. [34 C.F.R. 300.323]

The District ensures that:

●

A. A meeting to develop an IEP for an eligible child is conducted within thirty (30) days of a determination

of eligibility

of eligibility for special education and related services.

● As

B. As soon as possible following the development of the IEP, the services indicated in the IEP are

made available

made available to the child. An IEP will be in effect at the beginning of each school year. [34 C.F.R. 300.323]

For a child aged two (2) years nine (9) months to five (5) years previously served by AzEIP, the IEP team will consider the contents of the child's Individualized Family Service Plan (IFSP). An IFSP may serve as the IEP of the child if:

● The

A. The District has provided the parents with a detailed explanation of the differences between an IEP and

an IFSP

an IFSP;

● The

B. The parent and the District agree in writing to the use of an IFSP;

● The

C. The IFSP contains an educational component that promotes school readiness and includes pre-literacy,

language

language and numeric skills; and

● The

D. The IFSP is developed in accordance with IEP procedures. [34 C.F.R. 300.323]

The District ensures that each child's IEP is accessible to each regular education teacher, special education teacher, related service provider and any other service provider who is responsible for implementing the IEP.

● Each

A. Each teacher and related service provider will be informed of his or her specific responsibilities

in implementing

in implementing the IEP; and

● The

B. The specific accommodations, modifications, and supports that will be provided for the child in

accordance with

accordance with the IEP. [34 C.F.R. 300.323]

For a child with an IEP who transfers into the District from another school system in Arizona, the District, in consultation with the parents, will provide a free appropriate public education (including services comparable to the services described in the existing IEP) until the District:

● Reviews

A. Reviews and adopts the child's IEP from the previous

District

district, or

● Develops

B. Develops, adopts, and implements a new IEP. [34 C.F.R. 300.323]

For a child with an IEP who transfers into the District from another state, the District, in consultation with the parents, will provide a free appropriate public education (including services comparable to the services described in the existing IEP) until the District:

● Conducts

A. Conducts an evaluation for eligibility for special education in Arizona, or determines that such an evaluation

is unnecessary

is unnecessary; and

● Develops

B. Develops, adopts, and implements a new IEP, if appropriate. [34 C.F.R. 300.323]

To facilitate the transition of a child enrolling from another school system, either from within or from outside of Arizona, the District will take reasonable steps to promptly obtain the child's education records, including all records pertaining to special education, from the previous school system in which the child was enrolled. [34 C.F.R. 300.323]

When a records request is received from another

District

district, from either within or outside of Arizona, the District will promptly respond to the request. [34 C.F.R. 300.323]

In developing each child's IEP, the IEP team will consider:

● The

A. The strengths of the child and the concerns of the parents for enhancing the education of their child;

● The

B. The results of the initial or most recent evaluation of the child; and

● The

C. The academic, developmental, and functional needs of the child. [34 C.F.R. 300.324]

In consideration of special factors, the IEP team will:

● In

A. In the case of a child whose behavior impedes his or her learning or that of others, consider the use of

positive behavioral

positive behavioral interventions and supports, and other strategies to address that behavior;

● In

B. In the case of a child with limited English proficiency, consider the language needs of the child as those

needs relate

needs relate to the child's IEP;

● In

C. In the case of a child who is blind or visually impaired, provide for instruction in Braille and the use of

Braille unless

Braille unless the IEP team determines, after an evaluation of the child's reading and writing skills, needs,

and appropriate

and appropriate reading and writing media (including an evaluation of the child's future needs for instruction

in Braille

in Braille or the use of Braille) that instruction in Braille or the use of Braille is not appropriate for the child;

● Consider

D. Consider the communication needs of the child, and in the case of a child who is deaf or hard of hearing,

consider

consider the child's language and communication needs, opportunities for direct communication with

peers and

peers and professional personnel in the child's language and communication mode, academic level and full

range of

range of needs, including opportunities for direct instruction in the child's language and communication mode;

● Consider

E. Consider whether the child requires assistive technology devices and services. [34 C.F.R. 300.324]

The regular education teacher of a child with a disability, as a member of the IEP team, will, to the extent appropriate, participate in the development, review, and revision of the child's IEP, including the determination of:

● Appropriate

A. Appropriate positive behavioral interventions and strategies for the child; and

● Supplementary

B. Supplementary aids and services, program modifications, and/or supports for school personnel that will

be provided

be provided for the child, consistent with §300.320(a)(4). [34 C.F.R. 300.324]

In making changes to the IEP after the annual IEP meeting, the parent and the District may agree to amend the IEP without a meeting for the purpose of making those changes and, instead, develop a written document to amend or modify the child's current IEP. The District will:

● Inform

A. Inform all members of the child's IEP team of those changes, and

● Upon

B. Upon request, provide the parents with the revised copy of the IEP. [34 C.F.R. 300.324]

To the extent possible, the District will encourage the consolidation of evaluation, reevaluation and IEP meetings for a child. [34 C.F.R. 300.324]

The District ensures that the IEP team reviews the child's IEP periodically, but not less than annually, to determine if goals are being achieved, and revise the IEP, when appropriate, to address:

● any

A. any lack of expected progress toward the annual goals and in the general education curriculum, if appropriate;

● the

B. the results of any reevaluation;

● information

C. information about the child provided to, or by the parents;

● the

D. the child's anticipated needs, or other matters. [34 C.F.R. 300.324]

If a participating agency other than the District fails to provide the transition services in an IEP, the District will reconvene the IEP team to identify alternative strategies to meet the child's transition outcomes. [34 C.F.R. 300.324]

Before the District places a child with a disability in a private school or facility, the District will initiate and conduct a meeting to develop an IEP for the child and ensure that a representative of the private school or facility attends the meeting in person or by conference call. [34 C.F.R. 300.325]

Subsequent IEP reviews may be initiated and conducted by the private school at the discretion of the District. However, the District ensures that:

● The

A. The parents and District representative are involved in any decisions about the child's IEP; and

● Agree

B. Agree to any proposed changes in the IEP before those changes are implemented. [34 C.F.R. 300.325]

The District remains responsible to ensure FAPE to a child placed by the District in a private school or facility. [34 C.F.R. 300.325]

The District ensures that the parents of a child with a disability are members of any group that makes decisions on the educational placement of their child. [34 C.F.R. 300.327]

Least Restrictive Environment

The District ensures that special classes, separate schooling, or other removal of children with disabilities from the regular educational environment occurs only if the nature or severity of the disability is such that education in regular classes with the use of supplementary aids and services cannot be achieved satisfactorily. [34 C.F.R 300.114]

The District will make available a continuum of alternative placements to meet the needs of children with disabilities for special education and related services. [34 C.F.R 300.115]

The continuum of alternative placements will include:

● Instruction

A. Instruction in regular classes, special classes, special schools, home instruction, and instruction in

hospital and

hospital and institutions;

● Supplementary

B. Supplementary services, such as a resource room or itinerant instruction, to be provided in conjunction

with regular

with regular class placement.

The placement decision for each child will be:

● Made

A. Made by a group that includes the parents and other persons knowledgeable about the child, the meaning

of the

of the evaluation data, and the placement options;

● In

B. In conformity with the least restrictive environment (LRE) provisions of the IDEA regulations;

● Determined

C. Determined at least annually;

● Based

D. Based on the child's IEP; and,

● As

E. As close as possible to the child's home. [34 C.F.R 300.115]

Unless the IEP of a child requires some other arrangement, the child will be educated in the school that he or she would attend if not disabled. [34 C.F.R 300.115]

In selecting the LRE, consideration will be given to any potential harmful effect on the child or on the quality of services that she/he needs. [34 C.F.R 300.115]

A child with a disability will not be removed from age-appropriate regular classrooms solely because of needed modifications in the general education curriculum. [34 C.F.R 300.115]

In providing or arranging for the provision of nonacademic and extracurricular services and activities, including meals, recess periods, and other nonacademic activities, the District ensures that each child with a disability participates with nondisabled children in the extracurricular services and activities to the maximum extent appropriate to the needs of that child. [34 C.F.R 300.117]

The District ensures that the supplementary aides and services determined by the IEP team to be appropriate and necessary are provided to allow the child to participate in nonacademic settings. [34 C.F.R 300.115]

The District will establish, maintain, and implement procedural safeguards that meet the requirements of §300.500 through 300.536 of the IDEA Regulations.

Procedural Safeguards

The District ensures that the parents of a child with a disability shall be given an opportunity to inspect and review all education records with respect to the identification, evaluation, educational placement, and the provision of FAPE to the child. [34 C.F.R. 300.501]

The District ensures that the parents of a child with a disability shall:

● be

A. be given an opportunity to participate in meetings with respect to the identification, evaluation,

educational placement

educational placement and the provision of FAPE to the child.

● be

B. be provided notice consistent with §300.322 to ensure they have opportunity to participate in meetings.

● be

C. be members of any group that makes decisions on the educational placement of their child. [34 C.F.R. 300.501]

If neither parent can participate in a meeting in which a decision is to be made relating to the educational placement of their child, the District must use other methods to ensure their participation, including individual or conference telephone calls, or video conferencing. [34 C.F.R. 300.501]

A placement decision may be made by a group without the involvement of the parent, if the District is unable to obtain the parent's participation and has maintained a record of its attempts to ensure their involvement. [34 C.F.R. 300.501]

The parents of a child with a disability have the right to obtain an independent educational evaluation of their child. The District must provide to parents, upon request for an independent educational evaluation:

● Information

A. Information about where an independent educational evaluation may be obtained; and

● The

B. The District criteria applicable for independent educational evaluations. District criteria for the

independent educational

independent educational evaluation must be the same as the criteria the District uses when it conducts an evaluation,

to the

to the extent consistent with the parent's right to an evaluation. [34 C.F.R. 300.502]

A parent has the right to an independent educational evaluation at public expense if the parent disagrees with an evaluation obtained by the District. If a parent requests an independent educational evaluation at public expense, the District must, without unnecessary delay, either:

● File

A. File for a due process hearing to show that its evaluation is appropriate; or

● Ensure

B. Ensure that an independent educational evaluation is provided at public expense, unless the

District demonstrates

District demonstrates in a hearing that the evaluation obtained by the parent did not meet District criteria. [34 C.F.R. 300.502]

If a due process hearing decision is that the District's evaluation is appropriate, the parent still has the right to an independent educational evaluation, but not at public expense. [34 C.F.R. 300.502]

If a parent requests an independent educational evaluation, the District may ask for the parent's reasons for the objections, but may not require the parent to provide an explanation and may not unreasonably delay either providing the independent educational evaluation at public expense or filing a request for due process to defend its evaluation. [34 C.F.R. 300.502]

A parent is entitled to only one (1) independent educational evaluation at public expense each time the District conducts an evaluation with which the parent disagrees. [34 C.F.R. 300.502]

The results of any independent educational evaluation which is obtained by or provided to the District:

● must

A. must be considered by the District, if it meets District criteria, in any decision with respect to the provision

of FAPE

of FAPE to the child; and

● may

B. may be presented by any party as evidence in a due process hearing. [34 C.F.R. 300.502]

If a hearing officer requests an independent educational evaluation as part of a due process hearing, the cost of the evaluation must be at public expense.

Written notice must be given to the parents of a child with a disability a reasonable time before the District:

● Proposes

A. Proposes to initiate or change the identification, evaluation or educational placement of the child or

the provision

the provision of FAPE to the child; or

● Refuses

B. Refuses to initiate or change the identification, evaluation or educational placement of the child or

the provision

the provision of FAPE to the child. [34 C.F.R. 300.503]

The notice must include:

●

A. A description of the action proposed or refused by the District;

● An

B. An explanation of why the District proposes or refuses to take the action;

● A

C. A description of each evaluation procedure, assessment, record or report the District used as a basis for

the proposed

the proposed or refused action;

● A

D. A statement that the parents of a child with a disability have protection under the procedural safeguards of

this part

this part and, if this notice is not an initial referral for evaluation, the means by which a copy of a description of

the procedural

the procedural safeguards can be obtained;

● Sources

E. Sources for parents to contact to obtain assistance in understanding the provisions of this part;

● A

F. A description of other options that the IEP team considered and the reasons why those options were rejected;

● A

G. A description of other factors that are relevant to the District's proposal or refusal. [34 C.F.R. 300.503]

The notice must be written in language understandable to the general public, provided in the native language or other mode of communication used by the parent. [34 C.F.R. 300.503]

If the native language or other mode of communication used by the parent is not a written language, the District ensures:

● the

A. the notice is translated orally or by other means to the parent in his or her native language or other mode

of communication

of communication;

● That

B. That the parent understands the content of the notice;

● That

C. That there is written evidence of these requirements. [34 C.F.R. 300.503]

A copy of the procedural safeguards available to the parent of a child with a disability must be given to the parents only one (1) time a school year, except that a copy also must be given to the parents:

● Upon

A. Upon initial referral or parent request for evaluation;

● Upon

B. Upon receipt of a first complaint to the state or first request for a due process hearing in a school year;

● When

C. When a disciplinary change of placement /removal has been initiated;

● Upon

D. Upon request by a parent. [34 C.F.R. 300.504]

The procedural safeguards notice must include a full explanation of all the procedural safeguards available under §300.148, §§300.151 through 300.153, §300.300, §§300.502 through 300.503, §§300.505 through 300.515, §300.520, §§300.530 through 536, and §§300.610 through 300.625 relating to:

● Independent

A. Independent educational evaluations;

● Prior

B. Prior written notice;

● Parental

C. Parental consent;

● Access

D. Access to education records;

● Opportunity

E. Opportunity to present and resolve complaints through the due process hearing and state

complaint procedures

complaint procedures, including;

■ The

1. The time period in which to file a complaint;

■ The

2. The opportunity for the District to resolve the complaint;

■ The

3. The difference between due process hearing and state complaint procedures, jurisdictions, issues

that may

that may be raised, timelines, and relevant procedures.

● The

F. The availability of mediation;

● The

G. The child's placement during the due process hearing;

● Procedures

H. Procedures for students subject to placement in an interim alternative educational setting;

●

I. Requirements for unilateral placements by parents of children in private schools at public expense;

●

J. Due process hearings including requirements for disclosure of evaluation results and recommendations;

● Civil

K. Civil actions, including timelines;

● Attorney

L. Attorney fees. [34 C.F.R. 300.504]

This notice must meet the same requirements for understandable language as for the written prior notice described in §300.503. [34 C.F.R. 300.504]

The parent of a child with a disability may elect to receive required notices by an electronic mail communication if the District makes that option available. [34 C.F.R. 300.505]

The District will establish procedures to allow parties to disputes, including those matters arising prior to a request for a due process hearing, to resolve disputes through mediation. Procedures will ensure that the mediation process:

● Is

A. Is voluntary on the part of the parties;

● Is

B. Is not used to deny or delay a parent's right to a due process hearing or any other right under the IDEA;

● Is

C. Is conducted by a qualified and impartial mediator who is trained in effective mediation techniques. [34 C.F.R. 300.506]

The District may establish procedures to offer to parents and schools that choose not to use mediation an opportunity to meet, at a time and location convenient to the parties, with a disinterested party:

● Who

A. Who is under contract with an appropriate alternative dispute resolution entity, or a parent training

and information

and information center, or community parent resource center;

● Who

B. Who would explain the benefits of, and encourage the mediation process to the parents. [34 C.F.R. 300.506]

A parent or District may file a request for a due process hearing relating to the identification, evaluation or educational placement of a child with a disability. [34 C.F.R. 300.507]

The request for a due process hearing must allege a violation that occurred not more than two (2) years before the date the parent or District knew or should have known about the alleged violation. [34 C.F.R. 300.507]

The District must inform the parent of any free or low cost legal and other relevant services available in the area upon parent request. [34 C.F.R. 300.507]

The District will have procedures that require either party, or the attorney representing a party, to provide to the other party a confidential due process complaint. [34 C.F.R. 300.508]

The party filing the notice for a hearing must forward a copy of the request to the state. [34 C.F.R. 300.508]

The due process hearing complaint must include the following in order for the complaint to be heard:

● The

A. The name of the child;

● The

B. The residential address of the child;

● The

C. The school of attendance;

● A

D. A description of the nature of the problem of the child relating to the proposed or refused initiation or change,

including

including facts relating to the problem; and

● A

E. A proposed resolution of the problem to the extent known and available to the party at the time. [34 C.F.R. 300.508]

The due process complaint will be deemed sufficient unless the party receiving the complaint notifies the hearing officer and the other party in writing, within fifteen (15) days of receipt of the complaint, that it believes the complaint does not meet the content requirements. [34 C.F.R. 300.508]

Within five (5) days of receipt of notice, the hearing officer must determine whether the complaint meets the requirements and notify the parties, in writing, of that determination. [34 C.F.R. 300.508]

A party may amend its due process complaint only if:

● The

A. The other party consents in writing and is given an opportunity to resolve the complaint through the

resolution process

resolution process; or

● The

B. The hearing officer grants permission, but in no case later than five (5) days before the due process

hearing begins

hearing begins. [34 C.F.R. 300.508]

If a party files an amended complaint, the relevant timelines begin again. [34 C.F.R. 300.508]

If the District has not sent a prior written notice to the parent regarding the subject matter contained in the due process complaint, it must do so within ten (10) days of receiving the complaint. [34 C.F.R. 300.508]

Within ten (10) days of receiving the complaint, the receiving party will send to the other party a response that specifically addresses the issues raised in the due process complaint. [34 C.F.R. 300.508]

Within fifteen (15) days of receiving the notice of the parent's due process complaint, and prior to the initiation of a due process hearing, the District must convene a meeting with the parent and the relevant members of the IEP team who have specific knowledge of the facts identified in the complaint that:

● Includes

A. Includes a representative of the District who has District decision-making authority;

● May

B. May not include an attorney of the District unless the parent is accompanied by an attorney. [34 C.F.R. 300.510]

The purpose of the meeting is for the parent of the child to discuss the due process complaint, and the factual basis of the complaint, so the District has the opportunity to resolve the dispute. [34 C.F.R. 300.510]

The resolution meeting need not be held if:

● The

A. The parent and District agree in writing to waive the meeting; or

● The

B. The parent and District agree to use the mediation process. [34 C.F.R. 300.510]

The parent and the District determine the relevant IEP team members to attend the meeting. [34 C.F.R. 300.510]

If the District has not resolved the complaint to the satisfaction of the parent within thirty (30) days of the receipt of the complaint, the due process hearing may occur. The timeline for issuing a final decision begins at the end of this thirty (30) day period. [34 C.F.R. 300.510]

The failure of the parent to participate in the resolution meeting that has not been mutually agreed to be waived, will delay the timelines for the resolution process and due process hearing until the meeting is held. [34 C.F.R. 300.510]

If the District is unable to obtain the participation of the parent after reasonable efforts have been made and documented, the District may, at the conclusion of the thirty (30) day period, request the hearing officer dismiss the parent's due process complaint. [34 C.F.R. 300.510]

If the District fails to hold the resolution meeting within fifteen (15) days of receiving the complaint or fails to participate in the meeting, the parent may request that the hearing officer begin the hearing timeline. [34 C.F.R. 300.510]

The forty-five (45) day timeline for the due process hearing starts the day after:

● Both

A. Both parties agree in writing to waive the resolution meeting; or

● After

B. After either the mediation or resolution meeting starts but before the end of the thirty (30) day

resolution period

resolution period, the parties agree in writing that no agreement is possible; or

● If

C. If both parties agree in writing to continue the mediation at the end of the thirty (30) day resolution period,

but later

but later, one (1) party withdraws from the mediation process. [34 C.F.R. 300.510]

If a resolution is reached at the meeting, the parties must execute a legally binding agreement that is:

● Signed

A. Signed by both the parent and District representative who has authority to legally bind the District; and

● Enforceable

B. Enforceable in any state court of competent jurisdiction or in a district court of the United States. [34 C.F.R. 300.510]

Either party may void the agreement within three (3) business days of the agreement's execution. [34 C.F.R. 300.510]

The child involved in the due process hearing complaint must remain in his or her current educational placement:

● Unless

A. Unless a discipline appeal has been filed as provided in §300.533;

● During

B. During the pendency of any administrative or judicial proceeding regarding a due process complaint

notice requesting

notice requesting a due process hearing under §300.507; or

● Unless

C. Unless the District and parents of the child agree otherwise. [34 C.F.R. 300.518]

If the complaint involves an application for initial admission to public school, the child, with the consent

of the parents, must be placed in the public school until the completion of all the proceedings. [34 C.F.R. 300.518]

If the complaint involves an application for initial services for a child who has turned three (3) and transitioning from Part C to Part B, the District is not required to provide the Part C services the child had been receiving. If the child is found eligible for special education and related services under Part B, and the parent consents to the initial provision of services under §300.300(b), then the District must provide those services that are not in dispute. [34 C.F.R. 300.518]

If the hearing officer agrees with the child's parents that a change of placement is appropriate, that placement must be treated as an agreement between the state and parent for the purposes of (1)(c) of this section. [34 C.F.R. 300.518]

The District ensures that the rights of a child are protected by assigning an individual to act as a surrogate for the parents when:

● No

A. No parent can be identified;

● After

B. After reasonable efforts are made, no parent can be located;

● The

C. The child is a ward of the state (with no foster parent);

● The

D. The child is an unaccompanied homeless youth as defined by the McKinney-Vento Homeless Assistance Act. [34 C.F.R. 300.519]

The District will have a method for determining when a surrogate parent is needed and for making surrogate parent assignments. [34 C.F.R. 300.519]

The District ensures that a person selected as a surrogate parent:

● Is

A. Is not an employee of the state, the District, or any other agency that is involved in the education or care

of the

of the child;

● Has

B. Has no personal or professional interest that conflicts with the interest of the child the surrogate

parent represents

parent represents; and

● Has

C. Has knowledge and skills that ensure adequate representation of the child. [34 C.F.R. 300.519]

In the case of an unaccompanied homeless youth, appropriate staff of emergency shelters, transitional shelters, independent living programs, and street outreach programs may be appointed as temporary surrogate parents until a surrogate parent can be appointed that meets all the requirements of this section. [34 C.F.R. 300.519]

When a child with a disability reaches age eighteen (18), unless that child has been determined to be incompetent:

● The

A. The District will provide any notice required by the IDEA regulations to both the child and the parents; and

● All

B. All rights accorded to parents under Part B of the Act transfer to the child. [34 C.F.R. 300.520]

When the rights are transferred, the District will provide notice to the child and parent of the transfer of rights. [34 C.F.R. 300.520]

IHAMC ©
HIV / AIDS EDUCATION

Refer to Policy IHAMB.

IHB-E ©

EXHIBIT

SPECIAL INSTRUCTIONAL PROGRAMS

PROCEDURAL SAFEGUARDS NOTICE

A sample of the procedural safeguards notice is available from the Arizona Department of Education. It is titled "SPECIAL EDUCATION RIGHTS OF PARENTS AND CHILDREN UNDER THE INDIVIDUALS WITH DISABILITIES EDUCATION ACT (IDEA AMENDED 2004)." If the District chooses to modify these sample procedures it is suggested that a comparison to the citations in the information below be reviewed.

The Federal Regulations at 34 C.F.R. 300.504 on Procedural safeguards notice read as follows:

"Sec. 300.504 Procedural safeguards notice.

(a) General. A copy of the procedural safeguards available to the

parents of

parents of a

child with

a disability

a disability must be given to the parents, at a minimum--

(1) Upon initial referral for evaluation;

(2) Upon each notification of an IEP meeting;

(3) Upon reevaluation of the child; and

(4) Upon receipt of a request for due process under Sec. 300.507.

(b) Contents. The procedural safeguards notice must include a

full explanation

full explanation of all of the procedural

safeguards available

safeguards available under Secs.

300

300.403, 300.500-

300.529, and 300.560-300.577,

and the State complaint procedures

available

and the State complaint procedures available under Secs. 300.660-300.

662 relating

662 relating to--

(1) Independent educational evaluation;

(2) Prior written notice;

(3) Parental consent;

(4) Access to educational records;

(5) Opportunity to present complaints to initiate due

process hearings

process hearings;

(6) The child's placement during pendency of due

process proceedings

process proceedings;

(7) Procedures for students who are subject to placement in

an interim

alternative educational

an interim alternative educational setting;

(8) Requirements for unilateral placement by parents of children

in private

in private schools at

public expense

public expense;

(9) Mediation;

(10) Due process hearings, including requirements for disclosure

of

evaluation results and recommendations

of evaluation results and recommendations;

(11) State-level appeals (if applicable in that State);

(12) Civil actions;

(13) Attorneys' fees; and

(14) The State complaint procedures under Secs. 300.660-300.662,

including a description of

including a description of how to file a complaint and the

timelines

under

timelines under those procedures.

paragraph

paragraph (a) of this

section must

section must meet the requirements of Sec. 300.503(c)."

The following is a summary of sources for procedures that may be found in law, regulation and District policy other than the A.D.E. sample:

● An

A. An opportunity for parent of a child with a disability to examine all records § 34 C.F.R. 300.501, Policy JR

and Regulation

and Regulation JR-R (Student Records).

● Procedures

B. Procedures to protect the rights of the child whenever the parents of the child are not known § 34

CFR 300

CFR 300.501 and A.R.S. 15-763.01.

● Prior

C. Prior written notice to the parents is to be provided upon specific instances § 34 C.F.R. 300.503.

● Procedures

D. Procedures designed to ensure the prior written notice is in the native language of the parents, unless

it clearly

it clearly is not feasible to do so. If the district is unable after making an effort, to provide the notice in

the native

the native language of the parent, then the A.D.E. should be contacted for assistance.

See

See § 34 C.F.R. 300.503.

● Procedures

E. Procedures for mediation shall be provided. Contact the A.D.E. for a list of mediators. See § 34 C.F.R.

300

300.

507

507 et seq.

and

and A.A.C. R7-2-401.

● An

F. An explanation of the State complaint procedure shall be provided § 34 C.F.R. 300.

660

660 et seq.

and

and A.A.C. R7-2-405.

● Due

G. Due process procedures are to be included § 34 C.F.R. 300.507 and A.A.C. R7-2-405.

● Procedures

H. Procedures that require the parent of a child with a disability, or the attorney representing the child, to

provide notice

provide notice within certain guidelines (it shall remain confidential) § 34 C.F.R. 300.507.

●

I. Discipline procedures should be explained § 34 C.F.R. 300.507, and Policy JKD (Student Suspension).

IHBA ©
SPECIAL INSTRUCTIONAL PROGRAMS
AND ACCOMMODATIONS FOR
DISABLED STUDENTS

(Section 504 of the Rehabilitation Act of 1973)

It is the responsibility of the District to identify and evaluate students who, within the intent of Section 504 of the Rehabilitation Act of 1973, need special services or programs in order that such students may receive the required free appropriate education.

For this policy, a student who may need special services or programs within the intent of Section 504 is one who:

● Has A. Has a physical or mental impairment that substantially limits one (1) or more major life activities, including learning

learning; or

● Has B. Has a record of such impairment; or

● Is C. Is regarded as having such impairment.

Students may be eligible for services under the provisions of Section 504 even though they do not require services pursuant to the Individuals with Disabilities in Education Act (IDEA). Students who are identified as individuals with exceptional needs, according to IDEA criteria, are not addressed under this policy. The needs of such students are provided for under Policy IHB and its regulations and under state and federal laws and regulations.

Adopted: date of

manual

Manual adoption

LEGAL REF.:
A.R.S.
15-708
29 U.S.C. 706
29 U.S.C. 794

CROSS REF.:
GCQF - Discipline, Suspension, and Dismissal of Professional Staff Members

GDQD - Discipline, Suspension, and Dismissal of Support Staff Members

JII - Student Concerns, Complaints and Grievances

JK - Student Discipline

JKD - Student Suspension

KED - Public Concerns/Complaints about Facilities and Services

IHBA-RA ©

REGULATION

SPECIAL INSTRUCTIONAL PROGRAMS
AND ACCOMMODATIONS FOR
DISABLED STUDENTS

(Section 504 of the Rehabilitation Act of 1973)

Each qualified student within the District who is eligible to receive regular or special education or related aids or services, regardless of the nature or severity of the condition necessitating such programs or services, shall receive free appropriate education in the District.

Identification and referral procedures:

● Any

A. Any student who needs or is believed to need special education or related services not available

through existing

through existing programs in order to receive a free appropriate public education may be referred by a parent,

teacher

teacher, or other certificated school employee for identification and evaluation of the student's

individual education

individual education needs.

● The

B. The identification and evaluation will be completed by persons knowledgeable about the student, the student'

s school

s school history, the student's individual needs, the meaning of evaluation data, and the placement options.

The

The Superintendent will monitor the identification and evaluation to ensure that qualified personnel participate.

● The

C. The District will consider the referral and, based upon a review of the student's existing records,

including academic

including academic, social, and behavioral records, make a decision as to whether an evaluation under this

procedure is

procedure is appropriate. If a request for evaluation is denied, the District will inform the parents or guardian of

this decision

this decision and of their procedural rights.

Evaluation. Evaluation of the student and formulation of a plan of services will be carried out by the District according to the following procedures:

● The

A. The District will evaluate the nature of the student's disability and the impact of the disability upon the student'

s education

s education. This evaluation will include consideration of any behaviors that interfere with regular

participation of

participation of a student who otherwise meets the criteria (such as age) for participation in the educational program and/

or activities

or activities.

● No

B. No final determination of whether the student will or will not be identified as a student with a disability

within the

within the meaning of Section 504 will be made by the District without first inviting the parent or guardian of

the student

the student to participate in a meeting concerning such determination.

● A

C. A final decision will be made by the District in writing, and the parents or guardian of the student shall

be notified

be notified of the Section 504 procedural safeguards available to them, including the right to an

impartial hearing and

impartial hearing and review.

Plan for services:

● For

A. For a student who has been identified as having a disability within the meaning of Section 504 and in need

of special

of special education or related aids and services, the District shall be responsible for determining what

special services

special services are needed.

● In

B. In making such determination, the District shall consider all available relevant information, drawing upon

a variety

a variety of sources, including, but not limited to, comprehensive assessments conducted by the District'

s professional

s professional staff.

● The

C. The parents or guardian shall be invited to participate in District meetings where services for the student

will be

will be determined, and shall be given an opportunity to examine all relevant records.

● The

D. The District will develop a written plan describing the disability and the special education or related

services needed

services needed. The plan will specify how the regular or special education and related aids and services will

be provided

be provided, and by whom.

● The

E. The District may also determine that no special education or related services are appropriate. If so, the

record of

record of the District proceedings will reflect the identification of the student as a person with a disability and will

state the

state the basis for the decision that no special services are presently needed.

● A

F. A student with a disability shall be placed in the regular educational environment of the District, with the

use of

use of the supplementary aids and services, unless the District demonstrates that such placement cannot

be achieved

be achieved satisfactorily. The student with a disability shall be educated with those who are not disabled

to the maximum

to the maximum extent appropriate to the individual needs of the student.

● The

G. The District shall notify the parents or guardian in writing of its final decision concerning the services to

be provided

be provided.

● If

H. If a plan for providing related services is developed, all school personnel who work with the student shall

be informed

be informed of the plan.

Review of the student's progress. The District will monitor the progress of the student with a disability and the effectiveness of the student's education plan annually to determine whether special education or related services are appropriate and necessary, and that the student's needs are being met as adequately as the needs of a nondisabled student.

Prior to any subsequent significant change in placement, a comprehensive reevaluation of the student's needs will be conducted.

Procedural safeguards:

● The

A. The parents or guardian shall be notified in writing of all District decisions concerning the identification,

evaluation

evaluation, or educational placement of students made under this policy.

● The

B. The parents or guardian shall be notified that they may examine relevant records.

● As

C. As to such decisions by the District, the parents or guardian shall have the right to an impartial

hearing

hearing ("Section 504 due process hearing"), with opportunity for participation by the parents or guardian

and their

and their counsel. In the notification of any District decision concerning identification, evaluation, or placement, the parents or guardian will be advised that:

■ A

1. A request for a Section 504 due process hearing should be made within thirty-five (35) days of notice

of right

of right to file (but not less than thirty [30] days).

■ The 2. The request shall be made to:

                    Name:      William Allsbrooks

                    Address: 1004 Hancock Road

                                    Bullhead City, AZ 86442

                    Phone:      928-758-3961

■ The

Name: ____________________________________

____________________________________

Address: ____________________________________

____________________________________

Phone: ____________________________________

3. The hearing will be held in accord with Regulation IHBA-RB. The decision may be appealed only to a federal a federal court of competent jurisdiction.

■ Attorneys4. Attorneys' fees are available only as authorized by law.

If a state due process hearing has been or will be held under the IDEA concerning issues relevant to the Section 504 proceeding, a hearing officer qualified as to IDEA and Section 504 proceedings may preside in a joint hearing. The issues for either IDEA or Section 504 determination shall be clearly defined at the outset, and determinations by the hearing officer will be separate and distinct.

If both the parents or guardian and the District agree that the student is not eligible for special education under the IDEA, neither party is required to exhaust administrative proceedings under the IDEA prior to the holding of a Section 504 due process hearing.

The hearing officer shall render a decision. The parents or guardian shall be notified in writing of the decision. Either party may seek review of the decision of the Section 504 hearing officer by a federal court of competent jurisdiction.

The parties shall abide by the decision of the Section 504 hearing officer unless the decision is appealed to a federal court of competent jurisdiction and the decision is stayed by the court.

IHBA-RB ©

REGULATION

SPECIAL INSTRUCTIONAL PROGRAMS
AND ACCOMMODATIONS FOR
DISABLED STUDENTS

(Section 504 of the Rehabilitation Act of 1973)

Section 504

Due-

Due Process

Hearing Procedures

An impartial due process hearing will be utilized to resolve differences involving the education of a Section 504 qualified student with a disability when such differences cannot be resolved by means of a less formal procedure. In this instance, due

process

process is defined as an opportunity to present objections and reasons for the objections to the decision and/or procedures of the committee regarding application of Section 504. A Section 504 due process hearing may be called at the request of the District or a parent, guardian, or surrogate of an affected student. The proceedings will be presided over and decided by an impartial hearing officer. Impartial hearing officer

means

means a person selected to preside at a due process hearing to assure that proper procedures are followed and to assure the protection of the rights of both parties.

In all related hearing matters the following definitions shall apply:

● Days

A. Days means calendar days.

●

B. Placement

plan

plan means the program by which the decision concerning the educational placement of

the student

the student is decided.

● Parents

C. Parents means parents, guardian, or surrogate parent.

Parents or the District may initiate a due process hearing on a matter related to

(

1) eligibility and related procedures,

(

2) procedural safeguards, or

(

3) provision of a free and appropriate public education to the student.

Requests for a due process hearing must be submitted in writing to the Superintendent. Hearing notifications to the parents shall be given at least twenty (20) days prior to the date set for the hearing. The notice shall contain:

●

A. A statement of time, place, and nature of the hearing.

● A

B. A statement of the legal authority and jurisdiction under which the hearing is being held.

● A

C. A reference to the particular section of the statutes and rules involved.

● A

D. A statement of the availability of relevant records for examination.

● A

E. A short and plain statement of the matters asserted.

● A

F. A statement of the right to be represented by counsel.

All written correspondence shall be provided in English and/or interpreted in the primary language.

Hearing Procedures

The hearing officer shall preside at the hearing and shall conduct the proceedings in an impartial manner to the end that all parties involved have an opportunity to:

● Present

A. Present their evidence.

● Produce

B. Produce outside expert testimony and be represented by legal counsel and by individuals with knowledge

or training

or training with respect to problems of students with disabilities.

Parents involved in the hearing will be given the right to:

● Have

A. Have the student present at the hearing.

● Open

B. Open the hearing to the public.

In cases where there are language differences, an interpreter shall be provided.

The hearing officer shall review all relevant facts concerning the education placement.

● The

A. The hearing officer shall determine, subject to appeal by judicial review, whether the District has met

all procedural

all procedural aspects of the education accommodation plan.

● The

B. The hearing officer shall render a decision, subject to judicial review, that is binding on all parties, except

that in

that in all cases any action taken must comply with current Arizona Revised Statutes and federal court decisions.

● The

C. The hearing officer shall ascertain that:

■ The

1. The procedures utilized in determining the student's needs have been appropriate in nature and degree.

■ The

2. The student's rights have been fully observed.

■ The

3. The provision of aids, services, or programs to the student may afford a free and appropriate education.

● If

D. If the parents' primary language is other than English, then the hearing officer shall appoint an interpreter.

Decision of the Hearing Officer

A copy of the hearing officer's decision shall be delivered to the District and the parent, guardian, or surrogate within ten (10) days following completion of the hearing, which in no event shall be later than forty-five (45) days after receipt of the request for a hearing.

●

Notification will include a statement that either party may appeal the decision.

The decision of the hearing officer is binding on all parties concerned; it is subject only to judicial review.

Record of Hearing

A written or electronic verbatim recording of the Section 504 due process hearing shall be on file at the District office and will be available for review upon request to the parents and/or any of the involved parties. Parents may have a copy of the proceedings, in English and in the primary language of the home.

LEGAL REF.:
A.A.C.
R7-2-405

IHBA-E ©

EXHIBIT

SPECIAL INSTRUCTIONAL PROGRAMS
AND ACCOMMODATIONS FOR
DISABLED STUDENTS

(Section 504 of the Rehabilitation Act of 1973)

POLICY MEMORANDUM

TO: Staff

FROM:

RE: Responsibilities of the District to Students with Disabilities under Section under

Section 504 of the Rehabilitation the Rehabilitation Act of 1973.

This memorandum is to clarify certain responsibilities of the District under Section 504 of the Rehabilitation Act of 1973.

Section 504 prohibits discrimination against persons with disabilities, including both students and staff members, by school districts receiving federal financial assistance. Included in the U.S. Department of Education regulations for Section 504 is the requirement that students with disabilities be provided with free appropriate public education (FAPE). The regulations pertaining to FAPE are published at 34 Code of Federal Regulations, Part 104, Subpart D.) These regulations require identification, evaluation, the provision of appropriate services, and procedural safeguards.

With respect to most students with disabilities, many aspects of the Section 504 regulations concerning FAPE parallel the requirements of the Individuals with Disabilities Education Act (IDEA) (formerly the Education of the Handicapped Act) and Arizona law. In those areas, by fulfilling our responsibilities under the IDEA and state law we are also meeting the standards of the Section 504 regulations.

However, in some other respects the requirements of the laws are different. There are some students who are not eligible for IDEA services but who nevertheless are eligible under Section 504, and to whom the District may therefore have responsibilities.

The IDEA defines as eligible only students who have certain specified types of impairments and who, because of one (1) of those conditions, need special education. Section 504, on the other hand, protects all students with disabilities, defined as those having any physical or mental impairment that substantially limits one (1) or more major life activities (including learning). Section 504 covers all students who meet this definition, even if they do not fall within the IDEA-enumerated categories and even if they do not need to be in a special education program.

An example of a student who is protected by Section 504 but who may not be covered by the IDEA is one who has juvenile arthritis but who has no mental impairments. Such a student has a health impairment but may not be covered by the IDEA if the student does not need placement in a special education program. However, the student is disabled for purposes of Section 504. A similar example might be a student with acquired immune deficiency syndrome (AIDS). Students with attention deficit/hyperactivity (ADD/H) or emotional disorders are another example. Such students may not meet the criteria for IDEA categories such as learning disabled or severely emotionally disturbed. However, if their disorders or conditions substantially limit their ability to function at school, they are disabled within the meaning of Section 504.

If the District has reason to believe that, because of a disability as defined under Section 504, a student needs either special education and related services or related services in the regular setting in order to participate in the school program, the District must evaluate the student; if the student is determined to be disabled under Section 504, the District must develop and implement a plan for the delivery of any needed services. Again, these steps must be taken even though the student is not covered by IDEA special education provisions and procedures.

What is required for the Section 504 evaluation and placement process is determined by the type of disability believed to be present, and the type of services the student may need. The evaluation must be sufficient to accurately and completely assess the nature and extent of the disability, and the recommended services. Evaluations more limited than a full special education evaluation may be adequate in some circumstances. For example, in the case of the student with juvenile arthritis, the evaluation might consist of the school nurse meeting with the parent and reviewing the student's current medical records. In the cases of ADD/H students, current psychoeducational evaluations may be used if such evaluations assessed the ADD/H issue. In other cases, additional testing may be necessary.

The determination of what services are needed must be made by a group of persons knowledgeable about the student. The group should review the nature of the disability, how it affects the student's education, whether special services are needed, and if so what those services are. The decisions about Section 504 eligibility and services must be documented in the student's file and reviewed periodically.

For the juvenile arthritic student, Section 504 services might be the provision of a typing course and use of a typewriter/word processor to improve writing speed or to provide a less painful means of writing. For the AIDS student, Section 504 services might be the administration and monitoring of medication, or a class schedule modified to address the student's stamina. For an ADD/H student, services might include modifications in the regular classroom, special assistance from an aide, a behavior plan, counseling, and/or the monitoring of medication.

It should also be noted that, under Section 504, the parents or guardian must be provided with notice of actions affecting the identification, evaluation, or placement of the student and are entitled to an impartial hearing if they disagree with District decisions in these areas. For disabilities covered only by Section 504 and not the IDEA, a Section 504 hearing will have to be made available that is separate from the IDEA hearing process. The District is exploring different frameworks for the adoption of procedures for conducting Section 504 hearings in the District, should the need arise.

In summary, it is important to keep in mind that some students who have physical or mental conditions that limit their ability to participate in the education program are entitled to rights under Section 504 even though they may not fall into IDEA categories and may not be covered by that law.

IHBB ©
GIFTED AND TALENTED EDUCATION

The Board requires that expanded academic course offerings, programs and supplemental services be provided as an integral part of the regular school day to gifted pupils identified in accord with relevant statutes. A program scope and sequence for gifted education including those requirements found in A.R.S. 15-779.02 shall be prepared and submitted in a form required by the Department of Education for approval by July 1 if any changes were made the previous year and by the same date at least every five (5) years if no changes were made.

Transfer students previously identified as gifted by another district or charter school shall, within a reasonable and timely period, have determined whether they are to receive gifted education in this district District and if so have the program provided without unreasonable delay.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-203
15-779 et seq.

A.A.C.
R7-2-406

IHBCA ©
PROGRAMS FOR PREGNANT /
PARENTING STUDENTS

Pregnant students should have the same educational opportunities as their peers. Such students may also need additional counseling and health services that are available through the public schools.

Pregnant students may elect to remain in the regular school program and shall not be involuntarily excluded from any part of the school program, provided, however, that reasonable safeguards are maintained both for the school's and the student's best interests.

The Superintendent will establish procedures as necessary to implement this policy.

Adopted: September 5, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-341

CROSS REF.:
AD - Educational Philosophy/School District Mission
IHBF - Homebound Instruction
JHD - Exclusions and Exemptions from School Attendance

IHBCA-R ©

REGULATION

PROGRAMS FOR PREGNANT /
PARENTING STUDENTS

The District affirms the right of a pregnant student to continue her participation in the public school program.

As soon as the pregnancy is medically confirmed, the student

shall

may consult with a member of the counseling staff or the principal for the purpose of planning her educational program.

The student may be eligible for the following educational plans or may suggest alternatives:

● She

A. She may remain in her present school program, with modifications as necessary, until the birth of her baby

is imminent

is imminent or until her physician states that continued participation would be detrimental to her health.

● If

B. If eligible for homebound or chronic illness status, in accord with A.R.S. 15-901, she may temporarily withdraw from school at the direction of her physician and may receive homebound instruction from the

date of her

date of her withdrawal until her physician states that she is physically able to return to school.

Efforts will be made to see that the educational program of the student is disrupted as little as possible; that she receives information on available health and counseling services, as well as instruction; and that she is encouraged to return to school after delivery.

IHBD ©
COMPENSATORY EDUCATION

(Title I)

The Superintendent shall pursue funding under Title I, Improving the Academic Achievement of the Disadvantaged, of the Elementary and Secondary Education Act, to supplement instructional services and activities in order to improve the educational opportunities of educationally disadvantaged or deprived children.

All schools, regardless of whether they receive Title I funds, shall provide services that, taken as a whole, are substantially comparable. Teachers, administrators, and other staff shall be assigned to schools in a manner that ensures equivalency among the District's schools. Curriculum materials and instructional supplies shall be provided in a manner that ensures equivalency among the District's schools.

Parents and pupils of private schools who are eligible for services as residents within the District shall be provided services on an equitable basis in accordance with 20 U.S.C. 6320 of the Elementary and Secondary Education Act.

Title I Parental Involvement

The District maintains programs, activities, and procedures for the involvement of parents/guardians of students receiving services, or enrolled in programs, under Title I. These programs, activities, and procedures are described in District-level and School-level compacts.

District-Level Parental Involvement Compact. The Superintendent shall develop a District-Level Parental Involvement Compact according to Title I requirements. The District-Level Parental Involvement Compact shall contain:

● The A. The District's expectations for parental involvement;

● Specific B. Specific strategies for effective parent involvement activities to improve student academic achievement and school

school performance; and

● Other C. Other provisions as required by federal law.

The Superintendent shall ensure that the Compact is distributed to parents/guardians of students receiving services, or enrolled in programs, under Title I.

School-Level Parental Involvement Compact. Each school principal shall develop a School-Level Parental Involvement Compact according to Title I requirements. This School-Level Parental Involvement Compact shall contain:

● A. A process for continually involving parents/guardians in its development and implementation;

● How B. How parents/guardians, the entire school staff, and students share the responsibility for improved student academic

academic achievement;

● The C. The means by which the school and parents/guardians build and develop a partnership to help children achieve

achieve the state's high standards; and

● Other D. Other provisions as required by federal law.

Each school principal shall ensure that the Compact is distributed to parents/guardians of students receiving services, or enrolled in programs, under Title I.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
20 U.S.C. 6301 et seq., No Child Left Behind

IHBD-R ©

REGULATION

COMPENSATORY EDUCATION

(Title I)

District-Level Parental

Involvement Compact

The District-level compact shall provide an understanding of the joint responsibility of the District and parents/guardians to improve students' academic achievement and school performance.

To that end, the District provides opportunities for parents/guardians involvement at the District level and the District involves parents/guardians in the joint development of the District's plan to help low-achieving children meet challenging achievement and academic standards (20 U.S.C 6312), and the process of school review and improvement (20 U.S.C. 6316) by:

● Establishing

A. Establishing a District-level committee with parents/guardians liaisons from each building as well

as representatives

as representatives from other impacted programs, including Head Start.

● Establishing

B. Establishing meaningful, ongoing two-way communication between the District, staff, and parents/guardians.

● Developing

C. Developing a medium to communicate to parents/guardians about the plan and seek their input

and participation

and participation.

● Training

D. Training personnel on how to collaborate effectively with families with diverse backgrounds that may

impede parents

impede parents/guardians participation (e.g., illiteracy or language difficulty).

The District provides the coordination, technical assistance, and other support necessary to assist participating schools in planning and implementing effective parents/guardians involvement activities to improve student academic achievement and school performance by:

● Providing

A. Providing ongoing District-level workshops to assist schools in planning and implementing

improvement strategies

improvement strategies.

● Establishing

B. Establishing training programs for school liaisons to bring the communication and facilitation skills to

the schools

the schools they represent.

● Providing

C. Providing information to parents/guardians about the various assessment tools and instruments that will

be developed

be developed to monitor progress.

● Seeking

D. Seeking input from parents/guardians in developing workshops.

The District builds the capacity of schools and parents/guardians for strong parental involvement by:

● Providing

A. Providing ongoing communication about the District-wide committee through District newsletters or

other written

other written or electronically communicated means.

● Engaging

B. Engaging the school parent organizations to actively seek out and involve parents/guardians through

regular communication

regular communication updates and information sessions.

● Utilizing

C. Utilizing parent organizations to assist in identifying effective communication strategies based on

their members

their members' needs.

The District coordinates and integrates parents/guardians involvement strategies under this compact with parents/guardians involvement strategies under other programs, (such as the Head Start program, Reading First program, Early Reading First program, Even Start program, Parents as Teachers program, Home Instruction Program for Preschool Youngsters, and State-run preschool programs) by:

● Involving

A. Involving District and building representatives from other programs to assist in identifying specific

population needs

population needs.

● Sharing

B. Sharing data from other programs to assist in developing new initiatives to improve academic

achievement and

achievement and school improvement.

The District conducts, with the involvement of parents/guardians, an annual evaluation of the content and effectiveness of the parents/guardians involvement policy in improving the academic quality of the schools served under Title I, including identifying barriers to greater participation by parents/guardians in activities authorized by this section (with particular attention to parents/guardians who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background), and use the findings of such evaluation to design strategies for more effective parents/guardians involvement, and to revise, if necessary, the parents/guardians involvement policies described in this section by:

● Evaluating

A. Evaluating the effectiveness of the content and communication methods through a variety of methods,

including

including: focus groups, surveys, workshops, and informal coffees with District and school

administrative staff

administrative staff, parents/guardians, and teachers.

● Identifying

B. Identifying barriers to effective evaluation by language support or other assistance as needed.

● Identifying

C. Identifying potential policy and compact changes to revise and improve program(s).

The District involves parents/guardians in the activities of the schools served under Title I by:

● Providing

A. Providing communication and calendar information to parents/

guardians of upcoming meetings, discussions

or events

or events and encouraging their participation.

● Providing

B. Providing school principal and parent organization coordination of events.

School-Level Parental

Involvement Compact

The school-level parent involvement compact provides an understanding of the joint responsibility of the school and parents/guardians for improving student academic achievement and school performance. The school provides opportunities for parent/guardian involvement by:

● Convening

A. Convening an annual meeting, at a convenient time, to which all parents/guardians of participating

children are

children are invited and encouraged to attend, to inform parents/guardians of their school's participation under Title

I and

I and to explain the requirements of Title I, and the right of the parents/guardians to be involved. The

school principal

school principal shall:

■ Invite

1. Invite all parents/guardians of participating children to the annual meeting at school.

■ Explain

2. Explain the rights of parents/guardians to be involved in establishing this compact.

■ Introduce

3. Introduce and involve the school representatives on the District-level committee.

■ Provide

4. Provide an overview of Title I and give parents/guardians an opportunity to express questions

and concerns

and concerns.

■ Indicate

5. Indicate the mechanisms by which the committee work will be communicated.

■ Seek

6. Seek the involvement and input of parents/guardians.

■ Provide

7. Provide child care so that all parents/guardians who would otherwise be unable to attend may attend.

● Offering

B. Offering a flexible number of meetings, such as meetings in the morning or evening, and may provide,

with funds

with funds provided under this part, transportation, child care, or home visits, as such services relate to

parental involvement

parental involvement. The school principal shall:

■ Provide

1. Provide parents/guardians with opportunities to ask questions and dialogue informally about

student academic

student academic achievement and school performance.

■ Engage

2. Engage school-based parent organizations to assist with communication and implementation needs.

■ Develop

3. Develop and use outreach programs to involve community groups and organizations.

● Involving

C. Involving parents/guardians in an organized, ongoing, and timely way, in the planning, review,

and improvement

and improvement of programs under Title I, including the planning, review, and improvement of the

school parental

school parental involvement policy and the joint development of the school wide program plan (under 20 U.S.C.

1114

1114). The school principal shall:

■ Identify

1. Identify and establish a process by which an adequate representation of parents/guardians

of participating

of participating children can occur.

■ Establish

2. Establish a schedule for the school-based committee to plan, review, and recommend

improvements to

improvements to the District parent involvement policy.

● The

D. The school principal shall:

■ Provide

1. Provide parents/guardians of participating children timely information about programs.

■ Communicate

2. Communicate updates through use of school newsletters, the District web site, e-mail and

telephone contact

telephone contact, and home visits if needed.

The school principal will provide a description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet.

The school principal shall:

● Provide

A. Provide parents/guardians, upon request, opportunities for regular meetings to formulate suggestions

and to participate

and to participate, as appropriate, in decisions relating to the education of their children, and respond to

any suggestions

any suggestions as soon as practicably possible.

● Develop

B. Develop a feedback loop for parents/guardians to ask questions and receive follow-up.

If the school wide plan is not satisfactory to the parents/guardians of participating children, the school principal shall:

● Submit

A. Submit any comments when the school makes the plan available to the Governing Board.

● Provide

B. Provide a process for parents/guardians to express concerns and complaints.

Shared Responsibilities for High

Student Academic Achievement

The school is responsible for providing a high-quality curriculum and instruction in a supportive and effective learning environment that enables the children served under Title I to meet the state's student academic achievement standards.

Each parent/guardian is responsible for supporting their children's learning, by:

● Monitoring

A. Monitoring attendance, homework, and television viewing.

● Volunteering

B. Volunteering in their child's classroom and participating, as appropriate, in decisions relating to their children'

s education

s education and extracurricular activities.

Communication between teachers and parents/guardians occurs on an ongoing basis through:

● Parent

A. Parent-teacher conferences in elementary schools, at least annually, during which the compact shall

be discussed

be discussed as the compact relates to the individual child's achievements.

● Frequent

B. Frequent reports to parents/guardians on their children's progress.

● Reasonable

C. Reasonable access to staff, opportunities to volunteer and participate in their child's class, and observation

of classroom

of classroom activities.

Building Capacity

for

Involvement.

Involvement

To ensure effective involvement of parents/guardians and to support a partnership among the

school's

schools involved, each school shall:

● Provide

A. Provide assistance to parents/guardians of children served in understanding the state's academic

content standards

content standards and state student academic achievement standards, state and local assessments, monitoring

a child

a child's progress, and work with educators to improve the achievement of their children.

● Provide

B. Provide materials and training (such as literacy, technology, et cetera) to help parents/guardians work

with their

with their children.

● Educate

C. Educate teachers and other staff in the value and utility of contributions of parents/guardians and how

to effectively

to effectively communicate with and work with parents/guardians as equal partners.

● Implement

D. Implement and coordinate parent/guardian programs that will build ties between them.

● Coordinate

E. Coordinate and integrate parent involvement programs and activities with Head Start, Reading First,

Early Reading

Early Reading First, Even Start, the Home Instruction Programs for Preschool Youngsters, the Parents

as Teachers

as Teachers Program and public preschool and other programs and conduct other activities, such as parent/

guardian resource

guardian resource centers that encourage and support parents/guardians in more fully participating in

the education

the education of their children.

● Ensure

F. Ensure that information is sent to the parents/guardians of participating children in a format and language

that parents

that parents/guardians can understand.

● Involve

G. Involve parents/guardians in the development of training for teachers, school principals, and other

educators to

educators to improve the effectiveness of such training.

● Provide

H. Provide necessary literacy training from funds received under this part if the District has exhausted all

other reasonably

other reasonably available sources of funding for such training.

●

I. Pay reasonable and necessary expenses associated with local parental involvement activities,

including transportation

including transportation and child care costs to enable parents/guardians to participate in school-related

meetings and

meetings and training sessions.

●

J. Train parents/guardians to enhance the involvement of other parents/

guardians.

● Use

K. Use outreach programs to involve community groups and organizations.

● Arrange

L. Arrange school meetings at a variety of times, or conduct in-home conferences between teachers and

other educators

other educators, in order to maximize parental involvement and participation.

● Adopt

M. Adopt and implement model approaches to improving parental involvement.

● Establish

N. Establish a District-wide parent advisory council to provide advice on all matters related to

parental involvement

parental involvement in supported programs.

● Develop

O. Develop appropriate roles for community-based organizations and businesses in parent/guardian

involvement activities

involvement activities.

● Provide

P. Provide such other reasonable support for parental involvement activities under this section

as parents

as parents/guardians may request.

In carrying out the parental involvement requirements of this compact, the school, to the extent practicable, will provide full opportunities for the participation of parents/guardians with limited English proficiency or disabilities, including providing information and school reports in a format and, to the extent practicable, in a language such parents/guardians understand.

IHBD-EA © ©

EXHIBIT

COMPENSATORY EDUCATION

CHECKLIST FOR DEVELOPMENT, IMPLEMENTATION,
AND MAINTENANCE OF PARENT INVOLVEMENT
COMPACTS FOR TITLE I PROGRAMS

The development, implementation, and maintenance of parent/guardian involvement compacts must be accomplished with meaningful consultation with parents/guardians of children participating in Title I programs. The Superintendent designates a person to be responsible for the process of obtaining meaningful consultation. This checklist includes some measures designed to encourage meaningful consultation.

This is an annual checklist. Check steps as completed.

o Plan

o Plan regular meetings throughout the school year with parents/guardians to discuss the District and/or school compacts; identify dates, convenient times, places, and persons whose attendance is desired. Offer meetings in the morning or evening, and, if funds are available under Title I for this purpose, provide transportation, childcare, or home visits, as such services relate to parent/guardian involvement.

o Plan an agenda for meetings to be held to discuss District and/or school compacts.

● Always

A. Always begin with "introducing where we are now" and end with "next steps."

● Agendas

B. Agendas should provide for two-way communication between District and parents/guardians of

children participating

children participating in Title I programs.

● Agendas

C. Agendas can be built around the federal compliance requirements as stated in the District- and school-

level compacts

level compacts as developed.

● Agendas

D. Agendas should also include a section to inform parents/guardians of their school's participation under Title

I and

I and to explain Title I's requirements regarding parent involvement, including the right of the parents/

guardians to

guardians to be involved.

● Agendas

E. Agendas should also include a section to describe and explain the curriculum in use at the school, the

forms of

forms of academic assessment used to measure student progress, and the proficiency levels students are

expected to

expected to meet.

● If

F. If requested by a parent/guardian, agendas should also include a section for parents/guardians to

formulate suggestions

formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children.

● Agendas

G. Agendas should also include a section to involve parents/guardians in the planning, review, and

improvement of

improvement of Title I programs, including the joint development of the school-wide program plan.

● Another

H. Another agenda topic is how funds are allotted for parent/guardian involvement in activities; parents/

guardians of

guardians of children receiving services must be involved in these decisions.

o Notify interested persons of meeting dates to discuss the District and/or school compacts, including:

o Parents/guardians of students participating in Title I programs

o Staff members

o Students participating in Title I programs

o School Board members

o Media

o Coordinators for other school programs, (e.g. Head Start and preschool programs)

o Officials of private schools

o Other

o Publicize the meeting dates, times, and locations to discuss District and/or school compacts.

o Make all Open Meetings Law notifications and postings for meetings to be held to discuss District and/or school compacts. (Notice and record keeping shall be in accord with the open meeting laws)

o Appoint a recording secretary to keep meeting minutes.

o Provide copies of working drafts to parents/guardians in an understandable and uniform format and, to the extent practicable, in a language the parents/guardians can understand.

o Determine "success" indicators to measure the effectiveness of the parental involvement compacts in improving the academic quality of the schools.

o Review the "success" indicators in order to evaluate the effectiveness of the parental involvement compacts in improving the academic quality of the schools.

o Identify barriers to greater participation by parents/guardians, with particular attention to parents/guardians who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background. Use the findings of such evaluation to design strategies for more effective parent/guardian involvement.

o If the school-wide program plan is not satisfactory to the parents/ guardians of participating children, submit any parents/guardians comments on the plan when the school makes the plan available to the Governing Board.

o Provide status reports to the Governing Board and, periodically, request the Board's approval of the parental involvement compacts as they evolve.

o Revise the applicable parental involvement compacts as necessary.

IHBD-EB © ©

EXHIBIT

COMPENSATORY EDUCATION

NOTICE TO PARENTS

Improving Basic Programs Operated

by Local Educational Agencies

At the beginning of each school year, a school or district that receives funds under this part shall notify the parents of each student attending any school receiving funds under this part that the parents may request, and the district will provide the parents on request, information regarding the professional qualifications of the student's classroom teachers, including, at a minimum, the following: [20 U.S.C 6311(h)(6)(A)]

● Whether

A. Whether the teacher has met the State qualifications and licensing criteria for the grade levels and

subject areas

subject areas in which the teacher provides instruction.

● Whether

B. Whether the teacher is teaching under emergency or other provisional status.

● The

C. The teacher's baccalaureate degree major and any other graduate certifications or degrees.

● Whether

D. Whether paraprofessionals provide services to the student and, if so, their qualifications.

A school must provide to parents information on the level of achievement of the parent's child in each of the state academic assessments. [20 U.S.C 6311(h)(6)(B)(i)]

A school must provide parents timely notice that the parent's child has been assigned, or has been taught for four (4) or more consecutive weeks by, a teacher who is not highly qualified. [20 U.S.C 6311(h)(6)(B)(ii)]

Academic Assessment and Local Education

Agency and School Improvement

A school or district shall promptly provide to parents of each student enrolled in an elementary school or a secondary school identified for school improvement, corrective action or restructuring: [20 U.S.C 6316(b)(6)]

● An

A. An explanation of what the identification means, and how the school compares in terms of

academic achievement

academic achievement to other district schools and the state educational agency;

● The

B. The reasons for the identification;

● An

C. An explanation of what the school identified for school improvement is doing to address the problem;

● An

D. An explanation of what the district or State educational agency is doing to help the school address

the achievement

the achievement problem;

● An

E. An explanation of how the parents can become involved in addressing the academic issues that caused

the school

the school to be identified for school improvement; and

● An

F. An explanation of the parents' option to transfer their child to another public school (with

transportation provided

transportation provided by the agency when required) or to obtain supplemental educational services for the child.

Whenever the school fails to make adequate yearly progress and/or is restructured, the district shall provide the teachers and parents with an adequate opportunity to comment and participate in developing a plan. [20 U.S.C 6316(b)(8)(c)]

The district shall provide annual notice to parents of each student enrolled in an elementary school or a secondary school identified for school improvement under 20 U.S.C. 6316(b)(1)(E)(i), for corrective action under 20 U.S.C. 6316(b)(7)(C)(i), or for restructuring under 20 U.S.C. 6316(b)(8)(A)(i).: [20 U.S.C. 6316(e)(2)(A)]

● The

A. The availability of supplemental education services;

● The

B. The identity of approved providers that are within the district or whose services are reasonably available

in neighboring

in neighboring districts; and

● A

C. A brief description of those services, qualifications, and demonstrated effectiveness of each such provider.

Parental Involvement

Parents shall be notified of the parental involvement policy in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand. Such policy shall be made available to the local community and updated periodically to meet the changing needs of parents and the school. [20 U.S.C 6318(b)]

Each school shall: [20 U.S.C 6318(c)]

● Convene

A. Convene an annual meeting, at a convenient time, to which all parents of participating children shall be

invited and

invited and encouraged to attend, to inform parents of their school's participation, and to explain the requirements

of this

of this part, and the right of the parents to be involved;

● Offer

B. Offer a flexible number of meetings;

● Involve

C. Involve parents, in an organized, ongoing, and timely way, in the planning, review, and improvement

of programs

of programs including the planning, review, and improvements of the school parental involvement

policy and

policy and the joint development of the school-wide program plan under 20 U.S.C. 6314(b)(2);

● Provide

D. Provide parents of participating children:

■ Timely

1. Timely information about programs under this part;

■ A

2. A description and explanation of the curriculum in use at the school, the forms of academic

assessment used

assessment used to measure student progress, and the proficiency levels students are expected to meet; and

■ If

3. If requested by parents, opportunities for regular meetings to formulate suggestions and to participate,

as appropriate, in decisions relating to the education of their children, and respond to any

such suggestions

such suggestions as soon as practicably possible.

Voluntary Public School

Choice Program

The school or district shall provide to parents of students in the area to be served by the Voluntary Public School Choice program with prompt notice of: [20 U.S.C. 7225d(a)(2)]

● The

A. The existence of the program;

● The

B. The program's availability; and

● A

C. A clear explanation of how the program will operate.

IHBE ©
BILINGUAL INSTRUCTION / NATIVE
LANGUAGE INSTRUCTION

Individual schools in which twenty (20) or more students of a given grade level receive parental exception waivers in accord with A.R.S. 15-753 shall offer classes teaching English and other subjects through bilingual education techniques or other generally recognized educational methodologies permitted by law. Where these programs are not available students receiving parental exception waivers shall be permitted to transfer to a public school in which such a class is offered.

Prerequisites for Waiver Requests

With prior written informed consent, provided on an annual basis, a student's parents or legal guardian may request a waiver from the application of A.R.S. 15-752 - being placed in an English language classroom. In order to apply for a waiver the parents or guardian must:

● Visit A. Visit the school to apply for the waiver, and while at the school,

■ Be 1. Be provided a full description of the educational materials to be used in the different educational program educational program choices, and

■ Be 2. Be provided all the educational opportunities available to the child.

Parental Exception Waiver

A parental exception waiver may be applied for if the above prerequisites have been met and at least one (1) of the following applies:

● The A. The student already possesses good English language skills, as measured by:

■ Oral 1. Oral evaluation or standardized tests of English vocabulary comprehension, reading, and writing, in which in which the student scores:

⇒ Approximately a. Approximately at or above the state average for the student's grade level, or

⇒ At b. At or above the fifth (5th) grade average, whichever is lower.

● The B. The student is age ten (10) or older, and:

■ It 1. It is the informed belief of the school principal and educational staff that an alternate course of educational of educational study would be better suited to the student's overall educational progress and rapid and rapid acquisition of basic English language skills.

● The C. The student has special individual needs (physical and psychological needs above and beyond the lack of English of English proficiency).

■ Any 1. Any decision to issue a waiver based on special individual need is to be made subject to the examinationthe examination, approval and authorizing signature of the Superintendent within, but not limited tolimited to, the following guidelines:

⇒ The a. The student has already been placed in an English language classroom for not less than thirty (30) calendar calendar days during that school year.

⇒ It b. It is subsequently the informed belief of the school principal and educational staff that the child has such has such special and individual physical or psychological needs, above and beyond the lack of English proficiencyEnglish proficiency, and an alternate course of educational study would be better suited to the student's overall s overall educational development and rapid acquisition of English.

♦ A I. A written description of not less than two hundred fifty (250) words documenting these special these special individual needs for the specific student must be provided and permanently added permanently added to the student's official school record after.

♦ II. A special needs review has been completed by persons knowledgeable about the student, the student's school history, the student's special individual needs, the meaning of the meaning of evaluation data, and the placement options. The review shall be based upon based upon the student's existing records, including academic, social, and behavioral records.

♦ The III. The waiver application must contain the original authorizing signature of the school principalschool principal.

⇒ If c. If the student has been determined to be a student with a disability under the Individuals with Disabilities with Disabilities Education Act then all procedural safeguards including those relative to evaluation and evaluation and the provision of free appropriate public education must be followed.

⇒ If d. If the student has been determined to be a student with a disability under Section 504 of the Rehabilitation the Rehabilitation Act of 1973, evaluation and such accommodations as are necessary to provide a provide a free appropriate public education shall be provided in accord with the act.

■ Teachers 2. Teachers and local school districts may reject waiver requests without explanation or legal consequence. The The existence of such special individual needs shall not compel issuance of a of a waiver.

■ The 3. The parents shall be fully informed of their right to refuse to agree to a waiver for special individual needsindividual needs.

The Superintendent shall develop procedures as necessary for implementation of this policy.

Adopted: November 7, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-744

15-751

15-752

15-753

15-754

15-755

A.A.C.
R7-2-310

CROSS REF.:
IHAA - English Instruction
IHB - Special Instructional Programs
IHBA - Special Instructional Programs and Accommodations for Disabled Students

IHBE-EA ©

EXHIBIT

BILINGUAL INSTRUCTION / NATIVE
LANGUAGE INSTRUCTION

LIMITED ENGLISH PROFICIENT STUDENTS
REQUIRED NOTICE

Those eligible entities using funds provided under Chapter 70 - STRENGTHENING AND IMPROVEMENT OF ELEMENTARY AND SECONDARY SCHOOLS - Subchapter III - Language Instruction for Limited English Proficient and Immigrant Students shall provide the following notice.

● As

A. As required by 20 U.S.C 7012(a): The school or district must inform a parent of a limited English

proficient child

proficient child identified for participation, or participating in, such a program of the reasons for their child

being identified

being identified, their child's level of English proficiency, instructional method, how their child's program will

meet their

meet their child's needs, how the program will help the child to learn English, exit requirements or expected

rate of

rate of transition, and information regarding parental rights.

● As

B. As required by 20 U.S.C 7012(b): Each school or district using funds provided under this part to

provide a language

provide a language instruction educational program that has failed to make progress on the annual

measurable achievement

measurable achievement objectives described in section 3122 for any fiscal year for which part A is in effect,

shall separately

shall separately inform the parents of a child identified for participation in such a program, or participating

in such program

in such program, of such failure not later than thirty (30) days after such failure occurs.

● As

C. As required by 20 U.S.C 7012(e): Each school or district shall implement an effective means of outreach

to parents

to parents of limited English proficient students to inform the parents regarding how they can be involved in

their children

their children's education, and be active participants in assisting their children to attain English proficiency,

achieve at

achieve at high levels in core academic subjects, and meet challenging state academic achievement standards

and state

and state academic content standards expected of all students. In addition, the outreach shall include holding,

and sending

and sending notice of opportunities for, regular meetings for formulating and responding to

parent recommendations

parent recommendations.

IHBE-EB ©

EXHIBIT

BILINGUAL INSTRUCTION / NATIVE
LANGUAGE INSTRUCTION

REQUEST FOR PARENTAL EXCEPTION WAIVER

Student's name __________________________________________________
Last First MFirst M.I.

School ______________________ Current grade _____ Birth date _______

Home phone___________ Work phone__________ Message phone________

Parent or guardian's name name _________________________________________
Last First MFirst M.I.

Home address __________________________________________________
Street City City Zip

E-mail address __________________________________________________

I, ____________________________________ the undersigned parent /legal guardian of the above student, visited the school and while present was provided with a full description of the education materials to be used in different educational program choices, and a full description of all the educational opportunities available to my child. I herein request a waiver from the application of A.R.S. 15-752 - being placed in an English language classroom and consent to placement in a bilingual education/native language instruction program.

The reason for the request is that the above-named student:

o o Possesses good English language skills.

o

o Is age ten (10) or older

o .

o Has special individual needs.

The following (or attached) information is provided to assist in making a determination as to the granting of the waiver.

_______________________________________________________________

____________________________________ ________________________
Signature of Parent or Legal Guardian DateGuardian Date

FOR DISTRICT USE ONLY _s DO NOT WRITE BELOW THIS LINE

Date stamp ________________________________
Filing Date

o Approved o Denied

Principal _________________________________ Date _______________

Superintendent ____________________________ Date _______________
(Only required for special individual needs)

IHBF ©
HOMEBOUND INSTRUCTION

"Homebound" or "hospitalized" means a student who is capable of profiting from academic instruction but is unable to attend school due to illness, disease, accident or other health conditions, who has been examined by a competent medical doctor and who is certified by that doctor as being unable to attend regular classes for a period of not less than three (3) school months or a pupil who is capable of profiting from academic instruction but is unable to attend school regularly due to chronic or acute health problems, who has been examined by a competent medical doctor and who is certified by that doctor as being unable to attend regular classes for intermittent periods of time totaling three (3) school months during a school year. Homebound or hospitalized includes a student who is unable to attend school for a period of less than three (3) months due to a pregnancy if a competent medical doctor, after an examination, certifies that the student is unable to attend regular classes due to risk to the pregnancy or to the student's health.

Requests for homebound instruction must be made to the school office and shall include medical certification stating the general medical condition, such as illness, disease or chronic health condition, that is the reason the student is unable to attend school. Homebound instruction must be provided a minimum of four (4) hours per week by teachers with the same certification as the regular classroom teacher. Full-time attendance may be counted for each day during a week in which the student receives at least four (4) hours of instruction. Classroom teachers are expected to work with the teachers of homebound students concerning materials to be covered in order that each homebound student may rejoin the class upon return to school.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-769
15-901

A.A.C.
R7-2-607

CROSS REF.:
JHD - Exclusions and Exemptions from School Attendance

IHBJ ©
INDIAN EDUCATION

(Participation of Indian parents and tribes in the educational
process pursuant to special impact aid provisions
for local educational agencies that claim
entitlements based on the number of
students residing on Indian lands)

The Governing Board shall give tribal officials and parents of Indian students the opportunity to comment on the participation of Indian students on an equal basis in the school program with all other students educated by the District. The District shall disseminate to tribal officials and parents of Indian students any evaluations of education programs assisted with funds provided under the Special Impact Aid Act, and any program plans for education programs that the District plans to initiate or eliminate.

The District will actively consult and regularly involve tribal officials and parents of Indian students in the planning and development of education programs assisted with funds provided under the Special Impact Aid Act and will afford tribal officials and parents of Indian students an opportunity to make recommendations concerning:

A. The needs of their children.

B. The ways by which they can assist their children in realizing the benefits to be derived from the education programs assisted with funds provided under the Special Impact Aid Act.

C. Their overall views on the education program in the District, including:

1. The operation of the District's education program.

2. The degree of parental participation allowed.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-205
20 U.S.C. 7701 et seq., Impact Aid Act

IHBHD ©
ONLINE / CONCURRENT /
CORRESPONDENCE COURSES

Arizona Online Instruction

Arizona online instruction (AOI) is a learning option for meeting the needs of students in the information age. The District Governing Board may authorize student enrollment in AOI courses for credit to fulfill the academic requirements of the Governing Board and the State Board of Education (SBE). The course(s) must be provided by an online course provider or an online school selected and approved by the SBE as defined by and in accordance with the criteria established in A.R.S. 15-808.

To satisfy District class and course standards, the course offerings and content must:

● meet

A. meet District and SBE academic standards for the identified student population,

● provide

B. provide at least the minimum course of study and competency requirements for graduation from high school,

based

based on the current cohort year requirements, and

● prepare

C. prepare students for post-secondary success in the world of work, technical school, or college.

To receive credit towards promotion or graduation, a student participating in Arizona online instruction shall:

● satisfactorily

A. satisfactorily complete the course requirements,

● participate

B. participate in the testing requirements prescribed by A.R.S. 15-741 et seq., and

● not

C. not be allowed to participate in AOI if the student fails to comply with the testing requirements and

the online

the online instruction provider fails to administer the tests to at least ninety-five percent (95%) of the

students participating

students participating in the provider school's AOI.

Upon the student's enrollment in AOI, the student's parents or guardians shall be notified of the state testing requirements.

The District shall coordinate with the AOI provider the gathering, recording, maintenance and reporting of applicable information to the student's parents or guardians, District officials, and the appropriate agencies.

If a student's academic achievement declines while the student is participating in AOI, the student's parents or guardians, teachers and instructors, and the school's administrator shall confer to evaluate whether the student's continued participation in AOI should be allowed.

A student may participate in AOI as either a part-time or full-time student for membership and attendance purposes as prescribed by A.R.S. 15-808. When the student is concurrently enrolled part-time in the District and participating part-time in AOI, daily attendance and membership of the student shall be recorded and reported for funding apportionment purposes as specified by A.R.S. 15-808 and the Uniform System of Financial Records (USFR).

Whenever a student becomes ineligible for continuation in an AOI course or program, for whatever reason, the student shall be enrolled in a District course or courses appropriate to the student's academic qualifications.

The District may make application to the Arizona State Board of Education to become a provider of Arizona Online Instruction.

Adopted: November 7, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-203

15-341

15-701

15-701.01
15-741
15-802
15-808
15-901
A.A.C.
R7-2-301
R7-2-302
R7-2-302.01
R7-2-302.02
R7-2-302.03
R7-2-302.04
USFR Memorandum No. 244

CROSS REF.:
DI - Fiscal Accounting and Reporting
IHA - Basic Instructional Program
IHB - Special Instructional Programs
IJNDB - Use of Technology Resources in Instruction
IKE - Promotion and Retention of Students
IKF - Graduation Requirements
JE - Student Attendance
JR - Student Records

IHBJ-R ©

REGULATION

INDIAN EDUCATION

Tribal officials and parents of Indian students shall have the opportunity to comment on the participation of Indian students pursuant to Policies ABA, AC, AD, BEDBA, and BEDH. Further, the District will schedule at least three (3) meetings each year for the specific purpose of receiving input on issues relating to provisions of the Special Impact Aid Act, in order to better serve the needs of the students affected by this act. The meetings will be held in one (1) of the schools or the central administration building, normally beginning at 7:00 - 7:30 p.m. Minutes will be taken and assessed in order to modify policies and procedures as appropriate, based on input received at these meetings, such that the students are better served.

The District will also assess the extent to which Indian students participate on an equal basis in the District and will, if needed, modify its educational program to allow Indian students to participate on an equal basis.

The District will disseminate evaluations of educational programs assisted with funds provided under the act, including any program plans that the District intends to initiate or eliminate.

The District will annually review Policy IHBJ to ensure that it meets all minimum standards and continues to provide for an adequate level of Indian participation. If needed, the District will amend or modify policies and procedures to conform with appropriate requirements.

Any amended policies or procedures shall be provided to the secretary and to the affected tribe(s).

IHBHD-R ©

REGULATION

ONLINE / CONCURRENT /
CORRESPONDENCE COURSES

Arizona Online Instruction

A student or the student's parents or guardians may apply to the student's school administrator for part-time concurrent or full-time enrollment in an Arizona online instruction (AOI) program.

The student's school administrator shall confer with the student and the student's parents or guardians to:

● explore A. explore the student's interest in and understanding of the AOI program,

● describe B. describe the AOI course or program provider's requirements of the student, and

● explain C. explain the state testing requirements for the student's participation in AOI, as well as the additional testing situations testing situations that might result in the student's loss of eligibility to continue in AOI.

The school's administrator, or a person designated by the administrator, shall monitor the student's performance and progress in the AOI course or program of study. Periodic reports to the student's parents or guardians shall be made at the same time and in the same manner as those for District students of like classification not participating in the AOI.

If a determination is made that the student's academic achievement has declined while the student is participating in AOI, the student's parents or guardians, teacher(s) and instructor(s), and the school's administrator shall confer to evaluate whether the student's continued participation in AOI should be allowed. When a student's decline in academic achievement, or for any other reasons, results in the student becoming ineligible to continue participation in AOI, the student shall be placed in a school class or course commensurate with the student's academic level and AOI program of study, or as nearly equivalent as is practical.

The school's administrator shall cooperate with the AOI provider as necessary to accommodate on-site assistance to special need students participating in AOI courses or programs.

The school's administrator shall ensure that the daily attendance and membership of each student participating in AOI is recorded, maintained, and reported as required by law.

IHBJ-EA ©

EXHIBIT

INDIAN EDUCATION

COMPLAINT PROCEDURES

The District will comply with the following as it applies to a complaint.

Contents of a complaint. For purposes of these procedures, a complaint is a signed statement that includes:

A. An allegation that the District has failed to:

1. Establish adequate policies and procedures to ensure the participation of Indian parents and tribes in the education process;

2. Adhere to these policies and procedures; or

3. Take into consideration meaningful Indian input in designing the education program;

B. Information that supports the allegation;

C. A specific request for relief; and

D. A statement describing what steps it has taken to resolve with the District the matters on which the complaint is based.

Who may file a complaint:

A. Any tribe, or its designee, that has students attending a District school may, in its discretion and without regard to the requirements of any other provision of law, file a written complaint with the Assistant Secretary of the United States Department of the Interior regarding any action of the District pursuant to, or relevant to, the matters.

If a tribe files a complaint through a designee, the tribe shall acknowledge in writing in the complaint that the designee is authorized to act on its behalf.

B. Parents of Indian children may not file a complaint directly with the Assistant Secretary.

These parents shall submit their grievances to the tribe or its designee, although neither the tribe nor its designee is obligated to file these grievances in a complaint with the Assistant Secretary.

C. A complaint filed under these procedures need not reflect the views of a majority of the parents of Indian children attending the District schools.

Where to file a complaint. The tribe may file a complaint with the Secretary of Education, United States Department of Education, Washington, DC 20202-6244.

When to file a complaint. A tribe may file a complaint with the Assistant Secretary only if:

A. The District has complied with the requirements; and

B. The tribe has taken reasonable steps to resolve with the District the issues on which the complaint is based.

Receipt of a complaint by the Assistant Secretary. The Assistant Secretary considers a complaint to have been received only after the Assistant Secretary determines that the complaint:

A. Satisfies the requirements; and

B. Is in writing and signed by a tribal official or the tribe's authorized designee.

Dismissal of a complaint:

A. If the Assistant Secretary determines that a complaint fails to meet the requirements, the Assistant Secretary notifies the tribe or its designee that the complaint has been dismissed for purposes of invoking hearing procedures.

B. Each notice that a complaint has been dismissed includes the reasons why the Assistant Secretary determined that the complaint did not meet the requirements.

C. Notice that a complaint has been dismissed does not preclude other efforts to investigate or resolve the issues raised in the complaint, including the filing of an amended complaint.

Consolidation of complaints. The Assistant Secretary may consolidate complaints involving the same tribe or District.

LEGAL REF.:
20 U.S.C. 1221

IHBJ-EB ©

EXHIBIT

INDIAN EDUCATION

HEARING PROCEDURES

The District will comply with the following as it applies to a hearing.

Applicability of hearing procedures in these procedures. These hearing procedures apply only to proceedings.

Applicability of other laws. The following provisions do not apply to proceedings:

A. Administrative Procedure Act.

B. Federal Rules of Civil Procedure.

C. Federal Rules of Evidence.

Parties to a hearing. The parties to a hearing under this subpart are:

A. The complaining tribe or tribes; and

B. The affected District or Districts.

Notice. Within ten (10) working days after receiving a complaint, the Assistant Secretary:

A. Appoints a hearing examiner to conduct the hearing;

B. Selects a time for the hearing so that the hearing occurs no more than thirty (30) days after the appointment of a hearing examiner;

C. Designates a place for the hearing that is, to the extent possible:

1. Near the District; or

2. At another location convenient to the tribe and the District, if the Assistant Secretary determines there is a good cause to designate another location;

D. Notifies the tribe and the District of the time, place, and nature of the hearing; and

E. Sends copies of the complaint to the District and the tribe.

District's reply to the complaint. Within fifteen (15) days after receiving the notice, the District shall file with the Assistant Secretary its reply to the charges in the complaint.

General procedural rules:

A. Communications. No party shall communicate orally or in writing with the hearing examiner or the Assistant Secretary on matters under review, except minor procedural matters, unless all parties to the complaint are given:

1. Timely and adequate notice of the communication; and

2. Reasonable opportunity to respond.

B. Submission of documents. For each document that a party submits, the party shall:

1. File one (1) copy for inclusion in the record of the proceedings; and

2. Provide a copy to each of the other parties to the proceedings.

C. Record. A record of the proceedings will be established and maintained by the Assistant Secretary.

Conduct of the hearing:

A. Public hearing. The hearing must be open to the public.

B. Representation by counsel. Parties may be represented by counsel.

C. Evidence:

1. Each party may submit oral and written testimony that is relevant to the issues in the proceedings.

2. A party may object to evidence it considers to be irrelevant or unduly repetitious.

D. Authority and responsibilities of the hearing examiner:

1. The hearing examiner may regulate the course of the proceedings and the conduct of the parties during those proceedings. The hearing examiner takes all steps necessary to conduct a fair and impartial proceeding, to avoid delay, and to maintain order, including the following:

a. The hearing examiner may clarify, simplify, or define the issues or consider other matters that may aid in the disposition of the complaint.

b. The hearing examiner may direct the parties to exchange relevant documents or information.

c. The hearing examiner may receive, rule on, exclude, or limit evidence.

d. Although hearings are open to the general public, the hearing examiner may establish reasonable rules governing public attendance at the proceedings.

e. The hearing examiner may examine witnesses.

2. The hearing examiner may interpret applicable statutes and regulations but may not waive them or rule on their validity.

E. Transcripts:

1. The Assistant Secretary:

a. Arranges for the preparation of a transcript of each hearing;

b. Retains the original transcript as part of the record of the proceedings; and

c. Provides one (1) copy of the transcript to each party.

2. Additional copies of the transcript are available on request and with payment of the reporting service's reproduction fee.

F. Hearing costs. Each party shall bear only its own costs in the proceeding.

Opportunity to submit additional evidence:

A. Each party may submit to the hearing examiner additional evidence that is relevant to the issues raised at the hearing.

B. The hearing examiner must receive each party's additional evidence within ten (10) days after the hearing.

The hearing examiner's findings and recommendations. Within thirty (30) days after the hearing, the hearing examiner:

A. Makes, on the basis of the record, written findings of fact and recommendations concerning any appropriate remedial action that should be taken;

B. Submits those findings and recommendations, along with the hearing record, to the Assistant Secretary; and

C. Sends a copy of those findings and recommendations to each party.

Opportunity to comment on the hearing examiner's
findings and recommendations:

A. Each party may file with the Assistant Secretary comments on the hearing examiner's findings and recommendations.

B. The Assistant Secretary must receive each party's comments within ten (10) days after the party receives a copy of the hearing examiner's findings and recommendations.

The Assistant Secretary's final determination:

A. Within thirty (30) days after receiving the hearing record and the hearing examiner's findings and recommendations, the Assistant Secretary makes, on the basis of the record, a written determination that includes:

1. Any appropriate remedial action that the District must take;

2. A schedule for completing any remedial action; and

3. The reasons for the Assistant Secretary's decision.

B. After completing such final determination, the Assistant Secretary sends the parties a copy of:

1. The hearing record;

2. The hearing examiner's findings and recommendations; and

3. The Assistant Secretary's final determination.

C. Judicial review of the Assistant Secretary's final determination. If a party is dissatisfied with the Assistant Secretary's final determination, the party may seek judicial review before a court of competent jurisdiction.

Effects of noncompliance with the Assistant
Secretary's final determination:

A. Determination of compliance:

1. Undertaken the required remedial action; or

2. Failed to undertake the remedial action within the time established and the Secretary determines that an extension of time will not effectively encourage the required remedial action.

B. Withholding by the Secretary:

1. Except as provided, if the Secretary determines that the District has failed to undertake the remedial action, the Secretary withholds payment of all funds to which the District is entitled until that remedial action is undertaken.

a. The Secretary does not withhold funds if the tribe or its designee requests in writing that these funds be released to the District.

b. The Secretary may not withhold funds during the course of the school year if the Secretary determines that a withholding would substantially disrupt the education programs of the District.

2. If the District is aggrieved by the Secretary's action, the District may request a hearing.

C. Election of alternative services by the tribe:

1. If the Secretary determines that the District has failed to undertake the remedial action, the affected tribe may elect to:

a. Contract with the Bureau of Indian Affairs under Title I of the Indian Self-Determination and Education Assistance Act to provide educational services previously provided by the District; or

b. Have a Bureau of Indian Affairs school provide those educational services.

2. If the affected tribe exercises its option, any Indian students affiliated with that tribe who wish to remain in attendance at the District against whom the complaint was filed may be counted by the District for the purpose of receiving funds.

3. If Indian students remain affiliated with the District:

a. The Secretary may not withhold funds that are based on the number of Indian students who remain affiliated with the District; and

b. The tribe may not file any further complaints with respect to these Indian students.

LEGAL REF.:
20 U.S.C. 240
20 U.S.C. 1221

IHCA ©
SUMMER SCHOOL

A summer session may be held if deemed necessary.

The Superintendent shall invite suggestions from staff members, students, and the school community to determine what areas of the curriculum shall be included in the summer session.

Remuneration for teaching during the summer session shall be established by the Board.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-881
15-1141
15-1142
15-1143

IIB ©
CLASS SIZE

Regular Education

The teacher-student ratio for staffing in the District is the responsibility of the Board. Staffing patterns and student grouping shall be flexible so as to accommodate varied instructional delivery approaches, student needs, curriculum requirements, and fiscal resources. Each year the Superintendent will make staffing recommendations during the budget review and preparation process.

Special Education

It is the intent of the District to maintain a special education student-teacher ratio that will allow the teacher to work effectively and efficiently toward the individualized education program (IEP) objectives of each student with a disability and to work with classroom teachers to prevent learning problems whenever possible.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-342
15-764

CROSS REF.:
IHB - Special Instructional Programs

IIB-R ©

REGULATION

CLASS SIZE

(Special Education)

Teacher-Student Ratios and
Staff- Student Ratios

It is the intent of the District to maintain a special education teacher-student ratio that will allow the teacher to work effectively and efficiently toward the individualized education program (IEP) objectives of each student with a disability and to work with classroom teachers to prevent learning problems whenever possible.

The goals for teacher-student ratios shall be as follows:

CATEGORY GOAL

Resource

1.0 FTE teacher

(average) 12 - 15 students with disabilities

Speech/language resource

1.0 FTE teacher

(average)                                       40 - 50 direct service students
                                                       (approximately 75% students with
                                                       disabilities disabilities and 25% remedial)

Resource itinerant for
sensory, hearing, and
vision impaired students

(average) 5 - 12 students

Mild to moderate retardation

1.0 FTE teacher and 1.0 fte aide

(average) 7 - 9 students

Severe mental retardation

1.0 FTE teacher and 1.0 fte aide

(average) 2 - 4 students

If the number of students exceeds the goal for a class, acceptable alternatives may include, but are not limited to:

● Addition A. Addition of a teacher's aide.

● Increasing B. Increasing an aide's hours.

● Reassigning C. Reassigning students to a different teacher.●

Adding D. Adding a teacher.

● Other E. Other adjustments acceptable to the Superintendent and the Board.

The administrator for special education shall make student assignments within the resources available, based upon the goals listed above.

CROSS REF.:
IHB - Special Instructional Programs

IIE ©
STUDENT SCHEDULES
AND COURSE LOADS

It shall be the responsibility of the principal, with the cooperation of assigned counselors, to assist students in the scheduling of classes. All students in the high school except graduating seniors are required to enroll in _____ classes. Graduating seniors will be required to enroll in a minimum of _____ classes.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-341

IJ ©
INSTRUCTIONAL RESOURCES
AND MATERIALS

Supplies

All students in the elementary (K-8) schools will have required textbooks and supplies furnished by the District.

The Governing Board shall furnish free required textbooks and related printed subject matter materials for high school students in grades nine (9) through twelve (12).

A student or parent may purchase, at the price paid for the books, such books as are necessary for high school students. Students and their parents shall be held responsible for proper care of books and school property. Books must be kept clean and unmarked. Parents may be required to pay for any damage to school property.

The Superintendent is authorized to establish a replacement-fee schedule and make it available to students, staff members, and parents. Students and parents will be advised of this replacement-cost policy upon enrollment or at the beginning of each school year.

The District shall obtain signed, written consent from a student's parent or guardian before using video, audio or electronic materials that may be inappropriate for the age of the student.

Access to Instructional Material
by Parents and Guardians

The Superintendent shall establish procedures that permit parents or guardians of students enrolled in the District to have advance access to the instructional materials, learning materials and activities currently used by, or being considered for use by, the District in accordance with the terms of this policy. A parent who objects to any learning material or activity on the basis that the material or activity is harmful, because of sexual content, violent content, or profane or vulgar language, may request to withdraw that student from the activity or from the class or program in which the material is used and request an alternative assignment.

The request by the parent or guardian must be in writing and must specify the materials that the parent or guardian wishes to review.

Such procedures shall make available at least one (1) copy of the materials for review by the parents or guardians. Printed textbooks, printed supplementary books, and printed subject-matter materials may be checked out from the District premises by parents or guardians for periods not to exceed forty-eight (48) hours. All other materials, including films, may be reviewed only on the District premises.

Parents or guardians will be notified when and where the instructional materials may be picked up or reviewed. Materials will be made available on a first-come, first-served basis.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-102

15-113

15-341

15-342

15-721 to 15-730

CROSS REF.:
ABA - Community Involvement in Education
IJND - Technology Resources
KB - Parental Involvement in Education

IJ-R ©

REGULATION

INSTRUCTIONAL RESOURCES
AND MATERIALS

Availability of and Access to Instructional
Materials by Parents or Guardians

Parents or guardians of students enrolled in the District shall have access in advance to instructional materials, learning materials and activities currently in use, or being considered for use, in the District. Such access shall be governed by the following:

● Requests

A. Requests must be in writing and must specify the materials that the parents or guardians want to review.

● Requests

B. Requests shall be submitted to the office of the

principal.● At

______________________.

C. At least one (1) copy of such instructional materials shall be available for parent or guardian review.

● Printed

D. Printed textbooks, supplementary books, and other printed subject matter may be checked out for

removal from

removal from District premises for up to forty-eight (48) hours. All other materials, including films, may be

reviewed only

reviewed only on District premises.

● School

E. School personnel involved in handling requests to review materials will notify the parents or guardians as

to when

to when and where such materials may be picked up or reviewed.

● Materials

F. Materials will be available on a first-come, first-served basis.

Objections to Learning Materials

and Activities

A student whose parent or guardian objects to any learning material or activity may be withdrawn from the activity or from the class or program in which the material is used, providing:

● The

A. The objection is in writing and is specific in its description of the activity or learning material to

which the parent

which the parent or guardian objects.

● The

B. The objection includes a statement that the parent or guardian understands that the educational

information and

information and concepts covered in the activity or material may not be covered in any other manner or form and

that the parent

that the parent or guardian understands that the student may not be able to make up the material or activity

in any other

in any other way.

● Although

C. Although the student may be unable to make up for the missed activity or material, no penalty will accrue

to the

to the student in grades or credit, with the exception that, if the objection removes a student from a

substantial portion

substantial portion of a class, promotion and credit decisions will be based on applicable District policies.

● All

D. All such objections shall be directed to the principal of the school in which the student is enrolled, who

shall forward

shall forward a copy of the written objection to the Superintendent, indicating that the student has been

removed from

removed from the activity or stating the reason for nonremoval.

● Upon

E. Upon receiving a principal's recommendation for removal or nonremoval, the Superintendent will review

the situation

the situation and make a decision regarding the matter and communicate that decision to the parent or

guardian and

guardian and the principal.

● Within

F. Within ten (10) days after receiving notification of such decision from the Superintendent, the parent

or guardian

or guardian may request an appeal to the Board.

IJJ ©
TEXTBOOK / SUPPLEMENTARY
MATERIALS
SELECTION AND ADOPTION

The Board will approve and adopt all new textbooks and supplementary books. The Superintendent shall establish textbook selection procedures that shall provide for the appropriate involvement of staff members, students, and community members. These procedures may provide for the establishment of textbook selection committees. Recommendations from textbook selection committees will be forwarded to the Superintendent.

Textbooks and supplementary books for common schools recommended by textbook selection committees will be placed on display in the District office for a period of at least sixty (60) days prior to the meeting at which the Board will consider their adoption.

In recommending books, the committees will strive for continuity of textbooks throughout the different grades and use the same book series in all classes of the same grade.

Objectives of Selection

It is the responsibility of the school textbook committees to:

● Recommend

A. Recommend resources that will support and enrich the curriculum, taking into consideration the

varied interests

varied interests, abilities, learning styles, and maturity levels of students served.

● Recommend

B. Recommend resources that will stimulate growth in factual knowledge, critical analysis of differing sides

of issues

of issues, literary appreciation, aesthetic values, and recognition of various societal values.

● Place

C. Place principle above personal opinion and reason above prejudice in the recommendation of resources

of the highest

of the highest quality in order to assure a comprehensive collection of resources appropriate for the

complete education

complete education of all students.

The Superintendent will establish procedures for the purchase and distribution of all necessary textbooks, supplemental books, and other related instructional materials from the adopted list free of cost to students.

Removal of Textbooks/Supplementary
Materials

Textbook selection committees may recommend to the Superintendent that certain previously adopted textbooks or supplementary materials be deleted from the Board-approved list. Textbooks and supplementary materials will not be deleted without the approval of the Board.

Disposal of Learning Materials

The Board authorizes the Superintendent to establish regulations for the disposal of surplus or outdated learning materials when it has been determined that the cost of selling such materials equals or exceeds estimated market value of the learning materials.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-203
15-342
15-721
15-722
15-726

CROSS REF.:
DN - School Properties Disposition
IJL - Library Materials Selection and Adoption
KEC - Public Concerns/Complaints about Instructional Resources

IJJ-R ©

REGULATION

TEXTBOOK / SUPPLEMENTARY
MATERIALS
SELECTION AND ADOPTION

(Criteria for Selection)

Textbook selection committees shall be guided by the following:

● Resources

A. Resources shall be recommended to support and enrich the school curriculum and to meet the

personal needs

personal needs of the students.

● Resources

B. Resources that are recommended shall be appropriate for the subject area and for the age,

emotional development

emotional development, ability level, learning styles, and social development of students for whom the

materials are

materials are selected.

● Resources

C. Resources that are recommended shall provide a background of information that will motivate students

to examine

to examine their own attitudes and behavior, to comprehend their duties, responsibilities, rights, and

privileges as

privileges as participating citizens in our society, and to make intelligent judgments in their daily lives.

● Resources

D. Resources that are recommended shall provide information on differing sides of issues so that users

may develop

may develop the practice of critical analysis.

● Resources

E. Resources shall be recommended for the atypical student as well as for the average student.

● Resources

F. Resources shall be recommended for their strengths rather than rejected for their weaknesses, and shall

be judged

be judged as a whole.

● Recommendations

G. Recommendations shall support and be consistent with general education goals of the District and goals

and objectives

and objectives of specific courses.

IJL ©
LIBRARY MATERIALS
SELECTION AND ADOPTION

The Superintendent shall annually recommend to the Board an expenditure level for the purchase of library books, materials, and electronic media. The Superintendent shall approve the purchase of library books, materials, and electronic media that:

● Enrich

A. Enrich and support the curriculum, taking into consideration the varied interests, abilities, and maturity

levels of

levels of the students served.

● Stimulate

B. Stimulate growth in factual knowledge, literary appreciation, aesthetic values, and ethical standards.

● Provide

C. Provide a background of information that will enable students to make intelligent judgments in their daily lives.

● Provide

D. Provide materials representative of the many religious, ethnic, and cultural groups and their contributions

to our

to our American heritage.

● Assure

E. Assure a comprehensive collection appropriate for the users of the library.

● Provide

F. Provide a current, balanced collection of books, basic reference materials, texts, periodicals, and

audiovisual materials

audiovisual materials that depict in an accurate and unbiased way the cultural diversity and pluralistic nature of

American society

American society.

The Superintendent is authorized to establish a professional library for the use of the District staff.

The Superintendent will establish procedures for the removal of the following categories of books and other material from the library:

● Damaged A. Damaged materials.

● Materials B. Materials that no longer present current information.

● Materials C. Materials that no longer support the goals of the District.

● Materials D. Materials that have not been used frequently enough to justify the use of library space.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-362
15-721
15-722

IJL-R ©

REGULATION

LIBRARY MATERIALS
SELECTION AND ADOPTION

The following standards shall be used in the selection of library books, materials, and electronic media:

● Materials

A. Materials and media that widen the boundaries of the students' thinking, that enrich their lives and help

them fulfill

them fulfill their recreational and emotional needs.

● Materials

B. Materials and media that have imaginative appeal and a style that is interesting and free from monotony.

● Materials

C. Materials and media that stimulate the imagination, provide for mental growth, develop a taste for

good writing

good writing, and draw attention to the beautiful and artistic.

● Books

D. Books and media that provide pleasurable reading for the reader's sake.

● Books

E. Books and media that are illustrated in a manner that complements the text, have quality art, and are

suitable for

suitable for the intended readers.

● Materials

F. Materials and media that adequately cover a wide range of reading ability.

IJM ©
SPECIAL - INTEREST MATERIALS
SELECTION AND ADOPTION

Commercial organizations offer a variety of materials for use by teachers in the classroom. Many of these materials are of high educational value, with little or no advertising emphasis. Other materials are primarily advertising and have only limited educational value.

In general, supplementary materials (printed materials, models, films, slides, pictures, charts, exhibits for educational purposes, etc.et cetera) from commercial, political, religious, or other nonschool sources should have approval by the principal. This approval may be given to materials that are of obvious educational quality, supplement and enrich text and reference book materials, are timely and up to date, and promote American democratic ideals and moral values.

Students may not be used as the agents for distributing nonschool materials to the homes. The Superintendent shall be the final judge of whether or not such materials shall be utilized with students and will establish necessary procedures for their evaluation, approval, and use.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-535

IJNC ©
RESOURCE CENTERS / MEDIA
CENTERS / SCHOOL LIBRARIES

Library facilities are considered of the utmost importance to the students and should be designed, to the extent possible, to accommodate:

● A. A comprehensive collection of instructional materials selected to meet the needs of the students.

● Maximum B. Maximum accessibility to these materials.● A

C. A place for materials that will support the curriculum, taking into consideration the individual student's

needs and

needs and the varied interests, abilities, socioeconomic backgrounds, and maturity levels of all of the students.

● A

D. A place for materials for teachers and students to encourage growth in knowledge, which will develop literary,

cultural

cultural, and aesthetic appreciation and ethical standards.

● The E. The allotment of space for an adequate professional library.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-362 41-1354

IJND ©
TECHNOLOGY RESOURCES

(Movies/Videos/Electronic Materials)

It is the policy of the District that there is educational value in utilizing movies and videos in classrooms only when such movies and videos extend and/or reinforce the concepts being taught and have been planned for in advance. Parents or guardians of students enrolled in the District shall have access in advance to instructional materials, learning materials and activities currently in use, or being considered for use, in the District.

The District shall obtain signed, written consent from a student's parent or guardian before using video, audio or electronic materials that may be inappropriate for the age of the student.

The Superintendent shall develop regulations governing the use of movies/videos in the classroom.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-113
15-341

CROSS REF.:
IJ - Instructional Resources and Materials
IJNDB - Use of Technology Resources in Instruction

KB - Parental Involvement in Education

IJND-R ©

REGULATION

TECHNOLOGY RESOURCES

(Movies/Videos/Electronic Materials)

Movies, videos and electronic materials with ratings other than for general audiences of all ages are not to be shown in classrooms or at any District facility (this includes buses and motels where students are present) except when:

● The

A. The movie, video or electronic material has been previewed by the teacher or other certificated staff member.

● The

B. The movie, video or electronic material has been determined to not contain material that is objectionable

or inappropriate

or inappropriate for the age group to which it is intended to be shown.

● The

C. The responsible school administrator has approved the use of the movie, video or electronic material prior

to its

to its showing.

● The

D. The teacher or other certificated staff member has provided advance notification to each student's parent(s),

or other responsible adult, of the title of the movie, video or electronic material and the date on which it

will be

will be shown.

● When

E. When a movie, video or electronic material has a rating the above advance notification will include the

rating and

rating and the source providing the rating.

● A

F. A student whose parent(s) or other responsible adult has provided notice of their disapproval will not

be permitted

be permitted to view the movie, video or electronic material.

Parents or guardians have the right to have advance access to instructional materials, learning materials and activities currently in use, or being considered for use, in the District.

Parents have the right to request that their child not view any movie or video, regardless of its rating or the purpose for which it is to be shown.

A parent or guardian who objects to any learning material or activity on the basis that it is harmful includes objection to a material or activity because it questions beliefs or practices in sex, morality, or religion or, because of sexual content, violent content, or profane or vulgar language, may request to withdraw that student from the activity or from the class or program in which the material is used and request an alternative assignment.

IJNDB ©
USE OF TECHNOLOGY RESOURCES
IN INSTRUCTION

Appropriate use of Electronic
Information Services

The District may provide electronic information services (EIS) to qualified students, teachers, and other personnel who attend or who are employed by the District. Electronic information services include networks (e.g., LAN, WAN, Internet), databases, and any computer-accessible source of information, whether from hard drives, tapes, compact disks (CDs), floppy disks, or other electronic sources. The use of the services shall be in support of education, research, and the educational goals of the District. To assure that the EIS is used in an appropriate manner and for the educational purposes intended, the District will require anyone who uses the EIS to follow its guidelines and procedures for appropriate use. Anyone who misuses, abuses, or chooses not to follow the EIS guidelines and procedures will be denied access to the District's EIS and may be subject to disciplinary and/or legal action.

The Superintendent shall determine steps, including the use of an Internet filtering mechanism, that must be taken to promote the safety and security of the use of the District's online computer network when using electronic mail, chat rooms, instant messaging, and other forms of direct electronic communications. Technology protection measures shall protect against Internet access by both adults and minors to visual depictions that are obscene, child pornography or, with respect to use of computers by minors, harmful to minors. Safety and security mechanisms shall include online monitoring activities.

As required by the Children's Internet Protection Act, the prevention of inappropriate network usage includes unauthorized access, including "hacking," and other unlawful activities; unauthorized disclosure, use and dissemination of personal identification information regarding minors.

It is the policy of the Board to:

● prevent

A. prevent user access over the District's computer network, or transmissions of, inappropriate material

via Internet

via Internet, electronic mail, or other forms of direct electronic communications;

● prevent

B. prevent unauthorized access and other unlawful online activity;

● prevent

C. prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors;

and● comply

and

D. comply with the Children's Internet Protection Act [P.L. No. 106-554 and 47 U.S.C. 254(h)].

Each user will be required to sign an EIS user's agreement. The District may log the use of all systems and monitor all system utilization. Accounts may be closed and files may be deleted at any time. The District is not responsible for any service interruptions, changes, or consequences. The District reserves the right to establish rules and regulations as necessary for the efficient operation of the electronic information services.

The District does not assume liability for information retrieved via EIS, nor does it assume any liability for any information lost, damaged, or unavailable due to technical or other difficulties.

Filtering and Internet Safety

As required by the Children's Internet Protection Act, the District shall provide for technology protection measures that protect against Internet access by both adults and minors to visual depictions that are obscene, child pornography, or, with respect to use of the computers by students, harmful to students. The protective measures shall also include monitoring the online activities of students.

Limits, controls, and prohibitions shall be placed on student:

● Access

A. Access to inappropriate matter.

● Safety

B. Safety and security in direct electronic communications.

● Unauthorized

C. Unauthorized online access or activities.

● Unauthorized

D. Unauthorized disclosure, use and dissemination of personal information.

Education, Supervision and

Monitoring

It shall be the responsibility of all District employees to be knowledgeable of the Board's policies and administrative guidelines and procedures. Further, it shall be the responsibility of all employees, to the extent prudent to an individual's assignment to educate, supervise, and monitor appropriate usage of the online computer network and access to the Internet in accordance with this policy, the Children's Internet Protection Act, and the Protecting Children in the 21st Century Act.

The Superintendent shall provide for appropriate training for District employees and for students who use the District's computer network and have access to the Internet. Training provided shall be designed to promote the District's commitment to:

● the

A. the standards and acceptable use of the District's network and Internet services as set forth in District policy;

● student

B. student safety in regards to use of the Internet, appropriate behavior while using, but not limited to,

such things

such things as social networking Web sites, online opportunities and chat rooms; and cyberbullying

awareness and

awareness and response; and compliance with E-rate requirements of the Children's Internet Protection Act.

While training will be subsequently provided to employees under this policy, the requirements of the policy are effective immediately. Employees will be held to strict compliance with the requirements of the policy and the accompanying regulation, regardless of whether training has been given.

The Superintendent is responsible for the implementation of this policy and for establishing and enforcing the District's electronic information services guidelines and procedures for appropriate technology protection measures (filters), monitoring, and use.

Adopted: July 2, 2012 date of Manual adoption

LEGAL REF.:
A.R.S.
13-2316
13-3506.01
13-3509
15-341
34-501
34-502
20 U.S.C. 9134, The Children's Internet Protection Act
47 U.S.C. 254, Communications Act of 1934 (The Children's

Internet Protection Act)

IJNDB-R ©

REGULATION

USE OF TECHNOLOGY RESOURCES
IN INSTRUCTION

(Safety and use of Electronic
Information Services)

Use of the electronic information services (EIS) requires that the use of the resources be in accordance with the following guidelines and support the education, research, and educational goals of the District. Filtering, monitoring, and access controls shall be established to:

● Limit

A. Limit access by minors to inappropriate matter on the Internet and World Wide Web.

● Monitor

B. Monitor the safety and security of minors when using electronic mail, chat rooms, and other forms of

direct electronic

direct electronic communications.

● Monitor

C. Monitor for unauthorized access, including so-called "hacking," and other unlawful activities by minors online.

● Restrict

D. Restrict access by minors to materials harmful to minors.

Content Filtering

A content filtering program or similar technology shall be used on the networked electronic information services (EIS) as well as on standalone computers capable of District authorized access to the Internet. The technology shall at a minimum limit access to obscene, profane, sexually oriented, harmful, or illegal materials. Should a District adult employee have a legitimate need to obtain information from an access-limited site, the Superintendent may authorize, on a limited basis, access for the necessary purpose specified by the employee's request to be granted access.

Education, Supervision, and

Monitoring

It is the responsibility of all District employees to be knowledgeable of the Board's policy and administrative regulations and procedures related to the use of technology resources. Employees are further responsible, to the extent prudent to an individual's assignment, to educate, supervise, and monitor student use of the District's online computer network use. District, department, and school administrators shall provide employees with appropriate in-servicing and assist employees with the implementation of Policy IJNDB.

As a means of providing safety and security in direct electronic communications and to prevent abuses to the appropriate use of electronic equipment, all computer access to the Internet through the District electronic information services (EIS) or standalone connection shall be monitored periodically or randomly through in-use monitoring or review of usage logs.

Access Control

Individual access to the EIS shall be by authorization only. Designated personnel may provide authorization to students and staff who have completed and returned an electronic information services user agreement. The Superintendent may give authorization to other persons to use the EIS.

Acceptable Use

Each user of the EIS shall:

● Use

A. Use the EIS to support personal educational objectives consistent with the educational goals and

objectives of the

objectives of the School District.

● Agree

B. Agree not to submit, publish, display, or retrieve any defamatory, inaccurate, abusive, obscene, profane,

sexually

sexually oriented, threatening, racially offensive, or illegal material.

● Abide

C. Abide by all copyright and trademark laws and regulations.

● Not

D. Not reveal home addresses, personal phone numbers or personally identifiable data unless authorized

to do so

to do so by designated school authorities.

● Understand

E. Understand that electronic mail or direct electronic communication is not private and may be read

and monitored

and monitored by school employed persons.

● Not

F. Not use the network in any way that would disrupt the use of the network by others.

● Not

G. Not use the EIS for commercial purposes.

● Follow

H. Follow the District's code of conduct.

●

I. Not attempt to harm, modify, add, or destroy software or hardware nor interfere with system security.

●

J. Understand that inappropriate use may result in cancellation of permission to use the electronic

information services

information services (EIS) and appropriate disciplinary action up to and including expulsion for students.

In addition, acceptable use for District employees is extended to include requirements to:

● Maintain

A. Maintain supervision of students using the EIS.

● Agree

B. Agree to directly log on and supervise the account activity when allowing others to use District accounts.

● Take

C. Take responsibility for assigned personal and District accounts, including password protection.

● Take

D. Take all responsible precautions, including password maintenance and file and directory protection measures,

to prevent the use of personal and District accounts and files by unauthorized persons.

Each user will be required to sign an EIS user agreement. A user who violates the provisions of the agreement will be denied access to the information services and may be subject to disciplinary action. Accounts may be closed and files may be deleted at any time. The District is not responsible for any service interruptions, changes, or consequences.

Details of the user agreement shall be discussed with each potential user of the electronic information services. When the signed agreement is returned to the school, the user may be permitted use of EIS resources through school equipment.

IJNDB-E ©

EXHIBIT

USE OF TECHNOLOGY RESOURCES
IN INSTRUCTION

ELECTRONIC INFORMATION SERVICES
USER AGREEMENT

Details of the user agreement shall be discussed with each potential user of the electronic information services (EIS). When the signed agreement is returned to the school, the user may be permitted use of EIS resources.

Terms and Conditions

Acceptable use.

Each user must:

● Use

A. Use the EIS to support personal educational objectives consistent with the educational goals and

objectives of the

objectives of the School District.

● Agree

B. Agree not to submit, publish, display, or retrieve any defamatory, inaccurate, abusive, obscene, profane,

sexually

sexually oriented, threatening, racially offensive, or illegal material.

● Abide

C. Abide by all copyright and trademark laws and regulations.

● Not

D. Not reveal home addresses, personal phone numbers or personally identifiable data unless authorized to

do so

do so by designated school authorities.

● Understand

E. Understand that electronic mail or direct electronic communication is not private and may be read

and monitored

and monitored by school employed persons.

● Not

F. Not use the network in any way that would disrupt the use of the network by others.

● Not

G. Not use the EIS for commercial purposes.

● Follow

H. Follow the District's code of conduct.

●

I. Not attempt to harm, modify, add/or destroy software or hardware nor interfere with system security.

●

J. Understand that inappropriate use may result in cancellation of permission to use the educational

information services

information services (EIS) and appropriate disciplinary action up to and including expulsion for students.

In addition, acceptable use for District employees is extended to include requirements to:

● Maintain

A. Maintain supervision of students using the EIS.

● Agree

B. Agree to directly log on and supervise the account activity when allowing others to use District accounts.

● Take

C. Take responsibility for assigned personal and District accounts, including password protection.

● Take

D. Take all responsible precautions, including password maintenance and file and directory protection measures,

to prevent the use of personal and District accounts and files by unauthorized persons.

Personal responsibility. I will report any misuse of the EIS to the administration or system administrator, as is appropriate.

I understand that many services and products are available for a fee

and

and acknowledge my personal responsibility for any expenses incurred without District authorization.

Network etiquette.

I am

I am expected to abide by the generally acceptable rules of network etiquette. Therefore, I will:

●

A. Be polite and use appropriate language. I will not send, or encourage others to send, abusive messages.

●

B. Respect privacy. I will not reveal any home addresses or personal phone numbers or personally

identifiable information

identifiable information.

●

C. Avoid disruptions.

I will not use the network in any way that would disrupt use of the systems by others.

●

D. Observe the following considerations:

■ Be

1. Be brief.

■ Strive

2. Strive to use correct spelling and make messages easy to understand.

■ Use

3. Use short and descriptive titles for articles.

■ Post

4. Post only to known groups or persons.

Services

The School District specifically denies any responsibility for the accuracy of information. While the District will make an effort to ensure access to proper materials, the user has the ultimate responsibility for how the electronic information services (EIS) is used and bears the risk of reliance on the information obtained.

I have read and agree to abide by the School District policy and regulations on appropriate use of the electronic information system, as incorporated herein by reference.

I understand and will abide by the provisions and conditions indicated. I understand that any violations of the above terms and conditions may result in disciplinary action and the revocation of my use of information services.

Name _________________________________________________________

_____

Signature ________________________________ Date _____

Date

___________

_____

(Student or employee)

School __________________________________

_____ Grade

Grade (if a student) ____

Note that this agreement applies to both students and employees.

The user agreement of a student who is a minor must also have the signature of a parent or guardian who has read and will uphold this agreement.

Parent or Guardian Cosigner

As the parent or guardian of the above named student, I have read this agreement and understand it. I understand that it is impossible for the School District to restrict access to all controversial materials, and I will not hold the District responsible for materials acquired by use of the electronic information services (EIS). I also agree to report any misuse of the EIS to a School District administrator. (Misuse may come in many forms but can be viewed as any messages sent or received that indicate or suggest pornography, unethical or illegal solicitation, racism, sexism, inappropriate language, or other issues described in the agreement.)

I accept full responsibility for supervision if, and when, my child's use of the EIS is not in a school setting. I hereby give my permission to have my child use the electronic information services.

Parent or Guardian Name (print) ____________________________________

_____

Signature ____________________________________ Date ____________

_____

IJOA ©
FIELD TRIPS

Field trips must be planned within the context of the school program and must be appropriate for the age level, grade level, and curriculum. Due to limitations imposed by local conditions, field trips may be limited by the Superintendent may limit . All field trips . The Superintendent must specifically approve all field trips be specifically approved by the Superintendent long enough in advance so that arrangements can be made prior to the trip. Before any student is taken from the school grounds on a field trip, written permission must be obtained from the parents or legal guardians. Transportation shall be provided only by District vehicles, driven by authorized personnel.

In general, field trips shall be conducted within the normal school day and shall be limited to a distance of not more than one hundred (100) ____ miles one (1) way from the school. Longer trips or overnight trips must have Governing Board approval. The District will not sponsor, approve, support, or encourage field trips that do not meet the criteria outlined in this policy, unless the Board gives approval after a presentation justifying the specific need for the exception.

Adopted: December 11, 2008date of Manual adoption

IJOA-RA

REGULATION

FIELD TRIPS

Field trips are very useful to encourage learning through exploration of the environment not immediately accessible to the classroom. However, field trips are only one means of achieving an educational objective. Approval of field trips will be based on a number of items such as availability of transportation, budget, personnel, weather, risks, and distance, as well as educational objectives.

It will be the responsibility of the staff and the principal to organize field trips so that an experience is not repeated yearly for a student or group of students. There might be some justification for repeating an experience, but generally the same field trip will not be repeated for any one (1) student within a three (3) year cycle.

The cost of transportation for field trips must be included in budget planning. Each teacher who wishes to plan field trips should make tentative plans with the principal during budget planning. Such plans should include the place, time, and educational justification for each field trip. The District will attempt to have some capacity for scheduling field trips beyond those requested by the teachers as part of the budget process, but there can be no assurance that such unbudgeted trips can be accommodated.

Field trips within a twenty (20)-mile radius of the school may be approved without charge to the class or organization, provided that the trip begins and ends during the stated hours of the school day. All other field trips must be planned with the understanding that the costs of the trip will be paid by the class or organization. Each teacher/sponsor who wishes to plan field trips must meet with the principal prior to approval of the trip to review the following: destination, time/date, itinerary, educational justification of the trip, list of students, list of chaperones, and costs. The principal may or may not approve the field trip request. If approved by the principal, the request will be forwarded to the Superintendent for approval. If the trip exceeds a one hundred (100)-mile radius one (1) way from the school, or if the trip involves an overnight stay, the request will be forwarded to the Governing Board for final approval.

If the trip exceeds a one hundred (100)-mile radius one (1) way from the school, or if the trip involves an overnight stay, the request will be forwarded to the Governing Board for final approval.

Mileage will be charged at the rate of one dollar ($1) per mile round trip. Driver's time will be charged at the rate of twelve dollars ($12) per hour. If the trip results in the driver's time exceeding forty (40) hours per week, the rate will increase to eighteen dollars ($18) for the number of hours in excess of forty (40) per week.

Interscholastic athletic trips shall be limited to one hundred (100) miles one-way from the school. Trips that exceed one hundred (100) miles one-way from the school will be charged at the same rate as for field trips by a class or organization.

IJOA-R ©

REGULATION

FIELD TRIPS

IJOA-RB

REGULATION

FIELD TRIPS

General Guidelines:

● A schedule of possible field trips for the next school year must be turned in to the school principal before the last week of the current school year.

● No field trips will be scheduled the last two (2) weeks of a semester.

● Out-of-State trips must first be approved by the Governing Board before the request will be processed.

● If a staff member plans to drive a school vehicle, the staff member must provide a copy of his/her driver's license to the transportation department at least two (2) weeks before the field trip.

● Absolutely no personal vehicle is to be used to transport students on a field trip or function.

● All field trips require the direct supervision of at least one (1) teacher.

● A rule of thumb is one (1) chaperone per ten (10) students. Parents of students participating in the field trip may serve as additional chaperones if needed.

Procedure for Request:

● Requests (form IJOA-EA) and documentation such as agenda, program, et cetera, are due to the school principal or principal's designee at least one (1) month before the trip. (Out of state and out of country travel must be approved by the Governing Board at least three [3] months prior to departure).

■ The transportation director must approve transportation and driver authorization.

■ If the request is for an educational trip for a class, the department chair must authorize the trip.

● Once the principal or the principal's designee approves the request and at least one (1) month in advance of the trip, the request will be given to the designated administrator to be placed on the activity calendar.

● Turn in professional leave request, if necessary, with a copy of the approved field trip request form to the principal's secretary as soon as the field trip is approved.

● The sponsor must give each student a parental permission slip, which must be returned before the student can participate in the field trip. Any adults who are traveling with the students must also give the sponsor medical information and emergency phone numbers in case of an accident/emergency.

● At least two (2) weeks before the field trip the teacher or sponsor must e-mail the tentative list of students to all teachers at the specific school. A grade check is necessary if the trip is a club activity or extracurricular. The sponsor must turn in the final travel roster to the attendance office prior to departure (forms are in the assistant principal's office). The attendance clerk will enter the attendance for those students on the field trip.

● Upon returning from the field trip all permission slips, along with a final roster indicating who had actually attended, will be kept on file.

Additional Guidelines for Extended Travel
(Out-of-State and/or Country for
more than one (1) night:

● All field trip requests (IJOA-EA) must include approval signature and dates of Club sponsor, department chair (where applicable), building principal, and Superintendent prior to being submitted to the Governing Board for consideration to approve.

● All requests must be submitted to the Governing Board a minimum of three (3) months prior to departure.

● No person shall attempt to raise funds for a trip prior to the approval of the trip by the Governing Board.

● All travel will occur under the direct supervision of a certificated teacher.

● Students will be supervised by adult chaperones.

● All chaperones must be at least twenty-one (21) years of age and either: 1) possess an Arizona Fingerprint Clearance Card or 2) participate in the District's Universal Background Screening.

● Only current students of the district will be permitted to participate in District travel and associated activities. If the trip is to occur over the course of a summer break, recently graduated students are prohibited from participating.

● All students must return Field Trip Permission Forms (IJOA-EB) and Proof of Insurance to the supervising teacher at least one (1) week prior to the trip.

● A final list of all trip participants (employees, chaperones, and students) will be submitted to, and approved by, the building principal not later than one (1) week prior to departure.

● All laws, rules and regulations application to Arizona (and Bullhead City Elementary School District) will be adhered to regardless of trip location and/or circumstances. Should a student exhibit unlawful behavior during the course of the approved travel, it will be the responsibility of the parent/guardian to retrieve the student from the trip and all applicable school and legal consequences shall immediately commence.

IJOA-EA

EXHIBIT

FIELD TRIPS

FIELD TRIP REQUEST AND APPROVAL

Date submitted: _________________ Date of field trip: ___________________
(not less than one [1] month in advance)

Person submitting request: _____________________________________________

Time of departure: _________________ Time of return: _________________

Location of trip: ______________________________________________________

Number of students: _____ Club/Group: _________________________________

Type of transportation needed: __________________________________________

Names of chaperones attending (a general rule of thumb is one [1] teacher per ten [10] students, and adult volunteers, if necessary):

_________________________________ _________________________________

Educational objective(s)/State standards for field trip: _________________________

_____________________________________________________________________

Educational expectations for field trip: _______________________________________

_____________________________________________________________________

Funding Source (to be completed by club sponsor or teacher)

Request	Amount Requested	Amount Approved	Funding Source Grant, Tax Credit, M & O, Class Fees	Authorizing Signature	Date
Substitute
Registration
Transportation (cost of gas)
Driver (salary + benefits)
Lodging
Other (please be specific)

Department chair's approval if educational trip: ________________________________

Principal's approval: ___________________________ Date__________________

Out-of-state Board action: o Approved o Denied Date__________________

IJOA-EB

EXHIBIT

FIELD TRIPS

FIELD TRIP PERMISSION SLIP
WAIVER OF LIABILITY AND INDEMNIFICATION

School Site: __________________________________________________________

I grant permission for my child ____________________________________________
Name of Student (Please Print)

to participate in a field trip to _____________________________________________
Place/Activity/Event

on the following date(s): ________________________________________________

Approximate time scheduled to return to school: _____________________________

Class or group attending: ________________________________________________

Educational purpose: __________________________________________________

Name of Teacher: _____________________________________________________

Method of Transportation: _______________________________________________

Student's specific medical needs, if any: ____________________________________

Name of medical provider: _______________________________________________

Telephone number(s) of provider: __________________________________________

Emergency notification number for parent: ___________________________________

Alternate emergency name
and telephone number: __________________________________________________

Authorization to treat minor: In the event that I cannot be reached in an emergency, I hereby give my permission to call 911 and/or contact a medical facility or physician selected by school staff to secure proper treatment for my child and that I will be responsible for said expense.

Prescription or over-the-counter medication: I certify that I have on file in the school office, a current form stating all medications that my child must take.

I have read and hereby certify that the above-listed information is correct to the best of my knowledge. I further agree to the terms and conditions listed on the reverse side of this permission slip.

Parent/Guardian Signature: ______________________________________________

Parent/Guardian Name (Please Print): _____________________________________

● I understand that my child has received staff and District approval to participate in a field trip. Under the Arizona Education Code and Board of Education policy, teachers and support staff may take students on field trips to enrich and complement their educational experience. Such trips, which may include overnight, out-of-state, and/or out-of country travel, are always under the direct supervision of at least one (1) teacher and all precautions are taken to ensure each student's welfare.

● I understand that this field trip is optional and a voluntary activity. Attendance by my child is not required and that an alternative activity at school will be provided if my child does not participate.

● I understand that all students going on this trip will be responsible in conduct to the bus driver, teacher, chaperones, and, if applicable, adult sponsors, at all times. I understand that all chaperones will be twenty-one (21) years of age or older.

● I understand that all field trips will begin and end at the school of origin unless I have made prior arrangements to pick up my child or have my child dropped off at an alternative location. I understand that I must inform the school of these arrangements in writing on or before the day of the field trip.

● I understand that there are certain dangers, hazards, and risks inherent in the activities concluded in the event and related transportation. I understand that such dangers, hazards, and risks may involve risk of injury and loss, both to person and to property. I further understand that the risk of injury may include the possibility of permanent disability and death. There may be other risks not known or not reasonably foreseeable at this time. I further understand that Bullhead City Elementary School District does not assume responsibility for any such injuries or loss.

● The District does not provide students with field trip accident insurance. Parents who do not have medical insurance that covers their children are strongly advised to consider alternative student accident insurance that is available. Information is routinely sent to parents at the beginning of each school year. This insurance is from a private vendor and the District does not sell this insurance and makes no warranty as to the extent of coverage.

● In consideration of participation in the event, I waive and release Bullhead City Elementary School District, its employees, agents, volunteers, successors, and assigns, if any, from claims for liability, injury, loss, or damage in any way connected with my child's participation in the event, whether or not caused in whole or part by the negligence or other misconduct of any of the organizations or individuals mentioned above.

● I agree to indemnify and hold harmless (in other words, reimburse and be responsible for) Bullhead City Elementary School District and its employees, agents, volunteers, successors, and assigns from all claims for any liability, injury, loss or damage in any way connected with or arising out of my child's participation in the event, whether or not caused in whole or in part by the negligence or other misconduct of any of the organizations or individuals mentioned above.

I have read this Waiver, Release of Liability, and Indemnification. I understand that I have given up substantial rights by signing it. I am signing this waiver, release of liability, and indemnification voluntarily on behalf of myself and on behalf of my child. I intend that this waiver and release of liability shall be construed broadly to provide a release and waiver to the maximum extent possible under applicable law.

I verify that I fully understand, agree to, and accept all provisions of this Waiver, Release of Liability and Indemnification.

Printed Name (Parent) ___________________________________________________

Signature ___________________________________ Date ___________________

IJOB ©
COMMUNITY RESOURCE
PERSONS / SPEAKERS

The District recognizes that one of the greatest resources of the school is to be found in the people of the community who have special knowledge and particular talents to contribute to the school program. Therefore, the use of community resources and citizens to serve in furthering the educational program is encouraged. Staff members should study the needs of their respective schools, survey the resources available in the school community, weigh their probable usefulness, and then present to the Superintendent for approval any staff-developed plans for using those community resources. The Superintendent will consider all such plans, on both their merit and their implications, as if they were to be carried out throughout the District. Use of outside personnel and resources would be under procedures authorized by the Superintendent.

Adopted: date of manual Manual adoption

IJOA-EC

EXHIBIT

FIELD TRIPS

STUDENT TRIP CHARGES AND
FUNDING SOURCES
(Determination of Approval of Trip, Classification of
Type of Trip and Funding Source for Cost of Trip)

Determination of Approval

Competitions or activities that are an integral part of the function of the organization will be approved and funded through the District transportation budget. Examples, such as, but not limited to the following are:

● Athletic and non-athletic competitions, in state, and during season of sport.

● Up to three (3) in state, co-curricular events/competitions.

● Instrumental and vocal competitions.

Clubs and athletic travel out of the season of sport, including summer travel, will be approved by the building level administrator responsible for those programs and activities. These trips will be funded through alternative funding sources (i.e., club accounts).

Classification of Type of Trip

Trips will be categorized as follows:

● In season athletic and non-athletic competitions, in state.

● Co-curricular events/competitions - up to three (3), in state.

● Co-curricular events/competitions - above three (3), in state.

● Field trips.

● Club, out of season or summer athletic/non-athletic competitions or events.

Charges and Funding Source
for Trips

Type of Trip	Type of Vehicle / Per Mile Charge		Bus Driver Cost	Funding Source
In Season	White Fleet	No Charge	No Charge	District
Athletic and Non-Athletic AIA sanctioned (in state)	Bus Non-Fleet	No Charge No Charge	No Charge	Transportation Budget
Co-Curricular - up to 3 in state	White Fleet Bus Non-Fleet	No Charge No Charge No Charge	No Charge	District Transportation Budget
Field Trips	White Fleet Bus Non-Fleet	$0.23 per mile $0.38 per mile $0.13 per mile	$15.50 (incl. benefits)	Building Level M & O Allotment Club Account Tax Credit CTE Funding Grant Funding Building M & O Donation Auxiliary
Club Athletic and Non-Athletic out-of-season and summer Co-Curricular additional trips above 3	White Fleet Bus Non-Fleet	$0.23 per mile $0.38 per mile $0.13 per mile	$15.50 (incl. benefits)

Mileage will be determined by District mileage chart or computer mapping system generated mileage.

See Regulation IJOA-RA for current rates.

IJOC ©
SCHOOL VOLUNTEERS

Volunteers can make many valuable contributions to the students and educational programs of the District. A volunteer program is approved subject to suitable rules, safeguards, and regulations as developed by the Superintendent.

The Superintendent shall promote appropriate annual recognition of volunteer services.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
13-3716
15-512
23-901.06

CROSS REF.:
GCFC - Professional Staff Certification and Credentialing Requirements
(fingerprinting requirements)
GDFA - Support Staff Qualifications and Requirements
(fingerprinting requirements)

IKA ©
GRADING / ASSESSMENT SYSTEMS

A District-developed grading system will be utilized.

Teachers will keep a careful record of the grades assigned to students.

Written reports to the parents concerning student achievement will be made every nine (9) weeks by the teacher, and additional written reports will be made when necessary.

Teachers will confer with parents when appropriate necessary concerning academic progress and discipline of students.

Teachers will report to parents on students' conduct, scholarship, attendance, or excessive tardiness.

Special Education

Grades reporting achievement of special education students not taking regular education classes shall be given on a basis commensurate with the students' abilities and based on their individual progress rather than in competition with classmates. The permanent record cards for such students shall indicate enrollment in special education for those classes.

Parents of special education students shall be counseled regarding the significance of the grading system in order to avoid misinterpretation of the achievement grade.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-203
15-516
15-521
15-767

IKA-R ©

REGULATION

GRADING / ASSESSMENT SYSTEMS

Subject Grade

The subject grade should be based upon pupil mastery of the content of the course. The teacher will establish a reasonable standard for average achievement in each of the subjects. If at any time the teacher is in doubt that this standard is either too high or too low, the teacher should discuss the matter with the principal.

The teacher will establish a uniform system of grading. This system is based upon attainment of what the teacher requires. Content of the course shall be set up to be measured by numerical percentages which are then transferred to letter equivalents. The following scale will serve as a guide for the distribution of grades but reasonable alternative letter grades may be approved at the District level:

90% - 100% = A

80% - 89% = B

70% - 79% = C

60% - 69% = D

Below 60% = F

The following should be observed in implementing a grading system:

● The

A. The grading system should be consistent within the class for the entire year.

● The

B. The student should understand the system thoroughly, such as, the content on which the grade for

the course

the course depends, the weight attached to various phases of the material, the manner in which the

letter grade

letter grade is devised, and the meaning of the final letter grade which is sent home as a report to the parent.

● If

C. If a teacher from year to year consistently promotes classes with predominantly high or low scores

for the majority

for the majority of the pupils in each class, then such practice causes parental and pupil difficulties for

the succeeding

the succeeding teacher. If a teacher consistently finds the grades high or low for a large percent of

the class

the class, then the teacher should evaluate their established standards of average achievement on grading.

● Work

D. Work habits and conduct are two (2) areas that will be marked individually. Grades on basic

subjects must

subjects must not be awarded or upheld based upon disciplinary problems, work habits, or conduct.

Report Cards and Records

An average of two (2) grades per week should be kept in numerical values in the teacher's grade book for each subject. Average numerical values for the nine (9) weeks will also be recorded in the grade book.

Grade reports to the parents are made on a nine (9) week basis. Report cards include an explanation of the system of marks used. Before cards are distributed each nine (9) week period, the teacher should explain the marking system to the students.

Cards are sent home according to a schedule which is developed at the beginning of the school year.

IKAA ©
TESTS AND EXAMINATIONS

Final examinations may be used as evaluation of student achievement when they are conducted in such a way that they effectively evaluate the achievement of the goals and objectives on which learning activities have been based.

Adopted: date of manual Manual adoption

IKAB ©
REPORT CARDS / PROGRESS REPORTS

School Report Cards

Each school must distribute copies of an annual report card, on the standard form provided by the State Department of Education, containing the descriptions and information required by statute.

The annual report cards will be distributed to parents of pupils enrolled in the school no later than the last day of school of each fiscal year, and a summary of the contents shall be presented at an annual public meeting held at the school. Notice shall be given at least two (2) weeks prior to the public meeting, clearly stating the purposes, time, and place.

Student Progress Reports

It is essential that students' progress in school be fully communicated to their parents.

Each school will report students' progress to the students and to their parents or guardians as appropriate. The reports will be clear, concise, and accurate, and will provide a basis of understanding among teachers, parents, and students for the benefit of the individual students. The Superintendent will develop progress report forms or cards in accordance with this policy.

The following specific requirements are established:

● Parents

A. Parents will be informed regularly, and at least four (4) times a year, as to the progress their children

are making

are making in school.

● Parents

B. Parents will be alerted and conferred with as soon as possible when a student's performance or

attitude becomes

attitude becomes unsatisfactory or shows marked or sudden deterioration.

● Insofar

C. Insofar as possible, distinctions will be made between a student's attitude and academic performance.

● At

D. At comparable levels, the school will strive for consistency in grading and reporting except as this

is inappropriate

is inappropriate for certain classes or certain students.

● When

E. When grades are given, school staff members will take particular care to explain to parents the meaning

of marks

of marks and symbols as they apply to student achievement.

● When

F. When no grades are given but evaluation is made informally in terms of the student's own progress,

such evaluation

such evaluation will be a realistic appraisal of the skills developed by the student.

● Reports

G. Reports of progress for students qualified for services under the Individuals with Disabilities Education

Act

Act (I.D.E.A.) shall be based on their progress in the general curriculum and shall address whether the

progress is

progress is sufficient to enable the student to achieve the goals stated in the student's individualized education

program

program (IEP) by the end of the school year.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-709
15-746
15-767

IKACA ©
PARENT CONFERENCES

Parent/teacher conferences may be conducted. The Superintendent will establish procedures for such conferences. In addition to scheduled opportunities, parents shall have opportunities to arrange conferences with teachers at other times during the year.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-901

CROSS REF.:
IKAB - Report Cards/Progress Reports

IKC ©
CLASS RANKINGS / GRADE
POINT AVERAGES

Rank in class is required by colleges and universities on transcripts submitted for entrance evaluation.

Class rank shall be determined as follows:

A. Class ranking will be determined each semester beginning with the first semester of the ninth (9th) grade.

B. Class rank will be based only on the grades earned in classes that meet or exceed graduation requirements.

C. Total grade points begin accumulating with the ninth (9th) grade. These are divided by total units attempted to produce the accumulative grade point average. Students are then ranked according to grade point average, with 4.00 as high.

Adopted: date of Manual adoption

IKB ©
HOMEWORK

The development of study skills and self-discipline are integral and indispensable elements of a quality educational process.

Homework should be assigned consistent with the maturity, special needs, potential, and achievement level of the individual student. It should not carry the stigma of punishment. Its assignment should be specifically addressed to the objectives of the instructional program, and, in addition, students should develop responsibility for actively pursuing knowledge without immediate supervision outside as well as within the classroom.

Students, regardless of their intellectual capacity, should understand that mastery of skills is not always possible within the time constraints of the classroom. Each student should leave the District with a firm foundation for pursuing knowledge and developing skills on an independent basis.

The Superintendent is responsible for procedures that will achieve objectives through homework, including, but not limited to, the following:

● Intervention A. Intervention that changes deficient performance to performance that meets acceptable standards.● Reinforcement

B. Reinforcement and mastery of critical skills and concepts. Special emphasis will be placed on the mastery

of basic

of basic skills.

● Challenge

C. Challenge through exploration of concepts and skills that complement and elaborate those introduced in

the classroom

the classroom.

● Feedback D. Feedback from the teacher through correction and clarification of all outside assignments.

Adopted: date of manual Manual adoption

IKD ©
HONOR ROLLS

An honor roll system is an additional means for encouraging goal setting by students and for providing recognition of students who have achieved those goals.

Honor rolls will be used in grades _________________________. The Superintendent will establish the minimum achievement level for all honor rolls, and such determination may be subject to Board approval. Students will be informed of the honor roll system and instructed to ensure an understanding of the specific grades and methods used to compute the honor roll formula.

The District will promote public recognition of students who have attained honor roll status.

Adopted: date of Manual adoption

IKE ©
PROMOTION AND RETENTION
OF STUDENTS

(Promotion or Retention of Elementary Students;

High School Course Pass or Fail)

Regular Education

The District is dedicated to the continuous development of each student.

Year to year promotion of a student in grades one (1) through eight (8) will be based upon standards for each basic subject area as identified in the course of study. The District may conduct a ceremony to honor pupils who have been promoted from the eighth (8th) grade.

The District standards that students must achieve shall include accomplishment of the standards in reading, written communication, mathematics, science, and social studies adopted by the State Board of Education.

The promotion of a student from grade three (3) shall be conditioned on the satisfaction of the applicable competency requirements prescribed by A.R.S. 15-701 and depicted in Administrative Regulation IKE-RB.

In addition to these standards, test scores, grades, teacher-principal recommendations, and other pertinent data will be used to determine promotion.

Retention of students is a process that is followed when the professional staff, in consultation with the parent, determines it to be in the best interests of the student. Though primary grades are suggested as the most appropriate time, retention may be considered at any grade level.

When circumstances indicate that retention is in the best interest of the student, the student will have individual consideration, and decisions will be made only after a careful study of facts relating to all phases of the student's growth and development. The student's academic achievement level and mental ability are important, but physical and social characteristics are also important factors. A decision should be based on sufficient data, collected over a period of time and motivated by a desire to place students in school programs where they will be the most successful.

The earning of credit for a high school course is based on the student's satisfactory completion of the course academic requirements as demonstrated by the student's course grade. Periodic grade reports shall inform the student and the student's parent(s)/guardian(s) of the student's progress in a course. The teacher should further inform and confer with the student's parent(s)/guardian(s) whenever the student's lack of satisfactory progress in the course indicates a trend toward the student receiving a failing course grade. No course credit is granted for a failing grade.

A student must achieve passing grades in the number of required and elective course credits prescribed by the Governing Board and the State Board of Education to be granted a high school diploma.

In addition to the above, such decisions, when applied to students enrolled in special education, shall be on a case-by-case basis, consistent with the individualized education program and in accordance with A.A.C. R7-2-301 and R7-2-401.

Special Education

Students who do not meet regular promotion requirements must meet the course of study and promotion requirements for special education under the guidance of A.A.C. R7-2-401. The programs for such students may include adaptations.

Any student unable to meet regular academic requirements for promotion must meet the requirements of an alternative curriculum derived from the regular curriculum, which will be developed by an individualized educational program (IEP) team on an individual basis. Students placed in special education will complete the course of study as prescribed in their individual promotion plans and implemented through their individual education programs. Course work will be presented at a level commensurate with the student's ability. The student's permanent file shall identify the courses completed through special education; however, the student will receive the standard certificate of promotion.

Adopted: September 18, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
15-203

15-341

15-342

15-521

15-701

15-701.01

15-715
15-802
A.A.C.
R7-2-301
R7-2-309
R7-2-401
A.G.O.
I84 - 016

CROSS REF.:
IHA - Basic Instructional Program
IKEB - Acceleration

IKF - Graduation Requirements

IKE-RA ©

REGULATION

PROMOTION AND RETENTION
OF STUDENTS

Promotion Requirements

To be eligible for an eighth (8th) grade certificate of promotion, the student must be proficient at grade level in reading, math, and writing skills as measured by the District essential-skills assessment program.

Achievement test results, teacher-assigned grades, and District-developed test results will be evaluated to determine if a student who has not been enrolled in the District long enough to have been evaluated by the continuous uniform evaluation system may be eligible for the certificate of promotion.

Students enrolled in special education programs may be excused from the requirements for an eighth (8th) grade certificate of promotion in accordance with A.A.C. R7-2-301 and R7-2-401.

Procedure for Retention of
Elementary School Students

At the end of the first grading period, each teacher in a common school should send to the principal a list of the students who are experiencing difficulty in their classes. At the earliest parent conference this must be shared with the parents and recorded in the student's cumulative folder. The teacher and the parent will discuss ways to assist the student in attaining expected achievement levels.

At the end of the second and subsequent grading periods, students - including new students - who achieve below expected grade level standards will be reviewed by the principal and staff members to consider retention. Parent conferences will be held to inform parents of the concern and to involve them in this process.

No decision for retention shall be made without parent involvement and student counseling. Late entries should receive special consideration.

The final recommendation to retain should be made by the teacher. Consultation with the principal and other staff members, and involvement of parents in all steps of the retention process are vital.

Appeal of Teacher Decision to Promote,
Retain, Pass or Fail a Pupil

Pursuant to Arizona Revised Statutes, a parent or student of majority may appeal to the Board for reconsideration on any placement decision. The parent or student of majority has the burden of proof to overturn the decision of a teacher to promote, retain, pass or fail the pupil. It must be demonstrated to the Board that the student has or has not mastered the State Board adopted standards required for the placement recommended by the teacher. If the Governing Board overturns the decision of the teacher, a written finding of mastery or non-mastery of the State Board adopted standards must be adopted by the Governing Board.

IKE-RB ©

REGULATION

PROMOTION AND RETENTION
OF STUDENTS

Competency Requirements
for Promotion of Students
from Third Grade

The District shall provide an annual written notification to parents or guardians of students in kindergarten programs and first (1st), second (2nd) and third (3rd) grades that a student who obtains a score on the reading portion of the Arizona Instrument to Measure Standards (AIMS) test, or a successor test, a state required test that demonstrates the student is reading far below the third (3rd) grade level or the equivalent as established by the Board will not be promoted from the third (3rd) grade.

If the student's school has determined that the student is substantially deficient in reading before the end of grade three (3), the District shall provide to the parent or guardian of that student a separate written notification of the reading deficiency that includes the following information:

● A. A description of the current reading services provided to the student.

● A B. A description of the available supplemental instructional services and supporting programs that are designed to designed to remediate reading deficiencies. The District shall offer at least one (1) intervention strategy and at least one least one (1) remedial strategy for pupils with reading deficiencies. The notification shall list the intervention and remedial and remedial strategies offered and shall instruct the parent or guardian to choose the strategy that will be implemented be implemented for the student.

● ParentalC. Parental/guardian strategies to assist the student to attain reading proficiency.

● A D. A description of the District policies on midyear promotion to a higher grade.

Competency requirements for the promotion of a student from the third (3rd) grade shall include the following:

● The A. The student shall not be promoted from the third (3rd) grade if the pupil obtains a score on the reading portion of the AIMS test, or a successor test, that portion of a state required test that demonstrates the student's reading skills fall far below the third third (3rd) grade level or the equivalent as established by the Board, unless the student is exempt from mandated retention mandated retention or the pupil qualifies for an exemption as determined by the Governing Board.

● The B. The Governing Board may promote a student from the third (3rd) grade if the student obtains a score on the reading the reading portion of the AIMS test, or a successor test, a state required test that demonstrates the student's reading skills fall far below far below the third (3rd) grade level for any of the following:

■ A 1. A good cause exemption if the student is an English learner or a limited proficient student as defined in section in section 15-751 and has had fewer than two (2) years of English language instruction.

■ A student 2. A pupil who is in the process of a special education referral or evaluation for placement in special education or a pupil who has been diagnosed as having a significant reading impairment, including dyslexia or a pupil who is a child with a disability as defined in section section 15-761 if if the pupil's individualized education individualized education program team tean and the studentpupil's parent or guardian agrees agree that promotion is appropriate based on the studenton the pupil's individualized education program.

●~

"Dyslexia" as defined in section 15-701 means a brain-based learning difference that impairs a person's ability to read and spell, that is independent of intelligence and that typically causes a person to read at levels lower than expected.

C. The student has demonstrated reading proficiency on an alternate assessment approved by the State Board State Board of Education (SBE).

A pupil may not be retained if data regarding the pupil's performance on the Arizona Instrument to Measure Standards test, or a successor test, state required test is not available before the start of the following academic year. A pupil who is not retained due to the unavailability of test data must receive intervention and remedial strategies as in the section immediately below if the third grade assessment data subsequently demonstrates that the pupil's reading ability falls far below the third grade level or the equivalent.

Intervention and Remedial Strategies Developed by
the State Board of Education (SBE) for Students
Who Are Not Promoted from the Third Grade

The Governing Board shall offer at least one (1) of the intervention and remedial strategies developed by the SBE. The parent or guardian of a student not promoted from the third (3rd) grade and the student's teacher(s) and principal may choose the most appropriate intervention and remedial strategies that will be provided to that student. The intervention and remedial strategies developed by the SBE shall include:

● A. A requirement the student be assigned to a different teacher for reading instruction.

● Summer B. Summer school reading instruction.

● Intensive C. Intensive reading instruction in the next academic year that occurs before, during, or after the regular school dayschool day, or any combination of before, during and after the regular school day.

● Online D. Online reading instruction.

The intervention and remedial strategies developed by the SBE shall also:

● Provide A. Provide for universal screening of pupils in preschool programs, kindergarten programs and grades one (1) through through three (3) that is designed to identify students who have reading deficiencies in accordance with Awith A.R.S. 15-704.

● Develop B. Develop interventions and remedial strategies for pupils in kindergarten programs and grades one (1) through three through three (3) who are identified as having reading deficiencies pursuant to section 15-704.

IKEA ©
MAKE UP OPPORTUNITIES

The Superintendent shall develop and implement standards that shall apply to requirements for student make up assignments during absence for pesticide application periods and for other appropriate reasons.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-152
15-803

CROSS REF.:
EBAA - Reporting of Hazards/Warning Systems

IKEA-R ©

REGULATION

MAKE UP OPPORTUNITIES

When a student provides a written statement signed by a parent or guardian that the student will be or was absent because of the application of pesticides, each teacher will be notified and the following procedure will apply:

● Each

A. Each teacher will provide the student's assignment(s) and any handouts or materials necessary

for accomplishment

for accomplishment of such assignment(s), allowing a minimum make up period of one (1) day for

each day absent

each day absent.

● It

B. It will be the responsibility of any student who misses a laboratory assignment or test to arrange

with the teacher

with the teacher a mutually convenient time to perform the laboratory assignment or to take the test.

The following standards shall apply in the District for make up work other than for absence due to pesticide application. Adjustments may be made when it is in the best interest of the student(s).

● It

A. It will be the student's responsibility to ask for make up work and to arrange for a time to make up

tests when the

tests when the student returns.

● If

B. If the teacher is unable to supply the student with a make up assignment, the student will not be

held responsible

held responsible for that make up assignment.

● The

C. The student has the responsibility to work with the teacher to develop a plan for making up

homework and

homework and tests.

● If

D. If work is not turned in by the time the assignment is due, and the student fails to provide an

acceptable explanation

acceptable explanation of the extenuating circumstances that would merit an extension, the teacher may reduce

the grade

the grade on the assignment or withhold credit on the assignment.

● When

E. When a student has been absent for illness, ample time will be given for make up work once the

student returns

student returns to school.

● In

F. In situations where the student will be absent for more than three (3) days, due to illness (i.e., chicken pox,

measles

measles,

etc.

et cetera), or when the parent notifies the office that the student will be absent more than one (1)

week

week for other reasons (e.g., vacation), teachers may provide required assignments in advance or

send assignments

send assignments to the student.

IKEB ©
ACCELERATION

When circumstances indicate that acceleration in grade placement is in the best interest of the student, close cooperation between the parents and all school personnel involved is imperative. Each student will have individual consideration, and decisions will be made only after a careful study of facts relating to the student's growth and development. The student's academic achievement level and mental ability are important, but physical and social characteristics are also determining factors. A decision should be based on sufficient data collected over a period of time and motivated by a desire to place the student in the school program where the greatest success will result.

The final decision to accelerate a student rests with the Superintendent. Parental involvement in all steps of the process is vital. Parental consent to the acceleration of a student should be in writing.

If parents do not approve of a decision regarding the acceleration of the student, they may appeal the decision to the Superintendent. Further appeal, if necessary, may be made to the Board.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-701.01

CROSS REF.:
IKE - Promotion and Retention of Students

IKF ©
GRADUATION REQUIREMENTS

Regular Education

A minimum number of twenty (20) units of credit are required for graduation by the Arizona State Board of Education. Listed below are the units that must be completed before a student may receive a high school diploma. Each student shall demonstrate accomplishment of the standards in reading, writing, science, social studies, and mathematics adopted by the State Board of Education and pass each of the sections of the required competency test. A student not successfully passing the competency test shall graduate with a recognized diploma if the student meets the alternative graduation requirements established by A.R.S. 15-701.02. The Superintendent shall prepare regulations to implement the alternative graduation requirements and appoint a hearing officer for appeals.

Graduation requirements may be met as follows:

● By A. By successful completion of subject area course requirements.

● By B. By mastery of the standards adopted by the State Board of Education and other competency requirements for the for the subject as determined by the Governing Board in accord with A.A.C. R7-2-302.04 02 and rules established by established by the Superintendent.

● By C. By earning credits through correspondence courses (limited to one [1] in each of the four [4] major subject areassubject areas) and/or by passing appropriate courses at the college or university level if the courses are determined to determined to meet standards and criteria established by the Board and in accord with A.R.S. 15-701.01.● An

D. By the transfer of credits as described in Policy JFABC.

E. An out-of-state transfer student is not required to pass the competency test to graduate if the student has successfully has successfully passed a statewide assessment test on state adopted standards that are substantially equivalent to substantially equivalent to the State Board Adopted Academic Standards.

Graduation requirements by year of graduation are:

2008-2009 through 2010-2011:

          English                                                                                  4.0 units

          Math                                                                                     2.0 units

          Science                                                                                 2.0 units

          United States and Arizona Constitutions and

             United States and Arizona History                                        1.5 units

          World History and Geography                                                 1.0 unit

          Free Enterprise                                                                      0.5 unit

          Fine Arts or Vocational Education                                            1.0 unit

          Electives                                                                               8.0 units

          Total                                                                                    20.0 units

2011-2012:

          English                                                                                  4.0 units

          Math                                                                                     3.0 units

          Science                                                                                 2.0 units

          American Government and Arizona Government                       0.5 unit

          American History - including Arizona History                             1.0 unit

          World History and Geography                                                 1.0 unit

          Economics                                                                             0.5 unit

          Fine Arts or Vocational Education                                            1.0 unit

          Electives                                                                               7.0 units

          Total                                                                                    20.0 units

2012-2013:

          English                                                                                  4.0 units

          Math                                                                                     4.0 units*

          Science                                                                                 3.0 units

          American Government and Arizona Government                       0.5 unit

          American History - including Arizona History                             1.0 unit

          World History and Geography                                                 1.0 unit

          Economics                                                                             0.5 unit

          Fine Arts or Career, Technical &

             Vocational Education                                                           1.0 unit

          Electives                                                                               7.0 units

          Total                                                                                    as determined by the Arizona State Board of Education (R7-2-302.02) and the District Governing Board are as follows:

          English 4.0 units

          Math 4.0 units*

          Science 3.0 units**

          Social Studies 3.0 units***

American Government and Arizona Government 0.5 unit

American History - including Arizona History 1.0 unit

World History and Geography 1.0 unit

Economics 0.5 unit

Fine Arts or Career, Technical and

Vocational Education 1.0 unit

Electives   7.0 units

  Total 22.0 units

* In lieu of one (1) credit of Algebra II or its equivalent course content a student may request a personal curriculum in mathematics following R7-2-302.03.

* Math courses shall consist of Algebra I, Geometry, Algebra II, (or its equivalent) and an additional course with significant math content as determined by the Governing Board (Governing Body).

Pursuant to the prescribed graduation requirements adopted by the State Board of Education, the Governing Board may approve a rigorous computer science course that would fulfill a mathematics course required for graduation from high school. The Governing Board may only approve a rigorous computer science course if the rigorous computer science course includes significant mathematics content and the Governing Board determines the high school where the rigorous computer science course is offered has sufficient capacity, infrastructure and qualified staff, including competent teachers of computer science.

** Three (3) credits of science in preparation for proficiency at the high school level on a state required test.

*** Beginning in the 2016-2017 school year, the competency requirements for social studies shall include a requirement that, in order to graduate from high school or obtain a high school equivalency diploma, a pupil must correctly answer at least sixty (60) of the one hundred (100) questions listed on a test that is identical to the civics portion of the naturalization test used by the United States Citizenship And Immigration Services. The District school shall document on the pupil's transcript that the pupil has passed a test that is identical to the civics portion of the naturalization test used by the United States Citizenship and Immigration Services.

The Governing Board may determine the method and manner in which to administer a test that is identical to the civics portion of the naturalization test used by the United States Citizenship and Immigration Services. A pupil who does not obtain a passing score on the test that is identical to the civics portion of the naturalization test may retake the test until the pupil obtains a passing score.

Special Education

Listed above, under "Regular Education," are the requirements that must be completed before a student may receive a high school diploma. Completion of graduation requirements for special education students who do not meet the required units of credit shall be determined on a case-by-case basis in accordance with the special education course of study and the individualized education program of the student. Graduation requirements established by the Governing Board may be met by a student as defined in A.R.S. 15-701.01 and A.A.C. R7-2-302.

Pupils who receive special education shall not be required to achieve passing scores on the Arizona Instrument To Measure Standards test or the test that is identical to the civics portion of the naturalization test under section 15-701.01 in order to graduate from high school unless the pupil is learning at a level appropriate for the pupil's grade level in a specific academic area and unless a passing score on the Arizona Instrument To Measure Standards test or the test that is identical to the civics portion of the naturalization test under section 15-701.01 is specifically required in a specific academic area by the pupil's individualized education program as mutually agreed on by the pupil's parents and the pupil's individualized education program team or the pupil, if the pupil is at least eighteen (18) years of age.

Competency requirements. Any student who is placed in special education classes, grades nine (9) through twelve (12), is eligible to receive a high school diploma without meeting state competency requirements, but reference to special education placement may be placed on the student's transcript or permanent file.

Adopted: January 8, 2009date of Manual adoption

LEGAL REF.:
A.R.S.
15-203
15-341
15-701.01
15-701.02
15-763

A.A.C.
R7-2-302.01

R7-2-302.02
R7-2-302.03 R7-2-302.04

R7-2-302.06

R7-2-302.07

CROSS REF.:
IGD - Curriculum Adoption
IGE - Curriculum Guides and Course Outlines
IIE - Student Schedules and Course Loads
IKA - Grading/Assessment Systems

JFABC - Admission of Transfer Students

IKF-R ©

REGULATION

GRADUATION REQUIREMENTS

(Determining Competency for Graduation Credit)

Determination and verification of student accomplishment of subject-area course requirements and/or competencies for graduation credit shall be the responsibility of a subject-area teacher and, at a minimum, shall be in accord with the following:

A. The student shall have successfully completed the subject-area course requirement incorporating the standards and competencies adopted by the State Board of Education from the course of study as determined by the Governing Board in accord with the District's designated grading system; or

B. As an alternative to completing the course requirements, a student may request, upon a showing of familiarity with the subject matter of the course, an examination on the competencies of the course. The student may take an examination on a particular course one (1) time only in an academic year. The examination shall be prepared by a teacher of the subject matter who is designated by the Superintendent. To receive graduation credit, the student must demonstrate accomplishment of the standards and competencies adopted by the State Board of Education and the Governing Board, respectively. Demonstration of accomplishment of the skills and competencies shall be determined in accord with accepted practices in evaluation of students. A copy of the test results, verified by the appointed teacher, shall be filed with the student's records.

IKF-RB ©

REGULATION

GRADUATION REQUIREMENTS

(Alternative Graduation Requirement)

Pursuant to A.R.S. 15-701.02, A.A.C. R7-2-302.06 and R7-2-302.07, a pupil who fails to achieve a passing score on the State Board required competency test in reading, writing, and mathematics assessment for high school graduation during the 2007-2008 through the 2010-2011 school years and thereafter may graduate if the student meets the alternative graduation requirements. Using the state approved formula, this process allows a pupil to augment their State Board required competency test scores with additional points derived from classroom performance. The pupil must meet the eligibility requirements described below to be eligible to receive augmentation points. Points are calculated using grades of C or better in the state specified credits of required coursework.

● Threshold determination:

■ If a student's augmented assessment scores would not meet or exceed the "Meets the Standard" threshold if augmented by twenty-five percent (25%) for school years 2007-2008 and 2008-2009, by fifteen percent (15%) for school year 2009-2010, or by five percent (5%) for school year 2010-2011 and thereafter, no additional credit shall be calculated per A.R.S. 15-701.02(c).

● Eligibility requirements for augmentation:

■ The student must have completed with a passing grade all coursework and credits prescribed for the graduation of pupils from high school by the governing board of the student's school district or charter school.

■ The student must have taken the State Board standards assessment at every administration when the pupil was eligible to take the test after August 12, 2005.

■ The student must have participated in any academic remediation program available in the student's school in those subject areas where the student failed to achieve a passing score on the State Board competency test.

● Failure to meet eligibility requirements - Appeal:

■ If a student is not eligible for the standards assessment score augmentation due to failure to:

⇒ Have taken the State Board competency test at every administration when the pupil was eligible to take the test after August 12, 2005. An appeal, following the procedures indicated below, may be requested in which the student or parent shall have the burden of demonstrating what circumstances prevented compliance with this requirement. An appeal should be granted only upon presentation of credible evidence that extreme circumstances made the student ineligible for each State Board competency test administration the student did not attend.

⇒ Have participated in any academic remediation program available in the student's school in those subject areas where the student failed to achieve a passing score on the State Board competency test. An appeal, following the procedures indicated below, may be requested in which the student or parent shall have the burden of demonstrating what circumstances prevented compliance with this requirement. An appeal should be granted only upon presentation of credible evidence that the student participated in a least one state or school sanctioned remediation program in those subject areas where that student failed to achieve a passing score on the State Board competency test.

● Appeal procedure:

■ If a senior student fails a subject matter competency test, that student may request an appeal by submitting a petition form prepared by the District to the high school principal within ten (10) days of being notified of failure to achieve "Meets the Standard" on any section of the State Board competency test. The principal shall be the hearing authority for all appeals.

■ School officials shall provide adequate notice to the pupil and the pupil's parents or guardians regarding the date, time, and place of the appeal. A pupil or a pupil's representative may participate in the appeal either personally, by telephone, or by providing written documentation.

■ The student or parent shall have the burden of demonstrating what circumstances prevented compliance with the requirements.

■ An appeal shall be granted only (see Suggested Basis for Appeal below):

⇒ Upon presentation of credible evidence that extreme circumstances made the student ineligible for each State Board competency test administration the student did not attend.

⇒ Upon presentation of credible evidence that the student participated in a least one (1) state or school sanctioned remediation program in those subject areas where that student failed to achieve a passing score on the State Board competency test.

■ The response to the appeal shall be in writing within five (5) days of the appeal hearing.

■ The decision of the principal is final.

Suggested Basis for Appeal

A student who has not satisfied the requisites of A.A.C R7-2-602.6 (C)(2) and/or (3) to qualify for the alternative graduation requirement may appeal the determination to the Governing Board when one (1) or more of the conditions listed below exist:

● The student was precluded from taking all available administrations of the AIMS assessment, or has not fully participated in the school's academic remediation program, due to a bona fide emergency. For the purpose of this policy a bona fide emergency is defined as a circumstance beyond the student's or the student's family's control. Examples of a bona fide emergency may include, but are not limited to the following:

■ The student's sudden serious illness or injury simultaneously with the assessment or remediation program offering as attested as affirmed by a licensed medical practitioner.

■ The sudden serious illness, injury, or death of an immediate member of the student's family, as defined in Board Policy GCCA, when such circumstance prevented the student's attendance for an assessment or a remediation program offering, and when affirmed by a licensed medical practitioner.

■ Weather or road conditions that interfered with the student's attendance at the assessment or remediation program offering when the condition was declared by or has been verified with appropriate public authorities.

■ A religious event of the student's and/or the student's family's faith when the student and/or the student's family have historically and consistently participated in the religious event in lieu of any other event occurring at the same time.

The school principal must have received from the student's parent(s) written, dated, and signed notification within twenty-four (24) hours, or as soon thereafter as is practicable, of any event the prevented the student from participating in the assessment or the remediation program offering. Notification by telephone or other means may temporarily suffice, but must be validated by a written, dated, and signed notification not less than fourteen (14) calendar days from the date of the event.

Other extreme and extraordinary circumstances may be considered for appeal by the Board when credible evidence is provided affirming actual occurrence of the extreme and extraordinary circumstance.

IKF-EA ©

EXHIBIT

GRADUATION REQUIREMENTS

ALTERNATIVE GRADUATION REQUIREMENTS
APPEAL FORM

Appeal procedure:

● The student may request an appeal by submitting a request on a petition form prepared by the District to the high school principal within ten (10) days of being notified of failure to achieve "Meets the Standard" on any section of the State Board competency test. The principal shall be the hearing authority for all appeals.

● School officials shall provide adequate notice to the pupil and the pupil's parents or guardians regarding the date, time, and place of the appeal. A pupil or a pupil's representative may participate in the appeal either personally, by telephone, or by providing written documentation.

● The student or parent shall have the burden of demonstrating what circumstances prevented compliance with the requirements.

● An appeal shall be granted only:

■ Upon presentation of credible evidence that extreme circumstances made the student ineligible for each State Board competency test administration the student did not attend.

■ Upon presentation of credible evidence that the student participated in at least one (1) state or school sanctioned remediation program in those subject areas where that student failed to achieve a passing score on the State Board competency test.

● The response to the appeal shall be in writing within five (5) days of the appeal hearing.

● The decision of the principal is final.

Date: ______________________

Student Name: ________________________________ Grade: ____________

Projected Graduation Date: _______________________

Parent/Guardian Name: ______________________________________________

Requirement(s) being appealed: (check one [1] or both boxes if applicable)

o Has not taken the AIMS assessment each time the test was offered.

o Has not participated in at least one (1) available academic remediation
program as described:

Based on the box(es) checked above, provide evidence to support your appeal. Evidence must demonstrate "extreme circumstances" causing an inability to meet the augmentation requirements.

________________________________________________________________

_______________________________________ _______________________
Signature Date

IKF-EB ©

EXHIBIT

GRADUATION REQUIREMENTS

AUGMENTATION POINTS CALCULATIONS

Threshold Determination

Multiply "Meets the Standard" for each section of the State Board competency test by the factor .95 to determine the score that must be met at a minimum before the augmentation procedure may be completed.

Calculation of Augmentation points to be used for each competency test section failed when the threshold is met.

Only classes that satisfy the specifically required subject matter credits by the State Board for graduation shall be included in the calculation of the augmentation score. Use the highest grades earned or if advanced placement/honors courses the grade credited with the most points per R7-2-302.09(E)(b & c).

Credits
Additional
Course Name Grades (1)(2) Points

1) ___________________________ ________________ ________________
English or ESL

1) ___________________________ ________________ ________________
US and AZ History

.5) ___________________________ ________________ ________________
US and AZ Government

.5) ___________________________ ________________ ________________
Economics

1) ___________________________ ________________ ________________
World History/Geography

1) ___________________________ ________________ ________________
Mathematics

1) ___________________________ ________________ ________________
Science

1) ___________________________ ________________ ________________
Fine Arts or Vocational Education

TOTAL of * credits Total added points (_______________)

Total added points divided by * equals
Average Additional Points per Credit _______________

Average Additional               (Pupil's Original                         Augmentation
Points per Credit   times    Score, by Section)     equals           Points
             100

Augmentation points may be added to the highest score on each section of the State Board competency test that the student may have taken.

If the augmented score of the student exceeds the passing score on the competency test, the student shall be considered to have passed the competency test in that area for graduation purposes.

(1)Advanced Placement or Honors

A equals twenty-five (25) times credits equals points
B equals twenty (20) times credits equals points
C equals fifteen (15) times credits equals points
D or F equals zero (0)

(2) Other eligible grades

A equals twenty (20) times credits equals points
B equals fifteen (15) times credits equals points
C equals twelve (12) times credits equals points
D or F equals zero (0)

* See R7-2-302.09(E)(b and c).

IKFA ©
EARLY GRADUATION

The Board will authorize early high school completion in order to meet career goals for selected students. Students desiring early graduation must submit a written request to the high school principal during the first half of the semester preceding the semester of desired completion. The principal may accept requests after this date in special circumstances. The request must contain the reasons for the request and the written approval of the student's parents or guardian. All graduation requirements must be met by the early completion date.

The Superintendent will establish procedures to evaluate each request and will ensure that the parents or guardian are informed of any restrictions or limitations to be placed on the student in the event the request is approved, including restrictions on cocurricular activities.

Diplomas normally will be awarded only at the completion of the spring semester. However, final transcripts will be provided as soon as the high school requirements have been met.

The District shall notify the Arizona Department of Education and the Commission for Postsecondary Education when a student graduates at least one (1) year before the student's scheduled graduation date.

Adopted: January 14, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-105
15-701.01
15-1821

Section 63, Arizona Laws 2009, HB2011

IKFB ©
GRADUATION EXERCISES

Graduation exercises will be held for students who have met state and local requirements for graduation from high school.

Participation in high school commencement exercises is encouraged but is not compulsory. However, since these exercises require planning and rehearsals, the following rules shall apply:

A. Students who wish to participate must be present at the rehearsals. Failure to do so, except for legitimate reasons for absence, may be cause for excluding students from participating in the exercises.

B. Students may not participate in the commencement exercises unless they have successfully completed the requirements for graduation.

C. Awards to seniors will be printed on the commencement program and announced at the exercises only in cases where the recipients have been selected solely by the school.

D. Other awards to graduating seniors selected by persons or organizations outside the school may be presented at the final awards assembly if approved by the principal.

Adopted: date of Manual adoption

IL ©
EVALUATION OF INSTRUCTIONAL
PROGRAMS

(Testing Programs)

The use of tests is one indication of the success and quality of the educational program. In the case of an individual student, tests, in combination with other criteria, can provide an indication of student achievement.

The Board authorizes:

● A. A testing program as outlined in A.R.S. 15-741 and 15-755.

● A B. A District testing program that will be subject to regular review and evaluation.

● InC. In-service education of teachers and other staff members in the use of tests and interpretation of test results.

Test Participation

All Arizona students in grades two (2) through twelve (12) shall be administered, at least once each year, a standardized, nationally-normed written test of academic subject matter given in English except that students with disabilities will be included with appropriate accommodations and alternate assessments where necessary in accord with their respective Individual Education Program.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-741
15-743
15-744
15-745
15-755

CROSS REF.:
IKF - Promotion Graduation Requirements
ILB - Test/Assessment Administration (State Mandated Testing)
JR - Student Records

ILB ©
TEST / ASSESSMENT ADMINISTRATION

(State-Mandated Testing)

Security of Testing Materials

Employees designated by the Superintendent to administer the achievement test adopted by the Arizona State Board of Education shall:

● Keep A. Keep all test materials in locked storage.

● Not B. Not reproduce any test materials in any manner.

● Not C. Not disclose any actual test items to students prior to testing.

● Not D. Not provide answers of any test items to any students.● Administer

E. Administer only practice tests that are provided by the test publishers. Previous editions of the test

series being

series being used in the statewide testing program may not be used as practice tests.

● Strictly

F. Strictly observe all timed subtests. The test publishers' suggested time limits for untimed subtests shall

be followed

be followed as closely as possible in order to maintain uniformity in test administration.

● Follow

G. Follow directions for administering the test explicitly. No test item may be repeated unless otherwise

indicated in

indicated in the directions.

● Not H. Not change a student's answer.

● I. Return all test materials to the Superintendent immediately upon completion of testing.

Failure to comply with these requirements or others as required by Arizona Revised Statutes or by other rules or regulations shall be considered cause for discipline, including but not limited to suspension or termination. All violations of this policy shall be reported to the State Superintendent of Public Instruction.

Standards Adopted by the

State Board of Education

The District shall establish specific objectives to accomplish the goals established by the State Board of Education. The Superintendent will make recommendations for such objectives based upon the data gathered annually.

The Superintendent will establish regulations and procedures for assessing student achievement of standards adopted by the State Board of Education and for reporting and utilizing test results and nontest indicator data.

Reporting results. The District will provide to the parent or guardian of each student who participates the associated grade equivalents, percentiles, and stanines from standardized norm-referenced testing. The District shall provide the parent or guardian of each student the resulting scores on the test of standards adopted by the State Board of Education and associated scores for the District, the county, and the state.

The District will provide the public, through a report card, scores for each school in the District and for the District as a whole, the county, the state, and the nation.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-741
15-741.01
15-742
15-743
15-744
15-745
15-755
A.A.C.
R7-2-301
R7-2-302.04
R7-2-306
R7-2-310

CROSS REF.:
IL - Evaluation of Instructional Programs (Testing Programs)
JR - Student Records

ILE ©
EVALUATION OF
INSTRUCTIONAL PROGRAMS

The instructional programs of the District will be regularly evaluated, and periodic reports will be provided to the Board. The Board will rely on the Superintendent to provide regular evaluation of the educational program and instructional processes. The Superintendent may also arrange for evaluations to be conducted by outside agencies within the budgeted funds of the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

IMA ©
TEACHING METHODS

(Lesson Plans)

The Board considers written lesson plans a useful tool to ensure continuity of instruction.

The Superintendent shall establish procedures that set forth the requirements for lesson plans and for their preparation and review. Such procedures shall reflect current standards of the profession and shall have as their primary objective the best possible educational program for the students of the District.

To facilitate more effective instruction, lesson plans should be prepared sufficiently in advance of the class presentation to allow plan books to be inspected and compared to the guidelines established by the Superintendent.

Teachers shall make thorough preparation for all daily lessons and shall prepare their plans to reflect such preparation.

Adopted: date of manual Manual adoption

IMA-R ©

REGULATION

TEACHING METHODS

(Lesson Plans)

Guidelines for the implementation of this administrative regulation shall include:

● Lesson A. Lesson plans shall be developed according to District-wide formats and shall reflect the scope and sequence of sequence of the courses of instruction. Acceptable alternatives may be approved by the principal.

● Lesson B. Lesson plans shall demonstrate the correlation of the lesson with State Board standards when applicable.● Lesson

C. Lesson plans should include information pertinent to the effective implementation of a lesson.

When commercially

When commercially prepared plans are in use, lesson plans may simply refer to the appropriate aspects

of such

of such plans.

● While

D. While teachers are required to be thoroughly prepared for each daily lesson, plans may be prepared

for each

for each lesson or on a long-term basis (i.e., unit of work), whichever is most appropriate. Material to be

used in

used in a lesson(s) - such as duplicated material, cassette tapes, films, filmstrips, transparencies - may serve

as an integral

as an integral part of the plan.

● Lesson

E. Lesson plans for individualized programs should be consistent with the general overview and purpose

of the instructional

of the instructional program. The progress of individual student(s) must be a consideration in the plan.

● Teachers

F. Teachers are to provide adequate directions for substitutes, the purpose of which shall be to continue,

if possible

if possible, the ongoing program or, if more appropriate, a meaningful educational alternative that

relates to the

relates to the subject area.

● The G. The provision that copies of lesson plans must be available for substitute teachers.

IMB ©
TEACHING ABOUT
CONTROVERSIAL / SENSITIVE ISSUES

Democratic tradition often involves dealing with controversial issues. Knowledge and understanding of such issues are an indispensable part of education.

The teacher holds a position of authority and respect in the classroom and community, and by virtue of that position has great influence in the formation of the values of all students. It must be clear that personal views are not a part of the instructional program and must be tempered by the responsibility to maintain professionalism.

To ensure that controversial issues are dealt with fairly and objectively, and with instruction as their goal, such issues may be a part of the curriculum as long as the following policies are observed:

● Teachers

A. Teachers should instruct students in the principles and techniques of the scientific method and

provide opportunities

provide opportunities for practice in applying established facts to specific problems.

● Teachers

B. Teachers should seek to develop in students the ideals of truth and honesty.

● All

C. All personnel should seek to create an atmosphere in which difference of opinion can be voiced without

fear and

fear and hostility and with mutual respect for all viewpoints.

● Constitutional

D. Constitutional guarantees of due process and freedom of speech will continue to be observed as to

students and

students and teachers alike when they are involved in a controversial issue.

● Teachers

E. Teachers should encourage the suspension of judgment and conclusions until all relevant and significant

facts have

facts have been assembled, critically examined, and checked for accuracy.

● Teachers

F. Teachers should seek to develop in students a sense of responsibility for their beliefs, opinions, attitudes,

and actions

and actions.

● Teachers

G. Teachers should place major emphasis upon "why" and "how" to think rather than "what" to think.

Adopted: date of manual Manual adoption

IMD ©
SCHOOL CEREMONIES
AND OBSERVANCES

The following shall be adhered to regarding required opening exercises and school programs as they pertain to customs and holidays:

● Each

A. Each student shall be provided with an opportunity to participate in the Pledge of Allegiance or other

patriotic observance

patriotic observance each day.

● Each

B. Each student in grades four (4) through six (6) shall recite the following passage from the Declaration

of Independence

of Independence:

"We hold these truths to be self-evident, that all men are created equal, that they are endowed by

their creator

their creator with certain unalienable rights, that among these are life, liberty and the pursuit of happiness.

That

That to secure these rights, governments are instituted among men, deriving their just powers from

the consent

the consent of the governed..."

● Each

C. Each teacher in charge of a classroom for the first class of each day shall conduct a period of meditation,

not to

not to exceed one (1) minute in duration. No other activities will be allowed in the classroom at that time.

● Students

D. Students whose parents have informed the school that they are not to take part in the meditation period

or patriotic

or patriotic observances will be expected to observe the courtesy of not disturbing others.

● When

E. When special days or significant events are recognized, it is recommended that appropriate classroom

and assembly

and assembly programs be presented in keeping with the traditional and historical significance of the event

or season

or season.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-203

15-342
15-506

IMG ©
ANIMALS IN SCHOOLS

The Superintendent may establish procedures for appropriately and humanely bringing live animals into a classroom. Such procedures shall forbid the transporting of live animals that are not service animals on school buses unless the animal is present for an educational purpose by written approval from the Superintendent or school principal.

Service animal means any dog or miniature horse that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual or other mental disability. Service animal does not include other species of animals, whether wild or domestic or trained or untrained.

Any person or entity that operates a public place shall not discriminate against individuals with disabilities who use service animals if the work or tasks performed by the service animal are directly related to the individual's disability. Work or tasks include assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing nonviolent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting individuals to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities and helping individuals with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors. The crime deterrent effects of an animal's presence and the provision of emotional support, well-being, comfort or companionship do not constitute work or tasks.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
11-1024

A.A.C.
R17-9-102

IMG-R ©

REGULATION

ANIMALS IN SCHOOLS

Animals may be brought into the classroom for educational purposes. However, they must be appropriately and humanely cared for, and properly handled. Any person who wishes to bring an animal into the classroom must receive prior permission from the principal. The following guidelines shall apply to animals in the schools:

● Prior A. Prior to granting permission, teachers should check with the school nurse regarding any known allergies among allergies among students in the classroom. If allergies exist, parents must be contacted for further direction.

● Animals B. Animals shall not be transported on school buses.

● Teachers C. Teachers must assume primary responsibility for the humane and proper treatment of any animals in the classroomthe classroom.

● Only D. Only the teacher or students designated by the teacher are to handle the animals.

● If E. If animals are to be kept in the classroom on days when classes are not in session, the teacher must make arrangements make arrangements for their care and safety.

● Staff F. Staff members or students who have been bitten by an animal shall report such incident to the principal and the and the nurse immediately. The principal should notify the public health authorities if the injury merits medical followmedical follow-up. Public health authorities should determine the appropriate action and period of confinement for an for an animal if an injury results. Any animal involved in a serious injury must be impounded until authorization for authorization for release is granted by health authorities.

IMH ©
CLASS INTERRUPTIONS

The Superintendent shall establish regulations limiting class interruptions, with particular emphasis on use of communication devices and interruptions by salespersons or visitors.

Adopted: date of manual Manual adoption

JA ©
STUDENT POLICIES GOALS /
PRIORITY OBJECTIVES

The Superintendent will establish an environment conducive to the best learning achievement for each student through meeting the following goals:

● To A. To individualize the learning program in order to provide appropriately for each student.

● To B. To protect and observe the legal rights of students.

● To C. To enhance the self-image of individual students through helping them feel respected and worthy, and through a through a learning environment that provides positive encouragement.

● To D. To provide an environment of reality in which students can learn personal and civic responsibility for their actions their actions through meaningful experiences as school citizens.

● To E. To deal with students in matters of discipline in a just and constructive manner.

● To F. To provide, in every way feasible, for the safety, health, and welfare of students.

● To G. To promote regular attendance and good work.

Adopted: date of manual Manual adoption

JB ©
EQUAL EDUCATIONAL
OPPORTUNITIES

The right of a student to participate fully in classroom instruction shall not be abridged or impaired because of race, color, religion, sex, age, national origin, and disability, or any other reason not related to the student's individual capabilities.

The right of students to participate in extracurricular activities shall be dependent only upon their maintaining the minimum academic and behavioral standards established by the Board, and their individual ability in the extracurricular activity.

Adopted: date of manual Manual adoption

LEGAL REF.:
Arizona Constitution, Act XI, Sec. 6

20 U.S.C. 1400 et seq., Individuals with Disabilities Education Act
20 U.S.C. 1681, Education Amendments of 1972, Title IX
20 U.S.C. 1703, Equal Educational Opportunities Act
29 U.S.C. 794, Rehabilitation Act of 1973, (Section 504)
42 U.S.C. 2000, Civil Rights Act of 1964, as amended in 1972,Title VI, Title VII
42 U.S.C. 11301, McKinney-Vento Homeless Assistance Act of 2001 Arizona Constitution, Act XI, Sec. 6

CROSS REF.:
AC - Nondiscrimination
ACA - Sexual Harassment
GBA - Equal Employment Opportunity
GCQF - Discipline, Suspension, and Dismissal of Professional Staff Members

GDQD - Discipline, Suspension, and Dismissal of Support Staff Members

IHBA - Special Educational Programs and Accommodations for Disabled Students
JII - Student Concerns, Complaints and Grievances

JK - Student Discipline

JKD - Student Suspension

KED - Public Concerns/Complaints about Facilities or Services

JB-R ©

REGULATION

EQUAL EDUCATIONAL
OPPORTUNITIES

Compliance Officer

Complaint Procedure

If the person alleged to have violated policy is a student, the Superintendent may impose discipline in accordance with policies Policies JK, JKD and JKE.

If the Superintendent's investigation reveals no reasonable cause to believe policy has been violated, the Superintendent shall so inform the complaining party in writing.

Timelines

The complaint must be filed within thirty (30) calendar days after the complaining party knew or should have known that there were grounds for a complaint/grievance.

If the immediate supervisor or site administrator does not respond, the Superintendent will have ten (10) additional working days to respond in writing to the complaining party.

JB-E ©

EXHIBIT

EQUAL EDUCATIONAL
OPPORTUNITIES

COMPLAINT FORM
(To be filed with the compliance officer as provided in JB-R)

Please print:

Name ____________________________________ Date ___ Date ________________

Address ____________________________________________________________

Telephone __________ Another phone where you can be reached ______________

During the hours of ___________________________________________________

E-mail address ______________________________________________________

I wish to complain against:

Name of person, school (department), program, or activity ____________________

________________________________________________________________________

Address ____________________________________________________________

________________________________________________________________________

If there is anyone who could provide more information regarding this, please list name(s), address(es), and telephone number(s).

Name Address Telephone Name Address Telephone Number

________________________________________________________________________

The projected solution

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

________________________________________________________________________

I certify that this information is correct to the best of my knowledge.

____________________________________
Signature of Complainant

The compliance officer, as designated in JB-R, shall give one (1) copy to the complainant and shall retain one (1) copy for the file.

JC ©
SCHOOL ATTENDANCE AREAS

(In District)

The attendance areas of the District will be established by the Board. Students will attend school in the attendance areas in which their respective residences are located. Exceptions to this policy may be made for open enrollment, unsafe school choice options, special placements based on Individualized Educational Programs, disciplinary actions, available curricula and in the case of homeless students, continued attendance in their school of origin.

The Governing Board recognizes that the proposed adoption of attendance boundaries or change in current attendance boundaries is a topic which will generate much concern and interest by all who may be affected. Therefore, Board meetings to discuss proposed changes to attendance boundaries shall have comment periods and will be preceded by prior notification to parents and guardians of students and residents of the households to be affected by the proposals being discussed. The notice shall be by means intended to reach the largest number of persons to be affected. At least one (1) meeting shall be held to present the maps of proposed attendance boundaries and receive comments from those affected. These maps and the notice of such a meeting shall be made available on the District's website, if one is available.

Following Board action, parents, guardians and residents affected by a boundary change decision will be informed by means of the minutes and other school and District communications. These will be placed on the District's web site, if one is available. Within ninety (90) days of the adoption of a boundary change by the Governing Board, attendance boundaries will be updated, made available to the public and, if available, placed on a District website. If a web site is available a direct link to the School District's attendance boundaries will be sent to the Department of Real Estate otherwise a copy of any change will be sent. If the boundary changes adopted by the Governing Board affect any school built on land donated to the District within the past five (5) years, the entity which donated the land will be informed of the Board's decision.

The Superintendent will develop the specific procedures necessary to implement the actions, notification, and documentation required by this policy.

Adopted: September 13, 2007date of Manual adoption

LEGAL REF.:
A.R.S.
15-341

15-461

20 U.S.C. 9532, No Child Left Behind (Unsafe School Choice)
42 U.S.C. 11301, McKinney-Vento Homeless Assistance Act of 2001

CROSS REF.:
JFBA - Unsafe School Choice

JC-R ©

REGULATION

SCHOOL ATTENDANCE AREAS

Recommendations to the Governing Board for the adoption of new attendance boundaries or change in current attendance boundaries will be presented along with a map at one (1) meeting that provides for comments on the proposed changes prior to discussion and action.

Parents/guardians of students and residents of the households affected by attendance boundary changes will be notified, whenever possible, a minimum of ten (10) days prior to the public meeting. The notice will include the time, place, date, a call for public input, and where a map delineating the proposed adoption/change may be viewed. Notice will be given by:

●

A. A post card addressed to the zip codes plus four (4) digits of all affected postal residents located in

the attendance

the attendance area subject to change.

● Written

B. Written notification to the parents or guardians of affected students provided by means of:

■ Weekly

1. Weekly school lunch menus; or

■ Special

2. Special communications; or

■ Newsletters

3. Newsletters; or

■ Any

4. Any similar means reasonably calculated to provide sufficient notice.

● Broadcast

C. Broadcast and print media public announcements.

● Posting

D. Posting of notice at the school and in places permitting notice posting in the area of student

attendance affected

attendance affected.

● Information

E. Information and a map delineating the proposed changes available in the school office and posted on

the District

the District's web site, if available.

The meeting will be held in a public facility, if one is available, in a location with proximity to the area suggested for school attendance change and which will accommodate the expected participants. Participation by parents/ guardians of students and residents of homes affected will be encouraged. Up to one (1) hour will be scheduled for receipt of affected persons' comments with the time for individual presentations determined by the time scheduled divided by the participants requesting to speak. Additional time may be allocated by specific Board action.

JE ©
STUDENT ATTENDANCE

The parent or guardian is charged by law with responsibility for the student's consistent school attendance. The Superintendent will enforce the laws regarding attendance, with consideration for the variables that affect children and families. The Superintendent will place emphasis on the prevention and correction of the causes of absenteeism.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-239
15-346
15-771
15-802
15-804
15-805
15-806
15-807
15-826
15-843
15-872
15-873
15-901

CROSS REF.:
JH - Student Absences and Excuses

JE-R ©

REGULATION

STUDENT ATTENDANCE

Attendance Records

Each time a class meets, the teacher shall check and formally record the attendance of all students assigned to the class. The name of any absent student shall be entered on the prescribed attendance/absence report and be submitted to the office.

A master list of student absences will be prepared daily from attendance reports received in the office.

The school administrator is accountable for assuring that accurate and timely daily records of student membership and attendance are maintained.

JEA ©
COMPULSORY ATTENDANCE AGES

It is unlawful for any child who is at least six (6) but not yet sixteen (16) years of age to fail to attend school during the hours that school is in session, unless such child is excused pursuant to:

● A. A.R.S. 15-802 (see attached exhibit) and verifiable records are kept of the reasons for excuse from the duties the duties prescribed.

● AB. A.R.S. 15-901 (for children with disabilities).

● The C. The child being provided instruction at home.

● The D. The child being accompanied by a parent or a person authorized by a parent.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-802
15-803

JEA-E ©

EXHIBIT

COMPULSORY ATTENDANCE AGES

Every child between the ages of six (6) and sixteen (16) years shall attend a school and shall be provided instruction in at least the subjects of reading, grammar, mathematics, social studies, and science. The person who has custody of the child shall choose a public, private, charter, or home school as defined in A.R.S. 15-802 to provide instruction.

The parent or person who has custody of the child shall do the following:

● If

A. If the child will attend a public, private, or charter school, enroll the child and ensure that the child

attends the public

attends the public, private, or charter school for the full time that school is in session. If the child attends a

school that is operated

school that is operated on a year-around basis, the child shall regularly attend during school sessions that

total not less than

total not less than one hundred eighty (180) school days or two hundred (200) school days, as applicable,

or the

or the equivalent as approved by the Superintendent of Public Instruction.

● If

B. If the child will attend a private school or home school, file an affidavit of intent with the County

School Superintendent

School Superintendent stating that the child is attending a regularly organized private school or is

being provided instruction

being provided instruction in a home school, in accord with A.R.S. 15-802.

● If

C. If the child will attend home school, the child has not reached eight (8) years of age by September 1 of

the school

the school year, and the person who has custody of the child does not desire to begin home instruction until

the child

the child has reached eight (8) years of age, file an affidavit of intent pursuant to A.R.S. 15-802

stating

stating that

the person

the person who has custody of the child does not desire to begin home school instruction.

A person is excused from the duties prescribed above if it is shown to the satisfaction of the school principal or the school principal's designee:

● The

A. The child is in such physical or mental condition that attendance at a public school is inexpedient

or impracticable

or impracticable.

● The

B. The child has completed the high school courses necessary for completion of grade ten (10) as prescribed

by the

by the State Board of Education.

● The

C. The child has presented reasons for nonattendance at a public school which are satisfactory to the

school principal

school principal or the school principal's designee. For purposes of this paragraph, the principal's designee

may be the

may be the School District Governing Board.

● The

D. The child is over fourteen (14) years of age and is, with the consent of the person who has custody of

the child

the child, employed at some lawful wage-earning occupation.

● The

E. The child is an enrollee in a work training, career education, vocational, or manual training program that

meets the

meets the educational standards established and approved by the Department of Education.

● The

F. The child was either suspended and not directed to participate in an alternative education program or

expelled from

expelled from school as provided in law.

● The

G. The child is enrolled in an education program provided by a state educational or other institution.

JEB ©
ENTRANCE AGE REQUIREMENTS

Special Preschool

A child evaluated and recommended for special services for a disability in accord with statute, and who has reached the third (3rd) birthday, may be admitted to preschool. If otherwise eligible, the District may admit a child who is within ninety (90) days of reaching age three (3) years if it is determined to be in the best interest of the individual. The Superintendent shall make such determination based upon one (1) or more consultations with parent(s), guardian(s), the child, and the multidisciplinary placement team.

Kindergarten and First Grade

For admission to kindergarten, children must be five (5) years of age prior to September 1 of the current school year. If a full-day kindergarten is provided, the parent of a student eligible for full-day kindergarten shall be offered the opportunity to choose either a half-day or a full-day kindergarten program. The District shall provide an academically meaningful half-day kindergarten program in each District school where the half-day student enrollment is sufficient to fill a class with approximately the same number of students as the District-wide kindergarten classroom average.

Children may be admitted to first grade who are six (6) years of age, or shall be deemed six (6) years of age if they reach such age prior to September 1 of the current school year.

The Board may admit children who have not reached the required age as prescribed above if it is determined to be in the best interest of the children, and such children must reach the required age of five (5) for kindergarten and six (6) for first grade by January 1 of the current school year.

For a child who has not reached six (6) years of age (five [5] for kindergarten) before September, the determination of whether to admit shall be based upon one (1) or more consultations with the parent(s) or guardian(s), the child, the teacher, the school principal, and/or professional consultants.

When a child who has not reached age five (5) prior to September 1 was admitted for early enrollment in kindergarten, and the child then repeats kindergarten in the following year, the District is not eligible to receive basic state aid for the child's second year. When a child who has not reached age five (5) prior to September 1 was admitted for early enrollment in kindergarten but does not remain enrolled the District may receive a portion of basic state aid on behalf of that child in the subsequent year. TheDistrict may charge tuition for any child who is ineligible for basic state aid pursuant to A.R.S. 15-821.

High School

A high school graduate with a recognized diploma may be refused admission.

Students between the ages of sixteen (16) and twenty-one (21) years shall be admitted to high school. A student under sixteen (16) years of age who does not hold an eighth-grade certificate of promotion may be admitted to high school under the following conditions:

A. The student must meet competency requirements in the adopted standards for promotion of students

from the eighth (8th) grade as determined by the State Board of Education in the areas of reading,

writing, mathematics, science, and social studies.

The Superintendent will develop procedures for the student to demonstrate competency in the standards adopted by the State Board of Education.

Residency Verification

In accordance with guidelines and forms adopted by the Arizona Department of Education the District shall require and maintain verifiable documentation of residency in the State of Arizona for pupils who enroll in the District.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-701
15-701.01
15-703
15-766
15-767

15-771
15-821
15-901
15-901.02

Section 78, Arizona Laws 2009, HB 2011

A.A.C.
R7-2-301 Section 78, Arizona Laws 2009, HB 2011

CROSS REF.:
JF - Student Admissions
JHD - Exclusions and Exemptions from School Attendance
JLC - Student Health Services and Requirements

JEB-R ©

REGULATION

ENTRANCE AGE REQUIREMENTS

(Determining Competency for
Entrance to High School)

Upon request for admission to high school, a student who has not obtained an eighth-grade certificate of promotion and is under sixteen (16) years of age must show competency in the standards of reading, writing, mathematics, science, and social studies as adopted by the State Board of Education and as determined by a District assessment instrument. The assessment instrument will be based upon the standards adopted by the State Board of Education. The instrument will be prepared or selected by, and the result will be verified by, a certificated person chosen by the Superintendent.

JF ©
STUDENT ADMISSIONS

The person enrolling a student (except homeless students) in the school for the first time will be asked to produce one (1) of the following proofs:

●

A. A certified copy of the child's birth certificate.

● Other

B. Other reliable proof of the student's identity and age, including the student's baptismal certificate,

an application

an application for a Social Security number, or original school registration records,

and

and an

affidavit explaining

affidavit explaining the inability to provide a copy of the birth certificate.

● A

C. A letter from the authorized representative of an agency having custody of the student (pursuant to statute)

certifying

certifying that the student has been placed in the custody of the agency as prescribed by law.

The parent, guardian, or surrogate will be given thirty (30) days to provide documentation requested as listed above. If documentation is not provided, a letter will be sent to notify the parent, guardian, or surrogate that unless the documentation is provided within ten (10) days, the local law enforcement agency will be notified.

Nothing contained in this policy shall authorize the School school to disclose to any person a student's educational record without prior parental consent unless the School school makes a determination that disclosure of such records is necessary to protect the health and safety of the student.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-828

42 U.S.C. 11301, McKinney-Vento Homeless Assistance Act of 2001

CROSS REF.:
IKEB - Acceleration
JFAA - Admission of Resident Students
JFAB - Admission of Nonresident Students
JFABD - Admission of Homeless Students
JFB - Open Enrollment
JG - Assignment of Students to Classes and Grade Levels
JLCB - Immunizations of Students
JLH - Missing Students
JR - Student Records
JRCA - Request for Transfer of Records

JFAA ©
ADMISSION OF
RESIDENT STUDENTS

A student who is a resident of the District and who meets the applicable age requirements established by state law shall be admitted without payment of tuition to the school in the attendance area in which the student resides and may be admitted as a resident transfer student to another school in the District in accordance with the District's open enrollment policy.

The following students are residents of the District:

●

A. A student who is in the legal custody of a natural or adoptive parent or other person to whom custody

has been

has been granted by a court order and who resides with the parent or other person in the District.

● A

B. A student who is an emancipated minor and whose place of residence is in the District. When

determining whether

determining whether a minor is emancipated, the Superintendent will consider such factors as whether the student

is married

is married, financially independent, and residing away from the family domicile with parental consent.

● A

C. A student who is eighteen (18) years of age or older and whose place of residence is in the District.

● A

D. A student who is homeless, and who attended a school in the District at the time of becoming homeless.

● A

E. A student who resides with a family member living in the District while awaiting the outcome of a

legal guardianship

legal guardianship or custody proceeding if the family provides written documentary proof in accord

with

with 15-821(D).

The residency of a student, natural or adoptive parent, or other person to whom custody of the student has been granted by court order shall be based upon evidence of the individual's physical presence and intent to remain in the District. Such evidence of residency may be determined by using the following verifiable documentation.

Verifiable Documentation

A.R.S. 15-802(B) requires school districts and charter schools to obtain and maintain verifiable documentation of Arizona residency upon enrollment in an Arizona public school.

This policy is written to assist school districts and charter schools in meeting the legal requirements of the statute.

The documentation required by A.R.S. 15-802 must be provided each time a student enrolls in a school district or charter school in this state, and reaffirmed during the district or charter's annual registration process via the district or charter's annual registration form. The documentation supporting Arizona residency should be maintained according to the school's records retention schedule.

In general, students will fall into one (1) of two (2) groups: 1) those whose parent or legal guardian is able to provide documentation bearing his or her name and address; and 2) those whose parent/legal guardian cannot document his or her own residence because of extenuating circumstances including, but not limited to, that the family's household is multi- generational. Different documentation is required for each circumstance.

Parent(s) or legal guardian(s) that maintains his or her own residence: The parent or legal guardian must complete and sign a form indicating his or her name, the name of the school district, school site, or charter school in which the student is being enrolled, and

provide

provide one (1)

of the following documents, which bear the parent or legal guardian's full name and residential address or physical description of the property where the student resides (no P.O. Boxes):

● Valid

A. Valid Arizona driver's license, Arizona identification card

● Valid

B. Valid Arizona motor vehicle registration

● Valid

C. Valid United States passport

● Property

D. Property deed

● Mortgage

E. Mortgage documents

● Property

F. Property tax bill

● Rental

G. Rental agreement or lease (including Section 8 agreement)

● Utility

H. Utility bill (water, electric, gas, cable, phone)

●

I. Bank or credit card statement

●

J. W-2 wage statement

● Payroll

K. Payroll stub

● Certificate

L. Certificate of tribal enrollment or other identification issued by a recognized Indian tribe

●

M. Other documentation from a state, tribal, or federal agency (Social Security Administration, Veterans'

Administration

Administration, Arizona Department of Economic Security, etc.)

Parent(s) or legal guardian(s) that does not maintain his or her own residence: The parent or legal guardian must complete and sign a form indicating his or her name, the name of the school district, school site, or charter school in which the student is being enrolled, and submit a signed, notarized affidavit bearing the name and address of the person who maintains the residence where the student lives attesting to the fact that the student resides at that address, along with a document from the bulleted list above bearing the name and address of the person who maintains the residence.

Use of and Retention of
Documents by Schools

School officials must retain a copy of the attestations or affidavits and copies of any supporting documentation presented for each student (photocopies acceptable) that school officials believe establish validity. Documents presented may be different in each circumstance, and unique to the living situation of the student. Documents retained by the school district or charter school may be used as an indicia of residency; however, documentation is subject to audit by the Arizona Department of Education. Personally identifiable information other than name and address (SSN, account numbers, etc.) should be redacted from the documentation either by the parent/guardian or the school official prior to filing.

Adopted: April 4, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-802
15-816 et seq.

15-821
15-823
15-824

42 U.S.C. 11301, McKinney-Vento Homeless Assistance Act of 2001

CROSS REF.:
IKEB - Acceleration
JFAB - Admission of Nonresident Students
JFABD - Admission of Homeless Students
JFB - Open Enrollment
JG - Assignment of Students to Classes and Grade Levels
JLCB - Immunizations of Students
JLH - Missing Students
JR - Student Records
JRCA - Request for Transfer of Records

JFAA-EA ©

EXHIBIT

ADMISSION OF
RESIDENT STUDENTS

RESIDENCY DOCUMENTATION FORM

Student ______________________________ School __________________

School District or Charter Holder ____________________________________

Parent/Legal Guardian ____________________________________________

As the Parent/Legal Guardian of the Student, I attest that I am a resident of the State of Arizona and submit in support of this attestation a copy of the following document that displays my name and residential address or physical description of the property where the student resides:

_____

Valid Arizona driver's license, Arizona identification card or motor

vehicle

vehicle registration

registration

_____

Valid U.S. passport

_____

Real estate deed or mortgage documents

_____

Property tax bill

_____

Residential lease or rental agreement

_____

Water, electric, gas, cable, or phone bill

_____

Bank or credit card statement

_____

W-2 wage statement

_____

Payroll stub

_____

Certificate of tribal enrollment or other identification issued by

a recognized

a recognized Indian tribe that contains an Arizona address

_____

Documentation from a state, tribal or federal government agency (

Social

Security Administration

Social Security Administration, Veteran's Administration, Arizona Department

of

Economic

of Economic Security)

_____

I am currently unable to provide any of the foregoing documents.

Therefore

Therefore, I

have provided

have provided an original affidavit signed and notarized by

an Arizona

an Arizona resident

who

attests that

attests that I

have established

have established residence in

Arizona with

Arizona with the person signing

the affidavit.

___________________________________ ________________________

Signature of Parent/Legal

Guardian Date

Reproduction of ADE FORM 2306606 which may be used in lieu of this document.

JFAA-EB ©

EXHIBIT

ADMISSION OF
RESIDENT STUDENTS

AFFIDAVIT OF SHARED RESIDENCE

I swear or affirm that I am a resident of the State of Arizona and that the persons listed below reside with me at my residence, described as follows:

Persons who reside with me:

______________________________________________________________

____

______________________________________________________________

____

______________________________________________________________

____

Location of my residence:

______________________________________________________________

____

______________________________________________________________

____

I submit in support of this attestation a copy of the following document that displays my name and current residence address or physical description of my property:

_____

Valid Arizona driver's license, Arizona identification card or motor

vehicle

vehicle registration

registration

_____

Valid U.S. passport

_____

Real estate deed or mortgage documents

_____

Property tax bill

_____

Residential lease or rental agreement

_____

Water, electric, gas, cable, or phone bill

_____

Bank or credit card statement

_____

W-2 wage statement

_____

Payroll stub

_____

Certificate of tribal enrollment or other identification issued by

a recognized

a recognized Indian tribe

that contains an Arizona address

_____

Documentation from a state, tribal or federal government agency (

Social

Security Administration

Social Security Administration, Veteran's Administration, Arizona Department

of

Economic

of Economic Security)

Printed Name of Affiant: ___________________________________________

Signature of Affiant: ______________________________________________

Acknowledgement

State of Arizona

County of

Mohave

____________

The foregoing was acknowledged before me this ___ day of __________, 20___,

By ______________________________________________________________.

My Commission Expires

___________________ ________________________________________

Notary

___

Notary Public

Reproduction of ADE FORM 2306606 which may be used in lieu of this document.

JFAB ©
TUITION / ADMISSION OF
NONRESIDENT STUDENTS

For purposes of open enrollment a "nonresident pupil" means a student who resides in this state and who is enrolled in or is seeking enrollment in a school district other than the school district in which the student resides. A student who is not a resident of the District but is a resident of Arizona who meets the age and other requirements for open enrollment established by state law and District policy shall be admitted to a school without payment of tuition.

A student shall also be admitted to a school without tuition payment, if:

● The A. The student is the child of a United States resident who is not a resident of Arizona, if this is in the best interest best interest of the student and the student is placed with a relative per A.R.S. 15-823 and the placement is not is not to avoid tuition payment.

● The B. The student is a resident of the United States and evidence indicates that because the parents are homeless or homeless or the child is abandoned, as defined in A.R.S. 8-201, the child's physical, mental, moral or emotional health is best health is best served by placement with a person who does not have legal custody of the child and who is a resident within resident within the school district, unless it is determined that the placement is solely for the purpose of obtaining an education an education in this state without payment of tuition.

● The C. The student presents a certificate of educational convenience issued by the County School Superintendent pursuant Superintendent pursuant to A.R.S. 15-825.

● The D. The student is a child of a nonresident teaching or research faculty member of a community college district or state or state university or a nonresident graduate or undergraduate student of a community college district or state university state university whose parent's presence at the district or university is of international, national, state, or local benefitlocal benefit.

The District shall admit the following students, charging tuition as prescribed in statute:

● The A. The child of an Arizona resident who is not a resident of the District, if the District provides a high school and the and the student is a resident of an Arizona common school district that is not in a high school district and that does that does not offer instruction in the student's grade. Special circumstances may apply in accordance with A.R.S. 15-2041 after three hundred fifty (350) students have been admitted.

● For B. For an Arizona resident who is not a resident of the District, if the district of residence provides only financing for financing for students who are instructed by another school district and for students from a unified district that does not offer not offer instruction in the student's grade.

● A C. A pupil who is issued a certificate of educational convenience to attend school in the School District or adjoining or adjoining the school district to that in which the pupil is placed by an agency of this state or a state or federal or federal court of competent jurisdiction, as provided in A.R.S. 15-825.

The District shall admit a pupil who is the resident of a school district that has entered into a voluntary agreement with the District, charging tuition as agreed to in accordance with A.R.S. 15-824(E)(3).

The Governing Board may admit children who are residents of the United States, but who are nonresidents of this state, without payment of tuition if all of the following conditions exist:

A. The child is enrolled in a year-round residential boarding academy located in this state specializing in intensive instruction and skill development in sports, music or acting.

B. The child's parents have executed a current notarized guardianship agreement covering the child while enrolled at the academy, which is a condition of enrollment at the academy and authorizes academy representatives to act on the child's parent's or legal guardian's behalf in making all decisions on a daily basis as to the child's activities and needs for medical, educational and other personal issues.

The District may admit nonresident foreign exchange students without payment of tuition, or as it may otherwise prescribe.

The District shall not include in its student membership count students who are not Arizona residents. Unless authorized by statute, the District is prohibited from obtaining state funding for any student who is not a resident of the state.

"Residence" Defined

The residence of a student is the residence of the person having legal custody of the student, except as provided in A.R.S. 15-823 through A.R.S. 15-825.

Residency of the parent/guardian or surrogate may be determined by showing the individual's presence and intent to remain in the District. Documentation of residency may be determined by using the following verifiable documentation.

Verifiable Documentation

A.R.S. 15-802(B) requires school districts and charter schools to obtain and maintain verifiable documentation of Arizona residency upon enrollment in an Arizona public school.

Parent(s) or legal guardian(s) that maintains his or her own residence: The parent or legal guardian must complete and sign a form indicating his or her name, the name of the school district, school site, or charter school in which the student is being enrolled, and provide one (1) of the following documents, which bear the parent or legal guardian's full name and residential address or physical description of the property where the student resides (no P.O. Boxes):

● Valid A. Valid Arizona driver's license, Arizona identification card

● Valid B. Valid Arizona motor vehicle registration

● Valid C. Valid United States passport

● Property D. Property deed

● Mortgage E. Mortgage documents

● Property F. Property tax bill

● Rental G. Rental agreement or lease (including Section 8 agreement)

● Utility H. Utility bill (water, electric, gas, cable, phone)

● I. Bank or credit card statement

● J. W-2 wage statement

● Payroll K. Payroll stub

● Certificate L. Certificate of tribal enrollment or other identification issued by a recognized Indian tribe

● M. Other documentation from a state, tribal, or federal agency (Social Security Administration, Veterans' Administration Administration, Arizona Department of Economic Security, etc.)

Parent(s) or legal guardian(s) that does not maintain his or her own residence: The parent or legal guardian must complete and sign a form indicating his or her name, the name of the school district, school site, or charter school in which the student is being enrolled, and submit a signed, notarized affidavit bearing the name and address of the person who maintains the residence where the student lives attesting to the fact that the student resides at that address, along with a document from the bulleted list above bearing the name and address of the person who maintains the residence.

Use of and Retention of
Documents by Schools

Adopted: September 18, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
8-201
15-802
15-816 through 15-816.07
15-821
15-823 through 15-825
42 U.S.C. 11301, McKinney-Vento Homeless Assistance Act of 2001

CROSS REF.:
IKEB - Acceleration
JFABD - Admission of Homeless Students
JFB - Open Enrollment
JG - Assignment of Students to Classes and Grade Levels
JLCB - Immunizations of Students
JLH - Missing Students
JR - Student Records
JRCA - Request for Transfer of Records

JFAB-EA ©

EXHIBIT

TUITION / ADMISSION OF
NONRESIDENT STUDENTS

RESIDENCY DOCUMENTATION FORM

Student ______________________________ School School __________________

School District or Charter Holder ____________________________________

Parent/Legal Guardian ____________________________________________

_____ Valid Arizona driver's license, Arizona identification card or motor

vehicle

vehicle registration

registration

_____ Valid U.S. passport

_____ Real estate deed or mortgage documents

_____ Property tax bill

_____ Residential lease or rental agreement

_____ Water, electric, gas, cable, or phone bill

_____ Bank or credit card statement

_____ W-2 wage statement

_____ Payroll stub

_____ Certificate of tribal enrollment or other identification issued by

a recognized

a recognized Indian tribe that contains an Arizona address

_____ Documentation from a state, tribal or federal government agency (

Social

Security

Social Security Administration, Veteran's Administration, Arizona Department

of

Economic

of Economic Security)

_____ I am currently unable to provide any of the foregoing documents.

Therefore

Therefore, I

have provided

have provided an original affidavit signed and notarized by

an Arizona

an Arizona resident

who

attests that

attests that I

have established

have established residence in

Arizona with

Arizona with the person signing

the affidavit.

___________________________________ __

______________________

Signature of Parent/Legal

Guardian

Guardian Date

Reproduction of ADE FORM 2306606 which may be used in lieu of this document.

JFAB-EB ©

EXHIBIT

TUITION / ADMISSION OF
NONRESIDENT STUDENTS

AFFIDAVIT OF SHARED RESIDENCE

I swear or affirm that I am a resident of the State of Arizona and that the persons listed below reside with me at my residence, described as follows:

Persons who reside with me:

__________________________________________________________________

Location of my residence:

__________________________________________________________________

I submit in support of this attestation a copy of the following document that displays my name and current residence address or physical description of my property:

_____ Valid Arizona driver's license, Arizona identification card or motor

vehicle

vehicle registration

registration

_____ Valid U.S. passport

_____ Real estate deed or mortgage documents

_____ Property tax bill

_____ Residential lease or rental agreement

_____ Water, electric, gas, cable, or phone bill

_____ Bank or credit card statement

_____ W-2 wage statement

_____ Payroll stub

_____ Certificate of tribal enrollment or other identification issued by

a recognized

a recognized Indian tribe

that contains an Arizona address

_____ Documentation from a state, tribal or federal government agency (

Social

Security

Social Security Administration, Veteran's Administration, Arizona Department

of

Economic

of Economic Security)

Printed Name of Affiant: _______________________________________________

Signature of Affiant: __________________________________________________

Acknowledgement

State of Arizona
County of Mohave___________________

The foregoing was acknowledged before me this ___ day of __________, 20___,

By ______________________________________________________________.

My Commission Expires

___________________ ___________________________________________
Notary Notary Public

Reproduction of ADE FORM 2306606 which may be used in lieu of this document.

JFABB ©
ADMISSION OF EXCHANGE
AND FOREIGN STUDENTS

(Foreign Exchange Students)

The Governing Board may admit nonresident foreign students without payment of tuition or as it may otherwise prescribe.

The number of foreign exchange students shall not exceed one (1) foreign exchange student for each two hundred fifty (250) to three hundred fifty (350____________________ (______) to ____________________ (______) students enrolled in the school. Exceptions may be made by the Superintendent. In addition, students admitted under this policy must meet the conditions as outlined in A.R.S. 15-823.

The principal will review requests, and a decision will be made to allow or disallow admittance under this policy. The decision shall be final.

Exchange students who do not meet the conditions, pursuant to A.R.S. 15-823 and as outlined above, may be admitted on a tuition basis, following approval by the principal.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-823

JFABB-R ©

REGULATION

ADMISSION OF EXCHANGE
AND FOREIGN STUDENTS

The District will not admit students who have graduated from their respective school systems.

Preference will be given to sponsoring organization(s) that have

representative(s) living in __________________________________________. (Board to provide informatin above)

The host families of foreign exchange students who attend District schools must reside within the attendance area of the school that will be attended.

High school diplomas will not be awarded. A certificate of achievement attendance may be awarded at the graduation commencement when appropriate.

Sponsoring organizations must provide evidence that each student has sufficient oral and reading proficiency in the English language to assure profitable educational and social experiences during the exchange year.

Each foreign student should plan to attend a District school for the school year, not for a single semester or a partial school year. Exceptions may be approved by the principal.

Each school may determine whether it is a requirement for host families to have teen-agers who attend the host school.

The District does not provide foreign students with financial assistance for such things as class rings, yearbooks, activity cards, or lunches.

Each school shall designate a person (school coordinator) to be the contact between the school and the sponsoring organization, to the host family and the District office.

JFABC ©
ADMISSION OF TRANSFER STUDENTS

(Academic Credit Transfer)

Academic credit for students who transfer from private or public schools shall be determined on a uniform and consistent basis.

Elementary

Academic credit for placement in the common school subjects and grades shall be based upon teacher recommendations and previous grade level assignments subject to the determination that the student can meet the standards adopted by the State Board of Education for the grade level assignment.

Credit for Graduation Requirements

Core credit for purposes of this policy shall be the units of credit specifically named as required for graduation by the State Board of Education in R7-2-302.02.

Each student who enrolls and requests the transfer of academic credits to fulfill graduation requirements shall be provided with a list specifying the courses for which credit has been accepted as core credit and those for which credit has been accepted as elective by the District. Transferred credit that satisfies any of the following criteria will be acceptable for fulfilling District core credit requirements and other specified courses required for graduation:

● The credit meets descriptors of core credit or other requirements and was from a course taught by a teacher certificated by the Arizona Department of Education in the subject or area of the credit.

● Awarding of the credit was based upon an assessment that included the standards adopted by the State Board of Education and evidence of the student having achieved the standards is provided.

● The credit meets descriptors of core credit or other requirements and was awarded by a school accredited by one (1) of the following accrediting agencies of colleges and schools; North Central Association, Southern Association, Middle States Association, New England Association, Northwestern Association, Western Association.

When transfer credit is not accepted as a core credit, within ten (10) school days the student may request to take an examination on the course subject matter designed and evaluated by a teacher in the receiving school who is certificated in and teaches the subject matter of the course for which the credit was requested. Upon receiving a satisfactory score as determined by the teacher, course credit will be awarded as core credit. The School District shall provide to a pupil who transfers credit from a charter school, school district or Arizona online instruction a list that indicates which credits have been accepted as either elective or core credits by the School District.

Within ten (10) school days after receiving the list, a pupil may request to take an examination in each particular course in which core credit has been denied. The School District shall accept the credit as a core credit for each particular course in which the pupil takes an examination and receives a passing score on a test, aligned to the competency requirements adopted pursuant to this section, designed and evaluated by a teacher in the School District who teaches the subject matter on which the examination is based.

The School District may not charge a fee to a pupil who takes an examination in a particular course to obtain academic credit, pursuant to section 15-701.01, subsection i, from the School District if the academic credit for a course was previously earned in an Arizona online instruction course or at any public school in this state. Any test administered pursuant to this subsection shall be an assessment that is aligned to the course relevant state academic standards.

If a pupil is enrolled in the School District and that pupil also participates in Arizona online instruction between May 1 and July 31, the School District shall not require proof of payment as a condition of the School District accepting credits earned from the online course provider.

All core credit courses must meet the standards adopted by the State Board of Education where such standards exist. Where standards have not been adopted by the State Board of Education, core credit courses must meet the standards established for the school to which the student has requested a transfer of credit.

Adopted: April 3, 2013 date of Manual adoption

LEGAL REF.:
A.R.S.
15-189.03
15-701.01
15-745
15-808

A.A.C.
R7-2-302.02 R7-2-302.09

CROSS REF.:
JG - Assignment of Students to Classes

JFABD ©

ADMISSION OF HOMELESS STUDENTS

This policy is intended to direct compliance with Arizona State Laws and Arizona Administrative Code and the McKinney-Vento Homeless Education Assistance Improvements Act of 2001 and should be read as consistent with those documents.

The implementation of this policy shall assure that:

● homeless

A. homeless students are not stigmatized or segregated on the basis of their status as homeless;

● homeless

B. homeless students are immediately enrolled in school;

● transportation

C. transportation is provided to and from the school of origin for the homeless student as applicable and found

in the

in the law and Policy JFAA.

Definitions

The term "homeless students" means individuals who lack a fixed, regular, and adequate nighttime residence and includes:

● students

A. students who are sharing the housing of other persons due to loss of housing, economic hardship, or a

similar reason

similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative

adequate accommodations

adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are

awaiting foster

awaiting foster care placement;

● students

B. students who have a primary nighttime residence that is a public or private place not designed for or

ordinarily used

ordinarily used as a regular sleeping accommodation for human beings;

● students

C. students who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or

train stations

train stations, or similar settings; and

● migratory

D. migratory students who qualify as homeless because the children are living in circumstances

described above

described above.

The term

"school of origin

" means the school that the student attended when permanently housed or the school in which the student was last enrolled.

The term

"unaccompanied youth

" includes a youth not in the physical custody of a parent or guardian.

Liaison for Homeless Students

The

Chief Executive Officer

Superintendent will designate an appropriate staff person as liaison for homeless students who will carry out duties as assigned. Among those duties will be the responsibility to coordinate activities and programs in the best interest of homeless students that will include, but not be limited to, establishment of procedures to:

● continue

A. continue the student's education in the school of origin for the duration of homelessness:

■ in

1. in any case in which a family becomes homeless between academic years or during an academic year;

or■ for

2. for the remainder of the academic year, if the student becomes permanently housed during an

academic year

academic year; or

● Enroll

B. Enroll the student in any public school that nonhomeless students who live in the attendance area in which

the student

the student is actually living are eligible to attend.

Best Interest of the Homeless Student

In determining the best interest of the homeless student, the school shall:

● To

A. To the extent feasible, keep a homeless student in the school of origin, except when doing so is contrary

to the

to the wishes of the student's parent or guardian;

● Provide

B. Provide a written explanation, including a statement regarding the right to appeal, to the homeless student'

s parent

s parent or guardian, if the homeless student is sent to a school other than the school of origin or a

school requested

school requested by the parent or guardian; and

● In

C. In the case of an unaccompanied youth, the liaison for homeless students shall assist in placement

or enrollment

or enrollment decisions, considering the views of such unaccompanied youth, and providing notice

to such

to such student of the right to appeal.

Other Relevant Policies

and Procedures

Implementation of the McKinney-Vento Act requires the coordination with a number of policies and procedures. These policies and procedures are listed below as cross referenced and are incorporated in this policy and these procedures by such reference.

Adopted: date of

manual

Manual adoption

LEGAL REF.:
A.R.S.
15-816 through 15-816.07
15-821
15-823 through 15-825
42 U.S.C. 11301, McKinney-Vento Homeless Assistance Act of 2001

CROSS REF.:
EEAA - Walkers and Riders
IKEB - Acceleration
JF - Student Admissions
JFAA - Admission of Resident Students
JFAB - Admission of Nonresident Students
JFB - Open Enrollment
JG - Assignment of Students to Classes and Grade Levels
JLCB - Immunizations of Students
JLH - Missing Students
JR - Student Records
JRCA - Request for Transfer of Records

JFABD-R ©

REGULATION

ADMISSION OF HOMELESS STUDENTS

Admission

The school selected by the homeless student shall immediately admit the homeless student, even if the student is unable to produce records normally required for enrollment, such as previous academic records, medical records, proof of residency, or other documentation.

The enrolling school shall immediately contact the school last attended by the student to obtain relevant academic and other records.

If the student needs to obtain immunizations, or immunization or medical records, the enrolling school shall immediately refer the parent or guardian of the student to the liaison for homeless students, who shall assist in obtaining necessary immunizations, or immunization or medical records.

Admission Disputes

If a dispute arises over school selection or enrollment in a school:

● The

A. The student shall be immediately admitted to the school in which enrollment is sought, pending resolution of the dispute;

● the

B. the parent or guardian of the student shall be provided with a written explanation of the school's decision regarding school selection or enrollment, including the rights of the parent, guardian, or student to appeal the decision;

● the

C. the student, parent, or guardian shall be referred to the liaison for homeless students, who shall carry out the dispute resolution process as expeditiously as possible after receiving notice of the dispute in accord with the procedure found in the Arizona State Plan; and

● in

D. in the case of an unaccompanied youth, the liaison for homeless students shall ensure that the student is immediately enrolled in school pending resolution of the dispute.

Enrollment Decision

The decision regarding enrollment shall be made regardless of whether the student lives with the homeless parents or has been temporarily placed elsewhere.

JFABD-EA ©

EXHIBIT

ADMISSION OF HOMELESS STUDENTS

LIAISON POSITION

The School shall designate a liaison for homeless students and, in conjunction with the state coordinator, shall inform school personnel, service providers, and advocates working with homeless families of the duties of the School liaison.

The School liaison for homeless students shall ensure that:

● homeless

A. homeless students are identified by school personnel and through coordination activities with other

entities and

entities and agencies;

● homeless

B. homeless students enroll in, and have full and equal opportunity to succeed in, the District's schools;

● homeless

C. homeless families and students receive educational services for which such families and students are eligible,

including

including:

■ Head

1. Head Start and Even Start programs and preschool programs administered by the School, and

■ referrals

2. referrals to health care and immunization services, dental services, mental health services, and

other appropriate

other appropriate services;

● the

D. the parents or guardians of homeless students are informed of the educational and related

opportunities available

opportunities available to their children and are provided with meaningful opportunities to participate in the

education of their

education of their children;

● public

E. public notice of the educational rights of homeless students is disseminated where such students

receive services

receive services under the Homeless Assistance Act, such as:

■ schools

1. schools;

■ family

2. family shelters; and

■ soup

3. soup kitchens;

● disputes

F. disputes over school selection or enrollment in a school are mediated in a manner that:

■ immediately

1. immediately admits the student to the school in which enrollment is sought, pending resolution of

the dispute

the dispute,

■ provides

2. provides the parent or guardian of the student with a written explanation of the school's

decision regarding

decision regarding the school selection or enrollment, and informs the parent, guardian, or student of

the rights

the rights to appeal the decision,

■ expeditiously

3. expeditiously carries out the dispute resolution process after receiving notice of the dispute, and

■ in

4. in the case of an unaccompanied youth, ensures that the student is immediately enrolled in

school pending

school pending resolution of the dispute;

● the

G. the parent or guardian of a homeless student, and any unaccompanied youth, is fully informed of

all transportation

all transportation services, including arrangements for transportation to the school of origin;

● the

H. the parent or guardian of a homeless student, and any unaccompanied youth, is assisted in

accessing transportation

accessing transportation to the selected school.

As a part of the duties, the School liaison for homeless students will coordinate and collaborate with state coordinators and community and school personnel responsible for the provision of education and related services to homeless students.

JFABD-EB ©

EXHIBIT

ADMISSION OF HOMELESS STUDENTS

NOTICE

In accordance with the McKinney-Vento Homeless Assistance Act of 2001, 722 (e)(3)(C), the parent or guardian (student if unaccompanied) is to receive and acknowledge notice of the rights set forth below.

The parent or guardian of a homeless student (student if unaccompanied) has the right to:

● Continue

A. Continue the student's education in the school of origin for the duration of homelessness:

■ in

1. in any case in which a family becomes homeless between academic years or during an academic year;

or■ for

2. for the remainder of the academic year, if the student becomes permanently housed during an

academic year

academic year; or

● Enroll

B. Enroll the student in any public school that nonhomeless students who live in the attendance area in which

the student

the student is actually living are eligible to attend.

● Appeal

C. Appeal if the homeless student is sent to a school other than the school of origin or a school requested by

the parent

the parent or guardian;

● Enroll

D. Enroll in, and have full and equal opportunity to succeed in school without being segregated from

the nonhomeless

the nonhomeless student population;

● Receive

E. Receive educational services for which such families and students are eligible, including:

■ Transportation

1. Transportation services, meals programs;

■ Head

2. Head Start and Even Start programs and preschool programs administered by the School; and

■ referrals

3. referrals to health care and immunization services, dental services, mental health services, and

other appropriate

other appropriate services.

● Identification

F. Identification or service without being stigmatized as homeless by school personnel;

A parent or guardian (student if unaccompanied) may contact the State Coordinator for Education of Homeless Children and Youths at;

     The Arizona Department of Education

     1535 W Jefferson

     Phoenix, AZ 85007

     Telephone: (602) 542-4963

A parent or guardian (student if unaccompanied) may contact the District Liaison for Homeless Children and Youths at;

______________________________

Telephone: ____________________

E-mail: ________________________

The District Liaison for Homeless shall ensure that the parent or guardian of a homeless student, and any unaccompanied youth is:

● assisted

A. assisted in accessing transportation to the selected school;

● provided

B. provided assistance in exercise of the right to attend the school of choice and other necessary services; and

● provided

C. provided the above information in a manner and form understandable to the recipient and if necessary and

to the

to the extent feasible, in the native language of the recipient.

The signature below indicates that the signatory has received and understands this information on rights.

_____________________________________ __________________________

Signature of Parent, Legal

Guardian Date

Guardian Date

(or unaccompanied student)

One (1) copy to signatory and one (1) to the liaison officer file.

JFB ©©
OPEN ENROLLMENT

The District has an open-enrollment program as set forth in A.R.S. 15-816 et seq. The open enrollment program described in this policy shall be placed on the District website and made available to the public on request.

No tuition shall be charged for open enrollment, except as authorized by applicable provisions of A.R.S. 15-764, 15-797, 15-823, 15-824, and 15-825.

Definitions

Resident transfer pupil means a resident pupil who is enrolled in or seeking enrollment in a school that is within the school district - but outside the attendance area - of the pupil's residence.

Definition

Nonresident pupil means a pupil who resides in this state and who is seeking enrollment in a school district other than the school district in which the pupil resides.

Enrollment Options

District resident pupils may enroll in another school district or in another school within this District. Resident transfer Nonresident pupils and nonresident pupils may enroll in schools within this District, subject to the procedures that follow.

Information and Application

The Superintendent shall prepare a written information packet concerning the District's application process, standards for acceptance or rejection, and policies, regulations, and procedures for open enrollment. The packet will be made available to everyone who requests it.

The information packet shall include the enrollment application form and shall advise applicants that they must submit enrollment applications on or before March 1 ________________ of each year to be considered for enrollment during the following school year.

Capacity

The Superintendent shall annually estimate how much excess capacity may exist to accept transfer pupils. The estimate of excess capacity shall be made for each school and grade level and shall take into consideration:

● District A. District resident pupils in assigned school attendance areas, including those issued certificates of educational convenience and those required to be admitted

admitted by statute.

● The B. The enrollment of eligible children of persons who are employed by the District.

● Resident transfer pupils who were enrolled in the school the previous year.

● Nonresident C. Nonresident pupils who were enrolled in the school the previous year.

The Governing Board shall make the final determination of excess capacity and may require resident transfer pupils and/or nonresident pupils to be subject to the enrollment priorities and procedures found below. The excess-capacity estimates shall be made available to the public in May ___________________ of each year.

Enrollment Priorities

If the Governing Board has determined that there is excess capacity to enroll additional pupils, such pupils shall be selected on the basis of designated priority categories from the pool of pupils:

● Who A. Who have properly completed and submitted applications; and

● Who B. Who meet admission standards.

Enrollment priorities and procedures for selection shall be in the order and in accordance with the following:

● Enrollment A. Enrollment preference shall be given to resident transfer nonresident pupils who were enrolled in the school the previous year and

and any sibling who would be enrolled concurrently with such pupils. If capacity is not sufficient to enroll all of these pupils, they shall be selected through a random selection process adopted by regulation of the Superintendent.● Enrollment preference shall be given to nonresident pupils who were enrolled in the school the previous year and any sibling who would be enrolled concurrently with such pupils. If capacity is not sufficient to enroll all of these

of these pupils, they shall be selected through a random selection process adopted by regulation of the Superintendent.

● Enrollment preference shall be given to resident transfer pupils who were not enrolled in the school the previous year. If capacity is not sufficient to enroll all of these pupils, they shall be selected through a random selection process adopted by regulation of the Superintendent.

● Enrollment

Superintendent.

B. Enrollment preference shall be given to nonresident pupils who were not enrolled in the school the previous year

year. If capacity is not sufficient to enroll all of these pupils, they shall be selected through a random selection process

process adopted by regulation of the Superintendent.

Admission Standards

A pupil who has been expelled by any school district in this state or who is not in compliance with a condition of disciplinary action imposed by any other school or school district or with a condition imposed by the juvenile court shall not be admitted. Acceptance for enrollment may be revoked upon finding the existence of any of these conditions.

A school shall not admit a pupil if the admission of the pupil would violate the provisions of a court order of desegregation or agreement by a school or district with the United States Department of Education Office for Civil Rights directed toward remediating remediation of alleged or proven racial discrimination.

Notification

The District shall notify the emancipated pupil, parent, or legal guardian in writing by June 1 ____________________ whether the applicant has been accepted, placed on a waiting list pending the availability of capacity, or rejected. The District shall also notify the resident school district of an applicant's acceptance or placement on a waiting list. If the applicant is placed on a waiting list, the notification shall inform the emancipated pupil, parent, or legal guardian of the date when it will be determined whether there is capacity for additional enrollment in a school. If the pupil's application is rejected, the reason for the rejection shall be stated in the notification.

As provided by A.R.S. 15-816.07, the District and its employees are immune from civil liability for decisions relative to the acceptance or rejection of the enrollment of a nonresident student when the decisions are based on good faith application of this policy and the applicable statutory requirements and standards.

Transportation of Students Admitted
Through Open Enrollment

A resident transfer student is eligible for District transportation on routes within the attendance boundaries of the school to which the student has been accepted for open enrollment transfer. It is the responsibility of the parents or guardians of the resident transfer student to have the student at a designated pickup point within the receiving school's transportation area.

Nonresident open enrollment students are eligible for District transportation from a designated pickup point on a bus route serving the attendance area of the school to which the student has been admitted, or as may be otherwise determined by the District.

The District may provide transportation for open enrollment nonresident students who meet the economic eligibility requirements established under the national school lunch and child nutrition acts for free or reduced price lunches:

● of A. of not more than twenty (20) miles to and from:

■ the 1. the school of attendance, or

■ a 2. a pickup point on a regular District transportation route, or

■ for 3. for the total miles traveled each day to an adjacent district.

The District shall provide transportation for nonresident transfer students with disabilities whose individualized education program (IEP) specifies that transportation is necessary for fulfillment of the program:

● of A. of not more than twenty (20) miles to and from:

■ the 1. the school of attendance, or

■ a 2. a pickup point on a regular District transportation route, or

■ for 3. for the total miles traveled each day to an adjacent district.

Exception

Should there be excess capacity remaining for which no applications were submitted by the date established, the Superintendent, upon approval by the Board, shall authorize additional enrollment of nonresident pupils:

● Up A. Up to the determined capacity.

● On B. On the basis of the order of the completed applications submitted after the notification date established in this policy.

● Without C. Without regard to enrollment preference.

● As D. As long as admission standards are met.

● Whose E. Whose applications are submitted by November 1___________________________.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-764
15-797
15-816 et seq.

15-823
15-824
15-825
15-922

CROSS REF.:
EEAA - Walkers and Riders
IIB - Class Size
JF - Student Admissions
JFAA - Admission of Resident Students
JFAB - Admission of Nonresident Students
JFABD - Admission of Homeless Students
JG - Assignment of Students to Classes and Grade Levels

JFB-R ©

REGULATION

OPEN ENROLLMENT

Selection Process

All applicants will be accepted if there is sufficient capacity. If there is insufficient capacity, applicants will be selected from the submitted applications for enrollment in a school in accordance with a random selection process except where policy may indicate otherwise. After ___________, pupils shall be selected for enrollment from the waiting list in the order in which the pupils were placed on the waiting list through the random selection process, or as otherwise provided by policy.

Procedure

The procedure for selection shall be as follows:

● The applicants will be divided by priority categories and have their names placed on separate pieces of paper of paper and the papers placed in a container. Names will be drawn by priority categories and numbered in the order in numbered in the order in which they are drawn. All applications properly submitted will be drawn and numbered for numbered for enrollment consideration. The applicants whose names are selected in order, up to the capacity limitations capacity limitations established, shall be permitted to enroll in the school. All others drawn will be placed on a waiting a waiting list with priority in accord in accord with the lowest number. Parents are encouraged to be present at the drawingthe drawing.

JFB-E ©

EXHIBIT

OPEN ENROLLMENT

ATTENDANCE APPLICATION
File this application at the School District office

Student's name _________________________________________________
Last First M Last First M.I.

Current grade _____ Birth date __________ Home phone ______________

Work phone ______________________ Message Message phone _______________

Parent's name __________________________________________________
Last First M Last First M.I.

Home address __________________________________________________
Street City Street City Zip

E-mail address __________________________________________________

The above-named student: o resides outside the School District; or
o resides within the School District

Present school of attendance

School _________________________ District ________________________

City ___________________________ County ________________________

Request assignment to ___________________________________ School_ School

Is the above-named student:

Yes

Yes o

No Expelled

No Expelled or long-term suspended from any school or school district?

Yes

Yes o

No Currently

No Currently subject to expulsion or long-term suspension from a

school or school district

school

or school district?

Yes

Yes o

No o

A In

A In compliance with conditions imposed by a juvenile court?

Yes

Yes o

No o

A In

A In compliance with a condition of disciplinary action in

any school or school district

any

school or school district?

Note: The following conditions apply to the open-enrollment program:

1. An attendance application must be completed and submitted on or before March 1__________.

2. Enrollment is subject to the capacity limit established for the school and/or its grade levels.

3. On or before June 1________, the parent or legal guardian will be notified in writing whether the application has been has been accepted, rejected, or placed on a waiting list.

4. Transportation for the student may be the responsibility of the parent or legal guardian.

5. Providing false information on this form may result in the application being denied or admission being revoked.

The signatory affirms that the student will abide by the rules, standards, and policies of the school and the District if enrolled.

___________________________________ _________________________
Signature Signature of Parent or Legal Guardian Guardian Date

FOR DISTRICT USE ONLY _s DO NOT WRITE BELOW THIS LINE

Student number ____________________ Date stamp _________________
Filing Date

o Accepted o Placed on waiting list Superintendent list Principal _________________

Date_____

Date

o Rejected - Reason for rejection ___________________________________

Copies sent by school to applicant and Superintendent's office.

Date sent _________________________________________

JFBA ©
UNSAFE SCHOOL CHOICE

Pursuant to the Unsafe School Choice Option of the No Child Left Behind Act of 2001, funding under the Elementary and Secondary Education Act for the State is contingent upon the adoption and enforcement of an unsafe school choice policy. The State policy must require that a student attending a persistently dangerous public elementary school or secondary school, as determined by the State in consultation with a representative sample of local educational agencies, or who becomes a victim of a violent criminal offense, as determined by State law, while in or on the grounds of a public elementary school or secondary school that the student attends, be allowed to attend a safe public elementary school or secondary school within the local educational agency, including a public charter school.

Definitions

General Definition of Persistently Dangerous School Label (Adopted by Arizona State Board). A persistently dangerous school is a school with recurring violent and/or dangerous crime that continues over time and does not use research based planning and prevention programming to ensure school safety.

The State, with a representative sample of local educational agencies, must determine which schools are persistently dangerous.

Definition of Victim of Violent Criminal Offense. A victim is an individual against whom the crime is committed as listed in a police report that is not unfounded or exceptionally cleared, or who is an immediate family member of a crime victim that has been killed or incapacitated.

Exhibit JFBA-E lists the laws that are considered Violent Criminal Offenses. These laws should be consulted to determine if the victim is eligible for the optional transfer to another school within the District or to a charter school.

Enrollment Options

Persistently Dangerous School Label

All students attending a public school that is classified by the State as a persistently dangerous school shall be notified of this label and be offered the opportunity to transfer to any school within the District that is not labeled persistently dangerous and contains the same grade level the student is eligible to attend or a charter school.

Victim of Violent Criminal Offense

Any student, while in or on the grounds of a public elementary school or secondary school that the student attends, who is subjected to a violent criminal offense as defined in Arizona law or who is an immediate family member of one who has been killed or incapacitated by such defined violent criminal offense shall be offered the opportunity to transfer to any school within the District that contains the same grade level the student is eligible to attend or a charter school.

Reports Required

The number of individuals using the individual transfer option should be reported to the Arizona Department of Education (ADE) each year in the format and form required.

Schools are to report violations of rules regarding dangerous weapons in the "Safe and Drug-Free Schools Report," which is an annual requirement for all public schools in Arizona and is due to ADE by June 30 each year. Additionally, referrals to law enforcement agencies for criminal offenses should be reported in the annual School Report Card.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
13-3726

20 U.S.C. 9532, No Child Left Behind (Unsafe School Choice)

CROSS REF.:
JC - School Attendance Areas
JG - Assignment of Students to Classes and Grade Levels

JFC ©
STUDENT WITHDRAWAL FROM
SCHOOL / DROPOUTS

A withdrawal form shall be presented to the parent or legal guardian of a student who may or must withdraw from school. The withdrawal form shall include space for the reason for withdrawal and the signature of an official of the school from which the student has withdrawn.

Reasons for withdrawal may include:

● Parents A. Parents or legal guardians moving from the District or to an area served by another school within the District.

● The ninth (9th) day of absence per semester for a kindergartener will result in withdrawal from school. The student will be eligible to enroll in kindergarten the following school year.

● Parents B. Parents requesting the withdrawal of students who have passed their sixteenth birthday.

● Expulsion C. Expulsion or long-term suspension by the Board.

Upon withdrawal, the student shall check in all books and other District property through the office of the school that was attended.

Adopted: August 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-827
15-828
15-829

CROSS REF.:
JF - Student Admissions

JG ©
ASSIGNMENT OF STUDENTS TO
CLASSES AND GRADE LEVELS

Students who apply for admission to grades two (2) through eight twelve (812) on the basis of prior schooling outside the District will be placed initially at the grade levels they have reached elsewhere.

Assignment of a student to classes (classroom or subjects) shall be made based upon the student's grade-level assignment, completion of any prerequisites, student achievement, and any classroom limitations or class-size guidelines, in that order.

A student who enrolls in a kindergarten program or grades one (1) through twelve (12) after receiving instruction in a home school program shall be tested using State Board standards in order to determine the appropriate grade level for educational placement of the student.

The Superintendent shall establish procedures for guiding the review and assignment of students to classes and grade levels.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342
15-745

CROSS REF.:
IKE - Promotion , and Retention and Acceleration of Students
IKEB - Acceleration
IKF - Promotion Graduation Requirements
JFB - Open Enrollment

JG-R ©

REGULATION

ASSIGNMENT OF STUDENTS TO
CLASSES AND GRADE LEVELS

Elementary School

The principal will determine whether there should be any change in the grade-level placement of the student. In making such determination, the principal will be guided by teacher recommendations and consultation with the parent(s).

Assignment of a student to classes shall be the responsibility of the principal after consideration of the student's grade-level assignment, completion of any prerequisites, the student's achievement, and any classroom limitations or class-size guidelines.

High School

The principal shall establish the number of credits needed for a student to be placed at a particular grade level. The determination of grade level will be made based upon progress toward graduation requirements normally expected of a student to graduate in a four (4)-year period. Students will be assigned to grade levels based upon the credits earned and accepted by the District.

The principal of the high school will prepare a list of prerequisites for classes offered in the high school, specifically stating grade level and credit or achievement required before a pupil can take a specific class or subject. Also included shall be a statement of priority for assignment to a class or subject - with classroom limits based upon number of sections offered or scheduled - and/or the class-size guidelines. The list developed will be submitted to the Superintendent for approval. All subjects offered in the high school will be included in the list.

The principal of the high school will designate responsibility for determining the grade level and specific classes or subject assignment of a student. The assignments shall be made consistent with policy, regulations, and approved school guidelines.

JH ©
STUDENT ABSENCES AND EXCUSES

The regular school attendance of a child of school age is required by state law. Regular school attendance is essential for success in school; therefore, absences shall be excused only for necessary and important reasons. Such reasons include illness, bereavement, other family emergencies, and observance of major religious holidays of the family's faith.

In the event of a necessary absence known in advance, the parent is expected to inform the school; if the absence is caused by emergency, such as illness, the parent is expected to telephone the school office. When a student returns to school following any absence, a note of explanation from the parent is required.

When Absent from School

State law mandates that the school record reasons for all student absences. Therefore, when a student is absent, it will be necessary for the parent to call the school on or before the day of the absence in order to advise the school as to the reason for the absence. When it is impossible to call on the day of the absence, the school should be notified on the morning the student returns, in time for the student to obtain an admission slip prior to the student's first class. All absences not verified by parental or administrative authorization will remain unexcused.

If a parent does not have access to a phone, either at home or at work, a note will be accepted for verification purposes.

For absences greater than one (1) day in length, the school should be notified each day of the absence.

All personnel will solicit cooperation from parents in the matter of school attendance and punctuality, particularly in regard to the following:

● The A. The scheduling of medical and dental appointments after school hours except in cases of emergency.

● The B. The scheduling of family vacations during school vacation and recess periods.

The school may require an appointment card or a letter from a hospital or clinic when the parent has not notified the school of an appointment of a medical or dental nature.

School administrators are authorized to excuse students from school for necessary and justifiable reasons.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-346
15-802
15-806
15-807
15-843
15-873
15-902

CROSS REF.:
JE - Student Attendance

JH-R ©

REGULATION

STUDENT ABSENCES AND EXCUSES

(Absence Notification)

When an excuse or authorization of absence from the parent or person having custody of the student has not been provided to the school office, the school shall make a reasonable effort to promptly telephone and notify parents or persons having custody of a student upon the student's absence.

● Students A. Students in grades kindergarten (K) through six (6):●~ Within

1. Within two (2) hours after the first class in which the student is absent.

● Students B. Students in grades seven (7) and eight (8):●~ Within

1. Within two (2) hours of an absence when the absence is from the student's first class of the day.

●~ Within

2. Within five (5) hours of an absence from a class other than the student's first class of the day.

The District and its Board, employees, or agents are not liable for failure to notify.

Further, on or before the enrollment of a student in grades kindergarten (K) through eight (8), the District shall notify parents or other persons who have custody of a student of their responsibility to authorize any absence of the student from school and to notify the school in advance or at the time of any absence. The District also requires that at least one (1) telephone number, if available, be given to the school office so that a "reasonable effort to notify by telephone" may be accomplished. This telephone number, if available, shall be provided at the time of enrollment of the student in the school. The parents or persons having custody of a student shall promptly notify the school of any change in this telephone number.

JHB ©
TRUANCY

A child between the ages of six (6) and sixteen (16) failing to attend school during the hours school is in session is truant unless excused pursuant to A.R.S. 15-802, 15-803, or 15-901.

Truant means an unexcused absence for at least one (1) class period during the day. This includes absence from any class, study hall, or activity during the school day for which the student is scheduled.

Unexcused absence for at least five (5) school days within a school year constitutes habitual truancy. The Superintendent will establish procedures to identify and deal with unexcused absences, beginning with notification of parents. Continued violation may lead to discipline of the child and/or referral of the parent to a court of competent jurisdiction.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
8-201
15-802
15-803
15-804
15-805
15-841
15-843

CROSS REF.:
JEA - Compulsory Attendance Ages

JHCB ©
RELEASED TIME FOR
RELIGIOUS INSTRUCTION

Students at the school may be granted released time to attend religion classes near the school campus under the following conditions and guidelines:

● The

A. The person who has custody of the student has given written consent.

● Any

B. Any religious instruction or exercise takes place at a suitable place away from school property designated

by a

by a church or religious denomination or group.

● Released

C. Released time shall not interfere with the student's normal schedule.

● Any

D. Any tardiness related to religious instruction will be unexcused.

● Religion

E. Religion classes may not be dropped prior to the end of the semester without approval by the Superintendent.

● School

F. School credit will not be given for religion classes, nor will the course title be placed on the permanent

record of

record of the student.

● Discipline

G. Discipline problems, reporting to parents, and attendance and other procedures necessary to class

operation shall

operation shall be the responsibility of the religion class instructors or supervisors.

● Religion

H. Religion instructors shall be responsible for notifying parents when students violate attendance policies.

● Changes

I. Changes in policies relating to religion classes must be reviewed by the school administration and

the Governing

the Governing Board.

●

J. The school administration shall have the responsibility of conferring with the appropriate church authorities

in matters

in matters relating to this policy and, when deemed necessary, shall take appropriate action to see that

such policies

such policies are followed.

● The

K. The desirability and value of the released-time program will be evaluated annually by the school

administration and

administration and the Governing Board.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-806

JHD ©
EXCLUSIONS AND EXEMPTIONS
FROM SCHOOL ATTENDANCE

(Chronic Health Conditions)

The District will provide appropriate educational opportunities for any student identified by an appropriately certified health professional in the fields of podiatry, chiropractic , medicine, naturopathic medicine, osteopathy, physician assistant, or registered nurse practitioner as having a chronic health condition requiring management on a long-term basis that will affect regular school attendance. Homework will be made available in a timely manner to ensure that such students have the opportunity to successfully complete assignments and avoid losing credit because of their absence from school. The assigned teacher(s) shall have the responsibility to provide, in a timely manner, homework for students designated as having chronic health conditions. Further, students with chronic health conditions shall be provided flexibility in physical education activity requirements so that they may participate in the regular physical education program to the extent that their health permits. Staff members responsible for physical education activities programs shall develop and implement such guidelines.

Nothing in this policy shall be construed to obstruct, interfere with or override the rights of parents or guardians concerning the education and health care of pupils with chronic health problems.

Nothing in this policy shall be construed to authorize school personnel to either:

● Authorize

A. Authorize absences from school for a student with a chronic health problem without the prior consent of

the student

the student's parent or guardian.

● Recommend

B. Recommend, prescribe or provide medication to a student with a chronic health problem without the

prior consent

prior consent of the student's parent or guardian.

The Superintendent shall develop regulations for meeting the requirements of this policy.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-346

15-761

15-843

15-902
32-801 et seq.

32-900 et seq.

32-1401 et seq.

32-1501 et seq.

32-1601 et seq.

32-1800 et seq.

32-2501 et seq.

CROSS REF:
IHBF - Homebound Instruction

JHD-R ©

REGULATION

EXCLUSIONS AND EXEMPTIONS
FROM SCHOOL ATTENDANCE

(Chronic Health Conditions)

Identification/Referral Process

Staff members shall be informed of procedures to follow in serving "students with chronic health conditions." Teachers will review registration data and make note of any students who were previously served as students with chronic health conditions.

Registration forms, enrollment data, and attendance registers will identify certified students with chronic health conditions who are eligible for modified instructional services.

The screening procedures used to screen kindergarten students and new enrollees for possible referral to special education or compensatory programs will provide an indication of whether students with high absenteeism have health conditions that may be considered chronic if they are due solely to illness, disease, pregnancy complications, an accident or severe health problems of an infant child of a student. Students can be identified or referred at any time during the school year.

The person responsible for collection of attendance data shall be informed of these available services and should be given direction for noting whether a student's frequent absences are due to illness, disease, pregnancy complications, an accident or severe health problems of an infant child of a student. Registration, enrollment, and attendance procedures shall indicate eligible students with chronic health conditions for documenting average daily membership (ADM) adjustments with the Arizona Department of Education, School Finance Section.

When a student is identified as possibly requiring services as a student with a chronic health condition (via registration, screening procedures, attendance data, or parent referral), a chronic health condition certification form with a letter of explanation shall be sent to the parents, to be returned within thirty (30) days. The teacher and parent shall meet within fifteen (15) days following return of the chronic health condition certification.

Upon referral of a student for chronic health condition certification, the school nurse, if applicable, shall be consulted to include any chronic health condition data in the nurse's records (i.e., the annual report that identifies types of chronic illnesses monitored). The nurse may provide information to assist teachers in dealing with chronic health conditions.

Eligibility Criteria

The parents shall submit a written chronic health condition certification to the District, which will include:

● Certified

A. Certified health professional or nurse practitioner diagnosis.

● Certified

B. Certified health professional or nurse practitioner prognosis.

● Physical

C. Physical limitations affecting physical education activities and requirements.

● Anticipated

D. Anticipated surgeries, treatment, or hospitalizations that, although not expected to cause sufficient

absences to

absences to require homebound services, may interfere with regular school attendance.

● Certified

E. Certified health professional or nurse practitioner signature and date signed.

The appropriate instructional services needed are to be recommended by the teacher after consultation with the parent according to the following considerations:

● The

A. The nature of the health condition relevant to the student's anticipated activity level during absences (

based on

based on review of the chronic health condition certification).

● The

B. The student's academic capacity.

● The

C. The teacher's recommendations for service delivery based on course-work difficulty and the student's

ability to

ability to learn independently.

● The

D. The amount of face-to-face instruction time required by the student for optimum continuous learning

outside the

outside the regular classroom.

● The

E. The most appropriate service delivery in order to maintain integration in the regular education program as much as

much as

possible (i.e., regular physical education activities).

After the teacher and the parent have discussed the student's needs, an instructional agreement will be recommended by the parent and the teacher specifying the delivery and return of homework assignments and anticipated contact time with the teacher to assist the student in completing required course work during absences. This agreement, together with the teacher's recommendation for appropriate instructional services, will be forwarded to the administration for review and modification, if necessary, prior to signature by the parent, teacher, and Superintendent.

If the absences of a student who is classified and has served as a student with a chronic health condition amount to three (3) school months (or sixty [60] school days), another chronic health condition certification shall be obtained and reviewed by the teacher and the parent. They shall discuss the appropriate service delivery necessary for continuous learning. If homebound services are appropriate, the policies for referral shall be followed, which may entail:

● Obtaining A. Obtaining parental consent to evaluate.

● Obtaining B. Obtaining chronic health condition certification.

On a yearly basis, the District shall review instructional needs of any student with a chronic health condition. An updated chronic health condition certification shall be obtained for each school year to verify the need for continuing instructional modifications and ADM adjustments, if applicable. However, the student may be recertified at any time to reevaluate appropriate services needed.

Miscellaneous Provisions

Homework assignments will be provided during absences of students with chronic health conditions, and credit will be given for course work completed within established time lines.

Students with chronic health conditions will be given credit for completed course work if frequent absenteeism is due to chronic health conditions as certified by a Certified health professional or nurse practitioner.

Physical education course-work requirements shall include the option for students with chronic health conditions to participate in regular program activities as much as their health permits. Such students shall be provided integrated educational programming as much as possible. Modification to requirements may be made with Board approval.

The counselors who schedule students with chronic health conditions will take into consideration the anticipated days of absence (noted on the medical certification form) and the feasibility of completing courses requiring laboratory work or vocational workshops.

JHD-EA ©

EXHIBIT

EXCLUSIONS AND EXEMPTIONS
FROM SCHOOL ATTENDANCE

Dear ____________________:

This letter is to inform you that the School District makes special arrangements for homework assignments for certain students who have "chronic (recurring) health conditions." As a result of frequent absences from school because of illness or an accident, _______________ may be eligible to receive modified instructional services provided for "students with chronic health conditions."

A form is enclosed asking your family's certified health professional or nurse practitioner to state how this health condition is affecting school attendance. If your certified health professional or nurse practitioner believes the condition to be "chronic" and anticipates frequent absences for the school year (but fewer than sixty [60] school days, as for homebound services), please ask the certified health professional or nurse practitioner to fill out the medical certification form and return it to the school.

If _______________ is eligible as a "student with a chronic health condition," the school will make sure that you receive homework and contact with a teacher during necessary absences. The teacher will work out an agreement for homework assignments with you to assure receipt of credit for completed homework.

If you have any questions, please contact me at ___________________________.

Sincerely,

JHD-EB ©

EXHIBIT

EXCLUSIONS AND EXEMPTIONS
FROM SCHOOL ATTENDANCE

CERTIFICATION OF STUDENTS WITH
CHRONIC HEALTH CONDITIONS
(Obtained from a certified health professional or nurse practitioner)

___________________ ________________ ________________________
Student Student's name name Parent's name name Address

___________________ ________________ ________________________
District School District School Grade level

___________________ ________________ ________________________
Date of birth Phone number Date Date of birth Phone number Date of initial consultation

Certified health professional or nurse practitioner diagnosis:

______________________________________________________________

Certified health professional or nurse practitioner prognosis:

______________________________________________________________

Physical limitations affecting physical education activities:

______________________________________________________________

Anticipated absences due solely to illness, disease, pregnancy complications, an accident or severe health problems of an infant child of a student (include anticipated surgeries, treatments, or hospitalizations that may interfere with school attendance during the __________ year):

______________________________________________________________

Example 1: _________________'s physical condition may result in frequent absences in the school year that may exceed ten (10) consecutive school days per semester, but I do not anticipate that _________________ will be absent enough days to require homebound services.

Example 2: _________________ will require three (3) hospitalizations of approximately four (4) days duration each and three to five (3 - 5) treatments of one (1) day each during the school year.

Other relevant information:

______________________________________________________________

                                   ___________________________________________

                                   _

Type or print Certified health professional or
                                   nurse practitioner name and licensed title

_______________   _     ___________________________________________
Date                           Certified Date Certified health professional or nurse practitioner
                                  signature and title

JHD-EC ©

EXHIBIT

EXCLUSIONS AND EXEMPTIONS
FROM SCHOOL ATTENDANCE

INSTRUCTIONAL AGREEMENT FOR STUDENTS WITH
CHRONIC HEALTH CONDITIONS

School year ____________

___________________ ________________ ________________________
Student's name Grade level Datename Grade level Date

_____________________________ ______________________________
Parent's name Parent's name Address

___________________ ________________ ________________________
Person responsible for Position Person responsible for Position School
homework homework coordination

Eligibility checklist:

_________________ 1. Medical certification of chronic health condition
(diagnosis, prognosis, and inability to attend school

attend

school regularly).

_________________ 2. Medical certification of physical limitations for
physical physical education.

_________________ 3. District office has noted chronic condition on
attendance attendance register.

_________________ 4. If applicable, the school nurse informed of student's
chronic chronic health condition.

_________________ 5. Student's teacher(s) informed of student's chronic
health health condition.

_________________ 6. If applicable, school counselor informed of student's
chronic health condition.

_________________ 7. Physical education activities/requirements adapted
according to medical certification.

_________________ 8. Certificated teacher to provide homework and contact
Signature with Signature with _______________________________________
during during absences for the school year as follows:

___________________________________________

                                                                                                          _________________ 9. Parent/guardian agrees to return completed

Signature                        home-work

Signature work to the school for absences during

                                      the school year the school

year as follows:

___________________________________________

Approved: ___________________________________________
Superintendent Superintendent's signature

Annual review of instructional agreement:

___ Number of excused     o Promotion requirements     o Transcripts &
        absences due to             met via completed home-         attendance record
        chronic condition             work for excused absences      attached

For the _____________ school year, o should / o should not be registered as having a chronic health condition.

_______________________________ _______________________________
Superintendent's signature Parentsignature Parent's signature

_______________________________
Date

JI ©
STUDENT RIGHTS AND
RESPONSIBILITIES

This policy sets forth guidelines by which student rights are to be determined consistent with law.

The Board has the authority and responsibility to establish reasonable rules and regulations for the conduct and deportment of students of the District. At the same time, no student shall be deprived of equal treatment and equal access to the educational program, due process, and free expression and association in accordance with these guidelines.

Attendant upon the rights established for each student are certain responsibilities, which include respect for the rights of others, obedience to properly constituted school authority, and compliance with the rules and regulations of this District.

Students who have reached the age of eighteen (18) years possess the full rights of adults and may authorize school matters previously handled by their parents.

The Superintendent shall develop and promulgate administrative procedures consistent with law and Board policy to ensure that student rights under varying conditions are properly described.

Such procedures shall be reviewed annually and updated when required.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-841
15-842
15-843
15-844

CROSS REF.:
JICEC - Freedom of Expression
JKD - Student Suspension
JKE - Expulsion of Students
JLI - Student Safety

JIA ©
STUDENT DUE PROCESS RIGHTS

Refer to Policies JKD and JKE.

JI-R ©

REGULATION

STUDENT RIGHTS AND
RESPONSIBILITIES

All students are entitled to enjoy the basic rights of citizenship that are recognized and protected by laws of this country and state for persons of their age and maturity. Each student is obligated to respect the rights of classmates, teachers, and other school personnel. District schools shall foster a climate of mutual respect for the rights of others. Such environment will enhance both the educational purpose for which the District exists and the educational program designed to achieve that purpose.

All District personnel shall recognize and respect the rights of students, just as all students shall exercise their rights responsibly, with due regard for the equal rights of others and in compliance with the rules and regulations established for the orderly conduct of the educational mission of the District. Students who violate the rights of others or who violate rules and regulations of the District or of their school are subject to appropriate disciplinary measures designed to correct their own misconduct and to promote adherence by them and by other students to the responsibilities of citizens in the school community.

The following basic guidelines of rights and responsibilities shall not be construed to be all-inclusive, nor shall it in any way diminish the legal authority of school officials and the Governing Board to deal with disruptive students.

Rights:

● Students

A. Students have the right to a meaningful education that will be of value to them for the rest of their lives.

● Students

B. Students have the right to a meaningful curriculum and the right to voice their opinions,

through representatives

through representatives of the student government, in the development of such a curriculum.

● Students

C. Students have the right to physical safety, safe buildings, and sanitary facilities.

● Students

D. Students have the right to consultation with teachers, counselors, administrators, and anyone else

connected with

connected with the school if they so desire, without fear of reprisal.

● Students

E. Students have the right to free elections of their peers in student government, and all students have

the right

the right to seek and hold office in accordance with the provisions of the student government constitution

and in keeping

and in keeping with the extracurricular guidelines of the District.

● Students

F. Students have the right to be made aware of administrative and/or faculty committee decisions and to

be aware

be aware of the policies set forth by the Governing Board and school.

● Legal

G. Legal guardians or authorized representatives have the right to see the personal files, cumulative folders,

or transcripts

or transcripts of their children who are under the age of eighteen (18) years. School authorities may

determine the

determine the time and manner of presentation of this information.

● Students

H. Students' academic performance shall be the prime criterion for academic grades; however,

noncompliance with

noncompliance with school rules and regulations may affect grades (e.g., unexcused absences).

●

I. Students shall not be subjected to unreasonable or excessive punishment.

●

J. Students have the right to be involved in school activities, provided they meet the reasonable

qualifications of sponsoring

qualifications of sponsoring organizations, state organizations, and school regulations.

● Students

K. Students have the right to express their viewpoints in accordance with District Policy JICEC - Freedom

of Expression

of Expression.

● Married

L. Married students share these rights and responsibilities, including the opportunity to participate in the

full range

full range of activities offered by the school, and shall be subject to the rules and regulations of the school.

Responsibilities:

● Students

A. Students have the responsibility to respect the rights of all persons involved in the educational process and

to exercise

to exercise the highest degree of self-discipline in observing and adhering to school rules and regulations.

● Students

B. Students have the responsibility to take maximum advantage of the educational opportunities available

and seek

and seek to achieve a meaningful education.

● All

C. All members of the school community, including students, parents, and school staff members, have

the responsibility

the responsibility to promote regular attendance at school.

● Students

D. Students have the responsibility to protect school property, equipment, books, and other materials issued

to or used

to or used by them in the instructional process. Students will be held financially responsible for any loss

or intentional

or intentional damage caused to school property.

● Students

E. Students have the responsibility to complete all course assignments to the best of their ability and to

complete make-

complete make up work after an absence.

● Students

F. Students have the responsibility to help maintain the cleanliness and safety of the school buildings

and property

and property.

● Students

G. Students have the responsibility to present themselves in class at the prescribed time and with the

necessary materials

necessary materials.

JIB ©
STUDENT INVOLVEMENT IN
DECISION MAKING

A primary task of the school is to create a stimulating learning climate that develops active involvement of students in their education and develops a spirit of inquiry. This climate is created when students work together with school staffs in such activities as planning and evaluating school programs.

The District encourages student involvement that will enhance:

● Achievement A. Achievement of the course goals, improvement of the courses of study, and planning of classroom activities.

● Freedom B. Freedom of expression, recognizing that every privilege and right has a corresponding responsibility.

● Student C. Student participation in assembly programs and school-sponsored forums of interest.

● Participation D. Participation in student government organizations that provide students with a voice in school affairs.

● Cocurricular E. Cocurricular or extracurricular activities that broaden their educational experiences.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

JIBA ©
STUDENT GOVERNMENT

The organization of student councils in all schools is encouraged.

Student government is expected to be "of the students, by the students, for the students," representing the students in the school in communications with the administration and in the organization of student activities.

Members of student councils are to be elected democratically. The rights and responsibilities of the council should be clearly set forth by each school. Each student council must have a faculty advisor.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

JIC ©
STUDENT CONDUCT

The Superintendent will establish regulations governing the conduct of students in school, traveling to and from school, at school functions, or affecting the school order. In establishing these regulations, the Superintendent may consult with student or staff committees. In addition to compliance with regulations established by the Superintendent, students are expected to obey all rules and regulations adopted by the Governing Board, and to obey any order given by a member of the faculty or staff relating to school activities.

A student shall be defined as any person who is enrolled in an educational program provided by or approved by the District and carried on in premises owned or controlled by the District.

Students shall not engage in improper behavior, including but not limited to the following:

● Any

A. Any conduct intended to obstruct, disrupt, or interfere with teaching, research, service, administrative

or disciplinary

or disciplinary functions, or any activity sponsored or approved by the Board.

● Threatening

B. Threatening an educational institution by interference with or disruption of the school per A.R.S. 13-2911

and

and 15-841.

● Physical

C. Physical abuse of or threat of harm to any person on District owned or controlled property or at

District sponsored

District sponsored or supervised functions.

● Damage

D. Damage or threat of damage to property of the District, regardless of the location, or to property of a

member of

member of the community or a visitor to the school, when such property is located on District controlled premises.

● Forceful

E. Forceful or unauthorized entry to or occupation of District facilities, including both buildings and grounds.

● Unlawful

F. Unlawful use, possession, distribution, or sale of tobacco, alcohol, or drugs or other illegal contraband

on District

on District property or at school-sponsored functions.

● Conduct

G. Conduct or speech that violates commonly accepted standards of the District and that, under

the circumstances

the circumstances, has no redeeming social value.

● Failure

H. Failure to comply with the lawful directions of District officials or any other law enforcement officers

acting in performance

acting in performance of their duties, and failure to identify themselves to such officials or officers when

lawfully requested

lawfully requested to do so.

●

I. Knowingly committing a violation of District rules and regulations. Proof that an alleged violator has

a reasonable

a reasonable opportunity to become aware of such rules and regulations shall be sufficient proof

that the

that the violation was done knowingly.

●

J. Engaging in any conduct constituting a breach of any federal, state, or city law or duly adopted policy of

the Board

the Board.

● Carrying

K. Carrying or possessing a weapon on school grounds.

In addition to the general rules set forth above, students shall be expected to obey all policies and regulations focusing on student conduct adopted by the Board. Students shall not engage in any activities prohibited herein, nor shall they refuse to obey any order given by a member of the faculty or staff who is attempting to maintain public order.

Any student who violates these policies and regulations may be subject to discipline up to expulsion, in addition to other civil and criminal prosecution. These punishments may be in addition to any customary discipline that the District presently dispenses.

Local law enforcement shall be notified by the Superintendent regarding any suspected crime against a person or property that is a serious offense as defined in 13-604(V)(4) 15-341, involves a deadly weapon or dangerous instrument or that could pose a threat of death or serious injury to employees, students or others on school property.

The authority of the Superintendent to establish regulations covering students may be delegated to principals for their individual schools.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
13-105

13-604

13-2911
15-341
15-507
15-521
15-841
15-842
15-843

CROSS REF.:
GBEB - Staff Conduct
JK - Student Discipline
JKD - Student Suspension
JKE - Expulsion of Students
KFA - Public Conduct on School Property

JICA ©
STUDENT DRESS

The Board recognizes the critical importance of its educational mission to promote academic achievement and a safe and secure environment at all campuses in the District. To assist in creating a positive educational environment, a dress code that includes mandatory uniforms has been adopted for the District. Based upon careful and extensive research and community input, the Board believes the dress code is in the best interests of the District's students for at least the following reasons:

● Climate for learning. Uniforms help students focus on learning. They are specified to help set the tone of the proper work attitude in the classroom.

● Campus safety and security. Uniforms will help make the campus safer and more secure by eliminating the wearing of gang clothing, which can also be used to intimidate or to conceal contraband. Moreover, outsiders or non-students can be easily recognized on campus.

● School unity and pride. Attractive student uniforms promote school spirit, good self-image, and school unity. Just as an athletic team's uniforms promote unity and spirit, so can school uniforms.

● Label competition. Uniforms eliminate "label competition" and the peer pressure to wear expensive clothing. They allow the student's attention to be directed to learning.

● Economy and simplicity. Uniforms are economical. Comparisons show that uniforms cost significantly less than what most parents pay for unregulated school clothing. Durability, reusability, and the year-to-year consistency cut costs. Student dress options are simplified, thus reducing the tug-of-war between students and parents over what to wear.

● Upholding of modesty standards. Uniforms meet widely accepted standards of modesty, thus eliminating the conflicting interpretations of dress codes and the embarrassment that often is associated with "violations" of dress codes.

No students will be denied an education for inability to afford a uniform. In situations of economic need, the District will work with parents and students to resolve any family's financial inability to purchase a student uniform.

All students who attend school within the District are expected to dress in the proper standard school's attire. It is the parents' responsibility to ensure compliance with the dress code. Students who attend the District schools must dress in accordance with the dress code, with the exception of those who apply for exclusion based on religious or cultural attire to be worn in place of uniform attire.

For students who do not wish to follow the dress code, the District will provide information for alternative enrollment in a neighboring schoolthat each student's mode of dress and grooming is a manifestation of personal style and individual preference. The Board will not interfere with the right of students and their parents to make decisions regarding their appearance except when their choices affect the educational program of the schools or the health and safety of others.

The Board authorizes the Superintendent to develop and enforce school regulations prohibiting student dress or grooming practices that:

A. Present a hazard to the health or safety of the student or to others in the school.

B. Materially interfere with school work, create disorder, or disrupt the educational program.

C. Cause excessive wear or damage to school property.

D. Prevent students from achieving their educational objectives.

E. Represent membership in a gang.

Obscene language or symbols, or symbols of sex, drugs, or alcohol on clothing are expressly prohibited.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

CROSS REF.:
JICF - Secret Societies/Gang Activity

JICA-R R ©

REGULATION

STUDENT DRESS

All students will wear the standard school clothing.

Boys: Long or short sleeved uniform tee-shirt or Polo shirt with the school logo in the designated school colors as specified by the District. Pants or shorts. No coverall pants.

Girls: Long or short sleeved uniform tee-shirt or Polo shirt with the school logo in the designated school colors as specified by the District. Pants, shorts, or skirts. No coverall pants.

The clothing may not be altered in a manner that removes or defaces the school logo, adds any prints or pictures (i.e., fabric transfers), cuts or shreds the fabric, or leaves unfinished edges.

Additional items may be added to the standard school clothing during the year as approved by the Governing Board.

Cold Weather Wear

During cold weather, students may wear shirts, sweatshirts, and jackets in the appropriate school colors with school logos inside and outside the buildings. Students may wear sweatshirts and jackets that are not in school colors or with school logos outside only, but when they enter the buildings, those garments must be removed or covered with a garment that displays the school logo in appropriate school colors.

General Dress Code Requirements:

● Baggy or oversized clothing is not acceptable, and is prohibited. Clothing may not be more than one (1) size too large, to allow for one (1) year's growth. No sagging of clothing is allowed. Pants must fit at the waist, and not touch the ground.

● No short shorts or short skirts are allowed. Skirts and shorts must not be shorter than the middle of the thigh (or three inches [3"] above knee).

● Belts (if worn) may not be more than one (1) size larger than the waist. Belts must be worn at the waist.

● No undergarments may show.

● For safety reasons, students are encouraged to wear closed toe shoes. Students are encouraged to wear appropriate shoes for physical education, such as tennis shoes. No thong shoes or shower shoes. No bare feet.

● Disruptive hairstyles with implied obscenities shaved into the hair, or hair with unnatural colors or styles, are prohibited.

● Jewelry: Dangly earrings must be removed during physical education or recess. Other than earrings, no other facial jewelry is to be worn on campus. Body piercings with adornment must be covered by clothing which meets school dress code guidelines. No tongue studs during the school day.

● Accessories that could be used to injure another, such as chains, dog collars, spiked wristbands, and other exotic jewelry, are prohibited.

● Tattoos must be covered.

● Any buttons, jewelry, or other accessories that contain vulgar, lewd, obscene, or plainly offensive messages, including accessories that advocate the use of alcohol or drugs and accessories that make reference to or identify gangs are prohibited.

Adhering to the Dress Code:

● Students not dressed in accordance with the District dress code may be offered use of standard school clothing for the day, or their parents will be contacted to bring appropriate uniform clothing.

● Students who repeatedly fail to dress in accordance with this dress code may be subject to disciplinary actions as set forth in the District policy manual. For students who do not wish to follow the dress code, the District will provide information for alternative enrollment in a neighboring school.

● No students shall be subject to discipline for failure to comply with this dress code if the reason is economic hardship. Under such circumstances, the schools will provide assistance for the student to be furnished with standard school clothing.

● New students who enter the schools will have two (2) weeks to purchase standard school clothing. In case of hardship, parents may apply to the school to receive assistance. This will be determined on a case-by-case basis.

● On occasion, the principal may allow a "dress-up" day when students may wear clothing other than the standard school clothing. This will be on special occasions only. The students and parents will be notified prior to the "dress-up" day.

Other Uniforms

Special shirts that are given as incentives or that are for school groups such as chorus, student council, athletic teams, et cetera, may be worn upon approval of the principalThe District encourages students to take pride in their attire as it relates to the school setting. Students should dress in a manner that, in addition to the following guidelines, takes into consideration the educational environment, safety, health, and welfare of self and others.

A. Only tailored shorts and skirts that are hemmed may be worn in grades kindergarten (K) through twelve (12).

B. Bare midriffs, halter tops, and spaghetti straps are not acceptable past the third grade.

C. Bare feet are never acceptable. In the interests of student safety, shoes must be worn at all times. Closed

shoes are to be worn for any type of physical activity, such as physical education, et cetera.

D. Jewelry shall not be worn if it presents a safety hazard to self and/or others.

E. Profane or defamatory writing on clothing or jewelry is not acceptable.

F. No bandannas of any color, size, or shape may be carried or displayed in any classroom or at any school

activity. This also includes simulations of anything representing "colors."

G. No hats may be worn in a classroom, except for properly approved occupational safety headgear required for

special classes.

H. Gang-related personalization is not permitted on hats, on items of clothing, or on one's person.

I. Obscene language or symbols, or symbols of drugs, sex, or alcohol on clothing are expressly prohibited.

Exceptions for special activities or health considerations may be preapproved by the administrator.

Students who volunteer for extracurricular activities, such as athletics, band, chorus, et cetera, are subject to the standards of dress as defined by the sponsors of such activities.

JICB ©
CARE OF SCHOOL PROPERTY
BY STUDENTS

Each student is expected to take pride in the physical appearance of the school. Teachers and students should be observant at all times to prevent damage or destruction of school property. Any marking or marring of school property should be reported to the office at once.

No student shall damage or deface any property belonging to the District. The type of discipline that may be imposed for damage to school property by students depends upon the circumstances. Students may be subject to discipline for willful damage or destruction of school property.

If any minors engage in conduct that results in damage to District property, the District may institute formal charges for the purpose of having the court order the minors, or their parents, to make full or partial restitution to the District in accordance with law.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
12-661
15-727
15-842

CROSS REF.:
JKD - Student Suspension
JKE - Expulsion of Students
JQ - Student Fees, Fines, and Charges

JICC ©
STUDENT CONDUCT
ON SCHOOL BUSES

Refer to Policy EEAEC.

JICE ©
STUDENT PUBLICATIONS

The District recognizes the value of, supports, and encourages official school publications in teaching journalism, English, writing, and other skills. An official school publication is that made up of materials produced by students in a regularly scheduled class and intended for distribution to the student body.

Students shall be required to submit publications to the Superintendent for approval prior to distribution.

Adopted: date of manual Manual adoption

JICEC ©
FREEDOM OF EXPRESSION

Students possess inalienable rights to develop, believe, and follow personal viewpoints and beliefs to the extent their viewpoints and beliefs do not infringe upon nor denigrate the same rights of others.

The District shall not discriminate against students or parents on the basis of a religious viewpoint or religious expression. If a student includes in an assignment a viewpoint expression, an evaluation of the student's work shall be based on ordinary standards of substance and relevance to the course curriculum or requirements of the coursework or assignment, and shall not penalize or reward the student on the basis of religious content or viewpoint.

Students are to be permitted to pray or engage in religious activities or expression in the same manner and to the same extent as students are permitted to engage in nonreligious activities or expression, before, during, and after the school day.

To the extent and in the manner that other types of clothing, accessories, and jewelry displaying messages or symbols are permitted, students are permitted to wear clothing, accessories, and jewelry that display religious messages or symbols.

Acknowledging and permitting the above freedoms is not to be interpreted to mean the District is requiring any person to participate in prayer or other religious activities nor attempting to violate the constitutional rights of any person.

The District does retain its rights to:

● Maintain

A. Maintain order and discipline on District property in a content and viewpoint neutral manner.

● Protect

B. Protect the safety of students, employees, and visitors on District property.

● Adopt

C. Adopt and enforce policies and regulations concerning student speech while on District property in a

manner that

manner that does not violate a student's state and federal constitutional rights.

● Adopt

D. Adopt and enforce policies and regulations that ban student clothing, accessories, and jewelry worn to

convey affiliation

convey affiliation with a criminal street gang.

A student or a student's parent is barred by statute from initiating legal action to enforce the student rights set out in this policy unless the student or the parent has:

● Submitted

A. Submitted to the school principal a written complaint containing specific facts of the alleged violation.

■ The

B. The principal shall investigate the complaint and provide a written response within fifteen (15) days

of receiving

of receiving the complaint describing any action taken by the principal to resolve the complaint.

If the principal's actions do not resolve the complaint, the student or the student's parent shall:

● Submit

A. Submit written complaint containing specific facts of the alleged violation to the Superintendent or

other designated

other designated administrator.

■ The

B. The Superintendent or other designated administrator shall investigate the complaint and provide

a written

a written response within twenty-five (25) days of receiving the complaint describing any action

taken by the Superintendent

taken by the Superintendent or other designated administrator to resolve the complaint.

If the action taken by the Superintendent or other designated administrator does not resolve the complaint the student or the student's parent may pursue legal action to enforce this policy.

Adopted: December 10, 2009date of Manual adoption

LEGAL REF.:
A.R.S.
13-105
15-110
15-341
15-720
15-841
15-843
15-844
20 U.S.C. 4071 et seq. Equal Access Act, (Section 801)

CROSS REF.:
JI - Student Rights and Responsibilities
JII - Student Concerns, Complaints, and Grievances
JJAB - Limited Open/Closed Forum
JK - Student Discipline

JICEC-E ©

EXHIBIT

FREEDOM OF EXPRESSION

COMPLAINT FORM

(To be filed with the school principal)
Additional pages may be attached if more space is needed.

Please print:

Name ____________________________________ ___ Date ________________

Address ____________________________________________________________

Telephone __________ Another phone where you can be reached ______________

During the hours of ___________________________________________________

E-mail address ______________________________________________________

I wish to complain against:

Name of person, school (department), program, or activity _____________________

________________________________________________________________________

Address ____________________________________________________________

________________________________________________________________________

If there is anyone who could provide more information regarding this, please list name(s), address(es), and telephone number(s).

Name Address Name Address Telephone Number

________________________________________________________________________

The projected solution

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

________________________________________________________________________

I certify that this information is correct to the best of my knowledge.

__________________________________ ___ __________________________
Signature of Complainant Date Complainant Date Signed

__________________________________ ___ __________________________
Principal receiving the initial complaint Date complaint Date initial complaint received

The principal shall give one (1) copy to the complainant and retain one (1) copy for the file.

JICF ©
SECRET SOCIETIES / GANG ACTIVITY

Gangs that initiate, advocate, or promote activities that threaten the safety or well-being of persons or property on school grounds or disrupt the school environment are harmful to the educational process. The use of hand signals, graffiti, or the presence of any apparel, jewelry, accessory, or manner of dress or grooming that, by virtue of its color, arrangement, trademark, symbol, or any other attribute indicates or implies membership or affiliation with such a group is prohibited because of the disruption to educational activities that results from such activities or dress. It is the District's position that such activities and dress also present a clear and present danger to other District students and to District staff members.

Any activity involving an initiation, hazing, intimidation, assault, or other activity related to group affiliation that is likely to cause or does cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to students or others is prohibited.

Any student wearing, carrying, or displaying gang paraphernalia and/or exhibiting behavior or gestures that symbolize gang membership, or causing and/or participating in activities that intimidate or adversely affect the educational activities of another student, or the orderly operation of the schools, shall be subject to disciplinary action.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
12-661
13-105
13-1202
13-2911
15-341
15-342
15-507
15-521
15-841
15-842
15-843

A.A.C.
R7-2-401
R7-2-405
A.G.O.
I78-103
I78-218
I80-055
I84-036

JICFA ©
HAZING

There shall be no hazing, solicitation to engage in hazing, or aiding and abetting another who is engaged in hazing of any person enrolled, accepted for or promoted to enrollment, or intending to enroll or be promoted to District schools within twelve (12) calendar months. For purposes of this policy a person as specified above shall be considered a "student" until graduation, transfer, promotion or withdrawal from the District school.

"Hazing" means any intentional, knowing or reckless act committed by a student, whether individually or in concert with other persons, against another student, and in which both of the following apply:

● The A. The act was committed in connection with an initiation into, an affiliation with, or the maintenance of membership of membership in any organization that is affiliated with an education institution.

● The B. The act contributes to a substantial risk of potential physical injury, mental harm or degradation, or causes physical causes physical injury, mental harm or personal degradation.

"Organization" means an athletic team, association, order, society, corps, cooperative, club, or similar group that is affiliated with an educational institution and whose membership consists primarily of students enrolled at that educational institution.

It is no defense to a violation of this policy if the victim consented or acquiesced to hazing.

In accord with statute, violations of this policy do not include either of the following:

● Customary A. Customary athletic events, contests or competitions that are sponsored by an educational institution.

● Any B. Any activity or conduct that furthers the goals of a legitimate educational curriculum, a legitimate extracurricular legitimate extracurricular program, or a legitimate military training program.

All students, teachers and staff shall take reasonable measures within the scope of their individual authority to prevent violations of this policy.

Students and others may report hazing to any professional staff member.

Professional staff members must report the incident to the school administrator or next higher administrative supervisor, in writing, with such details as may have been provided. A failure by a staff member to timely inform the school administrator or next higher administrative supervisor of a hazing allegation or their observation of an incident of hazing may subject the staff member to disciplinary action in accord with District policies. The staff member shall preserve the confidentiality of those involved, disclosing the incident only to the appropriate school administrator or next higher administrative supervisor or as otherwise required by law. Any instance of reported or observed hazing which includes possible child abuse or violations of statutes known to the staff member shall be treated in accord with statutory requirements and be reported to a law enforcement agency.

To assure that students and staff are aware of its content and intent, a notice of this policy and procedure shall be posted conspicuously in each school building and shall be made a part of the rights and responsibilities section of the student handbook. Forms for submitting complaints are to be available to students and staff in the school offices.

Disposition of all reports/complaints shall be reported to the Superintendent. The Superintendent will determine if the policies of the District have been appropriately implemented and will make such reports and/or referrals to the Board as may be necessary.

All violations of this policy shall be treated in accord with the appropriate procedures and penalties provided for in District policies related to the conduct and discipline of students, staff, and others.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341

15-2301

CROSS REF.:
GBEB - Staff Conduct
JIC - Student Conduct
JII - Student Concerns, Complaints and Grievances
JK - Student Discipline
JKD - Student Suspension
JKE - Student Expulsion
JICF - Secret Societies / Gang Activities
KFA - Public Conduct on School Property

JICFA-R ©

REGULATION

HAZING

A person who reports or complains regarding hazing may report or complain directly to the school administrator or to a professional staff member. The professional staff member receiving the report/complaint shall retrieve sufficient detail from the person to complete the form designated for such purpose. At a minimum the report/complaint shall be put in writing containing the identifying information on the complainant and such specificity of names, places and times as to permit an investigation to be carried out. When a professional staff member receives the information, the staff member will transmit a report to the school administrator or supervising administrator not later than the next school day following the day the staff member receives the report/complaint.

The report/complaint will be investigated by the school administrator or a supervising administrator. The procedures to be followed are:

● An

A. An investigation of the reported incident or activity shall be made within ten (10) school days when school is

in session

in session or within fifteen (15) days during which the school offices are open for business when school is not

in session

in session. Extension of the time line may only be by necessity as determined by the Superintendent.

● The

B. The investigator shall meet with the person who reported/complained at or before the end of the time

period and

period and shall discuss the conclusions and actions to be taken as a result of the investigation. Confidentiality

of records

of records and student information shall be observed in the process of making such a report.

● The

C. The investigator shall prepare a written report of the findings and a copy of the report shall be provided to

the Superintendent

the Superintendent.

Where disciplinary action is necessary, District policies shall be followed.

JICFA-EA ©

EXHIBIT

HAZING

(File with a school administrator, the administrator's
supervisor, or a professional staff member)

Additional pages may be attached if more space is needed.

Please print:

Name ________________________________________ Date ________________

Address ____________________________________________________________

Telephone _____________________________ During the hours of _____________

Another phone where you can be reached _________________________________

E-mail address ______________________________________________________

Report/Complaint:

Specify your complaint by stating the problem as you see it. Describe the incident, the participants, and the background to the incident. Be sure to note relevant dates, times, and places.

________________________________________________________________________

If there is anyone who could provide more information regarding this, please list name(s), address(es), and telephone number(s).

Name Address Telephone Name Address Telephone Number

________________________________________________________________________

The projected solution

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

________________________________________________________________________

I certify that this information is correct to the best of my knowledge.

_____________________________________ __ ________________________

Student

Student Date

_____________________________________ __ ________________________
Administrator or professional staff member member Date initial complaint received

receiving initial complaint

The investigating administrator shall give one (1) copy to the complainant and retain one (1) copy for the file.

JICFA-EB ©

EXHIBIT

HAZING

(To be displayed in school buildings and
placed in student handbooks)

There shall be no hazing, solicitation to engage in hazing, or aiding and abetting another who is engaged in hazing of any person enrolled, accepted for or promoted to enrollment, or intending to enroll or be promoted to schools within twelve (12) calendar months. For purposes of this policy a person as specified above shall be considered a "student" until graduation, transfer, promotion or withdrawal from the school.

Definitions

"Hazing" means any intentional, knowing or reckless act committed by a student, whether individually or in concert with other persons, against another student and in which both of the following apply:

● The

A. The act was committed in connection with an initiation into, an affiliation with or the maintenance

of membership

of membership in any organization that is affiliated with an educational institution.

● The

B. The act contributes to a substantial risk of potential physical injury, mental harm or degradation,

or causes

or causes physical injury, mental harm or personal degradation.

Directions

It is no defense to a violation of this policy if the victim consented or acquiesced to hazing.

In accord with statute, violations of this policy do not include either of the following:

● Customary A. Customary athletic events, contests or competitions that are sponsored by an educational institution.

● Any B. Any activity or conduct that furthers the goals of a legitimate educational curriculum, a legitimate extracurricular legitimate extracurricular program or a legitimate military training program.

All students, teachers and staff shall take reasonable measures within the scope of their individual authority to prevent violations of this policy.

Reporting/Complaint Procedure

Students and others may report hazing to any professional staff member. Professional staff members must report the incident to the school administrator or next higher administrative supervisor, in writing, with such details as may have been provided. A failure by a staff member to timely inform the school administrator or next higher administrative supervisor of a hazing allegation or their observation of an incident of hazing may subject the staff member to disciplinary action in accord with school policies. The staff member shall preserve the confidentiality of those involved, disclosing the incident only to the appropriate school administrator or next higher administrative supervisor or as otherwise required by law. Any instance of reported or observed hazing which includes possible child abuse or violations of statutes known to the staff member shall be treated in accord with statutory requirements and be reported to a law enforcement agency.

A person who complains or reports regarding hazing may complain or report directly to the school administrator or to a professional staff member. The professional staff member receiving the report/complaint shall retrieve sufficient detail from the person to complete the form designated for such purpose. At a minimum the report/complaint shall be put in writing containing the identifying information on the complainant and such specificity of names, places and times as to permit an investigation to be carried out. When a professional staff member receives the information, the staff member will transmit a report to the school administrator or supervising administrator not later than the next school day following the day the staff member receives the report/complaint.

The report/complaint will be investigated by the school administrator or a supervising administrator. The procedures to be followed are:

● An A. An investigation of the reported incident or activity shall be made within ten (10) school days when school is in session in session or within fifteen (15) days during which the school offices are open for business when school is not in sessionin session. Extension of the time line may only be by necessity as determined by the Superintendent.

● The B. The investigator shall meet with the person who reported the incident at or before the end of the time period and period and shall discuss the conclusions and actions to be taken as a result of the investigation. Confidentiality of records of records and student information shall be observed in the process of making such a report.

● The C. The investigator shall prepare a written report of the findings and a copy of the report shall be provided to the Superintendentthe Superintendent.

All violations of this policy shall be treated in accord with the appropriate procedures and penalties provided for in School policies related to the conduct and discipline of students, staff, and others.

The possession or use of tobacco products, tobacco substitutes, electronic cigarettes, other chemical inhalation devices, or vapor products is prohibited in the following locations:

● School A. School grounds.● School

B. School buildings.

● School C. School parking lots.

● School D. School playing fields.

● School E. School buses and other District vehicles.

● OffF. Off-campus school-sponsored events.

The Superintendent may establish procedures necessary to implement this policy. Disciplinary penalties for the possession or use of tobacco or similar products (including any inhaled tobacco substitute) may include, but are not limited to, suspension of the student from school or a recommendation for expulsion when there is evidence of repeated and continuous violation of this policy.

Under the provisions of A.R.S. 36-798.03, a person who violates the prohibition is guilty of committing a petty offense.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
13-3622
15-341
36-798.03
20 U.S.C. 6083

CROSS REF.:
GBED - Smoking by Staff Members
KFAA - Smoking on School Premises at Public Functions

Students on school property or at school events shall not knowingly breathe, inhale or drink a vapor-releasing substance containing a toxic substance, nor shall a student sell, transfer or offer to sell or transfer a vapor-releasing substance containing a toxic substance.

The nonmedical use, possession, distribution or sale of

● alcohol

A. alcohol,

● drugs

B. drugs,

● synthetic

C. synthetic drugs,

● counterfeit

D. counterfeit drugs, or

● imitation

E. imitation drugs,

on school property or at school events is prohibited.

Nonmedical

Nonmedical is defined as "a purpose other than the prevention, treatment, or cure of an illness or disabling condition" consistent with accepted practices of the medical profession.

Students in violation of the provisions of the above paragraph shall be subject to removal from school property and shall be subject to prosecution in accordance with the provisions of the law.

Students attending school in the District who are in violation of the provisions of this policy shall be subject to disciplinary actions in accordance with the provisions of school rules and/or regulations.

For purposes of this policy, "drugs" shall include, but not be limited to:

● All

A. All dangerous controlled substances prohibited by law.

● All

B. All alcoholic beverages.

● Any

C. Any prescription or over-the-counter drug, except those for which permission to use in school has

been granted

been granted pursuant to Board policy.

● Hallucinogenic

D. Hallucinogenic substances.

● Inhalants

● Synthetic

Inhalants.

F. Synthetic, counterfeit or imitation drugs.

■ A

1. A compound or substance, regardless of its contents, compound or substance, that produces in the

user an

user an experience, effect and/or display of effects that mimic the experience, effect and/or display of

effects produced

effects produced by substances controlled or prohibited by law, or that is represented as producing in the

user such

user such experiences or effects.

Medical Marijuana

The conditions which follow are applicable to a District student who holds an identification as a medical marijuana cardholder issued by the Arizona Department of Health Services for the medical use of marijuana as set out in the Arizona Revised Statutes (A.R.S.).

The District will not refuse to enroll a student or otherwise penalize a student for being a medical marijuana cardholder unless failure to do so would cause the school to lose a monetary or licensing benefit under federal law or regulations.

A student medical marijuana cardholder shall not possess or engage in the use of marijuana on District property, in a District vehicle, or at a District-sponsored event.

A student medical marijuana cardholder is subject to, without bias, the same code of conduct and disciplinary standards applicable to all District students.

If District officials have a reasonable belief a student may be under the influence, in possession of or distributing medical marijuana in a manner not authorized by the medical marijuana statutes law enforcement authorities will be informed.

Adopted: December 19, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
4-101
4-241
4-244
13-3401 through 13-3461
15-345

36-2801 et seq., Arizona Medical Marijuana Act
20 U.S.C. 7101 et seq., Safe and Drug-Free Schools and Communities Act

CROSS REF.:
JLC - Student Health Services and Requirements
JLCD - Administering Medicines to Students

JICH-R ©

REGULATION

DRUG AND ALCOHOL
USE BY STUDENTS

Drug Abuse Prevention

The following administrative procedures are to be used to implement the Governing Board policy on drug abuse prevention:

● It A. It shall be the responsibility of all school employees to report to the principal or other administrator in charge all charge all suspected instances of the use, possession, or sale of drugs.

● Distribution B. Distribution or sale of drugs:

■ When 1. When it is reasonably certain that a student is involved in the distribution or sale of drugs, law enforcement law enforcement authorities and parent(s) or legal guardian(s) shall be contacted.

■ A 2. A student who has been determined to be involved in the distribution of drugs shall be reported to the law reported to the law enforcement authorities and shall be subject to suspension or expulsion.

● Possession C. Possession of drugs:

■ Law 1. Law enforcement authorities shall be contacted when the principal determines that drugs to be used for nonmedical for nonmedical purposes are found in the possession of a student. The principal may also contact law enforcement law enforcement authorities to help make such a determination. Students who are in possession of drugs to drugs to be used for nonmedical purposes may be suspended or expelled.

■ A 2. A student who has been suspended for a drug-related offense for a second time will be referred to the Superintendent the Superintendent for further action (A.R.S. 15-843).

● Under D. Under the influence of drugs:

■ A 1. A student who is reasonably suspected of being under the influence of drugs shall be referred to the school the school office.

■ The 2. The parent(s) or legal guardian(s) of a student who is determined to be under the influence of drugs shall drugs shall be contacted. The student may be suspended or expelled.

■ A 3. A student who has been involved in a drug-related offense for a second time will be referred to the Superintendent the Superintendent for further action (A.R.S. 15-843).

● Student E. Student who seeks help:

■ The 1. The District does not condone the nonmedical use of drugs. The need for the availability of help to those help to those who use/abuse drugs is recognized. It is the position of the District that communications between students communications between students and professional staff members will be held in trust unless it becomes evident that evident that withholding information may result in harm or injury to the student or others. Staff members shall members shall refer students who seek help to the school officenurse.

● Involvement F. Involvement with medical drugs (medication):

■ A 1. A student who needs access to medical drugs in school shall leave them, in the original container, with the with the school officenurse. Permission and written directions from a physician concerning their use shall be left with left with the school officenurse.

■ Students 2. Students who are in possession of medically approved drugs, but have not followed the directions described directions described above, shall be disciplined in accordance with school disciplinary policies.

■ Students 3. Students who distribute such drugs to others will be considered as distributing drugs for nonmedical purposesnonmedical purposes.

● Parental G. Parental involvement:

■ When 1. When the school principal questions a student who is reasonably suspected of having violated the school the school drug policy, reasonable efforts shall be made to notify the student's parents or legal guardian that guardian that such questioning has taken place.

■ Reasonable 2. Reasonable efforts shall be made to notify the parents or legal guardian of a student who has been determined been determined to have violated the school drug policy.

● Medical H. Medical services:

■ A 1. A student who is reasonably suspected of being under the influence of drugs while school is in session shall session shall be referred to the school officenurse. Such cases shall be treated like any other medical problem.

■ When 2. When there is reasonable suspicion that any student is under the influence of drugs while at a school activity school activity and health services are unavailable, it shall be the responsibility of the supervisor on duty to call to call for appropriate assistance.

● I. Return to school:

■ When 1. When a student has returned from a suspension for using drugs for nonmedical purposes, reasonable efforts reasonable efforts should be made by school personnel and parent(s) or legal guardian(s) to prevent the problem from problem from recurring. The process could include, but not necessarily be limited to, the following:

⇒ Utilization a. Utilization of community-based programs.

⇒ Inb. In-school group or individual counseling.

⇒ An c. An effort by the professional staff to help the student emphasize the positive alternative to drug-use behavior.

● J. Student neglect, child abuse, or child maltreatment:

■ A 1. A staff member who believes that a parent or other adult is contributing to drug-using behavior of a student a student shall confer with the principal.

■ Such 2. Such a conference does not change the duty of the staff member to ensure that the case is referred to the referred to the appropriate child protective services for further investigation.

● Drug K. Drug education:

■ Substance 1. Substance abuse prevention shall be combined with health, science, citizenship, or a similar program.

■ In 2. In addition to the established curriculum, the principal shall direct the use of other educational informationeducational information, including, but not necessarily limited to, assemblies, speakers, printed materials, class discussions class discussions, and bulletin board materials.

● Student L. Student counseling.

■ Counseling 1. Counseling should emphasize drug abuse prevention as well as treatment, and an effort should be made be made to make it available to all students who desire this service.

■ Counseling 2. Counseling may be done individually or in groups.

■ When 3. When a student seeks out an employee other than a counselor to discuss a drug problem, the particular staff particular staff member shall advise the counselor.

● M. Staff education:

■ Within 1. Within the first thirty (30) days of each school year, the Superintendent shall arrange a meeting that will that will include information on drug abuse prevention. The program will be conducted by personnel trained in drug personnel trained in drug abuse prevention and will include, but not necessarily be limited to, District policies and policies and procedures, identification of commonly used drugs, and an approach that recognizes the dignity and dignity and worth of each student.

● Parent N. Parent and community education:

■ At 1. At least once annually, the District shall sponsor a program for the community on its drug abuse prevention abuse prevention programs. In addition to presentations by school staff members, the program may include representatives may include representatives of law enforcement agencies and medical professions.

■ Additionally2. Additionally, the District may offer programs in parent effectiveness training.

■ News 3. News releases and other forms of communications may be used to educate parents and the communitythe community, using regular school channels for such purposes. Such communications will be approved be approved by the Superintendent.

Confidentiality

In order to preserve the rights of those in a counseling relationship, the counselor will inform the individual that information within the school setting cannot always be kept confidential. In some cases it will be referred to the appropriate individual or agency. Such cases may include those that endanger the welfare of the student or others.

The student shall be advised that school records include data concerning school achievement, test results, and attendance. School records are protected by federal and state statutes and do not include information concerning drug involvement.

JICH-E ©

EXHIBIT

DRUG AND ALCOHOL
USE BY STUDENTS

In order to comply with federal funding requirements, the District shall:

● Gather

A. Gather information relative to local community drug and alcohol counseling, rehabilitation, and

reentry programs

reentry programs that are available to students and make such information available to parents and students.

● Annually

B. Annually distribute a copy of standards of conduct and the statement of disciplinary sanctions that apply

to alcohol

to alcohol and drug violations. A copy of all rules pertaining to discipline, suspension, and expulsion shall

be distributed

be distributed to students, parents, and transfer students at the time of initial enrollment and annually at

the beginning

the beginning of school.

● Indicate

C. Indicate in a statement (which could accompany the copy of conduct standard and sanctions) that the use

of illicit

of illicit drugs and the unlawful possession and use of alcohol are wrong and harmful.

The District should perform a biennial review of the programs to:

● Ensure A. Ensure that disciplinary sanctions for students are consistently enforced.

● Determine B. Determine program effectiveness and implement change to the program if needed.

No student shall carry or possess a weapon or simulated weapon on school premises without authorization by a school administrator. The Superintendent shall prescribe regulations for student possession of bows or firearms on District property for the purpose of the student's participation in a course of training in bows or firearms approved by the Governing Board and as authorized by Arizona Revised Statutes (A.R.S.) 15-713, 15-714, and 15-714.01. No student shall use or threaten to use a weapon or simulated weapon to disrupt any activity of the District.

Any employee who observes any person in possession of a weapon or simulated weapon on school premises shall immediately report the matter to the school administrator. A school administrator who observes or receives a report of a student possessing a weapon on school premises shall immediately take appropriate safety and disciplinary actions in accordance with District policies and shall immediately report a violation of this policy to a peace officer, pursuant to A.R.S. 15-515, if the weapon is a deadly weapon or the student is a minor in possession of a firearm.

A student who violates this policy by carrying or possessing a firearm shall be placed in an alternative education program for a period of not less than one (1) year, suspended for a period of not less than one (1) year, or expelled and not be readmitted within a one (1)-year period, if ever. The Governing Board, in its sole discretion, may modify the one (1)-year duration of such disciplinary action on a case-by-case basis.

A student who violates this policy by any means other than carrying or possessing a firearm shall be subject to disciplinary action, including but not limited to expulsion. Disciplinary action against a student with one (1) or more disabilities shall be applied on a case-by-case basis in accordance with District policies and state and federal special education laws.

For the purposes of this policy:

● Weapon

A. Weapon means any of the following:

■ A

1. A firearm.

■ A

2. A knife.

■ A

3. A destructive device.

■ A

4. A dangerous instrument.

●

B. Simulated

weapon

weapon means an instrument displayed or represented as a weapon.

● Firearm

C. Firearm means any of the following:

■ Any

1. Any loaded or unloaded gun that will, that is designed to, or that may readily be converted to expel

a projectile

a projectile by the action of an explosive.

■ The

2. The frame or receiver of any such firearm.

■ Any

3. Any firearm muffler or silencer.

■ Any

4. Any explosive, incendiary, poison gas, bomb, grenade, rocket having a propellant charge of more

than four

than four (4) ounces, missile having an explosive charge of more than one-fourth (1/4) ounce, mine, or

similar device

similar device.

■ Any

5. Any combination of parts that could be readily assembled to form a firearm.

●

D. Destructive

device

device means:

■ Any

1. Any device other than a firearm that will, or is designed to, or may be readily converted to expel

a projectile

a projectile by any means of propulsion, such as a BB/pellet gun, slingshot, bow, or crossbow.

■ Any

2. Any collection of parts that could be readily assembled to form a destructive device.

●

E. Dangerous

instrument

instrument means anything other than a firearm, knife, or destructive device that is carried

or possessed

or possessed by a student for the purpose of being used or being available for use to cause death or

inflict serious

inflict serious physical injury.

●

F. School

premises

premises means the school, school grounds, school buses, or any premises, grounds, or vehicles

used for

used for school purposes and includes premises where school-sponsored events (for example, athletic games

and competitions

and competitions, music competitions, et cetera) are held away from District property.

●

G. Deadly

weapon

weapon means any weapon designed for lethal use, including a firearm.

Adopted: May 15, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
13-2911
13-3102
13-3111
15-341
15-342
15-515
15-713
15-714

15-714.01
15-841
15-843
20 U.S.C. 7151 et seq., The Gun-Free School Act of 1990

CROSS REF.:
JI - Student Rights and Responsibilities
JIC - Student Conduct
JIH - Interrogations, Searches, and Arrests
JK - Student Discipline
JKD - Student Suspension
JKE - Expulsion of Students

All learners, educators, and support staff are responsible for creating a learning environment free of threats, intimidation, harassment or bullying. Everyone deserves such an environment.

To assure that students, staff and parents are aware of this policy, the policy and the procedures developed by the Superintendent shall be posted conspicuously in each school building and shall be distributed to all students.

Definitions

Bully. A person who treats someone differently because of who they are. A bully acts with the desire to hurt, threaten or frighten someone. A bully tries to exert power over others through negative and demeaning acts.

Bullying is a deliberate or knowing act committed by a student, whether individually or in concert with other persons, against another student or group of students, which is unwelcome and unprovoked, that is repeated over time to exert power by one (1) or more persons over others. Bullying contributes to a substantial risk of potential injury, mental harm, degradation, or societal ostracization or causes physical injury, mental harm or personal degradation.

Intimidation. Verbal or physical threats toward another person made with the intent to inflict fear, injury or damage to property.

Harassment. The continual or repeated annoyance or humiliation of another person. Harassment towards an individual or group that is based on race, ethnicity, national origin, color, gender, religion, physical or behavioral characteristics, sexual orientation/preference and/or disability is also discrimination.

Types of prohibited bullying behavior include, but are not limited to:

● Intimidation/threatening behavior.

● Any form of physical abuse, e.g., punching, kicking.

● Verbal abuse - shouting at, insulting, "putting down."

● Psychological abuse - isolating an individual, preventing them from becoming part of a group or involved in certain activities.

● Anonymous letters or spreading rumors that are designed to upset.

● Demanding money.

● Demanding coursework to copy against a person's will.

● Stealing, hiding or damaging belongings, e.g., books, clothing, bags.

● Teasing people about their physical appearance or other personal characteristics.

● Intimidating or threatening e-mail or text messages.

Reporting by Staff

Staff members shall report to school administration all incidents of bullying, intimidation or harassment which they witness or which they otherwise become aware of. Such reports shall be made on a timely basis. Staff shall also intervene to terminate acts of bullying, intimidation or harassment which they witness.

Reporting by Students

Students are encouraged to report any acts of bullying, intimidation or harassment, whether they are victims or witnesses. The Superintendent shall develop procedures which provide confidential ways for students to report violations of this policy.

Reporting by Parents

A parent whose child has been the victim of bullying, harassment or intimidation, or who has otherwise become aware of such behavior is encouraged to report the behavior to a site administrator. The Superintendent shall develop procedures to facilitate parental reports.

Investigation and Disciplinary

Response

The school principal shall promptly investigate all allegations of bullying, harassment or intimidation.

Investigation may include interviews of students involved, including the alleged victim(s), perpetrator(s), and witnesses, if known. The identity of all student involved in the investigation shall be maintained confidentially.

Disposition of all reports/complaints that are proven shall be retained as required by law.

Students shall be disciplined for bullying, intimidating and harassing behavior, in accordance with existing Governing Board policies and District regulations, including the Student Code of Conduct.

As with the Code of Conduct, this policy and its corresponding procedures does not only apply to students while they are at their school, as policies governing student conduct also apply to students at other items including:

● During regular school hours;

● While the student is being transported by the school bus or by other transportation arranged or approved by the School District;

● During school-sponsored events;

● During field trips;

● During athletic functions, whether at District schools or a non-District school;

● When the student is traveling to and from school by any means;

● At times and places where a principal or other school employee has jurisdiction or authority over students;

● During other activities associated with the school in any way; and

● On school or District grounds at any time, whether school is in session or not.

Adopted: August 3, 2011

The Governing Board believes it is the right of every student to be educated in a positive, safe, caring, and respectful learning environment. The Board further believes a school environment inclusive of these traits maximizes student achievement, fosters student personal growth, and helps students build a sense of community that promotes positive participation as members of society.

The District, in partnership with parents, guardians, and students, shall establish and maintain a school environment based on these beliefs. The District shall identify and implement age-appropriate programs designed to instill in students the values of positive interpersonal relationships, mutual respect, and appropriate conflict resolution.

To assist in achieving a school environment based on the beliefs of the Governing Board, bullying, harassment or intimidation as defined by this policy will not be tolerated.

Definitions

Bullying: Bullying may occur when a student or group of students engages in any form of behavior that includes such acts as intimidation and/or harassment that

A. has the effect of physically harming a student, damaging a student's property, or placing a student in reasonable fear of harm or damage to property,

B. is sufficiently severe, persistent or pervasive that the action, behavior, or threat creates an intimidating, threatening, or abusive environment in the form of physical or emotional harm,

C. occurs when there is a real or perceived imbalance of power or strength, or

D. may constitute a violation of law.

Bullying of a student or group of students can be manifested through written, verbal, physical, or emotional means and may occur in a variety of forms including, but not limited to

A. verbal, written/printed or graphic exposure to derogatory comments, extortion, exploitation, name calling, or rumor spreading either directly through another person or group or through cyberbullying,

B. exposure to social exclusion or ostracism,

C. physical contact including but not limited to pushing, hitting, kicking, shoving, or spitting, and

D. damage to or theft of personal property.

Cyberbullying: Cyberbullying is, but not limited to, any act of bullying committed by use of electronic technology or electronic communication devices, including telephonic devices, social networking and other Internet communications, on school computers, networks, forums and mailing lists, or other District-owned property, and by means of an individual's personal electronic media and equipment.

Harassment: Harassment is intentional behavior by a student or group of students that is disturbing or threatening to another student or group of students. Intentional behaviors that characterize harassment include, but are not limited to, stalking, hazing, social exclusion, name calling, unwanted physical contact and unwelcome verbal or written comments, photographs and graphics. Harassment may be related, but not limited to, race, religious orientation, sexual orientation, cultural background, economic status, size or personal appearance. Harassing behaviors can be direct or indirect and by use of social media.

Intimidation: Intimidation is intentional behavior by a student or group of students that places another student or group of students in fear of harm of person or property. Intimidation can be manifested emotionally or physically, either directly or indirectly, and by use of social media.

Prohibitions and Discipline

Students are prohibited from bullying on school grounds, school property, school buses, at school bus stops, at school sponsored events and activities, and through the use of electronic technology or electronic communication equipment on school computers, networks, forums, or mailing lists.

Disciplinary action may result for bullying which occurs outside of the school and the school day when such bullying results in a substantial physical, mental, or emotional negative effect on the victim while on school grounds, school property, school buses, at school bus stops, or at school sponsored events and activities, or when such act(s) interfere with the authority of the school system to maintain order. All suspected violations of law will be reported to local law enforcement.

Reporting Incidents

of Bullying

A student who is experiencing bullying, or believes another student is experiencing bullying, is to report the situation to the principal or another school employee. A school employee who becomes aware of or suspects a student is being bullied shall immediately notify the school administrator. School personnel shall maintain confidentiality of the reported information.

The initial notification of an alleged incident may be provided verbally. A detailed written description of the incident and any other relevant information must be provided on form(s) made available by the school and submitted to the principal within one (1) school day of the verbal report. Should the principal be the employee who observes, is informed of, or suspects a student is experiencing bullying the principal shall document the incident or concern in writing. Failure by an employee to report a suspected case of bullying may result in disciplinary action up to suspension without pay or dismissal pursuant to Board Policies GCQF and GDQD.

Reprisal by any student or staff member directed toward a student or employee related to the reporting of a case of bullying or a suspected case of bullying shall not be tolerated, and the individual(s) will be subject to the disciplines set out in applicable District policies and administrative regulations.

At the time a student reports alleged bullying the principal shall provide to the student who has allegedly been bullied a written copy of student rights, protections and support services available to the student and shall notify the student's parent(s) of the report.

The principal shall investigate all reports of bullying. If the principal determines that bullying has occurred, discipline will be administered pursuant to Board Policies JK, JKD, and JKE. Regardless of the outcome of the investigation the principal will meet with the involved students to review the findings of the investigation. Subject to the restrictions of the Family Educational Rights and Privacy Act (FERPA) set out in Policy JR, the parent(s) or guardian(s) of the involved students shall also be informed of the findings of the investigation.

Documentation related to reported bullying and subsequent investigation shall be maintained by the District for not less than six (6) years. In the event the District reports incidents to persons other than school officials or law enforcement all individually identifiable information shall be redacted. Restrictions established by FERPA on disclosure of personally identifiable student information must be observed at all times.

The Superintendent shall establish procedures for the dissemination of information to students, parents and guardians. The information will include, but not be limited to, Governing Board policies, incident reporting, support services (proactive and reactive) and student's rights. The dissemination of this information shall

A. occur during the first (1st) week of each school year,

B. be provided to each incoming student during the school year at the time of the student's registration,

C. be posted in each classroom and in common areas of the school, and

D. be summarized in the student handbook and on the District website, and

the Superintendent shall establish procedures for the dissemination of information to District employees including, but not limited to

A. Governing Board policy,

B. preventive measures,

C. incident reporting procedures,

D. available support services for students (both proactive and reactive), and

E. student rights.

Information will be provided to staff members at the beginning of each instructional year and on the first day of employment for new employees.

The Superintendent shall establish procedures designed to protect the health and safety of students who are physically harmed as the result of bullying. These will include, when appropriate, procedures for contacting emergency medical services, law enforcement agencies, or both.

Knowingly submitting a false report under this policy shall subject the student to discipline up to and including suspension or expulsion. Where disciplinary action is necessary pursuant to any part of this policy, relevant District policies shall be followed.

Law enforcement authorities shall be notified any time District officials have a reasonable belief that an incidence of bullying is a violation of the law.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
13-1202
13-1203
13-1204
13-2321
13-2916
13-2921
13-3506.01
15-341

A.A.C.

R7-2-1308

CROSS REF.:
GBEB - Staff Conduct IJNDB - Use of Technology Resources in Instruction
JI - Student Rights and Responsibilities
JIC - Student Conduct
JICFA - Hazing

JII - Student Concerns, Complaints and Grievances
JK - Student Discipline
JKD - Student Suspension
JKE - Expulsion of Students

JKDA - Removal of Students from School-Sponsored Activities
JKE - Expulsion of Students
JR - Student Records KFA - Public Conduct on School Property

JICK-R ©

REGULATION

STUDENT VIOLENCE / HARASSMENT /
INTIMIDATION / BULLYING

The District does not tolerate bullying in any form. Further, the District shall investigate each complaint of bullying and will take appropriate, timely, and responsive action.

Bullying: Bullying may occur when a student or group of students engages in any form of behavior that includes such acts as intimidation and/or harassment that

● has

A. has the effect of physically harming a student, damaging a student's property, or placing a student

in reasonable

in reasonable fear of harm or damage to property,

● is

B. is sufficiently severe, persistent or pervasive that the action, behavior, or threat creates an intimidating,

threatening

threatening, or abusive environment in the form of physical or emotional harm,

● occurs

C. occurs when there is a real or perceived imbalance of power or strength, or

● may

D. may constitute a violation of law.

Any student who feels he or she has been the victim of bullying or suspects other students of being bullied should file a complaint with the principal or the principal's designee or other school employee. The student's report may be provided verbally or in writing. A student's verbal report will be documented in writing by the employee receiving the report.

Any staff member who becomes aware of or suspects that a student is experiencing bullying shall immediately notify the principal or the principal's designee. Employees may initially give verbal notice to the principal or the principal's designee, but shall submit a written report to the principal or the principal's designee within one (1) school day of the verbal report.

Reprisal directed toward a student or employee for the reporting of a case of bullying or a suspected case of bullying will not be tolerated. Students involved directly or indirectly in reprisal will be disciplined pursuant to Board Policies JK, JKD, and JKE. Any suspected violation of the law will be reported to law enforcement authorities.

Investigation of submitted complaints shall be initiated by the principal or the principal's designee as soon as is feasible, but not later than two (2) school days after the initial report. Each investigation will be comprehensive to the extent determined appropriate by the principal or the principal's designee. In investigating the complaint, the principal or the principal's designee will maintain confidentiality to the extent reasonably possible, subject to the restrictions pertaining to disclosure of personally identifiable student information established in the Family Educational Rights and Privacy Act (FERPA).

Each investigation will be documented by the principal or the principal's designee. Documentation will be maintained by the District for at least six (6) years. In the event the District must report incidents to persons other than school officials or law enforcement, all individually identifiable information shall be redacted.

Should the principal or the principal's designee determine that bullying has occurred discipline will be administered pursuant to Board Policies JK, JKD, and JKE. Regardless of the outcome of the investigation the principal or the principal's designee will meet with the student who reported or was reported as being bullied to review the findings of the investigation. Additionally, the parent(s) or guardian(s) of the involved students will be informed of the findings of the investigation.

The Superintendent is responsible for determining the methods of information delivery to employees and students. The Superintendent shall provide to the school principals, supervisors and all other District employees the information necessary to comply with Governing Board Policy JICK. The information related to bullying is to include but not be limited to preventive measures, incident reporting, related support services available (proactive and reactive), student rights, employee responsibilities, and the ramifications of not reporting a bullying incident or suspicion of bullying. The information shall be disseminated to District personnel at the beginning of each year and as the Superintendent otherwise determines to be appropriate.

The principal or the principal's designee is responsible to ensure information related to bullying is disseminated to students, and parents and guardians. The information shall include but not be limited to Governing Board policy, incident reporting, support services (proactive and reactive) and student's rights. The dissemination of this information will

● occur A. occur during the first (1st) week of each school year,

● be B. be posted in each classroom and in common areas of the school,

● be C. be summarized in the student handbook and on the District website, and

● be D. be provided to each incoming student during the school year at the time of registration.

The principal or the principal's designee is also responsible to ensure information is disseminated to all students who report bullying, including, at the time the incident is reported, a written copy of student rights, protections and support services available to the student; a copy of the report shall also be given to the student's parent(s)/guardian(s).

The principal or the principal's designee is responsible for the maintenance of documentation related to bullying.

JICK-EA ©

EXHIBIT

STUDENT VIOLENCE / HARASSMENT /

INTIMIDATION / BULLYING

COMPLAINT FORM

(To be filed with any School District employee who will forward this document

document

to the principal or the principal's designee)

Please print:

Name _____________________________________

___

Date ______________

Address ________________________________________________________

____

Telephone _________

Another phone where you can be reached __________

___

During the hours of _______________________________________________

____

E-mail address __________________________________________________

____

I wish to complain against:

Name of person(s) ________________________________________________

____

Specify your complaint by stating the problem as you see it. Describe the incident, the participants, the background to the incident, and any attempts you have made to solve the problem.

Be sure to include all relevant dates, times, and places. Additional pages may be attached if necessary.

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

If there is anyone who could provide more information regarding this complaint, please list name(s), address(es), and telephone number(s).

Name

Name Address Telephone Number

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

The projected solution:

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

_______________________________________________________________

_________

I certify this information is correct to the best of my knowledge.

Signature of Complainant ___________________________

Date _________

Document received by ______________________________

Date _________

Investigating official ________________________________

Date _________

JICK-EB ©

EXHIBIT

STUDENT VIOLENCE / HARASSMENT /
INTIMIDATION / BULLYING

(To be displayed in school buildings
and in student handbooks)

The Governing Board of the Bullhead City _______________________________ School District believes it is the right of every student to be educated in a positive, safe, caring, and respectful learning environment. The Governing Board further believes a school environment that is inclusive of these traits maximizes student achievement, fosters student personal growth, and helps a student build a sense of community that promotes positive participation as citizens in society.

To assist in achieving a school environment based on the beliefs of the Governing Board, bullying in any form will not be tolerated.

Bullying: Bullying may occur when a student or group of students engages in any form of behavior that includes such acts as intimidation and/or harassment that

● has

A. has the effect of physically harming a student, damaging a student's property, or placing a student

in reasonable

in reasonable fear of harm or damage to property,

● is

B. is sufficiently severe, persistent or pervasive that the action, behavior, or threat creates an intimidating,

threatening

threatening, or abusive environment in the form of physical or emotional harm,

● occurs

C. occurs when there is a real or perceived imbalance of power or strength, or

● may

D. may constitute a violation of law.

Bullying of a student or group of students can be manifested through written, verbal, physical, or emotional means and may occur in a variety of forms including, but not limited to

● verbal

A. verbal, written/printed or graphic exposure to derogatory comments, extortion, exploitation, name calling,

or rumor

or rumor spreading either directly though another person or group or through cyberbullying,

● exposure

B. exposure to social exclusion or ostracism,

● physical

C. physical contact including but not limited to pushing, hitting, kicking, shoving, or spitting, and

● damage

D. damage to or theft of personal property.

Disciplinary action may result for bullying which occurs outside of the school and the school day when such acts result in a substantial physical, mental, or emotional negative effect on the victim, while on school grounds, school property, school buses, at school bus stops, or at school sponsored events and activities, or when such act(s) interfere with the authority of the school system to maintain order. All suspected violations of law will be reported to local law enforcement.

Students who believe they are experiencing being bullied or suspect another student is bullied should report their concern to any staff member of the School District. School personnel are to maintain appropriate confidentiality of the reported information.

Reprisal by any student directed toward a student or employee related to the reporting of a case or a suspected case of bullying shall not be tolerated, and the individual(s) will be subject to the disciplines set out in applicable District policies and administrative regulations.

Students found to be bullying others will be disciplined up to and including suspension or expulsion from school.

Knowingly submitting a false report under Policy JICK or this exhibit shall subject the student to discipline up to and including suspension or expulsion. Where disciplinary action is necessary pursuant to any part of this policy, relevant District policies shall be followed.

Law enforcement authorities shall be notified any time District officials have a reasonable belief that an incidence of bullying is a violation of the law.

The Governing Board is committed to maintaining a school campus environment that is safe and secure for all students. Dating abuse will not be tolerated by the District. Students who become targets of dating abuse are entitled to certain rights that shall be respected and protected by all school employees. It is the responsibility of all District employees to respond to any incident of dating abuse they become aware of in a manner consistent with District training.

The Superintendent shall provide for procedures to ensure appropriate steps are taken to establish and maintain safe and secure schools. These shall include but not be limited to:

A. an ongoing effort to enhance employee training and campus safety planning,

B. establishing reporting procedures, and

C. making accommodations for victims.

The Superintendent shall establish an age-appropriate dating abuse curriculum for students in grades seven (7) through twelve (12). That curriculum shall include the following components:

A. A definition of dating abuse.

B. The recognition of dating abuse warning signs.

C. The characteristics of healthy relationships.

Dating Abuse Definition

Dating abuse is a pattern of behavior in which one person uses or threatens to use physical, sexual, verbal, or emotional abuse to control the person's former or present dating partner. Behaviors used may include but are not limited to:

A. Physical Abuse: Any intentional, unwanted physical contact by either the abuser or an object within the abuser's control, regardless of whether such contact caused pain or injuries to the former or present dating partner.

B. Emotional Abuse: The intentional infliction of mental or emotional distress by threat, coercion, stalking, humiliation, destruction of self esteem, or other unwanted, hurtful verbal or nonverbal conduct toward the former or present dating partner.

C. Sexual Abuse: Any sexual behavior or physical contact toward the former or present dating partner that is unwanted and/or interferes with the ability of the former or present dating partner to consent or control the circumstances of sexual interaction.

D. Threats: The threat of any of the aforementioned forms of abuse, threat of disclosing private information to parents, peers, or teachers, or any other threat made with the intent of forcing the former or present dating partner to change his or her behavior.

Student Rights Relating to
Dating Abuse:

A. All students have the right to be free from sex discrimination and sexual harassment at school. Dating abuse is a form of sexual harassment.

B. A student who reports dating abuse shall be treated with respect and dignity.

C. Schools personnel shall take affirmative steps to prevent and respond to dating abuse that occurs both on and off campus.

D. To the extent possible victims and abusers shall be separated on campus. The school shall make every reasonable effort possible to ensure the victim does not come into contact with the abuser. Any burden of change of adjusting an individual's schedule or participation in a school activity is placed on the abuser.

E. A victim of dating abuse has the right to transfer to another school. A victim's decision to transfer to another school must be informed and voluntary. Should an alternative school placement be determined in the best interest of the victim all transportation needs will be accommodated by the student's parent or guardian.

F. A victim has the right to be treated with respect and dignity, and not be subjected to pressure to minimize the severity of acts that occurred or to suggestions that he or she contributed to his or her own victimization.

G. Students who have experienced dating abuse have the right to full cooperation from school personnel in obtaining information necessary to achieve resolution.

Students are encouraged to report all known or suspected instances of dating abuse involving themselves or other students. Although initial reports of abuse may be made verbally or in writing, verbal reports must be converted to written records on District-provided forms and confirmed by the victim for accuracy.

When District officials have a reasonable belief or an investigation reveals that a reported incident may constitute an unlawful act law enforcement authorities will be informed.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
13-1401
13-1403
13-1404
13-1405
13-1406
15-342.02
15-712.01

CROSS REF.:
ACA - Sexual Harassment
JII - Student Concerns, Complaints and Grievances
JK - Student Discipline
JKD - Student Suspension
JKE - Expulsion of Students
JLF - Reporting Child Abuse/Child Protection
JR - Student Records
KB - Parental Involvement in Education

JICL-R ©

REGULATION

DATING ABUSE

Complaint Procedure

The District is committed to investigating each substantiated complaint and to taking appropriate action on all confirmed violations of policy. The principal shall investigate and document complaints filed pursuant to this regulation. In investigating the complaint, the principal will maintain confidentiality to the extent reasonably possible. The principal shall also investigate incidents of policy violation that are raised by employees, community members or students even though no written complaint has been made. It is the responsibility of all District employees to respond to any alleged or known incident of dating abuse in a manner that is consistent with District training.

If after the initial investigation the principal has reason to believe a violation of policy has occurred, the principal shall determine the appropriate response. The principal shall impose discipline on students who violate this policy in accordance with Policies JK, JKD and JKE.

If the principal's investigation reveals no reasonable cause to believe policy has been violated, the principal shall so inform the complaining student.

Students have the responsibility to file a complaint as soon as possible but within thirty (30) days of the alleged incident. A staff member who becomes aware of a suspected or known dating abuse situation shall make a report to the principal immediately. The principal's investigation will be concluded within five (5) days of the receipt of the complaint.

Staff Training

School principals shall coordinate annual training as part of required professional development for all staff members. Components of this training will be provided to the principal by the District. The Superintendent will oversee the development of the staff training. The training shall include but not be limited to:

A. Review of Governing Board policy.

B. Responsibilities of school employees.

C. Characteristics and identification of dating abuse.

D. Accommodation of victim needs.

E. Crisis intervention and safety planning.

F. Reporting procedures.

G. Legal considerations.

Student Curriculum

An age-appropriate dating abuse curriculum established by the District will be presented to students in grades seven (7) through twelve (12). The curriculum shall include the following components:

A. A definition of dating abuse.

B. The recognition of dating abuse warning signs.

C. The characteristics of healthy relationships.

The Superintendent will oversee the initial and ongoing development of the curriculum. School principals shall oversee the presentation of the curriculum and work with instructional staff to ensure delivery of the curriculum meets District standards.

Documentation

Each school administrator shall maintain documentation of each case of dating abuse that is addressed. The documentation will be kept for a period of time in accordance with the records retention requirements established by the Arizona State Library, Archives and Public Records. Access to student files is governed by state and federal law. In accordance with the Family Education Rights and Privacy Act (FERPA), parents and legal guardians have a right to access their children's school records until the child turns eighteen (18), including files that involve dating abuse.

Reporting

Students are encouraged to report all known or suspected instances of dating abuse involving themselves or other students.

When District officials have a reasonable belief or an investigation reveals that a reported incident may constitute an unlawful act, law enforcement authorities will be informed.

Married students must report any name changes to their guidance counselors or the principal if school records are to reflect the married name on school transcripts. A student's marital status does not reduce the requirements or opportunities of the educational system in the District.

Adopted: date of manual Manual adoption

JICL-E ©

EXHIBIT

DATING ABUSE

COMPLAINT FORM
(To be filed with any professional staff member who
will forward this document to the school administrator)

Please print:

Name _____________________________________ Date ______________

Address ________________________________________________________

Telephone _________ Another phone where you can be reached __________

During the hours of _______________________________________________

E-mail address __________________________________________________

I wish to complain against:

Name of person(s) ________________________________________________

_______________________________________________________________

If there is anyone who could provide more information regarding this complaint, please list name(s), address(es), and telephone number(s).

Name Address Telephone Number

_______________________________________________________________

The projected solution:

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

_______________________________________________________________

I certify this information is correct to the best of my knowledge.

Signature of Complainant ___________________________ Date _________

Document received by ______________________________ Date _________

Investigating official ________________________________ Date _________

Interviews

School officials may question students regarding matters incident to school without limitation. The parent will be contacted if a student interviewed is then subject to discipline for a serious offense. A student may decline at any time to be interviewed by the School Resource Officer (SRO) or another peace officer.

When child abuse or abandonment of a student is alleged.

If a child protective services worker or peace officer enters the campus requesting to interview a student attending the school, the school administrator shall be notified. Access to interview shall be granted when the child to be interviewed is the subject of or is the sibling of or is living with the child who is the subject of an abuse or abandonment investigation. The personnel of the District shall cooperate with the investigating child protective services worker or peace officer. If a student is taken into temporary custody in accordance with A.R.S. 8-821, the child protective services worker or peace officer may be reminded to notify the student's parent of the custody, pursuant to A.R.S. 8-823. The child protective services worker or peace officer shall be requested to establish proper identification and complete and sign a "Form for Signature of Interviewing Officer." Six (6) hours following the relinquishment of custody by the school, school personnel may respond to inquiries about the temporary custody of the child and may, if considered necessary, call the parent.

Abuse or abandonment is not alleged.

No issue of student population safety is presented. If a peace officer enters the campus requesting to interview a student attending the school on an issue other than upon request of the school or for abuse or abandonment, the school administrator shall be notified. If the officer directs that parents are not to be contacted because the interview is related to criminal activity of the parent(s)/guardian, the school official shall comply with the request. Unless these circumstances exist the parent will be contacted and will be asked if they wish the student to be interviewed. If the parent consents the parent will be requested to be present or to authorize the interview in their absence within the school day of the request. Where an attempt was made and the parent(s) could not be reached or did not consent within the school day of the request, the peace officer will then be requested to contact the parent(s) and make arrangements to question the student at another time and place.

Safety of the student population is of concern. When a peace officer is present on the campus to interview students at the request of school authorities due to concerns for the safety of the students in the school population, parent contact shall only be made if a student is taken into custody or following the determination that the student may be subject to discipline for a serious offense. The SRO, present at the request of the school for the continued maintenance of safety and order, may interview students as necessary regarding school related issues as determined by school officials and parents will be contacted if the student is to be taken into custody or if the student is subject to discipline for a serious offense.

Searches

School officials have the right to search and seize property, including school property temporarily assigned to students, when there is reason to believe that some material or matter detrimental to health, safety, and welfare of the student(s) exists. Disrobing of a student is overly intrusive for purposes of most student searches and is improper without express concurrence from School District counsel.

Items provided by the District for storage (e.g., lockers, desks) or personal items are provided as a convenience to the student but remain the property of the school and are subject to its control and supervision. Students have no reasonable expectancy of privacy, and lockers, desks, storage areas, et cetera, may be inspected at any time with or without reason, or with or without notice, by school personnel.

Arrest

When a peace officer enters a campus providing a warrant or subpoena or expressing an intent to take a student into custody, the office staff shall request the peace officer establish proper identification, complete, and sign a form for signature of an arresting officer or interviewing officer. The school staff shall cooperate with the officer in locating the child within the school. School officials may respond to parental inquiries about the arrest or may, if necessary, explain the relinquishment of custody by the school and the location of the student, if known, upon contact by the parent.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
8-303
8-304
8-802
8-821
8-823
13-3881
13-3883
15-342

A.G.O.
I04-033003
I77-211
I82-094
I88-062
I91-035

JIH-EA ©

EXHIBIT

STUDENT INTERROGATIONS,
SEARCHES, AND ARRESTS

ACKNOWLEDGMENT CONCERNING USE
OF STUDENT LOCKERS

I acknowledge and understand that:

● Student A. Student lockers are the property of the District.

● Student B. Student lockers remain at all times under the control of the District.

● I C. I am expected to assume full responsibility for my school locker.

● The D. The District retains the right to inspect student lockers for any reason at any time without notice, without student consent, and without a search warrant.

____________________________________
Student

____________________________________
Date

____________________________________
Locker Number

JIH-EB ©

EXHIBIT

STUDENT INTERROGATIONS,
SEARCHES, AND ARRESTS

FORM FOR SIGNATURE OF
ARRESTING OFFICER

I, _______________________________________, a duly sworn peace officer and member of the ______________________________ _______________ Department, ________________ _____ division, have asked that _________________________, a student in the ________________ ________________________________________ School, be surrendered to me, and pursuant thereto have taken said student into my custody and am assuming full responsibility for the student's arrest.

Date ______________________ Signature _________________________

Time ______________________ Badge Number _____________________

School Action

Date and time parents notified (if more than one [1] attempt is made, include

such information here) ____________________________________________

_______________________________________________________________

___________________________________
Signature of Administrator

1 copy for School Records
1 copy for Parent Mailing
1 copy for Police Officer
1 copy for Witnessing Administrator

JIH-EC ©

EXHIBIT

STUDENT INTERROGATIONS,
SEARCHES, AND ARRESTS

FORM FOR SIGNATURE OF
INTERVIEWING OFFICER

I, _______________________________________, a duly sworn peace officer and member of the ___________________________ __________________ Department, ___________________ __ division, have asked that _________________________, a student in the _______________________________________ _________________ School, be made available for interview.

Date ______________________ Signature _________________________

Time ______________________ Badge Number ____________________

School Action

___________________________________

Signature of Administrator

1 copy for School Records

1 copy for Parent Mailing

1 copy for Police Officer

1 copy for Witnessing Administrator

The Superintendent is directed to establish procedures whereby students with sufficient concern may present a complaint or grievance regarding a violation of their constitutional rights, equal access to programs, discrimination, or personal safety provided that:

● The

A. The topic is not the subject of disciplinary or other proceedings under other policies and regulations of

the District

the District, and

● The

B. The procedure shall not apply to any matter for which the method of review is prescribed by law, or

the Governing

the Governing Board is without authority to act.

A complaint or grievance may be raised regarding one (1) or more of the following:

● Violation

A. Violation of the student's constitutional rights.

● Denial

B. Denial of an equal opportunity to participate in any program or activity for which the student qualifies

not related

not related to the student's individual capabilities.

● Discriminatory

C. Discriminatory treatment on the basis of race, color, religion, sex, age, national origin, or disability.

● Concern

D. Concern for the student's personal safety.

Refer to Board Policy JICK for procedures applying to a complaint or grievance that alleges incidences of student violence, harassment, intimidation, or bullying.

The accusation must be made within thirty (30) calendar days of the time the student knew or should have known that there were grounds for the complaint or grievance. The initial complaint or grievance should be made using form JII-EA; however, a verbal complaint or grievance may be made to any school staff member. The receiving staff member shall immediately inform an administrator of the complaint or grievance.

When the initial complaint or grievance is submitted in a manner other than on the prescribed form, the administrator shall obtain from the student the particulars of the accusation and complete form JII-EA immediately thereafter. The administrator shall especially note all student-provided particulars determined by the Superintendent to be necessary for the complaint or grievance to be investigated. Any question concerning whether a complaint or grievance falls within this policy shall be determined by the Superintendent.

If the receiving school administrator is included in the allegation, the complaint or grievance shall be transmitted to the next higher administrative supervisor. Failure by the staff member to timely inform a school administrator or next higher administrative supervisor of a student's allegation may subject the staff member to disciplinary action. The staff member shall preserve the confidentiality of the subject, disclosing it only to the appropriate school administrator or next higher administrative supervisor or as otherwise required by law.

A student or student's parent or guardian may initiate the complaint process by completing Exhibit JII-EA.

A complaint or grievance may be withdrawn at any time. Once withdrawn, the process cannot be reopened if the resubmission is longer than thirty (30) calendar days from the date of the occurrence of the alleged incident.

Retaliatory or intimidating acts against any student who has made a complaint under this policy and its corresponding regulations, or against a student who has testified, assisted or participated in any manner in an investigation relating to a complaint or grievance, are specifically prohibited and constitute grounds for a separate complaint.

Disposition of all complaints or grievances shall be reported to the Superintendent and the compliance officer for discrimination if other than the Superintendent. The Superintendent will determine if the policies of the District have been appropriately implemented and will make such reports and/or referrals to the Board as may be necessary.

The Superintendent shall develop procedures for the maintenance and confidentiality of documentation related to the receipt of a student's complaint or grievance, findings of the investigation, and disposition of the matter. The documentation shall not be used to impose disciplinary action unless the appropriate school official has investigated and determined there was an actual occurrence of the alleged incident.

When District officials have a reasonable belief or an investigation reveals that a reported incident may constitute an unlawful act, law enforcement authorities will be informed.

Adopted: February 1, 2012 date of Manual adoption

LEGAL REF.:
A.R.S.
15-341

CROSS REF.:
AC - Nondiscrimination/Equal Opportunity
ACA - Sexual Harassment
GBEB - Staff Conduct
JB - Equal Educational Opportunities
JIC - Student Conduct
JICFA - Hazing
JICK - Student Violence/Harassment/Intimidation/Bullying
JK - Student Discipline
JKD - Student Suspension
JKE - Expulsion of Students
KE - Public Concerns and Complaints

JII-R ©

REGULATION

STUDENT CONCERNS, COMPLAINTS,
AND GRIEVANCES

A student who complains or grieves regarding constitutional rights, equal access to programs, discrimination, or personal safety issues may complain directly to a school administrator, or to a school staff member within thirty (30) days of an alleged occurrence. The initial complaint or grievance should be made using form JII-EA, however, a verbal complaint or grievance may be made. When a school staff member receives the information, the staff member will immediately inform a school administrator. If the complaint or grievance involves a school administrator the staff member shall forward the complaint or grievance to the next administrative level.

Complaints and grievances related to student violence, harassment, intimidation or bullying are to be filed in accordance with Governing Board Policy JICK.

At a minimum the complaint or grievance shall contain the identifying information on the complainant and such specificity of names, places and times as to permit an investigation to be carried out. The written complaint or grievance should contain a requested solution and the submission should be signed and attested to by the complainant. However, an unsigned form will be processed in the same manner as a signed form.

The complaint or grievance will be investigated by a school administrator, a supervising administrator, or another person approved by the Superintendent. The student shall be contacted not later than the school day following the date the school administrator or the administrator's immediate supervisor receives the information. The procedures to be followed are:

● An

A. An investigation of the reported incident or activity shall be made within ten (10) school days when school is

in session

in session or within fifteen (15) days during which the school offices are open for business when school is not

in session

in session. Extension of the time line may only be by necessity as determined by the Superintendent.

● The

B. The investigator shall meet with the student who submitted the complaint or grievance at or before the end

of the

of the time period and shall discuss the conclusions and actions to be taken as a result of the investigation.

Confidentiality

Confidentiality of records and student information shall be observed in the process of making such a report.

● The

C. The investigator shall prepare a written report of the findings and a copy of the report shall be provided to

the principal

the principal and/or the Superintendent as circumstances warrant.

● A

D. A confidential record of each complaint and grievance made pursuant to Policy JII shall be maintained at

the District

the District office. The record shall include a copy of the complaint or grievance filed by a student, findings of

the investigation

the investigation, and the disposition of the matter.

● Unless

E. Unless a determination has been made by the appropriate investigating official that the reported

incident actually

incident actually occurred, the record shall not be used for the imposition of discipline.

Where disciplinary action is necessary, District policies shall be followed.

When District officials have a reasonable belief or an investigation reveals that a reported incident may constitute an unlawful act, law enforcement authorities will be informed.

JII-EA ©

EXHIBIT

STUDENT CONCERNS, COMPLAINTS,
AND GRIEVANCES

COMPLAINT FORM

(To be filed with a school administrator or the administrator's immediate

supervisor, or or

a school staff member who will forward this form to the

school administrator or

the administrator's immediate supervisor)

Additional pages may be attached if more space is needed.

Please print:

Name ______________________________________ Date Date ____________

Address _______________________________________________________

Telephone _________ Another phone where you can be reached __________

During the hours of _______________________________________________

E-mail address __________________________________________________

I wish to complain against:

Name of person, school (department), program, or activity ________________

_______________________________________________________________

Address ________________________________________________________

_________________________________________________________________

If there is anyone who could provide more information regarding this, please list name(s), address(es), and telephone number(s).

Name Address Name Address Telephone Number

_________________________________________________________________

The projected solution

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

______________________________________________________________

I certify that this information is correct to the best of my knowledge.

______________________________________ ______________________
Signature of Complainant Date Complainant Date Signed

______________________________________ ______________________
Administrator or professional staff member Date member Date initial complaint received
receiving initial complaint

The investigator shall give one (1) copy to the complainant and retain one (1) copy for the file.

JII-EB ©

EXHIBIT

STUDENT CONCERNS, COMPLAINTS,
AND GRIEVANCES

(To be displayed in school buildings
and in student handbooks)

Students may present a complaint or grievance regarding one (1) or more of the following:

● Violation

A. Violation of the student's constitutional rights.

● Denial

B. Denial of an equal opportunity to participate in any program or activity for which the student qualifies

not related

not related to the student's individual capabilities.

● Discriminatory

C. Discriminatory treatment on the basis of race, color, religion, sex, age, national origin, or disability.

● Concern

D. Concern for the student's personal safety.

Complaints and grievances related to allegations of student violence, harassment, intimidation or bullying are to be filed in accordance with Board Policy JICK.

Provided that:

● The

A. The topic is not the subject of disciplinary or other proceedings under other policies and regulations of

this District

this District, and

● The

B. The procedure shall not apply to any matter for which the method of review is prescribed by law, or

the Governing

the Governing Board is without authority to act.

The guidelines to be followed are:

● The

A. The accusation must be made within thirty (30) calendar days of the time the student knew or should

have known

have known that there were grounds for the complaint/grievance.

● The

B. The complaint/grievance shall be made only to a school administrator or a school staff member.

● The

C. The person receiving the complaint will gather information for the complaint form.

● All

D. All allegations shall be reported on forms with the necessary particulars as determined by the Superintendent. Forms are available in the school office.

● The

E. The person receiving the complaint shall preserve the confidentiality of the subject, disclosing it only to

the appropriate

the appropriate school administrator or next higher administrative supervisor or as otherwise required by law.

Any question concerning whether the complaint or grievance falls within this policy shall be determined by the Superintendent.

A student or student's parent or guardian may initiate the complaint process by completing Exhibit JII-EA.

Retaliatory or intimidating acts against any student who has made a complaint under the District policy and its corresponding regulations, or against a student who has testified, assisted or participated in any manner in an investigation relating to a complaint or grievance, are specifically prohibited and constitute grounds for a separate complaint.

When District officials have a reasonable belief or an investigation reveals that a reported incident may constitute an unlawful act, law enforcement authorities will be informed.

The Superintendent may approve the establishment of student organizations appropriate to grade levels within the District.

School activities shall not be held on Sundays unless they have been cleared with the Superintendent.

Adopted: date of manual Manual adoption

Student meetings may be held in the school(s) of the District that offer instruction in grades seven (7) and eight (8) or above under a "limited open forum" if requested by a pupil in grade seven (7) or above. Furthermore, insofar as the District has a procedure defined as a "limited open forum" under the provisions of Title VIII, the Equal Access Act, Section 801 et seq., the District school(s) shall offer to students a fair opportunity to conduct meetings using school facilities whereupon:

● Such

A. Such meetings are voluntary and student initiated.

● There

B. There is no sponsorship of such meetings by the District, District employees or governmental entities,

or employees

or employees of governmental entities.

● District

C. District employees present at religious meetings will be present only in a nonparticipatory capacity.

● Such

D. Such meetings shall not materially and substantially interfere with the orderly conduct of the

educational activities

educational activities of the District.

● Nonschool

E. Nonschool persons shall not be permitted to direct, conduct, control, or regularly attend such student

group meetings

group meetings.

Neither the District, any employee or agent of the District, nor of any State state or federal governmental entity shall be permitted to:

● Influence A. Influence the form or content of any prayer or other religious activity connected with student meetings.

● Require B. Require any person to participate in prayer or other religious activity.

● Expend C. Expend public funds beyond the incidental cost of providing the space for such student-initiated meetings.

● Compel D. Compel any employee of the District to attend a school meeting that is contrary to the beliefs of the employee.

● Sanction E. Sanction meetings that are otherwise unlawful.

● Limit F. Limit the rights of groups of students to avail themselves under the provisions of this policy to a specified numerical specified numerical size.

● Abridge G. Abridge either Arizona or U.S. constitutional rights of any employee, official, or student of the District.

Nothing in this policy shall be construed to limit the authority of the school or its agents or employees to maintain order and discipline on school premises, to protect the well-being of students and employees, and to assure that attendance of students at such meetings is voluntary.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-720

20 U.S.C. 4071 et seq. Equal Access Act, (Section 801)

20 U.S.C. 7905

CROSS REF.:
KF - Community Use of School Facilities

An integral part of the education process is the learning derived from participation in school-sponsored social activities. Such activities shall have certificated school personnel as sponsors at all events.

The Superintendent may require each school to develop rules and regulations concerning such activities.

Adopted: date of manual Manual adoption

Any student or group of students planning to give public performances representing the District shall first secure permission from the principal. Such performances shall be in keeping with the general goals and objectives of the educational program and the following:

● FundsA. Funds, if collected, shall be credited to the appropriate student activities fund account.

● The B. The participation in the project will not deprive students of time needed in acquiring basic skills.

● The C. The regular schedule will not be interrupted unless the majority of the students benefit through their participation.

● The D. The activity shall contribute to the educational program.

Adopted: date of manual Manual adoption

JICF-R ©

REGULATION

STUDENT WELLNESS

Physical Activity Goals

The primary goal for the District's physical activity component is to provide opportunities for every student to develop the knowledge and skills for specific physical activities, maintain physical fitness, regularly participate in physical activity, and understand the short- and long-term benefits of a physically active and healthy lifestyle.

A comprehensive physical activity program encompasses a variety of opportunities for students to be physically active, including physical education, recess, walk-to-school programs, after-school physical activity programs, health education that includes physical activity as a main component, and physical activity breaks within regular classrooms.

Physical education (high school graduation requirements): Students must, at the least, satisfy the state and District's physical education credit requirement.

Physical activity (time, frequency, and/or intensity): Schools will ensure that students are moderately to vigorously active at least fifty percent (50%) of the time while participating in physical education classes.

Physical activity outside of physical education: Schools may offer after-school intramural programs and/or physical activity clubs that meet the needs and interests of all students, including those who are not athletically involved or those with special health care needs.

Recess to promote physical activity: Grades kindergarten (K) through six (6) will have recess or physical education classes daily.

● Each student in a kindergarten program and grades one (1) through five (5) shall have at least thirty (30) minutes of recess consisting of structured physical activity each day.

■ The structured physical activity may take place outside or inside the classroom.

■ Physical education classes may satisfy the recess requirement.

■ Unstructured recess time occurring immediately after lunch periods does not satisfy the recess requirement.

Walking or biking to school to promote physical activity: The District shall annually review safe routes for students who walk or bike to school.

Prohibition of use of punishment: The District will discourage the use of physical activity as punishment, the withholding of participation in physical education class as punishment, or the use of physical education class time to complete assignments from other classes.

After-school programs: The District shall encourage after-school programs to provide developmentally appropriate physical activity for participating children and reduce or eliminate the time spent in sedentary activities such as watching television or videos.

Community use: The District shall encourage community access to, and student and community use of, the school's physical activity facilities outside the normal school day

SECRET SOCIETIES / GANG ACTIVITY

For the purpose of District policy, a gang is a group of three (3) or more people who:

A. Interact together to the exclusion of others;

B. Claim a territory or area;

C. Have a name;

D. Have rivals/enemies; and

E. Exhibit antisocial behavior - often associated with crime or a threat to the community.

The type of dress, apparel, activities, acts, behavior or manner, or grooming displayed, reflected, or participated in by the student shall not:

A. Lead school officials to believe that such behavior, apparel, activities, acts, or other attributes are gang related or would disrupt or interfere with the school environment or activity and/or educational objectives;

B. Present a physical safety hazard to self, students, staff members, or other employees.

C. Create an atmosphere in which the well-being of a student, staff member, or other person is hindered by undue pressure, behavior, intimidation, overt gesture, or threat of violence; or

D. Imply gang membership or affiliation by written communication, marks, drawing, painting, design, or emblem upon any school or personal property or on one's person.

If the student's dress is in violation of this regulation or a District policy, the principal will ask the student to make the appropriate correction. If the student refuses, the parent/guardian may be notified and asked to make the necessary correction. The principal will take appropriate corrective and disciplinary action.

Fund-raising activities by students on school premises or elsewhere as representatives of the school will be permitted only for the types of fund-raising activities approved by the Governing Board and when connected with specific school activities approved by the Superintendent.

Participation in contests or fund-raising activities shall be governed by the following criteria:

● The A. The aim of the activity shall benefit youth in educational, civic, social, and ethical development.

● The B. The activity shall not be detrimental to the regularly planned instruction.

The proceeds of all fund-raising activities shall be deposited in the Student Activity Fund, and funds from such activities shall be used only as specified in the Uniform System of Financial Records.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-1121 through 1123

CROSS REF.:
DIC - Financial Reports and Statements
JJF - Student Activities Funds

Upon recommendation by the Superintendent, the Board will designate a student activities treasurer. The Superintendent shall assure the establishment and maintenance of a "Student Activity Fund" as defined in A.R.S. 15-1121 through A.R.S. 15-1124.

When appropriate, and upon recommendation by the Superintendent, the Board may designate an assistant activities treasurer for each school.

The Superintendent shall require the establishment of appropriate procedures whereby all persons having any duties relating to such funds are advised of the requirements and responsibilities therefor. All such persons shall be held strictly accountable for the manner in which these guidelines are followed.

The Superintendent shall ensure that an accurate, detailed record of all revenues and expenditures of the student activities fund is kept. The record shall be made in such form as the Board prescribes. Copies of the record shall be presented to the Board not less than once during each calendar month.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-1121 et seq.

CROSS REF.:
DIB - Types of Funds/Revolving Funds

Student participation in contests shall be limited to activities and events that relate to the educational needs and interests of students and do not promote private or commercial interests. The Superintendent shall establish procedures and regulations governing participation in such contests.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-1241

A.A.C.
R7-2-313

JJG-R ©

REGULATION

CONTESTS FOR STUDENTS

Participation in contests shall be optional and shall be kept within reasonable bounds. The following statements shall be a guide for determining participation in contests:

● The A. The primary educational aims and the needs and interests of the students must be a consideration at all times.

● The B. The school and its students shall not be used to promote private or commercial interests.

● All C. All materials or activities initiated by private sources shall be judged on grounds of their:

■ Direct 1. Direct contribution to educational values.

■ Factual 2. Factual accuracy.

■ Good 3. Good taste.

● Consideration D. Consideration shall be given in all cases to protecting students and teachers against unreasonable added work added work and responsibilities.

E. Arizona Interscholastic Association regulations shall prevail with students who officially represent ____________________________ High School.

General

The purpose of interscholastic athletics is both educational and recreational. The school sports program should encourage participation by as many students as possible and should always be conducted with the best interests of the participants as the first consideration.

District participation in interscholastic athletics shall be subject to approval by the Board. This shall include approval of membership in any leagues, associations, or conferences, and of any new agreements with other schools for a series of games or events.

The following rules shall be observed for participation by individual students:

● For A. For each type of sport in which the student engages, the parents or guardian must give written consent.

● The B. The student must be determined by a physician to be physically fit for the sport.

The Superintendent shall set up other rules for participation, such as those governing academic standing, in accordance with policies of the District and pertinent regulations and recommendations of the state interscholastic athletic association.

Health and Safety of Participants

The health and safety of participants in interscholastic athletic activities must receive careful consideration.

The Board may develop, in response to relevant athletic association directives and medical advisories, appropriate guidelines, information and forms to inform and educate coaches, pupils and parents of Heat Acclimatization and Exertional Heat Illness and the risks of continued participation in athletic activity after a related episode. District and school health and safety management plans may include Heat Acclimatization Protocol, Hydration Strategies, Return to Play standards, and follow-up/clearance requirements released by the Arizona Interscholastic Association (AIA) as Bylaw 14.17 and duplicated in JJIB-EB.

The Board shall develop, in consultation with the Arizona Interscholastic Association (AIA) guidelines, information and forms to inform and educate coaches, pupils and parents of the dangers of concussions and head injuries and the risks of continued participation in athletic activity after a concussion.

Before a student participates in an athletic activity, the student, the student's parents, and the coaches shall participate in a District program to educate program participants of the danger of concussions, head injuries, and the risk of continued participation in athletic activity after a concussion. Students and parents shall sign the AIA form (Exhibit JJIB-EEA) at least once each school year stating awareness of the nature and risk of concussion. The District shall retain documentation of the participation of all affected coaching staff members in the program. For the purpose of this policy, athletic activity does not include:

● danceA. dance,

● rhythmic B. rhythmic gymnastics,

● competition C. competition or exhibitions of academic skills or knowledge or other similar forms of physical noncontact activitiesnoncontact activities,

● civic D. civic activities or academic activities, whether engaged in for the purpose of competition or recreation.

A student who is suspected of sustaining a concussion in a practice session, a game, or other interscholastic athletic activity shall be immediately removed from the athletic event. A coach from the student's team or an official or licensed health care provider may remove a student from play. A team parent may also remove his or her own child from play. A student may return to play on the same day if a health care provider rules out a suspected concussion at the time the student is removed from play. On a subsequent day, the student may return to play if the student has been evaluated by and receives written clearance to resume participation in athletic activity from a health care provider who has been trained in the evaluation and management of concussions and head injuries as prescribed by A.R.S. 15-341.

A group or organization that uses property or facilities owned or operated by the District for athletic activities shall comply with the policies of the Board related to concussions and head injury. This requirement does not apply to teams based in another state participating in athletic events in Arizona.

A District employee, team coach, official, team volunteer or a parent or guardian of a team member is not subject to civil liability for any act, omission or policy undertaken in good faith to comply with the requirements of this policy or for decisions made or actions taken by a health care provider. Further, the District and its employees and volunteers are not subject to civil liability for any other person's or organization's failure or alleged failure to comply with the requirements of this policy.

Participants must be provided access to water at all times during practice sessions, games, or other interscholastic athletic activities.

The Superintendent shall require that regulations for health and safety of participants in interscholastic athletics be developed, implemented, and enforced. Such regulations may, at the discretion of the Superintendent, be incorporated into this policy as an administrative regulation.

Adopted: April 3, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-802.01

A.A.C.
R7-2-808
A.G.O.
I86-095

CROSS REF.:
JJJ - Extracurricular Activity Eligibility
KF - Community Use of School Facilities

JJIB-R ©

REGULATION

INTERSCHOLASTIC SPORTS

District Students

The Superintendent shall establish a program that will be presented prior to the start of any athletic activity each year and as needed throughout the school year to educate students, parents/guardians of students, and coaches who participate or coach athletic activities of the danger of concussions, head injuries, and the risk of continued participation in athletic activity after a concussion. The program shall comply with the guidelines, information and forms developed in consultation with the Arizona Interscholastic Association.

Information related to attending a District-established program and the requirements to attend a District-established program prior to participation in an athletic event will be made available by the principal to students, parents/guardians of students, and coaches prior to the start of athletic activities each school year and throughout the school year.

School principals shall be responsible for the implementation of the program at the school site and shall ensure that no student participates in an athletic activity prior to the student and the student's parents/guardians having annually attended the District's established program as verified by their signatures. Further, the principals shall be responsible for the participation and documentation of all coaches in the program prior to beginning a coaching assignment.

Signature verification of all program participants shall be provided on the District-approved form (JJIB-EEA), submitted to the school principal, and filed in the school office.

The principals shall advise all staff members assigned to the school of the requirements of Policy JJIB and this regulation.

Groups or Organizations

The principals shall ensure that all groups or organizations using property or facilities owned or operated by the District for athletic activities shall comply with Governing Board Policy JJIB related to concussions and head injury.

All groups or organizations who request use of District-owned or -operated property or facilities shall submit to the principal a written document describing the group's or organization's program and verifying that the program is and shall continue to be compliant with A.R.S. 15-341 and Board Policy JJIB. The submitted document must be signed by an official authorized by the group or organization, dated and submitted with the District's Community Use of School Facilities form to the principal a minimum of two (2) weeks prior to the requested first use date.

Records Compliance

All documentation related to Board Policy JJIB will be maintained pursuant to management standards adopted by the Arizona State Library, Archives and Public Records and Board Policy EHB, Data/Records Retention.

JJIB-EA ©

EXHIBIT

INTERSCHOLASTIC SPORTS

(Mild Traumatic Brain Injury (MTBI) / Concussion)

STATEMENT AND ACKNOWLEDGEMENT FORM

I, ____________________________ (student), acknowledge that I have to be an active participant in my own health and have the direct responsibility for reporting all of my injuries and illnesses to the school staff (e.g., coaches, team physicians, athletic training staff). I further recognize that my physical condition is dependent upon providing an accurate medical history and a full disclosure of any symptoms, complaints, prior injuries and/or disabilities experienced before, during or after athletic activities.

By signing below, I acknowledge:

● My A. My institution has provided me with specific educational materials including the Centers for Disease Control Control (CDC) Concussion Fact Sheet (http://www.cdc.gov/ concussion/HeadsUp/youth.html) on what a concussion is concussion is and has given me an opportunity to ask questions.

● I B. I have fully disclosed to the staff any prior medical conditions and will also disclose any future conditions.

● There C. There is a possibility that participation in my sport may result in a head injury and/or concussion. In rare casesrare cases, these concussions can cause permanent brain damage, and even death.

● D. A concussion is a brain injury, which I am responsible for reporting to the team physician or athletic trainer.

● A E. A concussion can affect my ability to perform everyday activities, and affect my reaction time, balance, sleep, and and classroom performance.

● Some F. Some of the symptoms of concussion may be noticed right away while other symptoms can show up hours or days or days after the injury.

● If G. If I suspect a teammate has a concussion, I am responsible for reporting the injury to the school staff.

● I H. I will not return to play in a game or practice if I have received a blow to the head or body that results in concussion in concussion related symptoms.

● I. I will not return to play in a game or practice until my symptoms have resolved AND I have written clearance to do clearance to do so by a qualified health care professional.

● J. Following concussion the brain needs time to heal and you are much more likely to have a repeat concussion or concussion or further damage if you return to play before your symptoms resolve.

Based on the incidence of concussion as published by the CDC the following sports have been identified as high risk for concussion; baseball, basketball, diving, football, pole vaulting, soccer, softball, spiritline and wrestling.

I represent and certify that I and my parent/guardian have read the entirety of this document and fully understand the contents, consequences and implications of signing this document and that I agree to be bound by this document.

Student Athlete:

Print Name: ____________________ Signature: _____________________

Date: _________________________

Parent or legal guardian must print and sign name below and indicate date signed.

Print Name: ____________________ Signature: _____________________

Date: _________________________

Reproduction of AIA FORM 15.7-C 02/11 which may be used in lieu of this document.

JJIB-EB ©

EXHIBIT

INTERSCHOLASTIC SPORTS

HEAT ACCLIMATIZATION AND
EXERTIONAL HEAT ILLNESS

Bylaw 14.17 - Heat Acclimatization
and Exertional Heat Illness
Management Policy

14.17.1. It is the position of the Arizona Interscholastic Association (AIA) that prevention is the best way to avoid exertional heat stroke. Prevention includes educating athletes and coaches about:

1. Recognition and management of exertional heat illnesses;

2. The risks associated with exercising in hot, humid environmental conditions;

3. The need for gradual acclimatization over a fourteen (14) day period;

4. Guidelines for proper hydration;

5. Implementing practice/competition modifications according to local

temperature local temperature and relative humidity readings.

14.17.2 - Definitions

Exertional heat illness includes the following conditions, ordered from the least to the most dangerous:

1. Exercise associated muscle cramps: an acute, painful, involuntary muscle contraction usually occurring during or after intense exercise, often in the heat, lasting approximately one to three (1-3) minutes.

2. Heat syncope: also known as orthostatic dizziness, it refers to a fainting episode that can occur in high environmental temperatures, usually during the initial days of heat exposure.

3. Exercise (heat) exhaustion: the inability to continue exercise due to cardiovascular insufficiency and energy depletion that may or may not be associated with physical collapse.

4. Exertional heat stroke: a severe condition characterized by core body temperature greater than forty degrees Celsius (> 40°C); one hundred four degrees Fahrenheit (104°F), central nervous system (CNS) dysfunction, and multiple organ system failure induced by strenuous exercise, often occurring in the hot environments.

Heat Acclimatization Protocol
Days One through Five:

● Days A. Days one through five (1-5) of the heat-acclimatization period consist of the first five (5) days of formal practiceformal practice. During this time, athletes may not participate in more than one (1) practice per day.

● If B. If a practice is interrupted by inclement weather or heat restrictions, the practice should recommence once conditions once conditions are deemed safe. Total practice time should not exceed three (3) hours in any one (1) day. In addition In addition to practice, a one (1)-hour maximum walk-through is permitted during days one through five (1-5) of of the heat-acclimatization period. However, a three (3)-hour recovery period should be inserted between the between the practice and walk-through (or vice versa). (Note: A walk-through is defined as no contact with other individualsother individuals, dummies, sleds or shields).

● During C. During days one through three (1-3) of the heat-acclimatization period, in sports requiring helmets or shoulder padsshoulder pads, a helmet is the only protective equipment permitted. The use of shields and dummies during this time is permissible time is permissible as a noncontact teaching tool.

● During D. During days four through six (4-6), only helmets and shoulder pads may be worn.

● E. Football only: On days four through six (4-6), contact with blocking sleds and tackling dummies may be initiatedbe initiated.

Days Six through Fourteen:

● Beginning A. Beginning no earlier than day six (6) and continuing through day fourteen (14), double-practice days must be followed be followed by a single-practice day.

● On B. On single-practice days, one (1) walk-through is permitted, separated from the practice by at least three (3) hours hours of continuous rest. When a double-practice day is followed by a rest day, another double-practice day practice day is permitted after the rest day.

● On C. On a double-practice day, neither practice should exceed three (3) hours in duration, nor should student-athletes participate in more than five (5) total hours of practice. Warm-up, stretching, cool-down, walk-through, conditioning, and weightroom activities are included as part of the practice time. The two (2) practices practices should be separated by at least three (3) continuous hours in a cool environment.

● Beginning D. Beginning on day seven (7), all protective equipment may be worn and full contact may begin.

● FullE. Full-contact sports may begin one hundred percent (100%) live contact drills no earlier than day seven (7).

● Because F. Because the risk of exertional heat illnesses during the preseason heat-acclimatization period is high, we strongly we strongly recommend that an athletic trainer be on site before, during, and after all practices.

14.17.3 - Hydration Strategies:

● SufficientA. Sufficient, sanitary, and appropriate fluid should be readily accessible and consumed at regular intervals beforeintervals before, during, and after all sports participation and other physical activities to offset sweat loss and maintain adequate and maintain adequate hydration while avoiding overdrinking.

● GenerallyB. Generally, one hundred to two hundred fifty milliliters (100 to 250 ml; approximately three [3] to eight [8] oz.) every every twenty (20) minutes for nine to twelve (9-12) year olds and up to one to one and one-half liters (1.0 to 1to 1.5 L; approximately thirty-four to fifty ounces [34 -50] oz.) per hour for adolescent boys and girls is enough to enough to sufficiently minimize sweating-induced body-water deficits during exercise and other physical activity as long as long as their pre-activity hydration status is good.

● PreC. Pre-activity to post-activity body-weight changes can provide more specific insight to a person's hydration status hydration status and rehydration needs. Athletes should be well-hydrated before commencing all activities (see guideline see guideline box format).

● The D. The following guidelines are suggested:

Condition % Body Weight Change

                          Well hydrated                                            hydrated                                         +1 to -1
                          Minimal dehydration                                   dehydration - 1 to - 3
                          Significant dehydration                               dehydration - 3 to - 5
                          Serious dehydration                                  > dehydration > - 5
                          % Body weight change = [(pre-exercise body weight -
                             postexercise body weight) / pre-exercise body weight] x 100

14.17.3 - Return to Play Following
Exertional Heat Stroke

The following is the protocol for return to play following heat stroke:

1. Refrain from exercise for at least seven (7) days following the acute event.

2. Follow up in about one (1) week for physical exam by a licensed physician (MD, DO).

3. When cleared for activity by a licensed physician, begin exercise in a cool environment and gradually increase the duration, intensity, and heat exposure for two (2) weeks to acclimatize and demonstrate heat tolerance under the direction of a licensed healthcare professional.

4. If return to activity is difficult, consider a laboratory exercise-heat tolerance test about one (1) month post-incident.

5. Athlete may be cleared for full competition if heat tolerance exists after two to four (2-4) weeks of training.

The AIA also recommends that any athlete suspected of having suffered exertional heat exhaustion be referred to a licensed physician for follow-up medical examination and clearance.

14.17 will be effective July 1, 2012 for 2102-2013. This proposed bylaw had input from the AIA Football Sports Advisory Committee via participation in the May 22, 2012 AIA Executive Board meeting and the May 24, 2012 AIA SMAC meeting. 14.17 will carry possible violations as they relate to football but will be recommendations, at this point, related to all other sports as reflected in each sport specific bylaw.

Questions regarding this bylaw can be directed to the AIA office via the athletic administrator and/or site administrator.

Reproduction of AIA Bylaw 14.17.

All interscholastic activities in grades six (6) through twelve (12) __________________________ through ____________________________ that are 1) of a competitive nature and involve more than one (1) school where a championship, winner, or rating is determined and 2) endeavors for which no credit is earned in meeting graduation or promotion requirements that are of a continuous and ongoing nature, organized, planned, or sponsored by the District, consistent with District policy, shall be conducted under the provisions of this policy. Such activities will be established and designed to offer students worthwhile athletic and leisure-time interests, wholesome recreational and social activity, and an opportunity to develop skills in democratic and cooperative management for these activities. These programs will be appropriate to the maturity of students and as varied as staff and facilities permit.

All such activities conducted under the auspices of the District shall be under the direct supervision of the certificated individual responsible for the activity.

It is necessary to have the extracurricular activities function within a realistic framework of control. In order that overenthusiastic students do not place a social or athletic function on a higher plane than the academic program, the following policy will be adhered to:

● Participation in academic/instructional activities outside the school day is determined by the nature of those activities and participating students, need to participate. Students may participate in extracurricular activities as long as they have a) no more than two (2) office-level disciplinary reports (write-ups) per quarter, b) have had no out-of-school suspensions (OSS), c) no more than three (3) absences, tardies, and/or early outs per quarter, and d) have average grades of at least "D" or "2" for the current quarterA. Students who, upon having their work checked on a cumulative basis at the end of each ________________ (___)-week period, show that they are not working to capacity and have one (1) or more failing grades will be removed from any athletic teams or extracurricular activities. After improving their respective grades such that that they are passing on a cumulative basis, they shall be reinstated to the teams or extracurricular activities until until a subsequent check is performed unless ineligible for some reason other than academic performance. Students must have been in school the day of the activity to participate.● The .

B. The eligibility criterion for extracurricular participation shall be a passing grade in all classes in which the student is enrolled, and the student shall maintain progress toward promotion or graduation.

C. The responsibility for notification of students and parents of these requirements and for enforcement of

the above

the above rule rests with the

principal

Superintendent.

● The

D. The student and the parents or guardian shall be notified of ineligibility in a manner such that confidentiality

is maintained

is maintained when:

■ Ineligibility

1. Ineligibility is pending.

■ Ineligibility

2. Ineligibility is determined to be necessary.

● Support

E. Support services shall be made available to students who become ineligible for extracurricular programs as well as

well as

to students notified of pending ineligibility.

Students whose behavior presents a problem or jeopardizes school discipline may be ineligible for participation in extracurricular activities until such time as their behavior warrants reinstatement.

The same general standards shall apply for special education students except that such eligibility shall be determined on a case-by-case basis in relationship to the respective students' individual education programs.

The Superintendent shall consult with and invite comment on this policy from parents and teachers and shall make recommendations to the Board regarding this policy, as necessary, after considering such comments. The Board, as a part of the procedure for adoption of this policy, shall hold a public hearing on the contents of this policy. [The Board, as a part of the procedure for adoption of this policy, shall form an advisory committee for input from parents and teachers.]

The Superintendent shall establish regulations to ensure that:

● Necessary

A. Necessary documents in support of this policy are maintained.

● Necessary

B. Necessary data related to ineligible students are collected and reported as required by law.

● The

C. The cultural traditions of students are considered when establishing or enforcing rules related to

participation in

participation in extracurricular activities.

● The

D. The requirements of this policy are met.

The Superintendent may develop additional rules or procedures for the proper conduct of extracurricular programs and the implementation of the provisions of this policy.

Adopted: August 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-347
15-705
15-802.01
A.A.C.
R7-2-808

CROSS REF.:
JJIB - Interscholastic Sports

The Superintendent shall recommend policies and develop procedures for the discipline of students that comply with A.R.S. 15-843. These policies and procedures will apply to all students traveling to, attending, and returning from school, and while visiting another school or at a school-sanctioned activity and may be imposed if the student's behavior affects the school order, or in any other situation in which the District may lawfully exercise its authority to discipline a student. When suspension or expulsion is involved, notice, hearing, and appeal procedures shall conform to applicable legal requirements.

The discipline, suspension and expulsion of pupils shall not be based on race, color, religion, sex, disability, national origin or ancestry, ancestry or any other unlawful reason. A substantial or deliberate failure to comply with the prohibition against race, color, religion, sex, national origin or ancestry disability, national origin, ancestry or any other unlawful reason may subject the District to the loss of funds imposed by A.R.S. 15-843.

The principal of each District school shall ensure that a copy of all rules pertaining to discipline, suspension, and expulsion and the provisions pertaining to confinement of pupils are distributed to each student's parents at the parents of each pupil at the time the student enrolls pupil is enrolled in school each year.

Behavior Management and Discipline

of Students with Special Needs

The Superintendent shall oversee a collaborative process for the identification, description, and monitoring of best practices for behavioral management and discipline of special needs students. The practices shall include, but not be limited to:

● authorized and prohibited disciplinary methods,

● recommended and required training for special education program teachers and aides, and

● requirements for conveying notice of disciplinary measures taken.

The Superintendent shall, by administrative regulation, prescribe procedures for implementation of the best practices, subject to Governing Board approvalThe principal of each school shall ensure that all rules pertaining to the discipline, suspension, and expulsion of pupils are communicated to students at the beginning of each school year, and to transfer students at the time of their enrollment in the school.

Information concerning a student's disciplinary record will be held in the strictest confidence.

Disciplinary actions taken will be recorded in an administrative log, and all types of suspensions or expulsions will be recorded in a separate file for each student.

Temporary Removal

Teachers are authorized to temporarily remove a student from a class. A teacher may temporarily remove a student to the principal, or to a person designated by the school administrator, in accord with:

● Rules A. Rules established for the referral of students.

● The B. The conditions of A.R.S. 15-841, when applicable.

The Superintendent shall establish such rules as are necessary to implement the temporary removal procedure.

Confinement

Under If confinement is authorized by the Governing Board, in accordance with A.R.S. 15-843, the Superintendent shall ensure that disciplinary policies involving the confinement of pupils left alone in an enclosed space shall include the following:

● A. A process for prior written parental notification that confinement may be used for disciplinary purposes that is included is included in the pupil's enrollment packet or admission form.

● A B. A process for written parental consent before confinement is allowed for any pupil in the School District. The The policies shall provide for an exemption to prior written parental consent if a school principal or teacher determines teacher determines that the pupil poses imminent physical harm to self or others. The school principal or teacher shall teacher shall make reasonable attempts to notify the pupil's parent or guardian in writing by the end of the same day same day that confinement was used.

Schools are not prohibited from adopting policies which include procedures for the reasonable use of physical force by certificated or support staff personnel in self-defense, defense of others and defense of property (A.R.S. 15-843, subsection b, paragraph 3.)

Threatened an Educational Institution

Threatened an educational institution means to interfere with or disrupt an educational institution as found in A.R.S. 15-841 and 13-2911. A student who is determined to have threatened an educational institution shall be expelled from school for at least one (1) year except that the District may modify this expulsion requirement for a pupil on a case-by-case basis and may reassign a pupil subject to expulsion to an alternative education program if the pupil participates in mediation, community service, restitution or other programs in which the pupil takes responsibility for the results of the threat. The District may require the student's parent(s) to participate in mediation, community service, restitution or other programs with the student as a condition to the reassignment of the pupil to an alternative education program.

Information concerning a student's disciplinary record will be held in the strictest confidence.

Disciplinary actions taken will be recorded in an administrative log, and all types of suspensions or expulsions will be recorded in a separate file for each student.

Adopted: July 10, 2013

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
13-403 et seq.

13-2911
15-105

15-341
15-342
15-841
15-842
15-843
15-844

CROSS REF.:
GBEB - Staff Conduct
JIC - Student Conduct
JKA - Corporal Punishment
JKD - Student Suspension
JKE - Expulsion of Students

JLDB - Restraint and Seclusion

JK-RB ©

REGULATION

STUDENT DISCIPLINE

(Behavior Management and Discipline
of Students With Disabilities)

Practices and procedures for the behavior management and discipline of special needs students shall be determined and applied in accord with the following standards:

Behavior Management and Discipline
of Special Needs Students

Each school shall implement positive, evidence-based, safe, and timely plans and procedures for all special needs students including those who exhibit behaviors that interfere with learning or who place themselves or others in danger. Administration, staff, parents and students are to be engaged in the development of the plans. The purpose of the plan is to identify practices that are agreed upon and complied with and reinforced by members of the school community, including the Governing Board. An objective of the plan is to provide consistency in the manner in which deviations from appropriate behavior are addressed. The plans are to be submitted to the Superintendent.

● Plans are to be:

■ Proactive: Students are to be taught the critical social skills needed for success. Positive behavioral interventions and supports enable the school to set clear expectations for behavior, to acknowledge and reward appropriate behavior, and to implement a consistent continuum of consequences for challenging behavior.

■ Comprehensive: Positive behavioral interventions and supports are to be employed uniformly throughout the school, including non-instructional areas such as the cafeteria, hallways, and buses. School personnel are to be trained in positive behavioral interventions and supports, in data reporting, and receive support in implementation of the practices. School personnel are to be trained in areas of crisis intervention such as use of restraints and seclusion.

■ Data driven: The school is to rely on data for the development and modification of its positive behavioral interventions and supports approach. The data is to be tracked through office referrals as well as from classroom reports, school-based intervention teams, and crisis intervention documentation. Positive behavioral interventions and support teams are to use the data to design specific interventions to prevent challenging behaviors before they occur and to confirm the effectiveness of interventions.

● Plans are to ensure that parents of students enrolled in the school have comprehensive information regarding behavioral expectations within the school and the planned responses should the expectations not be met. Parents are to:

■ have ready access to the school plan, and

■ be informed how to provide input into the plan.

Response to Intervention

The plans are to provide for and the school is to have in place a multi-level approach to teaching students appropriate behaviors that provide progressively intense support for students according to need.

● Interventions shall be consistent with plans for creating and maintaining a positive school climate.

● Provide for small group direct instruction on a regular basis to those students who are experiencing difficulty understanding or abiding by the established standards of behavior. Supports should include such strategies as increased and targeted social skills training, increased monitoring and reinforcement systems, self-management techniques, and family mentoring and involvement programs.

● Provide a range of individualized interventions designed to address the specific behaviors continuing to cause the student difficulty. These may include counseling, more intense direct instruction, behavioral contracts, specific behavioral consequences, alternative educational programming, consideration for a referral for an evaluation for special education, and other strategies agreed upon with the parents. A functional behavioral assessment (FBA) and a behavior intervention plan (BIP) may be included and shall be required for students with disabilities when a manifestation determination is necessary.

■ The FBA must identify the triggers for the challenging behavior and what subsequent responses by staff or other students reinforce the continuation of the challenging behavior.

■ The BIP should be developed from a functional behavioral assessment and prescribe methods the staff will use to prevent, manage, replace, and monitor changes to the behavior. The BIP must be based on evidence-based practices and support the goal of making the challenging behavior irrelevant, ineffective and inefficient. The BIP must be implemented with integrity by staff trained to do so.

Crisis Management

Crisis management in the context of behavior management is defined as the methods used by school personnel to respond to imminent danger to the student, other students or staff. The two (2) most commonly used methods of crisis management are restraint (either physical or mechanical) or seclusion of the student.

● Confinement. Disciplinary policies involving the confinement of pupils left alone in an enclosed space shall include the following:

■ A process for prior written parental notification that confinement may be used for disciplinary purposes that is included in the pupil's enrollment packet or admission form.

■ A process for written parental consent before confinement is allowed for any pupil in the School District. The policies shall provide for an exemption to prior written parental consent if a school principal or teacher determines that the pupil poses imminent physical harm to self or others. The school principal or teacher shall make reasonable attempts to notify the pupil's parent or guardian in writing by the end of the same day that confinement was used.

● Use of seclusion. Seclusion for the purpose of the plan is the confinement of a student alone in any space from which the student is physically prevented from leaving.

Seclusion does not mean (a) time out when it is used for a limited or specified time, as a behavior management technique during which the student is placed in an environment where access to positive reinforcement is unavailable and the student's movement is not physically restricted, and (b) student self-imposed voluntary isolation or time out for the purpose of calming him/herself and the student is monitored by a staff member.

■ The use of seclusion is to be used only in an emergency to protect persons from imminent, serious physical harm.

■ Any area used for seclusion must be free of objects that could cause harm, must provide for adequate visual and audio supervision of the student, must provide adequate lighting and ventilation, and must not be locked.

■ Any area used for seclusion must comply with the State Fire Code.

■ School personnel must observe the student at all times during the seclusion period and reassess the child every thirty (30) minutes. When seclusion continues beyond the second assessment, an administrator or the administrator's designee must review and approve continued seclusion.

■ The student must be released from seclusion as soon as the student regains self-control.

■ If seclusion is necessary, parents and administrators must be notified within the same school day and a written notice that includes the circumstances that preceded the behavior, the behavior, the length of time the student was secluded, the location of the seclusion, and the person who observed the student during the seclusion must follow. When a student has been in seclusion for longer than one (1) hour, parent contact must be initiated immediately.

■ A debriefing with affected staff, parents, and, if appropriate, the student shall be conducted within forty-eight (48) hours. During the debriefing, a determination must be made regarding the need for a functional behavior assessment (FBA).

■ Each incident must be recorded in the student management system.

■ A student who has required crisis management by the school staff more than three (3) times in a semester must have a functional behavior assessment (FBA) and, if appropriate, a behavior intervention plan (BIP) within a reasonable time following the third (3rd) incident.

■ The District and the school must have a strategy in place to support teams in modifying a FBA and BIP when the existing plan is ineffective (e.g., continued instances of the need for crisis intervention).

● Prohibited uses of seclusion:

■ Seclusion is not to be used as punishment for violations of school rules, for repetitive behaviors, or because of teacher anger toward the student.

■ Seclusion is not to be harsh, severe, or out of proportion with the offense committed and the age and physical condition of the student.

■ Seclusion is not to be used to prohibit reasonable access for the care of the student's bodily needs.

■ Seclusion must not deny a free, appropriate public education to students with disabilities through excessive or extensive use.

■ The use of seclusion is not to be limited, by policy or practice, to students with disabilities.

● Use of physical and mechanical restraints: For the purposes of this regulation physical restraint is defined as the application of physical force by one (1) or more individuals that prevents or significantly restricts a student's movement. Restraint is a last resort emergency safety intervention.

For the purposes of this regulation mechanical restraint is defined as the restriction of movement by devices such as straps, duct tape, cords, or garments. Not to be included in this definition are:

Restraints used in schools for the purpose of providing support to students' orthopedic and assistive technology needs in order to permit them to learn and participate in school activities as identified in an individualized education program (IEP).

Restraints, such as weighted vests or blankets, identified by an IEP team as appropriate for a student to enhance participation in learning activities.

Vehicle safety restraints used in accordance with state and federal regulations.

Restraints employed by law enforcement officers in school settings that are used in accord with their policies and appropriate professional standards. These instances are subject to the same reporting requirements by the school as restraints used by school personnel.

■ Physical restraint is to be a last resort emergency safety measure used only in an emergency situation when a student is imminently dangerous to him/herself or others. Instances where reasonable and appropriate restraint may be used include, but are not limited to:

⇒ Breaking up a fight;

⇒ Taking a weapon away from a student;

⇒ Briefly holding a student to calm and comfort the student;

⇒ Applying minimum contact necessary to physically escort a student from one area to another;

⇒ Assisting a student in completing a task or response if the student does not resist or resistance is minimal in intensity or duration;

⇒ Momentarily holding a student in order to prevent an impulsive behavior that threatens the student's safety, the safety of others, or the destruction of property.

■ Personnel using the restraint must take extreme care to provide for the safety and comfort of the student during the restraint procedure.

■ Personnel authorized to use restraints must have been extensively and repeatedly trained by personnel who have maintained approval by a training program to provide training in:

⇒ Alternatives to restraint (e.g., de-escalation strategies, and problem- solving techniques);

⇒ The proper use of the restraint; and

⇒ Safety precautions and procedures for continuous monitoring of a student by a third party during restraint.

■ The student must be released from the restraint as soon as the student regains self- control.

■ Parents and administrators must be notified as soon as possible within the same school day, followed by a written notice stating the circumstances that preceded the behavior, the behavior, the length of time the student was restrained, the location of the restraint and the person(s) who observed the student during the restraint.

■ A debriefing with affected staff and parents and, if appropriate, the student must be conducted within forty-eight (48) hours. During the debriefing a determination will be made regarding the need for a functional behavioral assessment (FBA).

■ An incident report of the event must be recorded in the student management system.

■ A student who has required crisis management on the part of the school staff more than three (3) times in a semester must have a functional behavioral assessment (FBA) and, if appropriate, a behavior intervention plan (BIP) developed within a reasonable time following the third (3rd) critical incident.

■ The District and the school must have a strategy to support teams in modifying a FBA and BIP when the existing plan is ineffective (e.g., continued instances of the need for crisis intervention).

● Prohibited uses of physical and mechanical restraints:

■ Physical and mechanical restraints, such as prone restraint, that places excess pressure on the chest or back or impedes the ability to breathe or communicate are prohibited.

■ The use of mechanical restraint by a staff member who has not been trained in the use of restraints is prohibited except when the case is one presenting extreme danger to the student or to others, and:

⇒ The restraint is not out of proportion to the danger, the age, and the physical condition of the student;

⇒ The restraint is not used to prohibit reasonable access for the care of the student's bodily needs.

■ Restraints that provide support to a student's orthopedic needs shall not be used as a means of punishment for noncompliant behaviors.

■ No policy or practice shall limit the use of restraints to students with disabilities.

● Training in uses of seclusion and restraint procedures:

■ Personnel who use seclusion and restraints procedures must have training in conflict prevention, crisis de-escalation, possible effects of seclusion, and any local or state regulations regarding the seclusion space and its use.

■ The training of personnel must be recurrent with annual updates appropriate to the type of school setting, to the age and developmental level of students. The training must include information about commonly accepted standards for the use of seclusion and restraint in the school setting.

■ The training must include content and skill development on the use of positive, instructional, and preventive methods for addressing student behavior.

■ The training must include information about the effects of medications students may be receiving and how seclusion and restraint procedures might affect the physical well being of the student during seclusion or restraint.

■ The training must include multiple methods for monitoring a student's well-being during a restraint.

■ The training must include certification in First Aid and cardiopulmonary resuscitation (CPR) in the event of an emergency during seclusion.

■ The training must include the requirements for reporting to parents and administration.

● Corporal punishment: For the purposes of this regulation corporal punishment is defined as the deliberate infliction of pain intended to discipline or reform a person's bad attitude and/or behavior.

■ Corporal punishment is prohibited.

JK-RA ©R ©

REGULATION

STUDENT DISCIPLINE

A student may be subject to disciplinary action when the student:

● Engages

A. Engages in conduct that is disorderly, i.e., intentionally causing public inconvenience, annoyance, or alarm,

or recklessly

or recklessly creating a risk thereof, by:

■ Fighting

1. Fighting or engaging in violent behavior.

■ Making

2. Making unreasonable noise.

■ Using

3. Using abusive or obscene language or gestures.

■ Obstructing

4. Obstructing vehicular or pedestrian traffic.

■ Creating

5. Creating a hazardous or physically offensive condition by any act that serves no legitimate purpose.

● Engages

B. Engages in conduct that is insubordinate, i.e., failing to comply with the lawful directions of a teacher,

school administrator

school administrator, or other school employee in charge of the student.

● Endangers

C. Endangers the safety, morals, health, or welfare of others by any act, including but not limited to:

■ Selling

1. Selling, using, or possessing alcohol, drugs, or other controlled substances or drug paraphernalia.

■ Selling

2. Selling, using, or possessing weapons, fireworks, or other dangerous instruments or contraband.

■ Selling

3. Selling, using, or possessing obscene materials.

■ Using

4. Using profane, vulgar, or abusive language (including ethnic slurs).

■ Gambling

5. Gambling.

■ Hazing

■ Engaging

Hazing.

7. Engaging in lewd behavior.

● Engages

D. Engages in any of the following forms of academic misconduct:

■ Lateness

1. Lateness for, missing, or leaving school or class without permission or excuse.

■ Cheating

2. Cheating (including but not limited to copying, using unauthorized help sheets and the like,

illegally obtaining

illegally obtaining tests in advance, substituting for a test-taker, and other forms of unauthorized collusion).

■ Plagiarism

● Engages

Plagiarism.

E. Engages in conduct violative of the Board's rules and regulations for the maintenance of public order

on school

on school property.

● Uses

F. Uses personal portable electronic instruments, communication, and entertainment devices, including

but not

but not limited to cell phones, still and video cameras and equipment, recording/playback apparatus, and

other electronic

other electronic equipment which may be used for similar purposes, during the school day or during

directed student

directed student study time unless such use has been specifically authorized by the school administrator.

● Has

G. Has a record of excessive absenteeism.

● Is

H. Is believed to have or actually has committed a crime.

Reasonableness of use of physical force in self-defense, defense of others, and defense of property will be considered as a mitigating factor in determining penalties for misconduct. The threat or use of physical force by a student is not reasonable (i) when made in response to verbal provocation alone, (ii) when assistance from a school staff member is a reasonable alternative, or (iii) when the degree of physical force used is disproportionate to the circumstances or exceeds that necessary to avoid injury to oneself or to others or to preserve property at risk.

Permissible Penalties

The range of penalties that may be imposed for violations of student discipline rules include, but are not limited to, the following:

● Verbal

A. Verbal warning.

● Written

B. Written warning.

● Written

C. Written notification to parents.

● Probation

D. Probation.

● Detention

● Suspension

Detention.

F. Suspension from transportation.

● Suspension

G. Suspension from athletic participation.

● Suspension

H. Suspension from social or extracurricular activities.

● Suspension

I. Suspension of other privileges.

●

J. Exclusion from a particular class.

● Confinement

K. Confinement with implementation of mandatory provisions.

● In

L. In-school suspension.

●

M. Involuntary transfer.

● Community

N. Community service.

● Suspension

● Alternative

Suspension.

P. Alternative to Suspension Program.

● Expulsion

● Alternative

Expulsion.

R. Alternative to Expulsion Program.

Depending upon the nature of the violation, student discipline may be progressive, i.e., generally, a student's first violation should merit a lighter penalty than subsequent violations. A District employee or agent should take into account all other relevant factors in determining an appropriate penalty. The above penalties may be imposed either alone or in combination.

Student Disciplinary Proceeding

Each school will establish a procedure that at a minimum will provide the principal, or the designee of the school administrator, with documentation of the teacher's reason(s) for the temporary removal of a student from class.

Refusal to readmit per A.R.S. 15-841:

● Upon

A. Upon discussion, by the administrator with the teacher, of disciplinary action implemented in conjunction

with a

with a temporary removal in accord with the rules established by the Board, the teacher will be required to state

an intent

an intent to readmit or refuse to readmit the removed student. If the teacher refuses to readmit the student,

the reason

the reason shall be written by the teacher, explaining the conditions used to determine the removal, and shall

be provided

be provided to the administrator by the next business day following the temporary removal.

● Either

B. Either of the following conditions must exist for a temporary removal per A.R.S. 15-841:

■ The

1. The teacher has documented that the pupil has repeatedly interfered with the teacher's ability

to communicate

to communicate effectively with the other pupils in the class or with the ability of the other pupils

to learn

to learn.

■ The

2. The teacher has determined that the pupil's behavior is so unruly, disruptive, or abusive that it

seriously interferes

seriously interferes with the teacher's ability to communicate effectively with the other pupils in the classroom

or with

or with the ability of the other pupils to learn.

● The

C. The matter will be referred to the school placement review committee (SPRC) constituted in accord

with statute

with statute if the conditions are consistent with those stated in A.R.S. 15-841. Within three (3) business

days following

days following the date of temporary removal, the SPRC shall determine to either place the student in a

new class

new class or return the student to the existing class if that is the best or only practicable alternative.

● If

D. If the student is qualified for educational services under the Individuals with Disabilities Education Act (IDEA),

any

any change in the student's individualized education program (IEP) shall be determined by the

individualized education

individualized education program (IEP) team in accord with federal regulations.

Any teacher, administrator, Board member, parent, or other person may report a violation of student disciplinary rules to an administrator. The administrator will then make an investigation of the charges as deemed appropriate and will institute appropriate proceedings.

This information for the maintenance of public order on school property will be publicized and explained to all students and provided in writing to parents as requested. In order to promote effectiveness of student discipline, the assistance of parents in enforcing rules for student discipline shall be invited and encouraged.

Involving Staff Members

The principal is responsible for involving staff members of the school in the development of a positive plan for student discipline. All staff members are responsible for implementing the plan of student discipline for the school.

JK-EA ©

EXHIBIT

STUDENT DISCIPLINE

Each principal shall establish and retain complete records of student disciplinary actions and procedures. Records regarding student disciplinary actions shall be retained for at least two (2) years after last attendance date.

The accounting for students subject to disciplinary action on discipline record card shall contain an entry of:

● The

A. The full name of the student.

● The

B. The racial/ethnic and sex designations of the student.

● The

C. The time, place, and date of the offense or offenses, or observed behavior.

● Descriptions

D. Descriptions and dates of other offenses or observed behaviors if not previously reported.

● The

E. The names of witnesses or others involved.

● Specific

F. Specific measures taken by person or persons reporting the offense or offenses to effect an adjustment,

including

including the specialized help secured before referral, such as conferences with parents,

conferences with

conferences with the principal, and conferences with other school personnel.

● The

G. The name and title of the person or persons reporting the offense or offenses.

● The

H. The alternatives, if any, that were considered prior to the imposition of the disciplinary action taken by

the principal

the principal.

● The

I. The final disposition of the case.

●

J. The name and title of the person or persons imposing the action or actions.

The kinds of disciplinary actions for which an accounting should be kept shall include, but not be limited to:

● Suspensions

A. Suspensions and/or expulsion.

● Corporal

B. Corporal punishment.

● Placement

C. Placement in work room or detention (for disciplinary reasons).

● Transfer

D. Transfer to another class (for disciplinary reasons).

● Transfer

E. Transfer to another school (for disciplinary reasons).

● Confinement

F. Confinement with implementation of mandatory provisions.

● Referrals

G. Referrals of cases to police and juvenile authorities.

● Others

H. Others as required.

The school principal shall have the responsibility of maintaining the necessary discipline records to include:

● Discipline

A. Discipline record card (each reported incident). Student discipline list (cumulative).

● Log

B. Log of corporal punishments (each incident).

● Summary

C. Summary of corporal punishments: monthly report, retained by the principal; yearly summary, copy to

the District

the District office.

● Log

D. Log of suspensions (cumulative).

● Summary

E. Summary of suspensions: monthly report, retained by the principal; yearly summary, copy to the District office.

● Log

F. Log of confinement with implementation of mandatory provisions.

● Summary

G. Summary of confinement with implementation of mandatory provisions: monthly report, retained by

the

the principal; yearly summary, copy to the District office.

● Log

H. Log of expulsions and referrals to courts (cumulative).

●

I. Log of Governing Board expulsions (each incident).

●

J. Summary of expulsions: monthly report, retained by the principal; yearly summary, copy to the District office.

● Log

K. Log of student withdrawals (cumulative).

● Summary

L. Summary of withdrawals: monthly report, retained by the principal; yearly summary, copy to the District office.

●

M. Log of dropouts (cumulative): use only W5's as dropouts; use of this form is optional.

All monthly summary forms shall be completed at the close of each attendance month.

JK-EB ©

EXHIBIT

STUDENT DISCIPLINE

REFERRAL OF STUDENT TO PRINCIPAL

_________________ ________________ ____________ _____________
Student's Name Date/Time Sent Teacher Name Date/Time Sent Teacher Period/Room

Purpose for which the student is being referred _________________________

______________________________________________________________

If the referral is for misconduct, have you previously referred this student for the same, or similar, reason(s)? o Yes o No

Do you desire to confer with the principal, or the principal's designee, before disciplinary action is taken? o Yes o No

Is it your intent to file a Notice to Principal of Refusal to Readmit Student?
o Yes o No o Possibly

REMINDER: All documentation substantiating the reason(s) and condition(s) for a refusal to readmit the student following the student's temporary removal pursuant to A.R.S. 15-841 must be provided by the next business day following the temporary removal.

___________________________________

Teacher

Teacher's Signature

JK-EC ©

EXHIBIT

STUDENT DISCIPLINE

NOTICE TO PRINCIPAL OF
REFUSAL TO READMIT STUDENT
(Must be submitted by next business day following
temporary removal)

Teacher __________________________ Student ____________________

School ___________________________ Class ____________ Period ___

Under the provisions of A.R.S. 15-841, I am refusing to readmit the above-named student to the identified class. The temporary removal was made under the following condition (one [1] of the two [2] conditions must be selected and substantiated):

¨ 1.

The pupil has repeatedly interfered with my ability to communicate effectively with the other pupils

in the

in the classroom or with the ability of the other pupils to learn.

¨ 2.

The pupil's behavior is so unruly, disruptive, or abusive that it seriously interferes with my ability

to communicate

to communicate effectively with the other pupils in the classroom or with the ability of the other

pupils to

pupils to learn.

Instructions: Describe the incidents that have prompted the decision to remove the student from the class. It is important that complete and detailed information is provided, as it will be used 1) by the principal in determining the appropriate discipline management techniques, consistent with Governing Board rules, to be applied to this case, and 2) by the placement review committee to determine whether the student should be placed back in the class if the teacher and principal cannot reach consensus that acceptable corrective measures have been accomplished to effect the student's return to class.

To the extent possible, report literal disruptive remarks made by the student, and list contributing factors such as the student's facial or bodily expressions, gestures, sounds, and so forth. Explain how the student attempted to divert the attention of other students, to encourage their participation in the misbehaviors, and to otherwise interfere with the classroom management, teaching, and learning processes. State the techniques, both successful and unsuccessful, that have been attempted to restrain the student's misconduct, gain the student's cooperation, or otherwise control the situation. List the dates of and summarize the communications and conferences with the student's parent(s) or other responsible adult(s) to elicit their assistance in resolving the difficulties with the student.

If the space on this form is inadequate, check the box on the following page and indicate the number of supplemental sheet(s) you are attaching to this notice.

Date Date of misbehavior: Description of incident:

Techniques

Techniques attempted:

Parental

Parental conference held? ¨Yes ¨No If yes, date held and summary of outcome.

Date

Date of misbehavior: Description of incident:

Techniques

Techniques attempted:

Parental

Parental conference held? ¨Yes ¨No If yes, date held and summary of outcome.

Date

Date of misbehavior: Description of incident:

Techniques

Techniques attempted:

Parental

Parental conference held? ¨Yes ¨No If yes, date held and summary of outcome.

¨ Additional space is needed. ______ supplemental sheets are attached to this notice.

Express your opinion of the action(s) that will be most effective with the student and state your expectation for the outcome of your decision to remove the student from your class.

_________________________________________________________________

______________________________     ____ ____________________________
Teacher's Signature                                    Date notice submitted to

                                                                 Signature Date notice submitted to

principal

SUPPLEMENT TO

NOTICE TO PRINCIPAL OF REFUSAL TO READMIT STUDENT

Teacher ____________________ Student _______________ Date ________

School _____________________ Class ________________ Period _____ Date __

Date of misbehavior: Description of incident:

Techniques

Techniques attempted:

Parental

Parental conference held? ¨Yes ¨No If yes, date held and summary of outcome.

Date

Date of misbehavior: Description of incident:

Techniques

Techniques attempted:

Parental

Parental conference held? ¨Yes ¨No If yes, date held and summary of outcome.

______ of ______ Supplemental Sheets

JK-ED ©

EXHIBIT

STUDENT DISCIPLINE

A GUIDE TO DISCIPLINARY ACTIONS

Displayed below is a guide to the probable disciplinary measures that may be taken in the event of student misbehavior. Absence from the list of additional misbehaviors that may occur does not preclude disciplinary action from being taken on those misbehaviors, nor does it imply limitations to the disciplinary action.

The actual discipline determined for a given violation will be based upon consideration of a variety of factors, which will include, but are not necessarily limited to, the following elements: the age of the student; the frequency, type, and magnitude of previous misbehaviors by the student; aggravating circumstances associated with the incident; the relative severity of the event; whether the student's behavior violated civil or criminal laws; the degree to which the incident interferes with the educational process; the extent of endangerment to the student, other persons, and property created by the event; special intellectual, psychological, emotional, environmental, and physical characteristics of the student; the student's attitude concerning the event; and the expressed intent concerning the student's own future behavior.

Behaviors that May Result
in Student Discipline

Absenteeism.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Alcohol, use or under the influence of.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Arson.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Bomb threat.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Cheating.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Defiance of authority.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Dishonesty.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Disruptive conduct.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Disturbing school meeting or activity.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Dress or appearance violation.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Drug possession.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Drug sale.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Drug use.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Endangerment.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Ethnic slurs.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Extortion.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

False alarm (emergency, fire, security, et cetera).

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

False information or identification, giving of.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Fighting.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Firearm/explosive device/knife.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Forgery.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Gambling.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Harassment/threats/verbal abuse.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Hazardous or physically offensive condition, causing.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Hazing.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Improper sexual advances.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Insubordination.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Insult/verbal abuse of a faculty or staff member.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Lewd/lascivious behavior.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Littering.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Malicious mischief.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Obstructing an investigation.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Obstructing traffic, vehicular or pedestrian.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Physical assault.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Plagiarism.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Resisting authority.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Slander.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Tardiness.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Theft of property (school related).

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Tobacco product use.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Unauthorized departure from class, campus, or event.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Unauthorized entry/trespass/loitering.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Vandalism or destruction of property (school related).

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Violation of a Governing Board policy or school rule.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Violation of a local, state, or federal law.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Vulgar or obscene language, gestures, or symbols.

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

Weapon violation (not firearm/explosive device/knife).

*Occurence*	*Range of Minimum Disciplines*	*Range of Maximum Disciplines*
First
Subsequent

The Board authorizes the use of corporal punishment. The Superintendent shall establish procedures for implementation of this policy.

The Superintendent may designate certificated staff members in the following positions to administer corporal punishment:

● School administrator

● Principal

● Assistant principal

Each act of corporal punishment shall be documented and reported to the Governing Board by the Superintendent at least quarterly. Reports shall be maintained in the office of the Superintendent for a period of not less than three (3) years and shall be forwarded to the Department of Education upon request.________________________________ School District No. ____ disallows corporal punishment.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-843

CROSS REF.:
JK - Student Discipline
JKD - Student Suspension
JKE - Expulsion of Students

JKA-E ©

EXHIBIT

CORPORAL PUNISHMENT

NOTICE OF CORPORAL PUNISHMENT

School ______________________ Grade level _____ Date _______________

Name of student ______________________________ Birthday _____________

Ethnicity of student _________________________________________________

Address ______________________________________ Phone _____________

Referral by ____________________________________ Ethnicity ___________

Punishment administered by ______________________ Ethnicity _ Ethnicity __________

How parents were notified _____________________ Date _________________

How parents responded _______________________ Date _________________

Reason for corporal punishment _______________________________________

_________________________________________________________________

Summary of previous disciplinary actions ________________________________

_________________________________________________________________

Follow-up action/resolution of problem __________________________________

_________________________________________________________________

____________________________________

Signature of person administering

corporal

corporal punishment

1 copy to Superintendent
1 copy to school discipline file

Reasonable detention during break-time, noon, or at the close of the school day is permitted, provided that appropriate consideration is given to student transportation, weather, and other extenuating circumstances. However, a student shall not be denied the privilege of eating. Detention should not exceed one (1) hour per day.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-843

JKB-R ©

REGULATION

DETENTION OF STUDENTS

Teachers may keep students after school to make up work or for disciplinary reasons provided that parents have been given notice the day before the detention is to be served. The names of students to be kept after school will be reported to the District office not later than _____ p.m. each day.

Students may be kept after school only if prior notice has been given to their parents, and only on days when the District provides a late bus. Teachers are responsible to see that all students are released in time to board the late bus.

A student may be removed from contact with other students as a temporary measure.

The authority to suspend a student for up to ten (10) days, after an informal hearing is held, rests with the Superintendent. If a danger to students or staff members is present, the Superintendent may immediately remove the student from school, with prior contact with the parents and with a notice and hearing following as soon as practicable. Each suspension shall be reported to the Governing Board, within five (5) days, by the person imposing it. [A.R.S. 15-843]

In all cases, except summary suspension where a clear and present danger is evident, the student shall remain in school until applicable due process procedures are instituted.

In no

instance

instance shall students be released early from school unless parents have been notified.

The Superintendent may designate a hearing officer for suspension hearings.

Regular Education Students

Suspension for ten days or less:

●

A. Step 1:

The student will receive notice, written or oral, of the reason for suspension and the evidence

the school

the school authorities have of the alleged misconduct.

■ After

1. After having received notice, the student will be asked for an explanation of the situation.

■ The

2. The authorized District personnel shall make reasonable efforts to verify facts and

statements prior

statements prior to making a judgment.

●

B. Step 2: Following Step 1:

■ Provided

1. Provided that a written record of the action taken is kept on file, authorized District personnel may:

⇒ Suspend

a. Suspend the student for up to ten (10) days.

⇒ Choose

b. Choose other disciplinary alternatives.

⇒ Exonerate

c. Exonerate the student.

⇒ Suspend

d. Suspend the student for ten (10) days pending a recommendation that the student be given

a long

a long-term suspension or expulsion or both.

■ When

2. When suspension is involved:

⇒ A

a. A parent must be notified before the student is allowed to leave campus. If no parent contact

can be

can be made, the student may be isolated until dismissal time and then given a written message to

the parents

the parents.

⇒ A

b. A letter to the parents will be written within a reasonable time to explain the terms (including

the possibility

the possibility that a long-term suspension and/or expulsion is being recommended) and reasons

for the

for the suspension and to request a meeting to solicit their help.

■ No

3. No appeal is available from a short-term suspension.

Suspension for over ten days:

●

A. Step 3: If the offense is one that could result in a suspension of over ten (10) days, in addition to Step 1

and Step

and Step 2 a formal hearing will be arranged and conducted by a hearing officer or by the Superintendent.

●

B. Step 4: A formal letter to the responsible parent or guardian will be mailed by certified mail with return

receipt requested

receipt requested or delivered by hand (with an adult witness present) at least five (5) working days prior to the

formal hearing

formal hearing. A copy of this letter will remain on file, and the letter should contain the following information:

■ The

1. The charges and the rule or regulation violated.

■ The

2. The extent of the punishment to be considered.

■ The

3. The date, time, and place of the formal hearing.

■ A

4. A designation of the District's witnesses.

■ That

5. That the student may present witnesses.

■ That

6. That the student may be represented by counsel at student's expense.

■ If

7. If a hearing officer has been designated, the name of the hearing officer.

●

C. Step 5: A formal hearing will be held, during which the student will be informed of the following:

■ Nothing

1. Nothing in these procedures shall be construed to prevent the students who are subject to the

action and

action and their parents or legal guardians and legal counsel from attending any executive (closed)

session pertaining

session pertaining to the proposed disciplinary action, or from having access to the minutes and testimony

of such

of such session or from recording such a session at the parent's or legal guardian's expense.

■ The

2. The student is entitled to a statement of the charges and the rule or regulation violated.

■ The

3. The student may be represented by counsel, without bias to the student.

■ The

4. The student may present witnesses.

■ The

5. The student or counsel may cross-examine witnesses presented by the District.

■ The

6. The burden of proof of the offense lies with the District.

■ Either

7. Either the hearing must be recorded on tape or an official record must be kept in some other

appropriate manner

appropriate manner. In addition, parents are to be allowed to tape-record the hearing at their own expense.

■ The

8. The District has the right to cross-examine witnesses, and may be represented by an attorney.

●

D. Step 6: The decision and appeal procedure, if applicable, upon the conclusion of the hearing will be

as follows

as follows:

■

1. Upon the conclusion of a hearing by a hearing officer in which a decision of long-term suspension

is made

is made, the decision may be appealed to the Board. To arrange such an appeal, the parent(s) of

the suspended

the suspended student or the student must deliver to the Superintendent a letter directed to the

Board within

Board within five (5) days after receiving written notice of the long-term suspension. The letter

must describe in

must describe in detail any objections to the hearing or the decision rendered.

■

2. The appeal to the Board will be on the record of the hearing held by the hearing officer. If the

Board determines

Board determines that the student was not afforded due process rights or that this policy was not followed

in all

in all substantive respects, the student shall be given another hearing. If the Board determines that

the punishment

the punishment was not reasonable, they may modify the punishment.

■

3. The decision of the Board is final.

Special Education Students

Suspension for ten days or less. Short-term suspension (ten [10] days or less) may be used for special education students for disciplinary reasons on the same basis as for a regular education student. (It is not considered a change of placement.)

●

A. Step 1:

The student will receive notice, written or oral, of the reason for suspension and the evidence

the school

the school authorities have of the alleged misconduct.

■ After

1. After having received notice, the student will be asked for an explanation of the situation.

■ The

2. The authorized District personnel involved shall make reasonable efforts to verify facts

and statements

and statements prior to making a judgment.

●

B. Step 2: Following Step 1:

■ Provided

1. Provided that a written record of the action taken is kept on file, authorized District personnel may:

⇒ Suspend

a. Suspend the student for up to ten (10) days.

⇒ Choose

b. Choose other disciplinary alternatives.

⇒ Exonerate

c. Exonerate the student.

⇒ Suspend

d. Suspend the student for ten (10) days pending a recommendation that the student be given

a long

a long-term suspension or expulsion or both.

■ When

2. When suspension is involved:

⇒ A

a. A parent must be notified before the student is allowed to leave campus. If no parent contact

can be

can be made, the student may be isolated until dismissal time and then given a written message to

the parents

the parents.

⇒ A

b. A letter to the parents will be written within a reasonable time to explain the terms (including

the possibility

the possibility that a long-term suspension and/or expulsion is being recommended) and reasons

for the

for the suspension and to request a meeting to solicit their help.

■ No

3. No appeal is available from a short-term suspension.

Suspension for over ten days

If a special education student is recommended for a suspension of more than ten (10) days during the school year (a possible change in placement), a manifestation determination conference must be held.

●

A. Step 3: A recommended suspension of a special education student for more than ten (10) consecutive days,

or a series of suspensions totaling more than ten (10) days, may constitute a change of placement and

shall require

shall require a manifestation determination conference. Such a conference shall be for the purpose of

determining whether

determining whether or not the offense is a manifestation of the student's disability.

●

B. Step 4: If the offense is not a manifestation of the disability of the student, the student may be suspended

by following

by following the District policies for students in general, provided that educational services are continued

during the

during the period of disciplinary removal for a student with a disability qualified under the Individuals with

Disabilities Education

Disabilities Education Act (IDEA). A student with a disability qualified for educational services under the Americans

with Disabilities

with Disabilities Act or Section 504 of the Rehabilitation Act of 1973, and not qualified under IDEA, may be suspended or expelled from school, and educational services may be ceased, if nondisabled students in

similar circumstances

similar circumstances do not continue to receive educational services.

●

C. Step 5: If the behaviors are a manifestation of the disability of the student, the District may not extend

the suspension

the suspension of the student beyond the initial ten (10) school days.

An exception to the above allows for an IDEA qualified student to be given a change in placement to an interim alternative educational setting for not more than forty-five (45) days, in accord with federal law and regulation, if the removal is for IDEA defined drug or weapons offenses or is based upon a due process hearing officer's determination that injury to the child or another is substantially likely if current placement is maintained.

Any interim alternative educational setting must be selected so as to enable the child to continue to progress in the general curriculum, although in another setting, and to continue to receive those services and modifications, including those described in the child's current IEP; and include services and modifications which are designed to prevent the behaviors for which the placement was made from recurring. (Caution: refer to IDEA statutes and regulations before implementing the exception.)

Alternative to Suspension

Students meeting the following requirements may participate in an alternative to suspension program described below at the determination of the Superintendent:

● Suspension

A. Suspension from school has been determined as the punishment for an offense and any appeal has

been denied

been denied.

● The

B. The immediate suspension was not due to:

■ Fighting

1. Fighting or engaging in violent behavior

■ Threatening

2. Threatening an educational institution

■ Selling

3. Selling, using or possessing weapons, firearms, explosives, or dangerous instruments

■ Making

4. Making a bomb threat

■ Engaging

5. Engaging in arson

● The

C. The student has not served more than one (1) short-term suspension or alternative to suspension of ten (10)

days

days or less during the current academic year.

● The

D. The student has admitted to or taken responsibility for the act upon which suspension was imposed in

a written

a written statement signed by the student and attested to by the student's parent or guardian.

● The

E. The student and parent or guardian has received a written admonition that the suspension as originally determined will be imposed summarily and in its entirety should the student violate the conditions or

requirements of

requirements of the Alternative to Suspension Program. (Note: Follow appropriate dismissal procedures.)

● Parent

F. Parent(s) or guardian(s) shall agree to participate by:

■ Providing

1. Providing transportation as necessary to and from the program location.

■ Furnishing

2. Furnishing meals prepackaged or purchasing same for the student.

■ Establishing

3. Establishing and monitoring in consultation with the school a supervisory routine limiting the student'

s contact

s contact to that which is necessary with other students and friends during the program.

The Alternative to Suspension Program is to be one of social isolation. It shall be discipline intensive, requiring academic work and as determined may involve community service, groundskeeping, and litter control. Parents will participate by providing support and supervision.

● Students

A. Students will be isolated from others by means of barriers or distance at a location determined by the District.

No participation in any school sponsored activity will be permitted during the program.

● Communication

B. Communication by students with others will be limited to adult District staff or as directed by the

adult supervisor

adult supervisor on duty.

● Ordered

C. Ordered study time will be established for each student consistent with the number of classes in which

the student

the student is enrolled, divided proportionately through the academic day.

● Students

D. Students are confined to their assigned areas and seats except as designated by the supervisor. All

personal maintenance

personal maintenance will be planned and approved by the supervisor.

● Students

E. Students are to bring all books, workbooks, paper and necessary instruments for each class in which they

are enrolled

are enrolled to the program daily and take the same material home each day of the program.

● Protocols

F. Protocols for implementation of the Alternative to Suspension Program following the requirements above

may be

may be established by the administrator at each location.

Procedures and Conditions for

Readmission of Students Suspended

for More Than Ten Days

Early readmission procedures

The Superintendent may authorize early readmission of a student suspended for more than ten (10) days. The student shall be considered for readmission only upon completion of the major portion of the suspension (usually one [1] day more than half [1/2] with consideration for the grading period or academic division as necessary). The following conditions must be met:

●

A. A written request must be submitted to the Superintendent on behalf of the student by the student's

parent or guardian

parent or guardian asking for readmission and requesting a meeting to determine any requirements.

● Accompanying

B. Accompanying the written request shall be a summary of the student's activities and

accomplishments during

accomplishments during the suspension period written and signed by the student and signed and attested to by the

parent or

parent or guardian. (Parents of elementary grade students may prepare the summary.)

● The

C. The request shall include a signed statement from local law enforcement officials that there have been

no infractions

no infractions of local or state codes for which the student could have been charged during the period of

the suspension

the suspension.

● At

D. At the time of the meeting to review the request the student may be required to explain the incident

or incidents

or incidents leading up to the suspension.

● The

E. The determination to allow readmission may be based on, but not limited to, the following elements:

■ The

1. The age of the student.

■ The

2. The frequency, type, and relative magnitude of previous misbehavior by the student.

■ The

3. The relative severity of the event(s).

■ Whether

4. Whether the student's behavior violated civil or criminal laws.

■ The

5. The degree to which the incident(s) interfered with the educational process.

■ The

6. The extent to which the event created endangerment to the student, others or property.

■ Special

7. Special intellectual, psychological, emotional, environmental and physical characteristics of the student.

■ The

8. The student's attitude concerning the event(s).

■ The

9. The expressed intent concerning the student's future behavior.

● Should

F. Should early readmission be granted, the student, with parent or guardian affirmation, shall agree to

the following

the following conditions:

■ Regular attendance—no

1. Regular attendance—no unexcused absences.

■ No

2. No violation of school rules or policies.

■ Attendance

3. Attendance at after school events for the remaining term of suspension only with prior approval of

the administration

the administration.

■ Completion

4. Completion of all class tasks in timely fashion, as directed.

■ Student

5. Student will receive supervision before and after school by parental arrangement, travel directly

to school

to school and from school, and report immediately to a supervisor for the balance of the term of

the suspension

the suspension.

● The

G. The student and parent or guardian shall receive a written admonition that failure in the conditions required

for early

for early readmission will mean summary imposition of the remainder of the suspension, and additional punishment if indicated by the disciplinary policies and procedures of the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342
15-766
15-767
15-841
15-842
15-843

A.A.C.
R7-2-401

R7-2-405
A.G.O.
I78-103
I78-218
I80-055
I84-036
20 U.S.C. 1400 et seq., Individuals with Disabilities Education Act
20 U.S.C. 7151 et seq., The Gun-Free School Act of 1990
29 U.S.C. 794 Rehabilitation Act of 1973, (Section 504)

CROSS REF.:
IHB - Special Instructional Programs
JR - Student Records

JKD-EA ©

EXHIBIT

STUDENT SUSPENSION

AGREEMENT ON CONDITION OF ASSIGNMENT
TO ALTERNATIVE TO SUSPENSION PROGRAM

Conditions

We, the undersigned student, parent or guardian, agree to the conditions as established in Board policy concerning assignment to the Alternative to Suspension Program. We further affirm that we will abide by the protocols implemented by the administration of the school for accomplishment of the conditions of policy.

We acknowledge receipt of this admonition that the original suspension will be summarily reinstated should the student commit a violation of the conditions for assignment to the Alternative to Suspension Program or a criminal or civil violation reflecting on the school order.

______________________________________ ___

_______________

___

Student Signature Date

Student Signature Date

______________________________________ ___

_______________

___

Parent/Guardian

Signature Date

JKD-EB ©

EXHIBIT

STUDENT SUSPENSION

AGREEMENT ON CONDITION OF EARLY
READMISSION FOLLOWING LONG-TERM SUSPENSION

Readmission Conditions

We the undersigned student and parent or guardian agree to the following conditions:

● Regular A. Regular attendance – no unexcused absence.

● No B. No violation of school rules or policies.

● Completion C. Completion of all classroom tasks in a timely fashion, as directed.

● Limitation D. Limitation on the student's attendance or participation in after school activities, school school sports, and and extracurricular events or activities.

We acknowledge receipt of this admonition that the original suspension will be summarily reinstated should the student commit a violation of the conditions for readmission or a criminal or civil violation reflecting on the school order.

______________________________________ ___

_______________

___

Student Signature Date

Student Signature Date

______________________________________ ___

_______________

___

Parent/Guardian

Signature Date

The principal of a school may remove a student from a school-sponsored activity if the principal determines that the student has violated a provision of the student discipline policies, rules, and/or regulations or if the principal determines that such removal is in the best interest of the activity or in the best interest of the school as a whole.

The principal also may remove a student from a specific position, such as officer, editor, or captain of an activity, without removing the student from the entire activity.

The principal may remove a student pursuant to the preceding two (2) paragraphs, whether or not the student has been elected, appointed, or assigned to, or has volunteered for, the activity.

Before removing a student from an activity or position as a result of the student's violation of the student discipline policies, rules, and/or regulations, the principal must comply with the notice-and-hearing provisions of those policies, rules, and/or regulations.

Before removing a student from an activity or position for reasons other than a student's violation of the student discipline policies and/or regulations, the principal shall give written notice to the student. The notice shall include the reason or reasons for the removal and the date that the removal is to become effective. If the student disagrees with the principal's determination, the student may, within five (5) school days, request in writing a conference with the principal. The conference shall be held as soon as practicable after the principal receives the written request. At the conference, the student shall be given a full explanation of the reason or reasons for the action taken. The student shall be given an opportunity to present an explanation of the events relating to the action.

If, after the conference, the principal determines that the decision to remove the student from the activity or position is correct, the removal shall become effective on the date indicated in the principal's notice. If, after the conference, the principal determines that action of a less severe nature than removal is warranted, the principal may impose the less severe action. If, after the conference, the principal determines that neither removal nor less severe action is warranted, the prior decision to remove the student shall be rescinded.

For purposes of this policy, activity is defined as:

● Any A. Any school-sponsored athletic activity; or●

Any B. Any school-sponsored club; or

● Any C. Any school-sponsored organization such as yearbook, newspaper, student government, drama, music, honor honor society, or any other organization or class of a similar nature.

An activity includes activities as defined above, whether or not a student is receiving or may receive academic credit for the activity.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342
15-766
15-767
15-841
15-842
15-843

A.A.C.
R7-2-401

R7-2-405
A.G.O.
I78-103
I78-218
I80-055
I84-036
20 U.S.C. 1400 et seq., Individuals with Disabilities Education Act
29 U.S.C. 794 Rehabilitation Act of 1973, (Section 504)

CROSS REF.:
IHB - Special Instructional Programs
JR - Student Records

A recommendation to expel shall be by the Superintendent. The authority to expel rests only with the Board. All expulsions requested shall have supporting data indicating the required due process procedure provided at the time of recommendation.

The Governing Board (Option A: will decide in executive session whether the Board will conduct an expulsion hearing or designate one (1) or more hearing officers to hear the evidence) OR (Option B: directs all expulsions hearings to be conducted by a hearing officer selected from a list of hearing officers approved by the Board).

Expulsion

Regular Education Students

Expulsion is the permanent exclusion of a student from school and school activities, unless the Governing Board reinstates the student's privileges to attend school.

● A. Step 1: Each recommendation for expulsion shall be delivered to the Superintendent. A recommendation for expulsion recommendation for expulsion may be made before, after or in conjunction with a long-term suspension hearing, if one is to be heldto be held.

● B. Step 2: If the Superintendent concurs with the recommendation, the Superintendent shall (Option A: present the recommendation to the Governing Board) OR (Option B: present the recommendation for expulsion to a hearing a hearing officer selected from a list of hearing officers approved by the Board).●

C. Step 3: In each case in which a recommendation for expulsion receives approval by the Superintendent, (and the Board has not determined that all expulsion hearings are to be conducted by a hearing officer),

the

the Governing Board will meet in executive session:

■ to

1. to determine whether the nature of the accusations against the student justify an expulsion hearing,

■ to

2. to determine whether the hearing will be held before the Governing Board or before a hearing officer,

■ to

3. to designate a hearing officer if one will be used, and

■ if

4. if the hearing will be conducted by the Governing Board to determine whether the hearing will

be conducted

be conducted in executive session. Under normal circumstances, the Governing Board will not

review any

review any documents or other pertinent evidence during the initial executive session.

●

D. Step 4: The expulsion hearing should be scheduled so it may be resolved, if reasonably possible, during

the period

the period of any suspension.

●

E. Step 5: A formal letter to the responsible parent or guardian will be mailed by certified mail with return

receipt requested

receipt requested or delivered by hand (with an adult witness present) at least five (5) working days prior to the

formal hearing

formal hearing. A copy of this letter will remain on file, and the letter should contain:

■ A

1. A statement of the charges and the rule or regulation violated.

■ The

2. The extent of the punishment to be considered.

■ The

3. The date, time, and place of the formal hearing.

■ A

4. A designation of the District's witnesses.

■ That

5. That the student may present witnesses.

■ That

6. That the student may be represented by counsel at the student's expense.

■ If

7. If a hearing officer has been appointed, the name of the hearing officer and how the hearing officer

may be

may be contacted, or a statement that the Governing Board will preside at the hearing.

■ Copies

8. Copies of this policy and A.R.S. 15-840

and

and 15-843

unless

unless previously provided in connection with

the same

the same infraction.

●

F. Step 6: The parent, guardian or emancipated student shall be informed of the following:

■

1. Nothing in these procedures shall be construed to prevent the students who are subject to the

action and

action and their parents or legal guardians and legal counsel from attending any executive (closed)

session pertaining

session pertaining to the proposed disciplinary action, or from having access to the minutes and testimony

of such

of such session or from recording such a session at the parent's or legal guardian's expense.

■

2. The student is entitled to a statement of the charges and the rule or regulation violated.

■

3. The student may be represented by counsel, without bias to the student.

■

4. The student may present witnesses.

■

5. The student or counsel may cross-examine witnesses presented by the District.

■

6. The burden of proof of the offense lies with the District.

■

7. Either the hearing must be recorded on tape or an official record must be kept in some

other appropriate

other appropriate manner. In addition, parents are to be allowed to tape-record the hearing at

their own

their own expense.

■

8. The District has the right to cross-examine witnesses, and may be represented by an attorney.

■

9. If the hearing is held before a hearing officer, the hearing will be conducted in private with

the attendance

the attendance of only the hearing officer, administrative representatives, the student and parent(s),

counsel

counsel for the parties, and witnesses necessary to the proceedings, unless the parent(s), guardian(s)

or emancipated student requests in writing that the hearing be open to public attendance.

■

10. If the hearing is held before the Governing Board the Board will conduct the hearing in

executive session

executive session with the attendance of only the hearing officer, administrative representatives, the

student and

student and parent(s), counsel for the parties, and witnesses necessary to the proceedings, unless

the parent

the parent(s), guardian(s) or emancipated student requests in writing that the hearing be open to

public attendance

public attendance.

●

G. Step 7: A formal hearing will be held:

■ When

1. When a parent or legal guardian has disagreed that the hearing should be held in executive (closed)

session

session, it shall be held in an open meeting unless:

⇒ If

a. If only one (1) student is subject to the proposed action, and disagreement exists between

that student

that student's parents or legal guardians, then the Board (hearing officer), after consultation with

the student

the student's parents or legal guardians, shall decide in executive (closed) session whether

the hearing

the hearing will be in executive (closed) session.

⇒ If

b. If more than one (1) student is subject to the proposed action and disagreement exists

between the

between the parents of different students, then separate hearings shall be held subject to the

provisions of

provisions of A.R.S. 15-843.

●

H. Step 8: The decision and appeal procedure, if applicable, upon the conclusion of the hearing will be

as follows

as follows:

■ Upon

1. Upon conclusion of a hearing conducted by a hearing officer, if a recommendation for expulsion is made,

the

the decision may be appealed to the Board at the time the Board considers the recommendation.

A formal

A formal letter to the responsible parent or guardian will be mailed by certified mail with return

receipt requested

receipt requested or delivered by hand (with an adult witness present) indicating the recommendation

that will be

that will be made to the Board. A copy of this letter will remain on file, and the letter should explain:

⇒ The

a. The time and place of the Board meeting at which the recommendation will be made.

⇒ That

b. That the recommendation may be appealed at the time the recommendation is made to the Board.

⇒ That

c. That the appeal shall be in writing delivered to the Superintendent prior to the time of the

Board meeting

Board meeting.

⇒ That

d. That the written appeal shall indicate a spokesperson on behalf of the student.

⇒ That

e. That the spokesperson will be given time to speak to the Board on appeal.

⇒ The

f. The Board may accept the hearing officer's recommendation or reject the recommendation

and impose

and impose a different disciplinary action including assignment to an alternative educational program.

The

The Board may grant a new hearing, take the matter under advisement, or take any further

action deemed

action deemed necessary. If the Board decides to expel the student the expulsion shall become

effective the

effective the day after the Board's decision. The decision of the Board is final.

■

2. Upon conclusion of a hearing on expulsion conducted by the Board, the decision of the Board is final.

Special Education Students

A student qualified under the Individuals with Disabilities Education Act (IDEA) as revised in 2004 may not be expelled from school, unless as a result of a manifestation determination it has been determined that the student's behavior is unrelated to the child's disability. The manifestation determination must be held within ten (10) school days of any decision to change the placement of a child with a disability because of a violation of a code of student conduct. In compliance with federal law and regulation, the student may be given a change in placement in lieu of expulsion. Expulsion may not result in termination of educational services for a student qualified under the Individuals with Disabilities Education Act. The individualized education program (IEP) team generally determines a change in placement of an IDEA qualified student. During any change in placement the school must provide services to the extent necessary to enable the child to appropriately progress in the general curriculum and appropriately advance toward achieving the goals set out in the child's individualized education programs.

A student with a disability qualified under the Americans with Disabilities Act or Section 504 of the Rehabilitation Act of 1973 and not qualified under the Individuals with Disabilities Education Act as revised in 2004, may be suspended or expelled from school and education services may be ceased, if nondisabled students in similar circumstances do not continue to receive education services.

Readmittance procedure:

●

A. A student expelled from the District may request readmittance by making a written application to the Board.

Readmission

Readmission is at the discretion of the Governing Board. In addition, it is the prerogative of the Board

to stipulate

to stipulate appropriate conditions for readmittance. The application for readmittance shall occur no less

than nine

than nine (9) months after the date of the expulsion; however, the student may not be readmitted until at least

two

two (2) complete semesters have passed (the remainder of the semester in which the violation has occurred

and two

and two [2] additional semesters). The application must:

■ Be

1. Be written and be directed to the attention of the Governing Board.

■ Contain

2. Contain all information that the student and parent(s) consider relevant to the Governing Board'

s determination

s determination as to whether or not to readmit the student. This should include information indicating:

⇒ An

a. An appreciation by the student of the severity and inappropriateness of the student'

s prior

s prior misconduct.

⇒ That

b. That such misconduct or similar misconduct will not be repeated.

⇒ A

c. A description of the student's activities since the expulsion.

⇒ Support

d. Support of the student's application for readmission.

■ Be

3. Be filed in the Superintendent's office.

● The

B. The Governing Board shall meet in executive session to consider an initial application for readmission.

The student

The student and parents have the right to be present in the executive session but do not have the

right to

right to make a presentation or address the Governing Board unless they are asked to do so by the

Governing Board

Governing Board. For this reason, it is important that the application for readmission contain all information that

the Governing Board may

the Governing Board may deem important in determining whether to readmit the student. The

Governing Board

Governing Board,

in its sole discretion, shall determine whether the student should be readmitted, and, if so,

under what

under what restrictions

and conditions

and conditions. The burden is on the student and parent(s) to convince the

Governing Board

Governing Board that readmission

is appropriate

is appropriate considering the interests of the expelled student, the District,

and the

and the interests of the

other students

other students and staff members. The Governing Board's decision is final.

● A

C. A student may file more than one (1) application for readmission. Applications subsequent to an

initial application

initial application, however, may not be filed more frequently than every ninety (90) days, and the

Governing Board

Governing Board shall meet to discuss and consider the application only if at least two (2) members of

the Governing

the Governing Board ask that the matter be placed on an agenda for discussion in executive session.

Readmittance conditions

As a condition for readmission from an expulsion, the student, with parent(s) or guardian affirmation, shall agree to the following conditions:

● Regular

A. Regular attendance – no unexcused absence.

● No

B. No violation of school rules or policies.

● Completion

C. Completion of all classroom tasks in a timely fashion, as directed.

● Depending

D. Depending upon the nature of the original violation for which the expulsion was provided, the student may

be limited

be limited as to attendance or participation in after school activities, school sports, and extracurricular events

or activities

or activities.

A student allowed readmission following expulsion shall receive a written admonition that the original expulsion will be summarily reinstated should the student commit a violation of the conditions for readmission or a criminal or civil violation reflecting on the school order.

Adopted: March 20, 2014date of Manual adoption

CROSS REF.:
IHB - Special Instructional Programs
JR - Student Records

JKE-E ©

EXHIBIT

EXPULSION OF STUDENTS

AGREEMENT ON CONDITION OF
READMISSION FOLLOWING EXPULSION

Readmission conditions

We the undersigned student and parent or guardian agree to the following conditions:

● Regular A. Regular attendance – no unexcused absence.

● No B. No violation of school rules or policies.

● Completion C. Completion of all classroom tasks in a timely fashion, as directed.

● Limitation D. Limitation on the student's attendance or participation in after school activities, school sports, and and extracurricular events or activities.

We acknowledge receipt of this admonition that the original expulsion will be summarily reinstated should the student commit a violation of the conditions for readmission or a criminal or civil violation reflecting on the school order.

______________________________________ ___

_______________

___

Student Signature Date

Student Signature Date

______________________________________ ___

_______________

___

Parent/Guardian

Signature Date

(Local

The School

District

)

Bullhead City Elementary School District (BCESD) strives to make a significant contribution to the general will well being, mental and physical capacity, and learning ability of each student while affording them the opportunity to fully participate in the educational process. BCESD

The District is committed to providing a school environment environments that promotes promote and protects protect children's health, well-being, and ability to learn by supporting healthy eating and physical activity. The BCESD local school and District wellness policy is aligned with the requirements and guidelines of the Health, Hunger-free Kids Act of 2010.

Nutrition Education Goal

Goal: Nutrition education shall be integrated into Health Curriculum taught in every grade level, kindergarten (K) through eighth (8th) grade. Nutrition education incorporates national and state developed standards designed to promote and protect student health as required in the Healthier US School Challenge (HUSCC). Students can demonstrate their knowledge of nutrition concepts by applying the skills in a variety of settings.

Program components:

● Classroom teaching. Examples include benefits of nutrition on overall health and disease prevention as part of health, reading and writing about food and nutrition, calculations of nutritional values of food in math, growing or components of food in science, presentation of food in art, etc.

● Nutrition education instructional activities shall stress the appealing aspects of healthy eating and be participatory, developmentally appropriate, and enjoyable. The nutrition education program will link the school meal program to classroom activities, cafeteria experiences and engage families as partners to good nutrition.

● All students will be taught the skills necessary to make nutritious choices. Students will receive nutrition education that fosters the adoption and maintenance of healthy eating behaviors.

● Parents will be provided the opportunity to give feedback on wellness goals through our School Health Advisory Council (SHAC), District website, parent/teacher conferences, and School Board meetings.

Professional development

Staff responsible for nutrition education shall be adequately prepared and regularly participate in professional development activities to effectively deliver the nutrition education program as planned. Preparation and professional development activities shall provide basic knowledge of nutrition, combined with skill practice in program-specific activities and instructional techniques and strategies designed to promote healthy eating habits.

School instructional staff shall collaborate with food service dietitians, agencies and groups conducting nutrition education in the community to send consistent messages to students and their families. Guest speakers invited to address students shall receive appropriate orientation to the relevant policies of the school/District.

Coordination of Programs

The food service program will be supported with nutrition instruction. The school cafeteria shall serve as a learning environment to allow students to apply critical thinking skills taught in the classroom. Food service staff shall also work closely with those responsible for other components of the school health program to achieve common goals. Health Education Standards for Arizona Schools should be implemented throughout the entire school environment.

The District supports the use of Centers for Disease Control's (CDC's) Coordinated School Health program model. This model will support the integration of a coordinated school health approach.

Nutrition-Related Health Problems

and Modified Diets

School support services and health services staff shall consistently promote healthy eating to students and other staff. These professionals shall be prepared to recognize conditions such as obesity, eating disorders, food allergies and other nutrition-related health problems among students and staff and be able to refer them to appropriate services.

The school food service program will comply with the United States Department of Agriculture's (USDA's) disability requirements for modified diets. The school food service program is strongly encouraged to support cultural and ethnic dietary requests as recommended by USDA.

A Healthy School Environment Goal

The School Environment

Recess:

● Careful consideration of the school lunch environment shall be taken into account when scheduling recess.

Commercial Advertising:

● Advertising messages should be consistent with and reinforce the objectives of the educational and nutrition environment goals of the school. Advertising of beverages or foods in the areas accessible to students during meal times will be consistent with established nutrition environment standards.

● The District will regulate all food items sold including foods and beverages sold through vending machines, school stores and concessions, and will be consistent with federal and state nutrition guidelines.

The District complies with all regulations and guidelines through the National School Lunch Program and the District's Food Service Management Company (FSMC).

The District ensures adequate time for students to eat. The District provides all students with a pleasant environment in which to eat meals.

The District complies with special dietary needs for students as defined in the Arizona Department of Education (ADE) special dietary needs manual.

Nutritious Food Choices

Food provided as part of the National School Lunch and Breakfast Programs must meet USDA requirements and any Arizona State regulations for those programs. All other food and beverage sales to students, during the regular school day or as part of a school-sponsored event will meet the Arizona State Department of Education (SDE) guidelines (as defined below).

Beverages only. The following beverages can be sold to students from any source, including school stores, vending machines, school cafeterias, and any fund-raising activities on school premises, whether or not school-sponsored:

● Milk low fat or non-fat, which may be flavored but contain no artificial sweeteners and no more than four (4) grams of sugar per ounce;

● Nondairy milks, which may be flavored but contain no artificial sweeteners, no more than four (4) grams of sugar per ounce, no more than thirty-five percent (35%) of calories from fat per serving, and no more than ten percent (10%) of calories from saturated fat per serving;

● One hundred percent (100%) fruit or vegetable juice or combination of such juices, containing no added sugars, sweeteners, or artificial sweeteners;

● Beverages that contain only water and fruit or vegetable juice and have no added sugars, sweeteners, or artificial sweeteners; and

● Water, which may be flavored but must contain no added sugars, sweeteners, artificial sweeteners, or caffeine.

Portion sizes of beverages, other than water, offered for sale cannot exceed eight ounce (8 oz.) juice only for elementary schools and twelve ounce (12 oz.) for junior high. Other beverages may be sold if 1) the sale is in connection with an event occurring before the beginning or after the end of the regular school day or on the weekend; and 2) the sale is at the event location.

The District has adopted additional Wellness Guidelines for activities on campus:

● The School District will provide a specific and restricted list of food items allowed to be served/distributed/available at class parties or at all times.

● Fund-raising activities will support healthy eating and wellness.

● The District will not use food as a reward.

● Sodas will not be available to students on our school grounds.

● School stores are regulated by the Local School/District Wellness policy.

● The School Health Advisory Council (SHAC) will inform and update parents, students and community about the content and implementation of the Local School/District Wellness policy.

● The (SHAC) will make available to the public, an assessment on the implementation of the Local School/District Wellness Policy, including the extent to which schools are in compliance with the policy and

Healthy eating is demonstrably linked to reduced risk for mortality and development of many chronic diseases as adults.

To ensure the health and well-being of all students, the Board shall promote and monitor student wellness in a manner that the Board determines is appropriate in the following areas:

A. Nutrition Guidelines: All foods available in each school during the day will have as a primary goal the promotion of student health and the reduction of childhood obesity. All guidelines for reimbursable school meals shall not be less restrictive than regulations and guidance issued by the Secretary of Agriculture, as those regulations and guidance apply to schools.

B. Nutrition Education: The goal is to influence students' eating behaviors by providing nutrition education that is appropriate for students' ages; reflects students' cultures; is integrated into health education or core curricula; and provides opportunities for students to practice skills and have fun.

C. Physical Activity: The goals for physical activity are to provide opportunities for every student to develop the knowledge and skills for specific physical activities, to maintain students' physical fitness, to ensure students' regular participation in physical activity, and to teach students the short- and long-term benefits of a physically active and healthful lifestyle.

D. Other School-Based Activities: The goal is to create a total school environment that is conducive to healthy eating and physical activity.

E. Evaluation/Implementation: A primary goal will be to regularly (at least annually) evaluate the effectiveness of this policy in promoting healthy eating and changing the program as appropriate to increase its effectiveness. Such evaluation will be measureable. The results of each evaluation, including the extent to which schools are in compliance with District policy, the extent to which the District policy complies with federal regulations, and a description/summary of the progress made in attaining the goals of the

Local School/District Wellness policy.

● The District administration will designate one (1) site representative to ensure compliance to the Local School/District Wellness policy.

Arizona State Department of Education nutrition standards:

● Food items offered for sale (by the food service provider) in the cafeteria and vending machines to students shall meet the nutrition standards for schools published by the Arizona State Department of Education.

■ The list of "Arizona Healthy Snack Standards for Foods and Beverages at School" will be available at each school.

■ All other food sales to students including fund-raising will be compliant with BCESD Board policy and A.R.S. 15-242.

■ Certification of compliance with the Arizona State Department of Education nutrition standards in their annual application for funding of the National School lunch Program.

Physical Education and

Physical Activity

The need for physical activity for children of all ages and supervised playtime for younger children is acknowledged by BCESD No. 15. The Center for Disease Control defines physical activity as any bodily movements produced by skeletal muscles that result in an expenditure of energy.

The Arizona Comprehensive Health Education Standards specifically detail and address Physical Activity Standards for Arizona Schools. For children in school for a full-day, the following is recommended:

● Provide physical education courses where students practice, learn, and are assessed on developmentally appropriate motor skills, social skills, and knowledge.

● Ensure that state-certified physical education teachers teach all physical education classes.

● Provide an adequate amount of time for physical education classes. Students in kindergarten (K) through grade five (5) will receive one hundred fifty (150) minutes of physical activity per week. Students in grades six (6) through eight (8) will receive two hundred twenty-five (225) minutes of physical activity per week.

● Ensure that physical education classes have a teacher/student ratio comparable with those of other classes.

● Implement a sequential physical education course of study consistent with national standards for physical education and with a focus on students' development of motor skills, movement forms, and health-related fitness.

● Ensure that students are moderately to vigorously active at least fifty percent (50%) of the time while participating in physical education classes.

● Provide a physical and social environment that encourages safe and enjoyable activity for all students, including those who are not athletically gifted.

● Discourage the withholding of recess as punishment, or the use of recess to complete assignments from other classes.

● Ensure children must be allowed to attend all physical education classes offered.

● The physical education programs shall provide adequate space and equipment and conform to all applicable safety standards.

Encouraging lifetime physical activity goals for optimal daily physical activity for children to include the following: Accumulating a daily total of at least sixty (60) minutes of physical activity on all or most days of the week within and outside of school. This includes several bouts of physical activity lasting fifteen (15) minutes or more. However, extended periods of inactivity (of two [2] or more hours) are discouraged.

In addition schools will:

● Provide daily recess periods of fifteen to thirty (15-30) minutes for all elementary school students.

● Encourage physical activity as appropriate during the school day, including physical activity options for "indoor recess."

● Offer after-school intramural programs and/or physical activity clubs that meet the needs and interests of all students, including those who are not athletically gifted and those with special health care needs.

● Encourage for students and community members to use the school's physical activity facilities outside of the normal school day.

● Encourage parents and community members to institute programs that support physical activity.

Nutrition Standards for All Foods

Available on School Campus

During the School Day

The food service provider will make available the nutritional value and ingredients of all food and beverages sold. Provide standard portion sizes as appropriate for each population served.

After school programs, field trips or other school events should be encouraged to select food items and activities outlined in the Local School/District Wellness policy.

Parties, celebrations or meetings:

● Staff, parents and students will be educated on alternatives to the current celebrations and assisted with future planning of events.

Fund-raising:

● Current school fund-raising activities will be reviewed and ongoing assistance for future planning will be made available to school, parent and school organizations.

● Implementation and certification of the nutrition guidelines provided by the National School Lunch Program (NSLP) will be reviewed and adopted annually.

All food and beverage contracts will be reviewed annually to assure they promote healthy choices for students, parents and staff.

Other School-Based Activities Designed

to Promote Student Wellness

Regular and consistent health, wellness, nutrition and physical activity messages will be provided in all settings: classroom, cafeterias, fund-raising announcements, newsletters, websites, bulletin boards, etc.

The school, in coordination with the food service provider, will provide pleasant, comfortable cafeteria setting including adequate eating time, training for food service staff in the following areas: food safety, presentation, and nutrition. Utilize staff and student feedback for ongoing quality improvement of the food service.

Wellness promotion. Staff members are encouraged and provided with support to model healthy lifestyles and eating behaviors. The school may offer staff, parents and students wellness programs and information related to physical activity and healthy eating (topics may include healthy snacks and lunch box ideas). Staff, parents and students will be encouraged to offer suggestions for other topics of interest.

Implementation, Measurement and

Evaluation of the Local School/

District Wellness Policy

Implementation

Establish a "School Health Advisory Council (SHAC)." Membership should include, but not limited to, representatives from the Board of Education, Central Services (business office), administration, physical education, school nurse, food service provider, teacher, parent, student and registered dietitian.

● The SHAC will establish goals and timelines for implementation and evaluation.

● SHAC meetings will be supported with meeting minutes that will be published on the District website.

● SHAC will conduct an annual review of Wellness policy, and make recommendations for changes to the District Governing Board.

● Changes in the Wellness policy will be published on the District website.

The District administration in support of the Local School/District Wellness policy shall assess all wellness, nutrition and physical education curricula and school events for consistency with federal and Arizona State regulations and the Arizona Comprehensive Health Education Standards.

● Resource material and the School Health Attendant will be available at each school to assist staff, parent-teacher organizations (PTO) and parents when planning events.

The Wellness policy and supporting documents will be available via the District Website "Bullheadschools.com," Student Handbooks and direct communication with staff and parents.

● Frequently asked questions or "FAQ" list will be developed and distributed with the policy.

● Participation and public awareness will be supported through public School Board meetings, SHAC meetings and surveys.

Compliance with the Arizona Comprehensive Health Education Standards will be reviewed and submitted for adoption annually by the BCESD No. 15 Governing Board.

Food and Fund-raising and Wellness

Policy Implementation

A.R.S. 15-242 requires all elementary and junior high schools to participate in the National School Lunch Program. It also requires the Department of Education to develop nutrition standards for food and beverages sold or served on the school grounds during the normal school day. Pursuant to A.R.S. 15-242, the above mentioned grade level schools are required to abide by the Arizona Nutrition Standards (2006). The standards apply to all foods served/sold in vending machines, snack bars, á la carte, fund-raisers and school events, regardless of whether or not they are exempt from the Foods of Minimal Nutritional Value (USDA FMNV) food list.

The Arizona Nutrition Standard (ANS) Food Standards:

● Thirty-five percent (35%) or less total calories from fat.

● Ten percent (10%) or less total calories from saturated and trans fatty acids.

● No more than thirty-five percent (35%) total sugar by weight.

● Must contain at least one gram (1g) of fiber.

● Maximum three hundred (300) calories per serving for all other items.

● Maximum six hundred milligrams (600mg) sodium per serving.

Certain exceptions to the food standards are included in the Arizona Nutrition Standards.

Current Restricted Items

Currently, schools are required to follow FMNV regulations when participating in the National School Lunch Program (NSLP). A goal of the FMNV regulation is to limit the amount of competitive foods that can be offered to students during the breakfast and lunch period.

Competitive foods are any foods sold in competition with meals served under the National School Lunch and School Breakfast Programs. Current federal regulations state that FMNV cannot be sold in the food service area where a reimbursable meal is sold or eaten.

The list of FMNV includes but is not limited to soda, water ices, chewing gum, and certain candies. The listed products are in no way meant to be all inclusive or definitive, but rather to be used as an example that provides guidance when making determinations on new products. Arizona Revised Statue 15-242 restricts all FMNV for the entire school day. All foods and beverages served/sold in vending machines, snack bars, á la carte, fund-raisers and school events will be subject to the Arizona Nutrition Standards regardless if they are exempt from the FMNV food list by USDA.

Fund-Raising

Federal law requires all of our schools to have a wellness policy. This policy addresses nutrition education, physical activity, school meals and all other foods and drinks available at school. School fund-raisers can encourage and promote healthy choices such as non-food items, physical activity or healthier foods. All food fund-raising activities are regulated and should support healthy choices. Any food item that does not meet ANS or FMNV guidelines is prohibited to be dispensed during the normal school day. After schools activities such as ball games club meetings or food sales activities are exempt from the above regulations as long as it is not conducted during school day hours. At no time should any food item be sold or distributed during in the food service area where a reimbursable meal is sold or eaten. If for example, a school activity includes fund-raising with ice cream sandwiches, it may only take place before school or after school. No exceptions. If your fund-raising activity involves selling Gatorade drinks, you may only sell it where it does not compete with any reimbursable meal that is sold or eaten.

Arizona Nutrition Standard

(ANS) Definitions

Á la carte: Any individual food sold in a school cafeteria. Also known as supplemental sales.

Baked Goods: A sweet baked food made of flour, liquid, eggs, and other ingredients, such as rising agents and flavorings that are baked. Example: cookies, cupcakes, cakes, tortes, brownies, pastries, snaps, bars, cannoli, wafers, scone, empanadas.

Certain Candies: Processed foods made predominantly from sweeteners or artificial sweeteners with a variety of minor ingredients that characterize the following types:

● Candy Bar: Candy shaped as a bar and the primary ingredient is a form of sugar, containing all or one (1) of the following: chocolate, nougat or nuts.

● Candy Coated Popcorn: Popcorn that is coated with a mixture made predominantly from sugar or corn syrup.

● Chewing Gum: Flavored products from natural or synthetic gums and other ingredients that form an insoluble mass for chewing.

● Fondant: A product consisting of microscopic sized sugar crystals which are separated by a thin film of sugar and/or invert sugar in solution such as candy corn or soft mints.

● Hard Candies: A product made predominantly from sugar (sucrose) and corn syrup which maybe flavored and colored, is characterized by a hard, brittle texture, and includes such items as sourballs, fruit balls, candy sticks, lollipops, starlight mints, after dinner mints, sugar wafers, rock candy, cinnamon candies, breath mints, jaw breakers and cough drops.

● Jellies and Gums: A mixture of carbohydrates which are combined to form a stable gelatinous system of jelly-like character, and are generally flavored and colored, and include gum drops, jelly beans, jellied and fruit-flavored slices.

● Licorice: A product made predominantly from sugar and corn syrup that is flavored with an extract made from the licorice root.

● Marshmallow Candies: An aerated confection composed of sugar, corn syrup, invert sugar, twenty percent (20%) water and gelatin or egg white to which flavors and colors may be added.

● Spun Candy: A product that is made from sugar that has been boiled at a high temperature and spun at a high speed in a special machine.

Chips: Starch based products that have been cut into thin slices, deep-fried or baked until crisp, and then salted or seasoned. Examples: potato chips, corn chips.

Dairy Products: Any foods made from milk. Examples: Milk (fluid), yogurt, cheese, ice cream, pudding, sour cream, butter, half and half.

Energy Drinks: A beverage containing caffeine and labeled as, but not limited to an energy drink, mood stimulant, or metabolism enhancer.

Entrée: A school lunch menu item that is a combination of foods or a single food item offered as the main course, as defined by the menu planner. The entrée is the central focus of the meal and forms the framework around which the rest of the meal is planned.

Foods of Minimal Nutritional Value (FMNV): Foods and beverages that do not provide at least five percent (5%) of the Recommended Daily Intake (RDI) for any one (1) of several key nutrients. Soda water (carbonated beverages), water ices, chewing gum, and certain candies are included.

Fried Foods: Foods that are cooked by total immersion into hot oil or other fat, commonly referred to as "deep fat frying." This definition does not include foods that are stir-fried or sautéed.

Fund-raisers: Activities in which students or others sell products to raise money for a school.

House Bill 2544: All Arizona schools participating in the National School Lunch Program are required to follow the Arizona Nutrition Standards for foods and beverages sold on school grounds during the normal school day.

Juice, one hundred percent (100%): Undiluted liquid fraction of a whole vegetable, fruit or vegetable/fruit blend.

Milk: Pasteurized, homogenized fluid cow's milk.

● Skim/Fat Free Milk: Containing less than one-half percent (.5%).

● Low fat Milk: Containing one percent (1%) milk fat milk fat.

● Reduced fat Milk: Containing two percent (2%) milk fat.

● Whole Milk: Containing four percent (4%) milk fat.

National School Lunch Program (NSLP): Program under which participating schools operate a nonprofit lunch program authorized by 7 CFR 210 of the National School Lunch Act.

Portion Size: A quantity of food or beverage intended for consumption by one (1) individual.

School Day: Beginning with the start of the first breakfast period until the end of the last instruction period (last bell).

Soda Water: As defined by 21 CFR 165.175 Food and Drug Administration Regulations, (class of beverages made by absorbing carbon dioxide in potable water, etc.) except no product shall be excluded from this definition because it contains artificial sweeteners or discrete nutrients added to the food such as vitamins, minerals, and proteins.

Water Ices: As defined by 21 CFR 135.160 Food and Drug Administration Regulations, except that water ices which contain fruit or fruit juices are not included in this definition.

Food Type	K-5	6-8
Chips and Crackers	Food Standard: Deep-fat fried chips and crackers served as a non-NSLP entrée or an ala carte snack item or exceed the nutrition standards are prohibited. Portion Size: not to exceed 1.5 oz.	Food Standard: Deep-fat fried chips and crackers served as a non-NSLP entrée or an ala carte snack item or exceed the nutrition standards are prohibited. Portion Size: not to exceed 1.5 oz.
French Fries and other Potato Products	Food Standard: If a food has the final preparation method of deep-fat frying, then that food is prohibited. Portion Size: Must meet ANS	Food Standard: If a food has the final preparation method of deep-fat frying, then that food is prohibited. Portion Size: Must meet ANS
Bake Goods: Muffins, Sweet Rolls, Donuts and Pastries	Food Standard: All muffins, sweet rolls, donuts and pastries must meet all nutrition standards. Portion Size: not to exceed 3 oz.	Food Standard: All muffins, sweet rolls, donuts and pastries must meet all nutrition standards. Portion Size: not to exceed 3 oz.
Bake Goods: Cookies, Bars, Brownies	Food Standard: All cookies, bars and brownies must meet all nutrition standards. Portion Size: cannot exceed 2 oz.	Food Standard: All cookies, bars and brownies must meet all nutrition standards. Portion Size: cannot exceed 2 oz.
Nuts and Seeds	Food Standard: All nuts and seeds must meet all nutrition standards and are exempt from the total fat standard. Portion Size: cannot exceed 2 oz.	Food Standard: All nuts and seeds must meet all nutrition standards and are exempt from the total fat standard. Portion Size: cannot exceed 2 oz.
Dairy Products	Food Standard: All dairy products (excluding fluid milk) are exempt from the fiber and sugar standard. Cheese may exceed total fat standard, however must be in a reduced fat form. Portion Size: Cheese cannot exceed 2 oz., non-frozen yogurt cannot exceed 8 oz., frozen desserts and puddings cannot exceed 3 oz., and smoothie drinks not to exceed 12 oz.	Food Standard: All dairy products (excluding fluid milk) are exempt from the fiber and sugar standard. Cheese may exceed total fat standard, however must be in a reduced fat form. Portion Size: Cheese cannot exceed 2 oz., non-frozen yogurt cannot exceed 8 oz., frozen desserts and puddings cannot exceed 3 oz., and smoothie drinks not to exceed 12 oz.
Candy Bars, Sports Bars and similar products	Food Standard: All candy bars and similar products, including energy/sports bars must meet all standards. Portion Size: Must meet the ANS	Food Standard: All candy bars and similar products, including energy/sports bars must meet all standards. Portion Size: Must meet the ANS
Dairy: Fluid Milk	Beverage Standard: cannot exceed 2% milk fat (fat free, low fat (1%), and reduced fat (2%) are within standards) Flavored milk cannot contain more than 4 grams of sugar per ounce. Whole fat milk (4%) is prohibited. Portion Size: cannot exceed 12 oz.	Beverage Standard: cannot exceed 2% milk fat (fat free, low fat(1%), and reduced fat(2%) are within standards) Flavored milk cannot contain more than 4 grams of sugar per ounce. Whole fat milk (4%) is prohibited. Portion Size: cannot exceed 12 oz.
Milk Alternative	Beverage Standard: All milk alternative products must be in a reduced fat form. Portion Size: cannot exceed 12 oz.	Beverage Standard: All milk alternative products must be in a reduced fat form. Portion Size: cannot exceed 12 oz.
Juice	Beverage Standard: Must contain 100% fruit and /or vegetable juice Portion Size: cannot exceed 8 oz.	Beverage Standard: Must contain 100% fruit and /or vegetable juice Portion Size: cannot exceed 8 oz.
Water	Beverage Standard: all water products, including fitness water may contain natural or artificial sweeteners. All products containing caffeine are prohibited. Portion Size: No portion size restriction	Beverage Standard: all water products, including fitness water may contain natural or artificial sweeteners. All products containing caffeine are prohibited. Portion Size: No portion size restriction
Carbonated Water	Beverage Standard: All beverages containing carbonation are prohibited.	Beverage Standard: All beverages containing carbonation are prohibited.
Isotonic Sports Drinks	Beverage Standard: All isotonic sports drinks/ electrolyte replacement drinks are prohibited.	Beverage Standard: All isotonic sports drinks/ electrolyte replacement drinks are prohibited

Adopted: May 15, 2014

District, shall be made available to the public. Physical education teachers and school health professionals shall have an opportunity to participate in the evaluation and implementation of this policy.

F. Parent, Community and Staff Involvement: A primary goal will be to engage family members, students, and representatives of the school food authority, the Governing Board, school administrators, and the public in development and regular review of this school policy.

The Superintendent is directed to develop administrative regulations to implement this policy, including such provisions as may be necessary to address all food and beverages sold and/or served to students at school (i.e., competitive foods, snacks and beverages sold from vending machines, school stores, after-school programs, and funding-raising activities and refreshments that are made available at school parties, celebrations and meetings), including provisions for staff development, family and community involvement and program evaluation. Regulations and exhibits created for the purpose of implementing this policy shall be considered, in effect, to be an extension of this policy subject to Governing Board review.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-242
42 U. S. C. 1751 et seq. (National School Lunch Act)
42 U. S. C. 1771 et seq. (Child Nutrition Act)

CROSS REF.:
ABA - Community Involvement in Education
ABAA - Parental Involvement
BBA - Board Powers and Responsibilities
EF - Food Services
EFE - Competitive Food Sales/Vending Machines
IA - Instructional Goals and Objectives

The Board may provide or make available a student health benefits insurance program for the District. The program will be conducted at no expense to the District. (The District cannot pay for health benefits plan insurance out of monies from the School District's maintenance and operation budget.)

The Superintendent will provide to parents or guardians information on student health benefits insurance if such insurance is available.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-384

A.G.O.

I86-095

JL-RA ©

REGULATION

STUDENT WELLNESS

An annual report shall be made to the Board on the District's compliance with law and policies related to student wellness. The report may include but not be limited to:

A. Evaluation of the food services program.

B. Recommendations for policy and/or program revisions.

C. Review of all foods and beverages sold in schools for compliance with established nutrition guidelines.

D. Assessment of school environment regarding student wellness issues.

E. Listing activities and programs conducted to promote nutrition and physical activity.

F. Providing feedback received from District staff, students, parents/ guardians, and community members.

In accordance with the National School Lunch Act (42 U. S. C. 1751 et seq.) and the Child Nutrition Act (42 U.S.C. 1771 et seq.), as amended, an assurance that District guidelines for reimbursable meals are not less restrictive than regulations and guidelines issued for schools in accordance with federal law shall be provided annually. The Superintendent shall receive assurances from all appropriate administrators and supervisors prior to making the annual Board report.

Nutrition Education

Nutrition education shall focus on students' eating behaviors, be based on theories and methods proven effective by research and be consistent with state and local District health education standards. Nutrition education at all levels of the curriculum shall include, but not be limited to, the following essential components designed to help students learn:

A. Age-appropriate nutritional knowledge, including the benefits of healthy eating, essential nutrients, nutritional deficiencies, principles of healthy weight management, the use and misuse of dietary supplements, safe food preparation, handling and storage and cultural diversity related to food and eating;

B. Age-appropriate nutrition-related skills, including, but not limited to, planning a healthy meal, understanding and using food labels and critically evaluating nutrition information, misinformation and commercial food advertising; and

C. How to assess one's personal eating habits, set goals for improvement and achieve those goals.

In order to reinforce and support nutrition education efforts, the guidelines will ensure that:

A. Nutrition instruction provides sequential, comprehensive health education in accordance with the Arizona Department of Education curriculum regulations and academic standards;

B. Cooperation with agencies and community organizations is encouraged to provide opportunities for appropriate student projects related to nutrition;

C. Consistent nutrition messages are disseminated from the District throughout the schools, communities, homes and media; and

D. Nutrition education is extended beyond the school environment by engaging and involving families and community.

Nutrition Guidelines and
Food Services Operations

All foods and beverages made available on a school campus serving any configuration of prekindergarten (PK) through eighth (8th) grade during the normal school day are to be consistent with the Arizona Nutrition Standards. Guidelines for reimbursable school meals shall not be less restrictive than regulations and guidance issued by the Secretary of Agriculture pursuant to law. The District will create procedures that address all foods (including Foods of Minimal Nutritional Value and Competitive Food Sales) available to students throughout the school day in the following areas:

A. National School Lunch Program and School Breakfast Program Meals.

B. Á la carte offerings in the food service program.

C. Vending machines and school stores.

D. Classroom parties, celebrations, fund-raisers, rewards and school events.

E. Snacks served in after-school programs.

In keeping with the District's nutrition program goals, only food prepared or obtained by the District's food services program should be served. This includes classroom reward or incentive programs involving food items as well as foods and beverages offered or sold at school-sponsored events during the regular school day. Approval is required to ensure that the foods served meet the requirements of the District's nutrition policy and regulation (i.e., all foods served fit in a healthy diet and contribute to the development of lifelong healthy eating habits for the District's students).

Physical Activity

District schools shall strive to provide opportunities for developmentally appropriate physical activity during the school day for all students.

Other School-Based Activities

The goal for other school-based activities is to ensure whole-school integration with the wellness program. The District will achieve the goal by addressing elements that include, but are not limited to, school meal times, dining environment, food as an incentive, marketing and advertising, skin cancer prevention and sun safety, staff wellness, and staff development and training.

Program Evaluation

In each school, the principal will ensure compliance with established District-wide student wellness goals and will report on the school's compliance to the Superintendent.

The District, and individual schools within the District, will, as necessary, revise the policy and develop action plans to facilitate their implementation.

The Superintendent shall establish procedures for the student health services program in the District. Such procedures will provide for:

● Administration

A. Administration of patent or proprietary medications (over-the-counter [OTC] medications) in compliance

with Arizona

with Arizona Revised Statutes and District policies.

● Administration

B. Administration of prescription medications in compliance with Arizona Revised Statutes and District policies.

● Administration

C. Administration of immunizations in conjunction with the County Health Department and in compliance

with Arizona

with Arizona Revised Statutes.

● Providing D. Providing preventive health information.

● The E. The treatment of school-related injuries/illnesses, and recommendation for follow-up care.

● Screening F. Screening clinics for selected physical impairments.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-344

JL-RB ©

REGULATION

STUDENT WELLNESS

Physical Activity Goals

Physical education (high school graduation requirements): Students must, at the least, satisfy the state and District's physical education credit requirement.

Recess to promote physical activity: Grades kindergarten (K) through six (6) will have recess or physical education classes daily.

A. Each student in a kindergarten program and grades one (1) through five (5) shall have at least thirty (30) minutes of recess consisting of structured physical activity each day.

1. The structured physical activity may take place outside or inside the classroom.

2. Physical education classes may satisfy the recess requirement.

3. Unstructured recess time occurring immediately after lunch periods does not satisfy the recess requirement.

Walking or biking to school to promote physical activity: The District shall annually review safe routes for students who walk or bike to school.

Community use: The District shall encourage community access to, and student and community use of, the school's physical activity facilities outside the normal school day.

Each student participating in high school and junior high school interscholastic athletics is required to submit to a physical examination when required by the Arizona Interscholastic Association or to submit evidence of being physically fit, as verified by competent medical personnel.

Adopted: date of manual Manual adoption

Subject to the exemptions as provided by law, immunization against diphtheria, tetanus, pertussis, poliomyelitis, rubeola (measles), mumps, rubella (German measles), hepatitis B, haemophilus influenzae b (Hib), and varicella is required for attendance of a student in a District school. A student's immunization record must be submitted prior to attendance, although a student may be conditionally enrolled provided that necessary immunizations have been initiated and a schedule has been established for completion of the required immunizations. The school administrator shall review the school immunization record at least twice each school year until the pupil receives all of the required immunizations. A student shall not be allowed to attend school without submitting documentary proof of compliance to the school administrator unless the student is exempted from immunization. On enrollment, the school administrator shall suspend that student if the administrator does not have documentary proof of compliance and the student is not exempted from immunization. A student who fails to comply with the immunization schedule shall be suspended from school attendance until documentary proof of compliance is provided to the school administrator, except that a homeless student shall not be suspended from attendance until the fifth (5th) calendar day after enrollment.

Any student with serologic confirmation of the presence of specific antibodies against a vaccine-preventable disease shall not be subject to immunization against that disease as a condition for attending school.

The District will cooperate with county and state health departments in programs of immunization. Parents' permission must be secured before a student may participate in such immunization projects.

Adopted: December 11, 2008date of Manual adoption

LEGAL REF.:
A.R.S.
15-871
15-872
15-873
15-874
A.A.C.

R9-6-353203
R9-6-356313
R9-6-365350
R9-6-368

A.A.C.

353

R9-6-203356
R9-6-313365
R9-6-350368
R9-6-372
R9-6-388
R9-6-701 through through 707

JLCB-R ©

REGULATION

IMMUNIZATIONS OF STUDENTS

Subject to the exemptions in A.R.S. 15-873, immunization against each of the following diseases is required for attendance of a child in any school:

● Diphtheria

A. Diphtheria;

● Tetanus

B. Tetanus;

● Hepatitis

C. Hepatitis B;

● Pertussis

D. Pertussis;

● Poliomyelitis

E. Poliomyelitis;

● Measles

F. Measles (rubeola);

● Mumps

G. Mumps;

● Rubella

H. Rubella (German measles);

●

I. Haemophilus influenzae

type

type b (Hib);

●

J. Varicella; and

● Meningococcal

K. Meningococcal.

L. Hepatitis A, for a child one (1) through five (5) years of age in a day care program in Maricopa County.

Unless exempt in accord

with

with R9-6-706, the schedule for compliance with the requirement for immunization against varicella is:

Grade student entering as of September 1,

Kindergarten (K) through grade four (4)

2008

2008

and grades seven (7) through ten (10)

Kindergarten (K) through grade five (5)

2009

2009

and grades seven (7) through eleven (11)

Kindergarten (K) through grade twelve (12)

2010

Unless exempt in accord

with

with R9-6-706, the schedule for compliance for a student eleven (11) years or older who has not previously received the meningococcal vaccine is:

Grade student entering as of September 1,

Grade six (6)

2008

Grades six (6) and seven (7) 2009

Grades six (6) through eight (8) 2010

Grades six (6) through nine (9) 2011

Grades six (6) through ten (10) 2012

Grades six (6) through eleven (11)

2013

Grades six (6) through twelve (12)

2014

The preceding schedules will remain in effect unless the school is notified by the Arizona Department of Health Services of a modification to one (1) or both of the schedules.

A child is in compliance with the requirements if the child has met the criteria of the appropriate immunization schedule as recommended by the Department of Health Services or is actively in the process of meeting such criteria as evidenced by having received one (1) dose of each of the required immunizations and has established a schedule for completion of the required immunizations.

A child shall not be allowed to attend school without submitting documentary proof to the school administrator unless the child is exempted from immunization pursuant to

section

section 15-873. Upon enrollment, schools shall forbid attendance or (suspend) a student not meeting the requirements for immunization or exemption from immunization. Homeless students shall be referred to the liaison for homeless students and shall not be required to comply with the immunization requirements until the fifth (5th) calendar day after enrollment.

The admitting official shall deem the student to be in compliance with the requirements of this regulation if:

● The

A. The student's immunization record complies with the documentary proof required pursuant to A.A.C. R9-6-704, and the student has received or is in the process of receiving all required age-specific vaccine

doses according

doses according to

exhibit

Exhibit JLCB-E; or

● An

B. An exemption from immunization is submitted in accordance with the procedures set forth

in R9-6-706.

When the student's immunization record is not available at the time of enrollment, the school shall provide the responsible person with the following:

● Notification

A. Notification of the lack of compliance with the immunization requirements;

● A

B. A written notice that specifies when the required doses shall be completed, notes the availability

of exemptions

of exemptions to immunization, and refers the student to a physician or local health department

for review

for review of the student's immunization history and provision of immunizations as needed; and

● Notification

C. Notification that the student is suspended in accordance

with

with 15-872

until

until an acceptable

immunization record that

immunization record that meets the standards of documentary proof is presented to the school.

When immunization records are presented that do not comply with the standards for documentary proof, the school shall:

● Notify

A. Notify the responsible person of the lack of compliance with the immunization requirements; and

● Obtain

B. Obtain a review and verification of the student's immunization record by or in consultation with a

certificated school

certificated school nurse, a public health nurse, a licensed physician, or an authorized representative of a local

health department

health department.

If the admitting official is unable to verify the accuracy of the student's immunization record pursuant to the preceding paragraph, the school shall provide to the responsible person:

●

A. A written referral to a physician or local health department for further review of the student's

immunization history

immunization history and provision of immunizations as needed; and

● Notification

B. Notification that the student is suspended until an immunization record that meets the standards

of documentary

of documentary proof is presented to the school.

Each school shall maintain a current list of students without evidence of immunization or immunity to the diseases listed

in R9-6-702, which shall include the names of all students with incomplete immunization histories or exemptions for personal or medical reasons where evidence of immunity has not been provided.

Schools shall forbid attendance by a student lacking proof of immunization or immunity against any of the immunization-preventable diseases as determined by the State Department of Health Services or local health department during periods of outbreaks of the diseases for which immunity is lacking. The announcement of an outbreak of disease and the length of the period of communicability shall be as declared by the state or local health department.

Standards for Documentary Proof

Proof of immunity to the diseases listed

in R9-6-702

shall

shall be documented in accordance

with

with R9-6-704.

Immunization records or statements of immunity shall be signed by a physician or authorized representative of a health agency.

Exemptions to Immunizations

Students who have reached their fifth (5th) birthday shall be exempt from the Hib immunization requirement.

Students who have reached their seventh (7th) birthday shall be exempt from the pertussis immunization requirement.

Any student with laboratory evidence of immunity shall not be subject to immunization against that disease as a condition for attending school, provided that such evidence is submitted to the school.

In accordance with A.R.S. 15-873, documentary proof is not required for a student to be admitted to school if one (1) of the following occurs:

● The

A. The parent or guardian of the student submits a signed statement to the school administrator stating that

the parent

the parent or guardian has received information about immunizations provided by the Department of

Health Services

Health Services, understands the risks and benefits of immunizations and the potential risks of nonimmunization,

and

and that, due to personal beliefs, the parent or guardian does not consent to the immunization of the student.

● The

B. The school administrator receives written certification, signed by the parent or guardian and by a physician,

that

that states that one (1) or more of the required immunizations may be detrimental to the student's health

and indicates

and indicates the specific nature and probable duration of the medical condition or circumstance that

precludes immunization

precludes immunization.

An exemption pursuant to the preceding subparagraph is valid only during the duration of the circumstance or condition that precludes immunization.

If a medical exemption is granted in accordance with A.R.S. 15-873, it shall be defined by the grantor as either permanent or temporary.

●

A. A permanent medical exemption may be provided for one (1) or more vaccines.

● A

B. A temporary medical exemption shall specify the date of its termination. A student with a temporary

medical exemption

medical exemption shall be allowed to attend school on the condition that the required immunizations are obtained

at the

at the termination of the exemption. The responsible person shall be notified of the date by which the

student shall

student shall complete all required immunizations.

Any exemption granted in accordance with A.R.S. 15-873

shall

shall be recorded on the school immunization record in the student's permanent file.

Students who lack documentary proof of immunization shall not attend school during outbreak periods of communicable immunization-preventable diseases as determined by the Department of Health Services or local health department. The Department of Health Services or local health department shall transmit notice of this determination to the school administrator responsible for the exclusion of the students.

Reporting Communicable Diseases

The administrator of a school shall submit by telephone a report to the local health department any case, suspected case, or outbreak of a communicable disease as follows:

● Within

A. Within twenty-four (24) hours after detecting a case or suspected case of:

■ Cryptosporidiosis

■ Enterohemorrhagic

B. Cryptosporidiosis

C. Enterohemorrhagic Escherichia coli

■

D. Haemophilus influenzae: invasive disease

■ Hepatitis

E. Hepatitis A

■ Measles

■ Meningococcal

F. Measles

G. Meningococcal invasive disease

■ Mumps

■

H. Mumps

I. Pertussis (whooping cough)

■

J. Rubella (German measles)

■ Salmonellosis

■ Shigellosis

● Within

K. Salmonellosis

L. Shigellosis

M. Within twenty-four (24) hours after detecting an outbreak of:

■ Conjunctivitis

N. Conjunctivitis: acute

■ Diarrhea

O. Diarrhea, nausea, or vomiting

■ Scabies

■ Streptococcal

P. Scabies

Q. Streptococcal Group A infection

● Within

R. Within five (5) working days after detecting a case or a suspected case of:

■ Campylobacteriosis

■ Varicella

S. Campylobacteriosis

T. Varicella (chicken pox)

The report shall include:

● The

A. The name and address of the school

● The

B. The number of individuals having the disease, infestation, or symptoms

● The

C. The date and time the disease or infestation was detected or the symptoms began

● The

D. The number of rooms, grades, or classes affected and the name of each

● Information

E. Information about each affected individual to include:

■ Name

F. Name,

■ Date

G. Date of birth or age,

■ Residential

H. Residential address and telephone number,

■

I. Whether the individual is a staff member, student, child in care, or a resident,

●

J. The number of individuals attending or residing in the school, and

● The

K. The name, address, and telephone number of the person making the report.

Other Required Reports

By November 15 of each year, the Superintendent shall submit a report on the immunization status of students to the state or local health department on a form provided by the Department.

Each Superintendent of a school whose nurses are authorized to administer vaccines or immunizing agents shall submit monthly reports to the county health department in accordance with the procedures set forth

in R9-6-707. Reports are due by the fifth (5th) day of the following month.

An immunization record shall be maintained for each student in the school. Each immunization record shall include the following information:

● Name

A. Name of the student;

● Date

B. Date of birth;

● The

C. The date of the student's admission to the school;

● The

D. The month and year in which each vaccine was received, except for measles, mumps, and rubella, for

which the

which the day, month, and year are required

.● The

;

E. The type of immunizing agents administered to the student;

● The

F. The date each dose of immunizing agent is administered to the student; and

● The

G. The established schedule for completion of immunizations if the student is admitted to or allowed to

continue to

continue to attend a school pursuant to

section

section 15-872, subsection E.

By November 15 of each year, each administrator of a public-school-based day care program or preschool shall submit a report to the state or local health department on a form provided by the Department.

A school shall transfer an immunization record and signed requests for provision of immunizations, including any revocations thereof, with the mandatory permanent student record and provide at no charge, on request, a copy of the immunization record to the parent or guardian of the pupil.

JLCB-E ©

EXHIBIT

IMMUNIZATION OF STUDENTS2014

2015-

2015

2016 ARIZONA SCHOOL

IMMUNIZATION REQUIREMENTS

Age

Under Age through

ten yearsKindergarten

Grade

and through grades through twelfth

grades tetanus given twelve given twelve . may Tdap Tdap is for

Meningococcal

rubella)

dose 2011 with disease are Students personal

Age

Under Age Seven (7)

Seven (7)

through ten (10)

years

Eleven (11) years

and older

Grade

Kindergarten (K)

and above

Kindergarten (K)

through fifth (5th)

grades

Sixth (6th)

through twelfth (12th)

Vaccines

grades

Vaccines

DTaP / DTP / DT

(Diphtheria,

tetanus,

accellular pertussis)

Four (4) to five (5)* doses.

At least one (1) dose at four (4) years of age or older is required.

*A sixth (6th) dose is required if five (5) doses have been given before four (4) years of age.

Three (3) DTaP, DTP, DT, and/or Td doses are required if all doses were

given after

twelve (12) months of age.

Four (4) DTaP, DTP, DT, and/or Td doses are required if dose number one (1) was

given before

twelve (12) months of age

Tdap may be counted to meet the requirements above.

Tdap is not required

for eleven (11) year olds until they enter sixth (6th) grade.

One (1) Tdap dose is required for students eleven (11) and older.

Exception: students who have completed the primary series of at least three to four (3-4) doses of DTaP/DTP/DT/Td are not required to receive Tdap when until five (5) years have passed since their last does of DTaP, DTP, DT, or Td.

Tdap doses given prior to age eleven (11) meet this requirement.

A Td booster is required ten (10) years after the Tdap dose.

Td
Tdap


Meningococcal		Not required Doses given at age ten (10) meet the requirement for eleven (11) year olds.	One (1) dose is required for students eleven (11) years and older.
Polio	Three (3) to Four (4) doses Three (3) doses meet the requirement if the third (3rd) dose was given at age four plus (4+) years of age. Four (4) doses meet the requirement even if all four (4) doses were given in the first (1st) year of life. (Not required for age eighteen [18] and older.)
MMR (Measles, mumps,

rubella)

Two (2) doses

A third (3rd) dose will be required if dose number one (1) was given before more than four (4) days

before the child's first (1st) birthday.

Hepatitis B

Three (3) doses

A fourth (4th)

dose will be required if the third (3rd) dose was given before twenty-four (24) weeks of age.

Varicella

(Chickenpox)

One (1) dose is required if the first (1st) dose was given before thirteen (13) years of age.

Two (2) doses are required if the first (1st) dose was given at thirteen (13) years of age or later.

Students attending school or preschool in Arizona

prior to 9/1/

2011 with parental recall of chicken pox

disease are allowed to continue attendance with

parental recall of disease.

Students enrolling in an Arizona preschool or school for the first time after 9/1/11 are required to present proof of varicella immunization

or a valid exemption for medical reasons, laboratory evidence of immunity or

personl beliefs.

Exceptions and Additions

to the Rules

Parents whose religious beliefs do not allow immunization must sign

a religious exemption

form

form.

A medical exemption

form

form must be signed by the child's doctor if there is lab evidence of immunity or a medical reason why the child cannot receive shots. A copy of the lab results must be kept on file to prove the child's immunity.

1. Students must have proof

of all

required

required immunizations, or valid exemption, in order to attend school.

Arizona law

Arizona law allows exemptions for medical reasons, lab evidence of immunity and personal beliefs. Exemption forms

are available

are available from schools and at http://azdhs.gov/phs/immunization/school-childcare/ requirements.htm.

Homeless students

Homeless students are allowed a five (5)-day grace period.

2. The immunization record for each vaccine dose must include the date and name of doctor or clinic.

3. The statutes and rules governing school immunization requirements are: Arizona Revised

Statutes

Statutes 15-871 - 15-874;

Arizona

Arizona Administrative Code, R9-6-701 – 708.

Note: Arizona Department of Health Services (ADHS) observes a four (4)-day grace period for vaccine ages and intervals, except for the space between two (2) live vaccines such as Varicella and MMR, which must be given at least twenty-eight (28) days apart if they are not administered on the same day.

Source: Arizona Immunization Program Office

Any student with, or recovering from, a communicable disease will not be permitted in school until the period of contagion is passed or until a physician recommends a return, in accordance with A.R.S. 36-621 et seq., appropriate regulations of the State Department of Health Services, and policies of the County Health Department.

Parents will be requested to provide a history of the communicable diseases for each student, and such records will be kept and maintained by the District.

A student suffering from a communicable disease shall be excluded from school to protect the student's own welfare and also to protect other students from illness. Early recognition of a communicable disease is of prime importance. The administrator or county health director shall make the decision for exclusion and readmission.

Pediculosis (Lice Infestation)

Students with pediculosis shall be excluded from school until treatment specific for pediculosis has been initiated and the student is symptom free.

Adopted: December 11, 2008date of Manual adoption

LEGAL REF.:
A.R.S.
15-871
15-872
36-621

A.A.C.
R9-6-202 et seq.

R9-6-301
R9-6-342
R9-6-355

Students with human immunodeficiency virus (HIV) or acquired immune deficiency syndrome (AIDS) have a right to receive a public education. The Board has a responsibility to assure that the school provides a safe environment for all of its students and employees.

The Board directs that:

● infected

A. infected students receive a public education.

● information

B. information be provided for parents, faculty and staff members, and other concerned persons concerning

the actual

the actual and potential dangers of transmission of the disease.

● decisions

C. decisions concerning the educational placement of infected students be determined upon the best

medical knowledge

medical knowledge available and on a case-by-case basis.

● restrictions

D. restrictions be placed upon a student as required by Department of Health Services regulations, advice of

the County

the County Health Department, and advice of a physician selected by the District.

● protection

E. protection for the rights of privacy of each infected student be a primary consideration.

Decision(s) regarding the type of educational setting for the student who is infected with HIV virus shall be based upon the behavior, neurologic development, and physical and mental condition of the student. Recommendations will be made upon consultation with public health personnel, school officials, the student's physician and parents, and, at the discretion of the District, a physician selected by the District.

Adopted: April 3, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-871
15-872
A.A.C.
R9-6-331
R9-6-702 et seq.

CROSS REF.:
GBGC - Employee Assistance
GBGCB - Staff Health and Safety
IHAMB - Family Life Education
IHB - Special Instructional Programs
JHD - Exclusions and Exemptions from School Attendance
JI - Student Rights and Responsibilities
JII - Student Concerns, Complaints, and Grievances
JR - Student Records
KB - Parental Involvement in Education

Under certain circumstances, when it is necessary for a student to take medicine during school hours, the District will cooperate with the family physician and the parents if the following requirements are met:

● There

A. There must be a written order from the physician stating the name of the medicine, the dosage, and

the time

the time it is to be given.

● There

B. There must be written permission from the parent to allow the school or the student to administer

the medicine

the medicine. Appropriate forms are available from the school office.

● The

C. The medicine must come to the school office in the prescription container or, if it is over-the-

counter medication

counter medication, in the original container with all warnings and directions intact.

The Governing Board directs the Superintendent to prescribe and enforce regulations and procedures for the emergency administration of auto-injectable epinephrine by a trained employee of the School District pursuant to section A.R.S. 15-157

and

and subsequent to the adoption of rules by the State Board of Education on or before January 1, 2014 pertaining to annual training in the administration of auto-injectable epinephrine, recognition of anaphylactic shock symptoms and the procedures to follow when anaphylactic shock occurs and the requirements of A.R.S. 15-203(A)(40).

The Governing Board recognizes that the prescribed annual training is optional during any fiscal year in which sufficient monies are not appropriated by the legislature during that fiscal year to provide for the purchase of two (2) juvenile doses and two (2) adult doses of auto-injectable epinephrine at each public school in this state and if the school does not stock two (2) juvenile doses and two (2) adult doses of auto-injectable epinephrine at the school during that fiscal year.

Exceptions:

● Students

A. Students who have been diagnosed with anaphylaxis may carry and self-administer emergency

medications including

medications including auto-injectable epinephrine provided the pupil's name is on the prescription label, on the

medication container

medication container or device and annual written documentation from the pupil's parent or guardian is provided

that authorizes

that authorizes possession and self-administration. The student shall notify the school office secretary as soon

as practicable

as practicable following the use of the medication;

● For

B. For breathing disorders, handheld inhaler devices may be carried for self administration provided the pupil'

s name

s name is on the prescription label, on the medication container, or on the handheld inhaler device and

annual written

annual written documentation from the pupil's parent or guardian is provided that authorizes possession and self-administration.

● Students

C. Students with diabetes who have a diabetes medical management plan provided by the student's parent

or guardian

or guardian, signed by a licensed health professional or nurse practitioner as specified by A.R.S. 15-344.01,

may carry

may carry appropriate medications and monitoring equipment and self-administer the medication.

District employees may volunteer to be a student's diabetes care assistant, subject to approval by the student's parent or guardian, in an emergency situation as described

in 15-344.01. The Superintendent may develop regulations for implementing this provision.

The District reserves the right, in accordance with procedures established by the Superintendent, to circumscribe or disallow the use or administration of any medication on school premises if the threat of abuse or misuse of the medicine may pose a risk of harm to a member or members of the student population.

This policy and any related policies or amendments to such policies shall be forwarded to the District liability insurance carrier for review.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-157
15-341
15-344
15-344.01
32-1601
32-1901

JLCD-R ©

REGULATION

MEDICINES / ADMINISTERING
MEDICINES TO STUDENTS

(Medication Procedures)

Prescription Drugs

For occasions when it is necessary for a student to receive a prescription drug during the school day, the following procedure has been established to ensure the protection of the school and the student and to assure compliance with existing rules and regulations:

Administration by school personnel:

● The

A. The medication must be prescribed by a physician.

● The

B. The parent or guardian must provide written permission to administer the medicine to the student.

Appropriate forms

Appropriate forms are available from the school office.

● The

C. The medication must come to the school office in the prescription container as put up by the pharmacist.

Written

Written directions from the physician or pharmacist must state the name of the patient, the name of

the medicine

the medicine, the dosage, and the time it is to be given.

● An

D. An administrator may designate a school employee to administer the medication.

● Any

E. Any medication administration services specified in the child's diabetes medical management plan shall

be provided

be provided.

● Two

F. Two (2) or more school employees, subject to final approval by the student's parent or guardian,

may volunteer

may volunteer to serve as diabetes care assistants. Voluntary diabetes care assistants are allowed to

administer insulin

administer insulin, assist the pupil with self-administration of insulin, administer glucagon in an emergency situation to

a pupil

a pupil or perform any combination of these actions if all of the following conditions exist:

■ A

1. A school nurse or another health professional who is licensed pursuant to statute or a nurse

practitioner who

practitioner who is licensed pursuant to statute is not immediately available to attend to the pupil at the time of

the emergency

the emergency.

■ If

2. If the voluntary diabetes care assistant is authorized to administer glucagon, the parent or guardian

must provide

must provide to the school an unexpired glucagon kit prescribed for the student by an appropriately

licensed health

licensed health care professional or nurse practitioner.

■ The

3. The volunteer diabetes care assistant has provided to the school a written statement signed by

an appropriately

an appropriately licensed health professional that the voluntary diabetes care assistant has

received proper

received proper training in the administration of glucagon, including the training specified in A.R.S. 15-344.01.

■ If

4. If the voluntary diabetes care assistant is authorized to administer insulin, the parent or guardian of

the pupil

the pupil has provided insulin and all equipment and supplies that are necessary for insulin

administration by

administration by voluntary diabetes care assistants.

■ The

5. The training provided by an appropriately licensed health professional must include all of the following:

⇒ An

a. An overview of all types of diabetes.

⇒ The

b. The symptoms and treatment of hyperglycemia and hypoglycemia.

⇒ Techniques

c. Techniques for determining the proper dose of insulin in a specific situation based on

instructions provided

instructions provided in the orders submitted by the pupil's physician.

⇒ Techniques

d. Techniques for recognizing the symptoms that require the administration of glucagon.

⇒ Techniques

e. Techniques on administering glucagon.

■ A

6. A District employee shall not be subject to any penalty or disciplinary action for refusing to serve as

a voluntary

a voluntary diabetes care assistant.

■ The

7. The District, employees of the District, and properly licensed volunteer health professionals and

nurse practitioners

nurse practitioners are immune from civil liability for the consequences of the good faith adoption

and implementation

and implementation of policies and procedures pursuant to District policy and this regulation.

● Each

G. Each administration of prescription drugs must be documented, making a record of the student

having received

having received the medication.

● Drugs

H. Drugs must be kept in their original containers in a locked medicine cabinet.

Self-administration:

● When

A. When the physician feels it is necessary for the student to carry and self-administer the medication,

the physician

the physician shall provide written recommendations, to be attached to the signed parent permission

form except

form except in the case of medication for diagnosed anaphylaxis and breathing disorders requiring

handheld inhaler

handheld inhaler devices. In these cases the student's name on the prescription label is sufficient for

the physician

the physician'

s recommendation

s recommendation.

● The

B. The student's diabetes medical management plan provided by the parent or guardian shall be signed by

the appropriately

the appropriately licensed health professional or nurse practitioner and shall state that the student is capable

of self

of self-monitoring blood glucose and shall list the medications, monitoring equipment, and nutritional needs

that are

that are medically appropriate for the pupil to self-administer and that have been prescribed or authorized for

that student

that student. The student must be able to practice proper safety precautions for the handling and disposal of

the equipment

the equipment and medications that the student is authorized to use under these provisions. The pupil's

diabetes medical

diabetes medical management plan shall specify a method to dispose of equipment and medications in a

manner agreed

manner agreed on by the parent or guardian and the school.

● The

C. The parent or guardian must provide written permission for the student to self-administer and carry

the medication

the medication. Appropriate forms are available from the school office.

● The

D. The medication must come in the prescription container as put up by the pharmacist.

Over-the-Counter Medication

When it is necessary for a student to receive a medicine that does not require a prescription order but is sold, offered, promoted, and advertised to the general public, the following procedure has been established to ensure the protection of the school and the student:

Administration by school personnel:

● Written

A. Written permission must be provided by the parent or guardian for the administration of specific over-the-counter drugs.

● Any

B. Any over-the-counter drug or medicine sent by the parent to be administered to a student must come to

the school

the school office in the original manufacturer's packaging with all directions, dosages, compound contents,

and proportions

and proportions clearly marked.

● An

C. An administrator may designate a school employee to administer a specific over-the-counter drug.

● Each

D. Each instance of administration of an over-the-counter drug must be documented in the daily log.

● Over

E. Over-the-counter drugs must be kept in their original containers in a locked medicine cabinet.

Self-administration:

● Written

A. Written permission must be provided by the parent or guardian for the administration of specific over-the-counter drugs by the student.

● Over

B. Over-the-counter drugs or medicine sent by the parent to be administered by the student must be kept by

the student

the student in the original manufacturer's packaging, with all directions, dosages, compound contents,

and proportions

and proportions clearly marked.

● Necessity

C. Necessity for self-administration of an over-the-counter drug or medicine shall be determined by

the student

the student's physician and must be verified by a signed physician's statement attached to the parent

or guardian

or guardian permission form, indicating the specific drug or medicine.

Protection of Students

Use or administration of medication on school premises may be disallowed or strictly limited if it is determined by the Superintendent, in consultation with medical personnel, that a threat of abuse or misuse of the medicine may pose a risk of harm to a member of the student population.

The student shall take extraordinary precautions to keep secure any medication or drug, and under no circumstances shall make available, provide, or give the item to another person. The student shall immediately report the loss or theft of any medication brought onto school campus. Violation of this regulation may subject the student to disciplinary action.

JLCD-E ©

EXHIBIT

MEDICINES / ADMINISTERING
MEDICINES TO STUDENTS

REQUEST FOR GIVING MEDICINE AT SCHOOL

Name ________________________________________ Grade _______________

Teacher ________________________________ School ______ School _______________

Medication _________________________________________________________

Diagnosis/reason for giving _____________________________________________

Time to be given _______________ a a.m. Time to be given _______________ p p.m.

Dates from _________________________ __ to ___________________________

Prescription medication must be in the original container as prepared by a pharmacist and labeled, including the patient name, name of medication, dosage, and time to be given. An over-the-counter medication must be in the original packaging, with all directions, dosages, compound contents, and proportions clearly marked. Student misuse of medication being self-administered may result in seizure and disciplinary action.

______________________________________ _ _________________________
Parent's or Guardian's Signature DateSignature Date

A signed physician's statement indicating the necessity must accompany any request for self-administration of medicine, whether it is prescription or over-the-counter medicine except in the case of medication for diagnosed anaphylaxis including auto-injectable epinephrine and breathing disorders requiring handheld inhaler devices. In these cases the student's name on the prescription label is sufficient for the physician's recommendation.

The focus of the counseling and guidance program in the District is on the developmental needs of students.

Personnel involved in counseling will demonstrate respect for the dignity and worth of each individual, and encourage each student to develop individual responsibility and decision-making skills. Personnel involved in counseling coordinate the school guidance program and involve all staff members in designing and implementing plans to meet three (3) major goals:

● A. Educational development. Students may participate in planning their education.

● B. Personal/social development. Students will develop appropriate behaviors for a variety of social settings. Students will develop awareness of self and confidence in their own abilities in order to enhance their their career options and development.

● C. Career development. Students will develop career options consistent with their interests, abilities, and values.

Adopted: date of manual Manual adoption

Psychological services, including testing, are available to students through the public schools. Initial referrals for psychological evaluations may come from certificated staff members or parents, or from the student.

Prior written or oral consent of a parent or the legal guardian of a minor child must be obtained in the manner and as required by A.R.S. 36-2272 to procure, solicit to perform, arrange for the performance of or perform mental health screening in a nonclinical setting or mental health treatment on a minor. Eligible student (age eighteen [18] years and beyond) authorization must be obtained prior to the referral or performance of a mental health screening or mental health treatment as described above, except as otherwise provided by law or a court order. These restrictions do not apply when an emergency exists that requires a person to perform mental health screening or provide mental health treatment to prevent serious injury to or save the life of a minor child.

A school psychologist shall administer preliminary tests to determine the need for psychological evaluations.

Referrals to outside agencies shall be made only with parental or eligible student authorization, except as otherwise provided by law or a court order.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
36-2272

Any school personnel or any other person who has responsibility for the care or treatment of a minor and who reasonably believes that a minor is or has been the victim of physical injury, abuse, child abuse, a reportable offense or neglect that appears to have been inflicted upon the minor by other than accidental means or that is not explained by the available medical history as being accidental in nature or who reasonably believes there has been a denial or deprivation of necessary medical treatment or surgical care or nourishment with the intent to cause or allow the death of an infant who is protected under A.R.S. 36-2281 shall immediately report or cause reports to be made of such information to a peace officer or to the Child Protective Services (CPS) of the Department of Economic Security, except if the report concerns a person who does not have care, custody, or control of the minor, the report shall be made to a peace officer only. Such reports shall be made immediately either electronically or by telephone.

The Arizona Department of Economic Security, Division of Children, Youth and Families, has determined that all mandated reporters may now electronically submit non-emergency reports via a secure online reporting website. Non-emergency reports are those in which a child is not at immediate risk of abuse or neglect that could result in serious harm. Mandated reporters will be able to submit non-emergency reports twenty-four (24) hours a day without wait times.

All reports made via the online website will require the person making the report (reporting source) to provide contact information. A representative from the Child Abuse Hotline may contact the source for additional information, if necessary. This process will make it more convenient to meet the mandated reporting requirements and help ensure child safety.

All emergency situations where a child faces an immediate risk of abuse or neglect that could result in serious harm must still be reported by calling 911 or 1-888-SOS-CHILD (1-888-767-2445). If a reporting source is unsure as to whether or not the report is an emergency situation, the reporting source should call the Child Abuse Hotline to make a report.

Any concerns for the safety of a child due to abuse, neglect or abandonment, must be reported, by:

Calling Calling 1-888-SOS-CHILD (1-888-767-2445),

TDD TDD: 602-530-1831 (1-800-530-1831), or

Submitting          Submitting non-emergency concerns via the Online Reporting Service for

         for Mandated Reporters at https://www.azdes.gov/dcyf/cps/mandated

         mandated_reporters/ (effective November 2013).

Pursuant to A.R.S. 13-3620, such reports shall contain, if known:

● The

A. The names and addresses of the minor, the parents, or the person or persons having custody of such minor,

if known.

● The

B. The minor's age and the nature and extent of the minor's abuse, child abuse, or physical injuries or neglect,

including

including any evidence of previous abuse, child abuse, physical injury or neglect.

● Any

C. Any other information that such person believes might be helpful in establishing the cause of the abuse,

child abuse

child abuse, physical injury or neglect.

A person who furnishes a report, information, or records required or authorized under Arizona Revised Statutes or a person who participates in a judicial or administrative proceeding or investigation resulting from a report, information or records required or authorized under Arizona Revised Statutes is immune from any civil or criminal liability by reason of that action unless such person has acted with malice or unless such person has been charged with or is suspected of abusing or neglecting the child or children in question.

A report is not required under A.R.S. 13-3620 for conduct prescribed by A.R.S. 13-1404 and 13-1405 if the conduct involves only minors who are fourteen (14), fifteen (15), sixteen (16) or seventeen (17) years of age and there is nothing to indicate that the conduct is other than consensual.

A report is not required if a minor is of elementary school age, the physical injury occurs accidentally in the course of typical playground activity during a school day, occurs on the premises of the school that the minor attends and is reported to the legal parent or guardian of the minor and the school maintains a written record of the incident. The school will maintain a written record of the physical injury as part of the student's health file as required by Arizona State Library, Archives and Public Records (ASLAPR).

A person who fails to report abuse as provided in A.R.S. 13-3620 is guilty of a class 1 misdemeanor, except if the failure to report involves a reportable offense, the person is guilty of a class 6 felony.

Any certificated person or Governing Board member who reasonably suspects or receives a reasonable allegation that a person certificated by the Department of Education has engaged in conduct involving minors that would be subject to the reporting requirements of A.R.S. 13-3620 shall report or cause reports to be made to the Department of Education in writing as soon as is reasonably practicable but not later than three (3) business days after the person first suspects or receives an allegation of the conduct.

Any school employee who has orally reported to CPS or a peace officer a reasonable belief of an offense to a minor must provide written notification to the principal of the oral report not later than the next workday following the making of the report.

Adopted: March 20, 2014date of Manual adoption

LEGAL REF.:
A.R.S.
8-201
13-1404 et seq.

13-1410
13-3019
13-3212
13-3506
13-3506.01
13-3552
13-3553
13-3608
13-3619
13-3620
13-3623
15-514
46-451
46-454

CROSS REF.:
GBEB - Staff Conduct
GBEBB - Staff Conduct With Students
JKA - Corporal Punishment

JLF-R ©

REGULATION

REPORTING CHILD ABUSE /
CHILD PROTECTION

Abuse means the infliction or allowing of physical injury, impairment of bodily function, or disfigurement, or the infliction of or allowing another person to cause serious emotional damage as evidenced by severe anxiety, depression, withdrawal, or untoward aggressive behavior, and which emotional damage is diagnosed by a medical doctor or psychologist pursuant to A.R.S. 8-821, and which is caused by the acts or omissions of an individual having care, custody, and control of a child. Abuse shall include inflicting or allowing sexual abuse pursuant to A.R.S. 13-1404, sexual conduct with a minor pursuant to A.R.S. 13-1405, sexual assault pursuant to A.R.S. 13-1406, molestation of a child pursuant to A.R.S. 13-1410, commercial sexual exploitation of a minor pursuant to A.R.S. 13-3552, sexual exploitation of a minor pursuant to A.R.S. 13-3553, incest pursuant to A.R.S. 13-3608, or child prostitution pursuant to A.R.S. 13-3212.

Child, youth, or juvenile means an individual who is under the age of eighteen (18) years.

Abuses classified by statute as "reportable offenses" are:

● Indecent A. Indecent exposure [A.R.S. 13-1402]

● Public B. Public sexual indecency to a minor [A.R.S. 13-1403]

● Sexual C. Sexual abuse [A.R.S. 13-1404]

● Sexual D. Sexual conduct with a minor [A.R.S. 13-1405]

● Sexual E. Sexual assault [A.R.S. 13-1406]

● Molestation F. Molestation of a child [A.R.S. 13-1410]

● Furnishing G. Furnishing items that are harmful to a minor via the Internet [A.R.S. 13-3506.01]

● Surreptitious H. Surreptitious photographing, videotaping, filming, or digitally recording or viewing of a minor [A.R.S. 13-3019]

● Incest I. Incest [A.R.S. 13-3608]

● J. Child prostitution [A.R.S. 13-3212]

● Commercial K. Commercial sexual exploitation of a minor [A.R.S. 13-3552]

● Sexual L. Sexual exploitation of a minor (concerning visual depiction of a minor engaged in exploitive exhibition or other or other sexual conduct) [A.R.S. 13-3553]

● M. Luring a minor for sexual exploitation [A.R.S. 13-3554]

● Admitting N. Admitting a minor to public displays of sexual conduct [A.R.S. 13-3558]

JLF-EC ©

EXHIBIT

REPORTING CHILD ABUSE /
CHILD PROTECTION

REQUEST FOR RELEASE OF EDUCATION RECORDS
(Use only for CPS Investigations – CPS-1048A)

__________________________________________
Date

To: _______________________________________

Fax No.: ___________________________________

Address: ___________________________________________________________
(No., Street, City, State, ZIP)

RE: _______________________________________________________________
(Child[ren]'s Names and DOB[s])

I am a Child Protective Services (CPS) Specialist employed by the Arizona Department of Economic Security (DES) as a case worker/investigator for Child Protective Services (CPS). CPS is mandated by law to investigate allegations of child abuse and neglect. See Arizona Revised Statutes (A.R.S.) § 8-800 and § 8-802. As part of my investigation, I need to review and/or have copies of the education records of the above-named child(ren). Please provide me with immediate access to the records requested below. If a portion of the records are not immediately available, please provide me with all available records and provide the remaining records to me as soon as possible.

Title 34 of the Code of Federal Regulations (C.F.R.) § 99.31(a)(10) provides that a school may disclose personally identifiable information from an education record of a student without the consent of the parent, guardian or custodian if "[t]he disclosure is in connection with a health or safety emergency, under the conditions described in § 99.36." 34 C.F.R. § 99.36(a) provides that an educational agency or institution may disclose personally identifiable information from an education record to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals.

Pursuant to 34 C.F.R. § 99.31 and § 99.36, please provide me the education records of the above-named child(ren).

This request is being made to protect this child/others from possible imminent danger.

Under state and federal law, any information you have or may obtain during this investigation of allegations of abuse and neglect, including the fact that the above-named child(ren) may have been contacted or that this Request for Education Records is being made is CONFIDENTIAL. DO NOT inform anyone of this request or otherwise disseminate confidential information regarding this matter to any person, including the parent, guardian or custodian, unless specifically authorized by applicable law or court order.

Please provide the records to me as soon as possible by:

o Mailing them to me at: ______________________________________________

o   Calling me at: ____________________________________________________
      to pick them up when they are ready. Please specify the hours you are open
      when you leave a message.

o Other: __________________________________________________________

Thank you for your cooperation.

_______________________________ _______________________________
CPS Specialist's Name (Print or Type) CPS Specialist's Signature

EOE/ADA/LEP/GINA Disclosures

Equal Opportunity Employer/Program • Under Titles VI and VII of the Civil Rights Act of 1964 (Title VI & VII), and the Americans with Disabilities Act of 1990 (ADA), Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and Title II of the Genetic Information Nondiscrimination Act (GINA) of 2008; the Department prohibits discrimination in admissions, programs, services, activities, or employment based on race, color, religion, sex, national origin, age, disability, genetics and retaliation. The Department must make a reasonable accommodation to allow a person with a disability to take part in a program, service or activity. For example, this means if necessary, the Department must provide sign language interpreters for people who are deaf, a wheelchair accessible location, or enlarged print materials. It also means that the Department will take any other reasonable action that allows you to take part in and understand a program or activity, including making reasonable changes to an activity. If you believe that you will not be able to understand or take part in a program or activity because of your disability, please let us know of your disability needs in advance if at all possible. To request this document in alternative format or for further information about this policy, contact your local office; TTY/TDD Services: 7-1-1. • Free language assistance for DES services is available upon request.

JLF-EA ©

EXHIBIT

REPORTING CHILD ABUSE /
CHILD PROTECTION

SUSPECTED ABUSE, PHYSICAL INJURY, CHILD ABUSE,
REPORTABLE OFFENSE OR NEGLECT

To: Child Protective Services Department of Child Safety, D.E.S. (or law enforcement agency)

Student's s Birth
name _____________________________________ date __________ Sex ____

Address ____________________________________________________________

Names of parents/guardians ____________________________________________

E-mail address ______________________________________________________

School _______________________ Grade _____ Teacher _________________

Description of suspected present or prior abuse, child abuse, physical injury,
or neglect (use additional page if necessary) _______________________________

________________________________________________________________________

Symbols: Severity:

               A   = Abrasion                                   (1)    =    Mild
              Bl   = Blister                                       Blister (2)     =    Moderate
              Bu = Burn                                            Burn (3)    =    Severe
              Br   = Bruise
              La =   Laceration
              Le =   Lesions
               S   =   Scar
               R   =   Rash
               V   =   Vermin
               O   = Other (describe)

________________________________________ _______   __________________

       Signature

Signature and Title of Person Making the Report                         DateReport   Date

Oral Report to: Name _________________________________________________

Agency ________________________________ Position ___________________

Date ________________________ _____ Time __________________________

Written report to ___________________________ _ Date ___________________

Copy filed in school nurse's office

JLF-ED ©

EXHIBIT

REPORTING CHILD ABUSE /
CHILD PROTECTION

REQUEST FOR RELEASE OF EDUCATION RECORDS
(Child/Youth is a ward of the Court in the legal care, custody
and control of the Arizona Department of
Economic Security – CPS-1061A)

__________________________________________
Date

To: ________________________________________________________________
(School or the Arizona Early Intervention Program Provider [DES/AZEIP, DES/DDD
or ASDB, and their contractors])

Fax No.: ___________________________________

Address: ___________________________________________________________
(No., Street, City, State, ZIP)

RE: _______________________________________________________________
(Child[ren]'s Names and DOB[s])

I am a Child Protective Services (CPS) Specialist or a Unit Supervisor employed by the Arizona Department of Economic Security (DES) and am an assigned CPS representative for the above named child(ren) whom DES is legally responsible to care for and protect under Title 8 of A.R.S., including § 8-806 and § 8-825.

Pursuant to amendments made to the Family Educational Rights and Privacy Act (FERPA) in 2013 (20 U.S.C. § 1232g (b)(1)(L)), I am entitled to receive copies of education records in your possession or control for the above named child(ren). Records sought include: special education (includes early intervention evaluations, IFSPs, service logs, and comparable IDEA Part B records), discipline, attendance, assessments, medical, speech-language, academic, state or district mandated testing, immunization, birth certificate, Section 504 plans, social, psychological, and achievement records. Records you provide will not be disclosed by DES except to an authorized individual or entity engaged in addressing the child(ren)'s educational needs, or as directed by a court.

Under state and federal law, any information you have or may obtain from CPS, including the fact that the above-named child(ren) may have been contacted or that this Request for Education Records is being made is CONFIDENTIAL. DO NOT inform anyone without a need to know of this request or otherwise disseminate confidential information regarding this matter to any person, including the parent, guardian or custodian, unless specifically authorized by applicable law or court order.

Please provide the records to me as soon as possible by:

o Mailing them to me at: ______________________________________________

o   Calling me at: ____________________________________________________
      to pick them up when they are ready. Please specify the hours you are open
      when you leave a message.

o Other: __________________________________________________________

Thank you for your cooperation.

_______________________________ _______________________________
CPS Specialist's Name (Print or Type) CPS Specialist's Signature

EOE/ADA/LEP/GINA Disclosures

JLF-EB ©

EXHIBIT

REPORTING CHILD ABUSE /
CHILD PROTECTION

REQUEST FOR INTERVIEW AT SCHOOL
(CPSCSO-1047A1021A)

__________________________________________
Date

__________________________________________
Name of School

__________________________________________
Address (No., Street, Ste. No., City, State, ZIP)

RE: _______________________________________________________________
(Child[ren] 's Name[s])

I am a Child Protective Services Specialist employed an investigator employed by the Arizona Department of Economic Security. Child Protective Services (CPS) Child Safety (DCS). DCS is mandated by law to investigate allegations of child abuse and neglect. [Title 8, Chapter 4 of the Arizona Revised Statutes (A.R.S.) § 8-800 and § 8-802. As ] As part of my investigation, I need to speak with one or more children at this school. Please provide me with immediate access to the above-named child(ren).

I am authorized by A.R.S. § 8-802(C)(4) and B), A.R.S. 8-471(E)(3), and A.A.C. R6-5-5508(C) to interview a child without notice to or consent of the parent, guardian or custodian. See Arizona Attorney General Opinions (AG Opinions) I75-219, I75-234, I88-062, I04-003. Do not contact, directly or indirectly, the parents, guardians or custodians of the above-named child(ren) unless specifically requested or authorized by me, the assigned CPS SpecialistDCS investigator.

Because of the sensitive and confidential nature of a CPS DCS investigation, school personnel and others are not permitted to be present during the interview(s) of the child(ren) nor can they be informed of what was discussed. See A.R.S. § 8-807, AG Opinion I98-008.

If at any time I determine, pursuant to A.R.S. § 8-821, that temporary custody is clearly necessary to protect the child(ren) from abuse or neglect, I will provide you with a Notice of Removal (PS-058) and provide the parents, guardians, or custodians a Temporary Custody Notice (CPS-1000A) in accordance with A.R.S. § 8-823.

Under state and federal law, any information you have or may obtain during this investigation is confidential, including this form and the fact that the above-named child(ren) have been contacted regarding allegations of abuse or neglect. DO NOT disseminate this information to any person unless specifically authorized by applicable law or court order.

Thank you for your cooperation.

CPS Specialist

NameAddress ECPS Specialist's Signature

DCS Representative's

Signature

DCS Representative's Name Address (No., Street, Ste. No., City, State, ZIP)

Phone No.

Fax No.

Phone No. E-mail Address

EOE/ADA/LEP/GINA Disclosures

Following proper notification, the records of each missing child will be flagged with a red sticker in the upper-right-hand corner of the cumulative folder. When records are requested for missing children, the local law enforcement agency will be notified and no records will be sent.

The parent or surrogate of each new enrollee in the school, except homeless students, will be asked to produce one (1) of the following proofs:

●

A. A certified copy of the child's birth certificate.

● Other

B. Other reliable proof of the student's identity and age, including the student's baptismal certificate,

an application

an application for a Social Security number, or original school registration

records and an affidavit explaining the inability

records and an affidavit explaining the inability to provide a copy of the birth certificate.

● A

C. A letter from the authorized representative of an agency having custody of the student (pursuant to statute)

certifying

certifying that the student has been placed in the custody of the agency as prescribed by law.

The parent or surrogate will be given thirty (30) days to provide documentation requested as listed above. If documentation is not provided, a second (2nd) letter will be sent to notify the parent or guardian that unless the documentation is provided within ten (10) days, the local law enforcement agency will be notified.

Nothing contained in this policy shall authorize the school to disclose to any person a student's educational record without prior parental consent unless the

School

school makes a determination that disclosure of such records is necessary to protect the health and safety of the student.

Within five (5) days after enrolling a transfer student from a public school or from a private school, the school will request, directly from the previous school, a certified copy of the student's record. When records are requested by another school, within

five

ten (

10) days the

School

school will comply with the request unless the record has been flagged pursuant to A.R.S. 15-829

or the request does not conform to the requirements related to proper release of records by an emancipated student or a parent or guardian.

For purposes of this policy:

● Flag

A. Flag means to mark or identify as pertaining to a missing child, or an indication identifying an item

as pertaining

as pertaining to a missing child.

●

B. Missing

child

child means a person who is under the age of eighteen (18) years, whose temporary or

permanent residence

permanent residence is in this state or is believed to be in this state, whose location has not been determined, and

who has

who has been reported as missing to a law enforcement agency.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
13-3620
15-824
15-828
15-829
32-1472

42 U.S.C. 11301, McKinney-Vento Homeless Assistance Act of 2001

CROSS REF.:
JF - Student Admissions
JFAB - Admission of Nonresident Students
JR - Student Records
JRCA - Request for Transfer of Records

Teachers will be responsible for their classes at all times. At no time are students to be left unsupervised. Students are not to be sent on errands from the school premises.

Teachers have the authority to prohibit the use of and/or to confiscate any article that is a hazard to a student or that may damage school property. In the case of an emergency, the teacher will seek help from the principal.

Every student, teacher, and visitor shall wear appropriate protective eyewear while participating in or when observing vocational, technical, industrial arts, art, or laboratory science activities involving exposure to items as listed in A.R.S. 15-151.

The Superintendent will establish procedures covering the duty hours of crossing guards, the use of bicycles to and from school and while they are at school, and the conduct of students going to and from school. In addition, school buildings, playgrounds, and equipment will be regularly inspected for health, fire, and safety hazards.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-151
15-341

When students are in school, engaging in school-sponsored activities, or traveling to and from school on school buses, they are responsible to the school and the school is responsible for themare expected to obey all school rules. The District is required to provide reasonable supervision over all students engaged in school-sponsored activities.

Supervision shall include being within the physical presence and, whenever possible, within a line of vision of the students so that school personnel will have a reasonable opportunity to control the behavior of and assist the students if necessarywithin a reasonable proximity of the students. Teachers shall exercise supervision as appropriate from the commencement of the school day, before classes begin, during class sessions, during lunch periods, between classes, and at any other time when performing teaching or related duties on behalf of the school.

If it should be necessary in an emergency situation for a teacher to must leave the physical presence of proximity of the students, then the teacher shall make a reasonable good faith effort to obtain a school employee to supervise the students during the teacher's absence. In no case shall the teacher leave students unsupervised if there is a reasonable possibility that harm to students or property will result from the students being left unattended.

School administrators, teachers, and other staff members will ensure that anyone who wishes to contact a student during the school day is doing so for proper reasons.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-502
15-521

No student will be removed from the school grounds, from any school building, or from any school function during school hours except by a person authorized to do so by the student's parent or by a person who has legal custody of the student, except as A.R.S. 8-303, 8-304, and 8-802 shall apply. Before a student is removed, the person seeking to remove the student must present, to the satisfaction of the Superintendent, evidence of proper authority to remove the student. If any police or court official requests the dismissal of a student during school hours, parents should be notified as soon as possible.

For purposes of the Arizona Medical Marijuana Act, no person may be denied custody of or visitation or parenting time with a minor, and there is no presumption of neglect or child endangerment for conduct allowed under the Act, unless the person's behavior creates an unreasonable danger to the safety of the minor as established by clear and convincing evidence.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
8-303
8-304
8-802
13-1302
36-2813

CROSS REF.:
JIH - Student Interrogations, Searches, and Arrests

(Sex Offender and Dangerous Juvenile Offender
Notification and Protective Measures)

Arizona statutes require law enforcement agencies to provide notification to the District regarding certain registered sex offenders and require courts to notify the District regarding juveniles adjudicated delinquent for "dangerous offenses" or certain sex offenses.

● Arizona

A. Arizona Revised Statutes (A.R.S.) 13-3825

and

and 13-3826

require

require the local law enforcement agency to

notify the

notify the community, including area schools, of the presence of a registered sex offender in the community

when the

when the offender has been determined by the agency to be a "level two" (medium risk) or "level three" (high risk)

offender

offender.

● A

B. A.R.S. 8-350

directs

directs the court to notify the District when a student attending a school in the District has

been adjudicated

been adjudicated delinquent for or convicted of and placed on probation for a dangerous offense or sexual

conduct with

conduct with a minor, sexual assault, molestation of a child, or continual sexual abuse of a child.

Dangerous

offense

offense is defined

in 8-350

as "an offense involving the discharge, use or threatening exhibition of a deadly

weapon or

weapon or dangerous instrument or the intentional or knowing infliction of serious physical injury on another person."

● A

C. A.R.S. 13-3821

permits

permits a juvenile court to require a juvenile who has been adjudicated delinquent for

certain sex

certain sex offenses to register as a sex offender until the person reaches the age of twenty-five (25), and A.R.S. 13-3825

permits

permits a juvenile court to further require such juvenile registered sex offender to be subject to

the State

the State's community notification requirements.

It is the Governing Board's desire to create and maintain a safe environment for the District's students and staff members. Therefore, the Superintendent is directed to develop procedures to disseminate the information received from the local law enforcement agency regarding adult and juvenile registered sex offenders present in the District and to provide teachers, parents, guardians, or custodians, upon request, information received from a court pursuant to A.R.S. 8-350 concerning a juvenile who has been adjudicated for or convicted of a dangerous offense or a specified sex offense.

District Procedures

Procedures within the District shall encompass, but not necessarily be limited to:

● Measures

A. Measures to disseminate information received from the local law enforcement agency to staff members,

parents

parents, guardians, or custodians when the District has been notified that a registered offender has

moved into

moved into the community. When in the judgment of the Superintendent it is determined to be appropriate,

the measures

the measures will include disseminating the information to students.

● Measures

B. Measures to provide to teachers, parents, guardians, or custodians, upon request, information received

by the District

by the District under A.R.S. 8-350, regarding juveniles adjudicated delinquent of "dangerous offenses" or

sex offenses.

==================================================================

Optional language: The following elements are available for inclusion at the District's discretion.

C. District restrictions on and requirements of registered sex offenders.

D. Assessment, enrollment, placement, and oversight of students about whom an A.R.S. 8-350 notification has been received.

E. Student instruction in protective measures.

F. Prohibitions against harassment of individuals or acts of vigilantism based upon information received by the District.

Adopted: date of

manual

Manual adoption

LEGAL REF.:
A.R.S.
8-208
8-321
8-350
8-371
13-1405
13-1406
13-1410
13-1417
13-3821
13-3825
13-3826
20 U.S.C. 1232g(b)(7)
42 U.S.C. 14071(d)

CROSS REF.:
DJE - Bidding/Purchasing Procedures
EB - Environmental and Safety Program
GCF - Professional Staff Hiring
GDF - Support Staff Hiring
IJNDB - Use of Technology Resources in Instruction
JA - Student Policies Goals/Priority Objectives
JF - Student Admissions
JLI - Student Safety
JLF - Reporting Child Abuse/Child Protection
JR - Student Records

The Superintendent shall establish procedures for registration, parking, and use of motorized vehicles and for searches for and seizures of illegal material contained therein. In the establishment of such procedures the Superintendent will be guided by the following:

A. Students will not bring any motorized vehicles on any campus in the District other than the high school
campus.

B. All students will register their vehicles.

C. Registration stickers must be displayed on all student vehicles.

D. Vehicles may be towed away at student expense for failure to follow policy and procedures related to
motorized vehicles.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-341
28-4836

JLIF-R © ©

REGULATION

SEX OFFENDER NOTIFICATION

(Sex Offender and Dangerous Juvenile Offender
Notification and Protective Measures)

To fulfill the requirements of Policy JLIF the following procedures are to be implemented.

Registered Sex Offender
Community Notification

When the local law enforcement agency notifies the District pursuant to A.R.S. 13-3825 and 13-3826 of a registered sex offender's presence in the community, the following actions shall occur:

●

A. A copy of the notification flyer provided by the law enforcement agency, displaying the offender's

photograph and

photograph and disclosing the offender's exact address, status summary, and criminal background, is to be distributed

to each

to each school and department.

● The

B. The school principal or department supervisor shall post the notification flyer at locations where the

flyer is readily

flyer is readily accessible for viewing by staff members, students, and visitors.

● The

C. The principal or supervisor shall inform students and staff members that a new flyer has been posted.

● When

D. When the registered sex offender described in the notice is also a student within the District, then

the provisions

the provisions regarding juvenile (youthful) dangerous offenders and sex offenders shall also be followed,

except

except that the restrictions against disclosure of information shall not apply to the information

obtained in

obtained in the community notification received from the local law enforcement agency.

===================================================================

Optional language: The following statement (to the next double line) on notification is available for inclusion at the District's discretion.

Information is to also be communicated through media, such as newsletters, meal menus, press releases, and similar means to students, staff members, and parents/guardians advising them that listings of sex offenders in the area are available at the Arizona Department of Public Safety Sex Offender Infocenter, www.az.gov/webapp/offender, and at the United States Department of Justice National Sex Offender Public Registry, www.nsopr.gov/, as well as various other websites.

===================================================================

Optional language: The following restrictions (to the next double line) on offenders are available for inclusion at the District's discretion.

District Restrictions on Registered

Sex Offenders

An adult registered sex offender may not be present on school property, including school buildings, grounds, and vehicles, except when:

A. The offender is the parent or guardian of a student attending the school and the offender is:

1. Attending a conference with school personnel to discuss the academic or social progress of the offender's child; or

2. Participating in child review conferences in which special education evaluation and placement decisions may be made with respect to the offender's child; or

3. Attending conferences to discuss other issues relating to the offender's child, such as student discipline, retention or promotion; or

B. The offender has obtained prior written permission from the Superintendent.

When a registered sex offender is present on school property under any of the circumstances described above, the offender must comply with the following requirements:

A. Notify the principal's office immediately upon arrival on school property;

B. Remain at all times under the direct supervision of the principal or a person designated by the principal; and

C. Notify the principal's office when the offender is departing from school property.

A staff member who observes a person or a situation that leads the staff member to a reasonable belief that the person may be a sex offender, or that a sexual assault or abuse might occur, is to promptly notify a school official of his or her belief. The school official is to notify the Superintendent and, as appropriate, law enforcement of the staff member's belief. When an individual appears to have been inappropriately contacted or approached, or has been assaulted, law enforcement is to be notified without delay. The staff member is not to confront a suspected abuser; investigation and determination is to be left to proper authorities.

===================================================================

When the individual under suspicion is a student in the District, the Superintendent may, pursuant to A.R.S. 8-350, request from the juvenile court the criminal history of the student to determine if the student has been adjudicated delinquent for or convicted of a dangerous offense or a violation of A.R.S. 13-1405, 13-1406, 13-1410, or 13-1417. If the criminal history provided by the court shows such an adjudication or conviction, then the District shall implement the procedures outlined below for juvenile (youthful) dangerous offenders and sex offenders.

===================================================================

Juvenile (Youthful) Dangerous
Offenders and Sex Offenders

When the District is notified by a juvenile court pursuant to A.R.S. 8-350 that a student attending a school in the District has been adjudicated delinquent for or convicted of and placed on probation for a dangerous offense or sexual conduct with a minor, sexual assault, molestation of a child, or continual sexual abuse of a child the Superintendent shall promptly notify the principal of the school where the student is in membership.

The principal shall:

● Send A. Send notice to the student's teacher(s), and such other staff members as the principal determines appropriate to appropriate to the circumstance, to contact the principal concerning a confidential matter. The noticed staff members will be will be provided with the information received from the juvenile court, and be directed to comply with the student record student record confidentiality requirements prescribed in District policy Policy JR. A staff member who improperly discloses confidential discloses confidential student information may be disciplined pursuant to District policy.

===================================================================

Optional language: The following restrictions (to the end of this document) on juvenile offenders and instruction in protective measures are available for inclusion at the District's discretion.

B. Confer with the student's probation officer to gather information on the student's offense, the conditions of probation, and assessment of the student as a risk factor where other students and staff members are concerned.

1. Where a viable risk is perceived, the principal shall notify the Superintendent who, in consultation with legal counsel and the juvenile offender's parole officer, shall determine further steps to be taken.

C. Meet without undue delay and to the extent reasonably possible, with the student's parent(s) or guardian(s), the student's teacher(s), and the student's counselor where available. Advise the parties that the student juvenile offender:

1. Cannot attend a school where a victim of the juvenile offender is in membership;

2. Cannot attend a school where a sibling of a victim of the juvenile offender is in membership;

3. Must refrain from contact with the victim of the juvenile offender or a sibling of the victim while on school property.

D. Notify the parent(s) or guardian(s) of the juvenile offender's victim of the juvenile offender's membership in a District school.

E. Upon request, make the notification information available to teachers, parents, guardians, or custodians.

Staff members are to be alert to and inform school officials of any behavior by a juvenile offender that creates an abnormal risk to members of the school community. However, each circumstance involving a student probationary juvenile offender attending a District school shall be evaluated on a case-by-case basis. Whenever possible without placing other students or adult members of the school community at risk, reasonable efforts should be made to continue the student's education, to provide supportive services, and to avoid any acts of harassment or vigilantism against the student. Although federal and state laws and rules permit the release of information concerning a student registered sex offender, discretion should be exercised when discussing or disseminating information about the student. Whenever possible, the school community should encourage and support timely and appropriate intervention toward the expected outcome that a juvenile offender's conduct will be rectified so the student will commit no further offense and will develop into a responsible, self-controlled adult.

Instruction in Protective Measures

A committee including members of the District staff, the local law enforcement agency, and such other persons as the Superintendent may determine will convene to develop instruction in protective measures against sexual offenders. These shall include, but not be limited to, techniques child sexual molesters use to charm adults and gain access to children and how sexual predators use the internet to entice students into dangerous situations. The committee is to evaluate and select materials and strategies designed to deliver age-appropriate instruction that equips students in identifying, avoiding, fleeing from, and reporting assaults and attempted assaults by sexual offenders.

Instruction in protective measures is to be incorporated into the general curriculum. Instances of the posting of a new notification of a registered sex offender in the community should be accompanied with repetition and reinforcement of protective measures students should know and apply as a defense against sexual predators.

JLIE-R ©

REGULATION

STUDENT AUTOMOBILE USE
AND PARKING

Registration

Students will register their vehicles if they intend to drive to school. The registration will require that the owner of the vehicle sign the forms and acknowledgments. Registration stickers will be affixed to the vehicles in a manner specified by the school administration. Students who fail to register their vehicles or who fail to follow school policy and procedures related to use of vehicles may have their vehicles towed away. Any expense related to such towing will be the responsibility of the student. Under the conditions set out in A.R.S. 28-4836, the authorizing school personnel will notify the law enforcement agency of the jurisdiction of the school within one (1) hour of the time the vehicle is moved or towed.

Automobile Searches

Students are permitted to park on school premises as a matter of privilege, not of right. The school retains authority to conduct routine patrols of student parking lots and inspections of the exteriors of student automobiles on school property. The interiors of student vehicles may be inspected whenever a school authority has reason to believe that illegal or unauthorized materials may be contained inside. Such patrols and inspections may be conducted without notice, without student consent, and without a search warrant.

Seizure of Illegal Materials

If a properly conducted search yields illegal or contraband materials, such findings shall be turned over to proper legal authorities for ultimate disposition.

JLIF-E © ©

EXHIBIT

SEX OFFENDER NOTIFICATION

SEX OFFENDER AND DANGEROUS JUVENILE OFFENDER
NOTIFICATION AND PROTECTIVE MEASURES

Following is a checklist1 to help parents, teachers, and counselors spot an adult's possible sexual interest in children.

● A. Persons who promote and sustain a special one-on-one relationship with a particular child.

● B. Persons who spend an inordinate amount of time alone with children other than their own.

● C. Persons who take pictures of children other than their own.

● D. Teachers, coaches, activity providers, et cetera, who pursue and cultivate an intense ongoing relationship with a with a child or student who is not a member of the adult's group.

The checklist is provided only to aid school personnel and parents in the protection of students; it is not intended to be a finite or discriminatory listing. Each potential concern should be carefully considered and evaluated on a case-by-case basis.

1Adapted from The Stop Child Molestation Book, What Ordinary People Can Do In Their Everyday Lives to Save Three Million Children, Gene G. Abel, M.D, and Nora Harlow, authors.

JLIE-E ©

EXHIBIT

STUDENT AUTOMOBILE USE
AND PARKING

ACKNOWLEDGMENT CONCERNING USE OF
STUDENT PARKING LOTS

I acknowledge and understand that:

A. Students are permitted to park on school premises as a matter of privilege, not of right.

B. The District retains authority to conduct routine patrols of student parking lots and inspections of the exteriors
of student automobiles on school property.

C. The District may inspect the interiors of student automobiles whenever a school authority has reasonable
suspicion to believe that illegal or unauthorized materials are contained inside the automobiles.

D. Such patrols and inspections may be conducted without notice, without student consent, and without a search
warrant.

E. A student who fails to provide access to the interior of the car upon request by a school official will be subject
to school disciplinary action.

F. If the student fails to follow school policy and procedure related to use of vehicles, the vehicle may be towed
away and stored, at the owner's expense.

____________________________________________ __________________
Signature of the Student Date

____________________________________________ __________________
Signature of the Parent/Guardian Date

____________________________________________ __________________
Signature of the Vehicle Owner Date

Vehicle license number: ________________________

The Board encourages the utilization of student volunteers in the educational program (e.g., student librarians, student office helpers, etc.et cetera) and in useful community services. However, student volunteers must be capable of carrying out the additional load without endangering their academic achievement. Therefore, all student volunteers shall be expected to maintain their grades, attend all classes, and recognize that the activity to which they are volunteering their services is secondary to their primary goal of getting an education.

Teachers and members of the community are encouraged to check with a student's teacher and the principal before a student is sought for volunteer help, to make sure that the additional responsibility can be undertaken without endangering the student's academic achievement.

Adopted: date of manual Manual adoption

JQ-E ©

EXHIBIT

STUDENT FEES, FINES, AND CHARGES

FEES

Areas where fees may be charged include, but may not be limited to:

● Optional extracurricular activities, which are defined as any optional, noncredit, educational or recreational activity that supplements the education program of the school, whether offered before, during, or after regular school hours.

● Optional programs conducted when school is not in session.

● Fine arts courses (high school only).

● Vocational education courses (high school only).

● Other courses, fees for optional services, equipment, and materials offered to the students beyond those required to successfully complete the basic requirements of the course (high school only).

Pursuant to A.R.S. 15-342, a school district may charge fees for the activities described above if:

● The fees are reasonable.

● The fees do not exceed the actual costs of the activities, programs, services, equipment, or materials.

● A notice of the proposed fees is given to all parents of students enrolled at schools in the District before the Governing Board acts to adopt fees.

● The fees are then adopted by the Governing Board.

● The Governing Board includes in its action a grant of authority to the principals to waive the assessment of all or a part of any fee if it creates an economic hardship for a specific student.

● No fees are charged for students' access to or use of computers or related materials.

Students shall be discouraged from collecting money, setting aside funds, or purchasing gifts for the school or for faculty members.

Gifts from groups of students to other student(s) shall be limited to small expressions of condolence, remembrance, or appreciation. Guidelines for such remembrances shall be established by the Superintendent.

Solicitations by or of students are to be governed by the following policies:

● Students

A. Students shall not be solicited to purchase books or other merchandise, except for materials approved by

the District

the District for use in the classroom.

● Solicitations

B. Solicitations by students shall be limited to small contributions, i.e., expressions of condolence, remembrance,

or appreciation. Guidelines for such solicitations shall be established by the Superintendent.

● No

C. No other solicitations shall be made by or of students during school hours or on school premises.

Adopted: date of manual Manual adoption

The Board recognizes the need for student fees to fund certain school activities that are not financed by local, state, or federal funds. It also recognizes that some students may not be able to pay these fees. All fees shall contain a provision that allows the fees to be waived in the event of economic hardship to the pupil. Non-payment of fees charged by the District, may not prevent a pupil from enrolling in, applying to or remaining enrolled in a public school. No student will be denied an education as a result of inability to pay these supplementary charges. This policy does not prohibit the District from charging tuition to a non-state resident pupil, as required by statute.

Students will not be required to supply specific types of school supplies or equipment as a prerequisite to successful completion of a required course or project.

Students will, however, be responsible and accountable for loss of or damage to school property, including textbooks and library books.

The Superintendent will establish procedures through which students may be held responsible and accountable for loss of or damage to school property, including textbooks and library books.

Authorization is granted for the acceptance of fees or cash contributions paid by a taxpayer for support of extracurricular activities and character education programs in schools of the District. The Superintendent shall establish procedures to assure compliance with all requirements for reporting the receipt and expenditure of taxpayer contributions.

Adopted:

September 18, 2014

date of Manual adoption

LEGAL REF.:
A.R.S.
15-116
15-342

15-719
15-724
15-727
15-728
15-729
43-1088
43-1089
43-1089.01
43-1089.03

CROSS REF.:
DKB - Salary Deductions
EDBA - Maintenance and Control of Instructional Materials

JQ-R ©

REGULATION

STUDENT FEES, FINES, AND CHARGES

(Tax Credit Contributions)

The receipt and expenditure of fees or cash contributions may be for "Extracurricular activities" as indicated in Pursuant to A.R.S. 43-1089.01 and 15-342 with contributions also used for "character education programs" as described , a taxpayer is allowed a credit for the amount of any fees or cash contributions made to a public school for the support of extracurricular activities or character education programs. Donations are limited to the amounts of two hundred dollars ($200) for a single individual or a head of household and four hundred dollars ($400) for a married couple filing a joint return. A contribution for which a credit is claimed and that is made on or before April 15 following the taxable year may be applied to either the preceding taxable year or to the current year.

"Extracurricular activities," as defined in A.R.S. 15-719.To comply with the requirements of 342 and A.R.S. 43-1089.01 concerning the receipt and expenditure of fees or cash contributions from taxpayers during the previous calendar year for support of extracurricular activities and character education programs of the District, annually not later than February 28 each school in the District shall provide the following information on , are any optional, noncredit, educational, or recreational activities that supplement the education program of the school, whether offered before, during, or after regular school hours. They are school-sponsored activities that require enrolled students to pay a fee in order to participate. At least some monetary amount must be levied to participate in an extracurricular activity in order for the tax credit to be available. A blanket waiver of all activity fees would make the activity ineligible for the tax credit. Examples of extracurricular activities include paying fees for band uniforms, equipment or uniforms for varsity athletic activities, scientific laboratory materials, and in-state or out-of-state trips that are solely for competitive events. Extracurricular activities do not include any senior trips or events that are recreational, amusement, or tourist activities.

"Character education programs," as defined in A.R.S. 15-719, must include instruction in the definition and application of at least six (6) of the following character traits: truthfulness, responsibility, compassion, diligence, sincerity, trustworthiness, respect, attentiveness, obedience, orderliness, forgiveness, virtue, fairness, caring, citizenship, and integrity. The course of study for each grade, kindergarten through twelfth (K-12), may be developed by the District. Activities, discussions, and visual media and literary presentations should be used to illustrate and reinforce the application of the character traits, and presentations should be made by teachers or mentors who demonstrate the character traits.

Using forms prescribed by the Arizona Department of Revenue:

● Total number of fees and contribution payments received.

● Total dollar amount received.

● Total dollar amount spent, categorized specifically by:

■ Extracurricular activity.

■ Character education program.

● Total number of student participants, categorized specifically by:

■ Extracurricular activity.

■ Character education program.

When a school has a school council, the school council shall determine how contributions , a recipient school of any contribution must provide the following information to the Department by February 28 of each year:

A. The total number of fee and cash contribution payments received during the previous calendar year.

B. The total dollar amount of fees and contributions received during the previous calendar year.

C. The total dollar amount of fees and contributions spent by the school during the previous calendar year, categorized by specific extracurricular activity or character education program.

In addition to this report to the Department, schools should issue a receipt to the taxpayer for any fees or cash contributions received. The receipt should include the public school name, school district name and number, taxpayer name and address, fees paid or amount contributed, date paid or contributed, and a description of the activity being supported.

The use of contributions that are not designated for a specific purpose are to be used at the school. When a school does not have a school shall be determined by the site council of the public school that receives the contributions. In the absence of a site council, the principal, director, or chief administrator of the school shall make the determination. If If, at the end of a fiscal year a public school has , there remain any unspent contributions that were previously designated for a specific purpose or program, and that purpose or program has been discontinued or has not been used for two (2) consecutive fiscal years, these contributions shall be considered undesignated in the following fiscal year for the purposes of this subsection..

GUIDELINES FOR THE PUBLIC SCHOOL EXTRACURRICULAR ACTIVITY (ECA) TAX CREDIT - AZDOR Link: http://www.azdor.gov/LinkClick.aspx?fileticket=7tg5M2-Lvpw%3D&tabid=

JQ-EB ©

EXHIBIT

STUDENT FEES, FINES, AND CHARGES

TAX CREDIT CONTRIBUTIONS

IS THIS A TAX CREDIT ELIGIBLE EXTRACURRICULAR ACTIVITY?

In accordance with A.R.S. § 15-342(24) and § 43-1089.01(G)(2):

1. Is the activity sponsored by the district/school? Yes No

2. Is the activity for enrolled students? Yes No

3. Is the activity optional? Yes No

4. Is the activity non-credit? Yes No

5. Does the activity supplement the district/school’s educational program? Yes No Yes No

program?

6. Does the district/school charge a fee for participation in the activity? Yes No

7. Is the activity fee paid directly to the district/school? Yes No

8. Was the fee for this activity adopted by the Governing Board at a public a

public meeting after notice to all parents of

enrolled of enrolled students? Yes No

9. Has the Governing Board authorized the principal to waive all or part part

of the activity fee if it creates an economic

hardship economic hardship for a student? Yes No

If you answered NO to any of these questions, then the activity is not tax credit eligible. If you are not certain how to answer any of the above questions, you should consult the school’s attorney before offering tax credits for the activity.

Frequently Asked Questions

1. How must extracurricular activity fees be adopted? To be eligible for tax credits, extracurricular activity fees

   must be adopted fees must be adopted by the Governing Board at a public meeting after notice to all parents of students enrolled in

   the in the District. [See A.R.S. § 15-342(24)]. Districts typically adopt a fee schedule near the beginning of the school

   year school year and may later publish supplementary fee schedules. Best practice is for any extracurricular activity fees,

   including fees for field trips, to be included on the district’s District’s published fee schedules. Activity fees that have not

   been properly not been properly noticed or adopted by the Governing Board are not tax credit eligible.

2. Can the fees be paid directly to a third-party that is coordinating the activity? Extracurricular activity fees

must fees must be paid directly to the district or school. Fees paid to third-parties do not qualify for tax credits. [See Arizona

Attorney Arizona Attorney General Opinions I03-008 and I98-007.]

3. Must the District waive all or part of an activity fee if it creates an economic hardship for a student? The

   Governing The Governing Board must authorize a principal to waive all or part of an activity fee if it creates an economic hardship

   for hardship for a student. [See A.R.S. § 15-342(24) and Arizona Attorney General Opinion I99-021.] If a student does not raise

   enough raise enough money through tax credit donations and cannot otherwise afford to participate in an extracurricular activity,

  the the student’s principal must be authorized to waive all or part of the fee. In practice, this means the principal must

find must find another funding source to pay for the student’s activity fee. For example, the school’s site council may choose

   to choose to use undesignated tax credit donations to pay for the activity fees of students for whom payment would represent

   an represent an economic hardship. See A.R.S. § 43-1089.01(E). Best practice is for a site council, at the beginning of the school

  yearschool year, to identify which activity fees it will cover and in what amounts. If a school or district is unable to waive part or

all or all of an activity fee for a student for whom the fee creates an economic hardship, then no fees may be charged for

   the for the activity and the activity would no longer be tax credit eligible. See A.R.S. § 15-342(24).

________________________________________________________________________________

Any fees charged must be no more than the actual costs of the activity. See A.R.S. § 15-342(24).

Arizona Department of Revenue, Office of Economic Research and Analysis, December 2014, Page 4.

The Board places a high value on education and strongly urges students to do likewise. All students, therefore, are encouraged to continue with their educational program until graduation from high school.

The Board is aware that many students, for various reasons, seek employment during the school year. These students are reminded that school work and activities must not be neglected, nor shall such employment conflict with the school schedule.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-512
23-231
23-232
23-233
23-235

Required student records (regular and special education) will be prepared in a manner consistent with State state and federal laws, the requirements of the Arizona Uniform System of Financial Records (USFR) and those of the Arizona Department of Libraries, Archives and Public Records. Retention periods and disposition of records shall be as specified in the USFR, the Arizona Department of Library Archives and Public Records and relevant federal statutes and regulations.

The District will comply with the provisions of the Family Educational Rights and Privacy Act (FERPA) and the Individuals with Disabilities Education Act (IDEA), the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT ACT), and the No Child Left Behind Act of 2001 (NCLB) in the establishment, maintenance, correction, and disposition of student records.

The Board directs the Superintendent to establish procedures for such compliance, including informing parents, students, and the public of the contents. The Superintendent will implement procedures as required by law and will establish procedures for dealing with violations.

If a parent or eligible student believes that the District is violating the FERPA, that person has a right to file a complaint with the U.S. Department of Education. The address is:

The The Family Policy Compliance Office
U U.S. Department of Education
400 400 Maryland Avenue, SW
Washington Washington, DC 20202-4605
Telephone Telephone number: (202) 260-3887

In adopting this policy it is the intent of the Board that the policy and related procedures be implemented immediately. Copies of the policy and procedures will be available for parent and eligible student review in the District office.

Confidentiality

The right to inspect and review education records and the release of or access to such records, other information, or instructional materials will be consistent with federal law in the Family Educational Rights and Privacy Act, Title 20, United States Code, sections 1232g and 1232h, the USA PATRIOT ACT, NCLB, and with federal regulations issued pursuant to such act.

Annual Notification

Within the first three (3) weeks of each school year, the District will publish in a District communication a notice to parents and eligible students of their rights under the FERPA and this procedure. This notice will also be provided to each parent of new students enrolling after school begins [34 C.F.R. 99.7]. The District will arrange to provide translation of the notice to non-English-speaking parents in their native language or mode of communication [34 C.F.R. 300.9]. The notice shall inform the parents of:

● The

A. The right of the parent or an eligible student to inspect and review the student's education records.

● The

B. The intent of the District to limit the disclosure of personally identifiable information contained in a student'

s education

s education records, including disciplinary records, except by the prior written consent of the parent or

eligible student

eligible student or under certain limited circumstances as permitted by the FERPA, the USA PATRIOT Act or

the NCLB

the NCLB Act.

● The

C. The right of the parent or eligible student to seek to correct parts of the school education records that

the student

the student or the parent believes to be inaccurate, misleading, or in violation of student rights. This

right includes

right includes the right to a hearing to present evidence that the record should be changed if the

District decides

District decides not to alter it according to the parent's or eligible student's request.

● The

D. The right of the parent or eligible student to file a complaint with the U.S. Department of Education if

they believe

they believe the District has violated the FERPA.

Parents and eligible students have the following rights under the Family Educational Rights and Privacy Act (FERPA) and this procedure [34 C.F.R. 99.7 and 300.613]. The notice shall also include:

● The

A. The procedure for exercising the right to inspect and review education records.

● The

B. The procedure for requesting amendments of education records that the parent or eligible

student believe

student believe to be inaccurate, misleading or otherwise a violation of the student's privacy rights.

● The

C. The conditions when prior consent is not required, the criteria for determining who constitutes a

school official

school official and what constitutes a legitimate educational interest.

If the School District permits the release of directory information relating to pupils, the information shall be released on or before October 31 of each year. The Superintendent shall develop procedures to communicate to students and their parents in a timely manner information relating to access to the Arizona Department of Education form which is designed to allow pupils to request that directory information not be released pursuant to the Elementary and Secondary Education Act (ESEA) as reauthorized by the No Child Left Behind (NCLB) Act of 2001.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
15-141

15-142
15-828
15-829
4125-1346et seq403.06

41-1354

44-1373
10 U.S.C. 503
20 U.S.C. 1232
20 U.S.C. 1400 et seq., Individuals with Disabilities Education Act
20 U.S.C. 7908
34 C.F.R. 300

CROSS REF.:
IHB - Special Instructional Programs
JF - Student Admissions
JFAB - Admission of Nonresident Students
JLH - Missing Students
JRCA - Request for Transfer of Records

JR-R ©

REGULATION

STUDENT RECORDS

This procedure is designed to meet the provisions of the Family Educational Rights and Privacy Act (FERPA) and the Individuals with Disabilities in Education Act (IDEA). All personnel in the District are expected to fulfill the requirements of policy and the following procedures in order to protect the confidentiality of personally identifiable information at collection, storage, disclosure, and destruction stages [34 C.F.R. 300.612].

The Superintendent has the responsibility for ensuring the confidentiality of any personally identifiable information [34 C.F.R. 300.612].

All rights and protections given parents under the FERPA and this procedure transfer to the student upon reaching age eighteen (18) except where the student continues as a dependent under specified circumstances, or enrolling in a postsecondary school. The student then becomes an "eligible student" [34 C.F.R. 99.5 and 300.625].

Definitions

For the purpose of the procedure, the District has used the following definitions of terms:

● Student

A. Student - Any person who attends or has attended a program of instruction sponsored by the District

and for whom

and for whom the District maintains education records.

●

B. Eligible

student

student - A student who has reached age eighteen (18) or is attending a postsecondary school.

● Parent

C. Parent - Either the natural parent of a student, unless the parent's rights under the FERPA have

been removed

been removed by a court order, statute, or other legal document, or a guardian, or an individual acting as

a parent

a parent or guardian in the absence of the student's parent or guardian. The District may presume

that the

that the parent has the authority to inspect and review education records relating to his or her child

unless the

unless the District has been advised that the parent does not have authority under applicable law.

●

D. Education

records

records - Any information directly related to a student recorded in any way including, but

not limited to

not limited to, handwriting, print, computer media, video or audio tape, film, microfilm or microfiche, that

is maintained by the

is maintained by the District, an employee of the District, or any agent of the District except:

■ Personal

1. Personal records kept by an employee of the District that meets the following tests:

⇒ It

a. It is used only as a personal memory aid.

⇒ It

b. It is kept in the personal possession of the individual who made it.

⇒ It

c. It is not accessible and has never been revealed to any other person except

the employee

the employee's temporary substitute.

■ Medical

2. Medical treatment records maintained for "eligible students."

■ Records

3. Records collected and maintained by a law enforcement unit of the school.

■ Records

4. Records containing only information about a person after that individual is no longer a student

in the

in the District.

■ An

5. An employment record that is used only in relation to a student's employment by the District. (Employment for this purpose does not include activities for which a student receives a

grade or

grade or credit in a course.)

■ Related

6. Related alumni records after the student no longer attends classes provided by the District, and

the records

the records do not relate to the person as a student.

●

E. Personally identifiable

information

information - Any data or information that makes the subject of a record known.

This includes

This includes the student's name, the name(s) of the student's parent(s) or other family member(s), the student'

s address

s address, the student's Social Security number, a student number, a list of personal characteristics, or

other information

other information that would make the student's identity easily traceable.

●

F. Signed and dated written consent - May include a record and signature in electronic form that:

■ Identifies

1. Identifies and authenticates a particular person as the source of the electronic consent.

■ Indicates

2. Indicates such person's approval of the information contained in the electronic consent.

Locations of Education Records

A list of types and locations of education records collected, maintained, or used will be provided to the parents on request [34 C.F.R. 300.616]. See Exhibit JR-EA.

Procedure to Inspect

Education Records

Parents of a student, the designated representative of the parents, and an eligible student may inspect and review the student's education records that are collected, maintained, or used by the District [34 C.F.R. 300.501]. In some circumstances it may be mutually more convenient for the record custodian to provide copies of records. Charges for the copies of records will be costs of copying unless the fee would effectively prevent the parent from exercising rights to inspect and review those records [34 C.F.R. 300.613 and 300.617].

Since a student's records may be maintained in several locations, the school principal will offer to collect copies of records or the records themselves from locations other than a student's school so they may be inspected at one (1) site. However, if parents and eligible students wish to inspect records where they are maintained, the school's principal will make every effort to accommodate their wishes.

Parents, the designated representative of the parents, or the eligible student should submit to the student's school principal a signed and dated written request that identifies as precisely as possible the record or records wanted for inspection. The District will respond to any request without unnecessary delay before any meeting regarding any individual education program or hearing relating to the identification, evaluation, placement of a student, or the provision of a free appropriate public education, and in no case more than forty-five (45) days after the request has been made [34 C.F.R. 300.613 and 99.10]. See Exhibit JR-ED.

The principal, or other education records custodian, will contact the parent of the student or the eligible student to discuss how access will be best arranged (e.g., copies, at the exact location, or records brought to a single site).

Parents have the right, upon reasonable request, for explanations and interpretations of the information contained in the records and a right to request copies of the records containing the information, if not in violation of stated policy of FERPA. Parents have the right to have a representative of the parent to inspect and review the records [34 C.F.R. 300.613 and 99.10].

The principal, or other education records custodian, will make the needed arrangements as promptly as possible and notify the parent or eligible student of the time and place where the records may be inspected. This procedure must be completed in forty-five (45) days or less after receipt of the request for access [34 C.F.R. 300.613].

If for any valid reason, such as working hours, distance between record location sites, or health, the parent or eligible student cannot personally inspect and review a student's education records, the District will arrange for the parent or eligible student to obtain copies of the record. See below for information regarding fees for copies of records [34 C.F.R. 300.613 and 99.10].

When a record contains information about students other than a parent's child or the eligible student, the parent or eligible student may not inspect and review the records of the other students [34 C.F.R. 300.615, 99.5 and 99.12].

Fees for Copies of Records

All records subject to disclosure under this procedure shall be available for inspection free of charge. If copies are desired, they shall be furnished by the District to the parent or eligible student on request and free of charge. Additional copies may be sent to other schools or agencies without charge. However, the District reserves the right to charge up to thirty-five cents (35¢) per page for multiple or excessive requests. Copies of available records shall be produced as promptly as possible upon receipt of the request. No fee will be charged for search and retrieval of records [34 C.F.R. 300.617 and 99.11].

The District will provide copies of records:

● When

A. When the refusal to provide copies effectively denies access to the records by the parent or eligible

student

student [34 C.F.R. 300.617].

● At

B. At the request of the parent or eligible student, when the District has provided the records to third parties

by the

by the prior consent of the parent or eligible student.

● At

C. At the request of the parent or eligible student when the District has forwarded the records to another

school where

school where the student seeks or intends to enroll.

Directory Information

The District designates the following personally identifiable information contained in a student's education records as "directory information" and may disclose that information without prior written consent [20 U.S.C. 1232g(a)(5)(A)]:

● The

A. The student's name.

● The

B. The student's address.

● The

C. The student's telephone listing.

● The

D. The student's date and place of birth.

● The

E. The student's electronic mail address.

● The

F. The student's photograph.

● The

G. The student's grade level.

● The

H. The student's major field of study.

●

I. The student's dates of attendance.

●

J. The student's enrollment status (e.g., part time or full time).

● The

K. The student's participation in officially recognized activities and sports.

● The

L. The student's weight and height if a member of an athletic team.

●

M. The student's honors and awards received.

● The

N. The student's most recently attended educational agency or institution.

Within the first three (3) weeks of each school year the District will publish in a District communication or send home with each student the above list, or a revised list, of the items of directory information designated as directory information. For a student who enrolls after the notice is published, the list will be given to the parent or eligible student at the time and place of enrollment. See Exhibit JR-EB.

After the parents or eligible student have been notified, they will have two (2) weeks to advise the District in writing (a letter to the Superintendent's office) of any or all of the items they refuse to permit the District to designate as directory information about that student.

According to state and federal law if the Governing Board permits the release of directory information relating to students to persons or organizations who inform students of educational or occupational opportunities, then the Governing Board shall provide access to directory information on the same basis to military official recruiting representatives for the purpose of informing students of educational and occupational opportunities available to them. Directory information shall be released on or before October 31 of each year unless the parent or eligible student requests in writing to the District (a letter to the Superintendent's office within two

(

)

] weeks after notification) not to release directory information to any person or organization without prior signed and dated written consent. The District shall distribute a form, separate from any other form, designed and provided to

Districts

districts by the Arizona Department of Education allowing pupils to request that directory information not be released. If the District distributes materials to pupils through electronic communication or on an internet website, the form may be distributed in the same manner. A person who is wrongfully denied access to directory information or access to school buildings, school grounds or other property may notify the Department of Education, which shall report the alleged violation to the United States Department of Education. If the parent or eligible student refuses to allow the release of directory information without prior signed and dated written consent, then the District will not provide military recruiters, upon request, directory information containing the student's name, addresses and telephone listings.

At the end of the two (2)-week period, if the parent or eligible student has not returned the form indicating refusal to allow the release of directory information, the District will assume it has their permission to release the above-mentioned information. This designation will remain in effect until it is modified by the prior signed and dated written direction of the parent or eligible student. The student's records will be appropriately marked by the records custodian to ensure compliance with the parents' or eligible student's request.

Use of Student Education

Records

To carry out their responsibilities, school officials will have access to student education records for legitimate educational purposes. The District will use the following criteria to determine who are school officials [34 C.F.R. 99.31]:

●

A. A person duly elected to the Board (under limited circumstances).

● A

B. A person certificated by the state and appointed by the Board to an administrative or supervisory position.

● A

C. A person certificated by the state and under contract to the Board as an instructor.

● A

D. A person employed by the Board as a temporary substitute for administrative, supervisory, or

instructional personnel

instructional personnel for the period of such performance as a substitute.

● A

E. A person employed by or under contract to the Board to perform a special task, such as a secretary, a clerk,

the

the Board attorney, or auditor, for the period of such performance as an employee or contractor.

District officials who meet the criteria listed above will have access to a student's records if they have a legitimate educational interest in doing so [34 C.F.R. 99.32]. A "legitimate educational interest" is the person's need to know in order to:

● Perform

A. Perform an administrative task required in the school employee's position description approved by the Board.

● Perform

B. Perform a supervisory or instructional task directly related to the student's education.

● Perform

C. Perform a service or benefit for the student or the student's family, such as health care, counseling,

student job

student job placement, or student financial aid.

Records of students placed in special educational programs will be under the direct supervision of the program administration. All persons collecting or using personally identifiable information in records of students determined to be a student with a disability will receive training or instruction regarding Arizona's policies and procedures for the protection of these records at the collection, storage, disclosure, and destruction stages in accordance with FERPA and IDEA [34 C.F.R. 300.623].

The District will maintain for public inspection a current listing of the names and positions of employees who have access to personally identifiable information maintained on students placed in special education [34 C.F.R. 300.623]. When the information maintained in these records is no longer needed to provide educational services to the student, the District will notify the parents of their right to have the personally identifiable information destroyed [34 C.F.R. 300.624]. However a permanent record of a student's name, address, phone number, grades, attendance record, classes attended, grade level completed, and year completed will be maintained [34 C.F.R. 300.624]. Destruction of records will be accomplished in accordance with the requirements of Arizona law and regulations of the Department of Library, Archives, and Public Records [34 C.F.R. 300.623].

The District will release information from or permit access to a student's education records only with a parent's or eligible student's prior signed and dated written consent, except that the Superintendent or a person designated in writing by the Superintendent may permit disclosure [34 C.F.R. 99.30, 99.31, 99.34, and 99.37]:

● When

A. When a student seeks or intends to enroll in another school district or a postsecondary school the District

will not

will not further notify parents or eligible students prior to such a transfer of records. Parents and student have

a right

a right to obtain copies of records transferred under this provision. See Exhibit JR-EC.

● When

B. When certain federal and state officials need information in order to audit or enforce legal conditions

related to

related to federally supported education programs in the District.

● To

C. To parties who provide or may provide financial aid to a student to:

■ Establish

1. Establish the student's eligibility for the aid.

■ Determine

2. Determine the amount of financial aid.

■ Establish

3. Establish the conditions for the receipt of the financial aid.

■ Enforce

4. Enforce the agreement between the provider and the receiver of financial aid.

● If

D. If a state law adopted before November 19, 1974, required certain specific items of information to be

disclosed in

disclosed in personally identifiable form from student records to state or local officials.

● If

E. If a state law adopted before November 19, 1974, required certain specific items of information to be

disclosed in

disclosed in personally identifiable form from student records to state or local officials of the juvenile justice system

and the

and the officials certify in writing that the information will not be disclosed to any other party, except as

provided under

provided under state law, without prior signed and dated written consent of the parent or the eligible student.

● When

F. When the District has entered into a written agreement or contract for an organization to conduct studies

on the

on the District's behalf to develop tests, administer student aid, or improve instruction.

● To

G. To accrediting organizations to carry out their accrediting functions.

● To

H. To parents of an eligible student if the parents claim the student as a dependent as defined by the

Internal Revenue

Internal Revenue Code of 1954.

●

I. To comply with a judicial order or lawfully issued subpoena. The District will make a reasonable effort to

notify the

notify the parent or the eligible student before making a disclosure under this provision unless directed otherwise

by a

by a court of competent jurisdiction.

●

J. To comply with

an ex parte

order

order from a court of competent jurisdiction requiring the District to permit

the U

the U.S. Attorney General or U.S. Attorney General's designee to collect education records in the

possession of

possession of the District that are relevant to an authorized investigation or prosecution of an offense listed in 18 U.S.C.

2332b

2332b(g)(5)(B) for an act of domestic or international terrorism as defined in 18 U.S.C. 2331.

An ex

parte

parte order is an order issued by a court of competent jurisdiction without notice to the adverse party. A

disclosure pursuant

disclosure pursuant to

an ex parte

order

order will not be recorded as a disclosure of information from a student's

education records

education records by the District.

● If

K. If the District initiates legal action against a parent or student, the District may disclose to the court, without

a court

a court order or subpoena, the education records of the student that are relevant for the District to proceed

with the

with the legal action.

● If

L. If a parent or eligible student initiates legal action against the District, the District may, without a court order

or subpoena

or subpoena, disclose the student's education records that are relevant for the District to defend itself.

●

M. To comply with the request of authorized law enforcement officials conducting an investigation of acts

of terrorism

of terrorism.

● The

N. The disclosure is in connection with a health or safety emergency. Time is an important and limiting

factor in

factor in determining whether the disclosure is in connection with a health or safety emergency. The District

will permit any

will permit any school official to make the needed disclosure from student education records in a health

or safety

or safety emergency if:

■ The

1. The official deems the disclosure is warranted by the seriousness of the threat

to the

to the health

or safety

or safety of the student or other persons.

■ The

2. The information is necessary and needed to address the emergency.

■ The

3. The persons to whom the information is to be disclosed are qualified and in a position to

deal with

deal with the emergency.

● The

O. The District may release student attendance, disciplinary, and other education records to a law

enforcement agency

enforcement agency and county attorney pursuant to an intergovernmental agreement between the District,

the law

the law enforcement agency, the county attorney, and other state, local, or tribal government agencies

to create a local

to create a local or tribal juvenile justice network for the purpose of:

■ providing

1. providing appropriate programs and services to intervene with juveniles currently involved in the

juvenile justice

juvenile justice system.

■ providing

2. providing appropriate programs and services designed to deter at-risk juveniles from dropping out

of school

of school or other delinquent behavior.

■ increasing

3. increasing the safety and security of the community and its children by reducing juvenile crime.

● Education

P. Education records provided pursuant to an intergovernmental agreement entered into in accord with

the above

the above provisions shall be used solely for the purposes of the agreement and shall not be disclosed

to any other party

to any other party, except as provided by law.

A District school official may release information from a student's education records, other than directory information, to a third party if the parent or the eligible student gives prior signed and dated written consent for the disclosure and the third party agrees that the information will not be disclosed to any other party without the prior consent of the parent or eligible student. The signed and dated written consent must include at least:

●

A. A specification of the records to be released.

● The

B. The reasons for the disclosure.

● The

C. The person or the organization or the class of persons or organizations to whom the disclosure is to be made.

● The

D. The signature of the parent or eligible student.

● The

E. The date of the consent and, if appropriate, a date when the consent is to be terminated.

The parent or the eligible student may obtain a copy of any records disclosed under this provision, unless otherwise provided.

Records of Requests for Access

and Disclosures Made from

Education Records

The District will maintain an accurate record of all requests for it to disclose information from or to permit access to a student's education records, and of information it discloses and access it permits, with some exceptions as listed below. This record will be kept with, but will not be a part of, each student's cumulative school records. It will be available only to the record custodian, the eligible student, the parent of the student, or to federal, state, or local officials for the purpose of auditing or enforcing federally supported educational programs [34 C.F.R. 99.32]. See Exhibit JR-EE.

The record will include at least:

● The

A. The name of the person, organization or agency that made the request.

● The

B. The interest the person, organization or agency had in the information.

● The

C. The date the person, organization or agency made the request.

● Whether

D. Whether the request was granted and, if it was, the date access was permitted or the disclosure was made.

The District will maintain this record as long as it maintains the student's education records. The record will not include requests for access or access granted to:

● the

A. the parent or eligible student,

● authorized

B. authorized law enforcement officials conducting an investigation of acts of terrorism,

● school

C. school officials who have a legitimate educational interest in the student,

● requests

D. requests for or disclosures of information contained in the student's education records if the request

is accompanied

is accompanied by or authorized by the prior signed and dated written consent of the parent or

eligible student

eligible student, or

● for

E. for requests for or disclosures of directory information designated for that student.

Procedures to Seek to Correct

Education Records

[34 C.F.R. 99.20 and 99.21]

Parents of students and eligible students have a right to seek to change any part of the student's record they believe is inaccurate, misleading, or in violation of student rights [34 C.F.R. 300.618 and 99.20]. (Note: Under the FERPA, the District may decline to consider a request to change the grade a teacher assigns for a course.)

For the purpose of outlining the procedure to seek to correct education records, the

term incorrect

term incorrect will be used to describe a record that is inaccurate, misleading, or in violation of student rights. The

term correct

term correct will be used to describe a record that is accurate, not misleading, and not in violation of student rights. Also, in this section, the term

requester

requester will be used to describe the parent of a student or the eligible student who is asking the District to correct a record.

To establish an orderly process to review and correct education records for a requester, the District may make a decision to comply with the request for change at several levels in the procedure [34 C.F.R. 300.618 and 99.20].

First-level decision.

A parent of a student or an eligible student who finds an item in the student's education records that appears to be inaccurate, misleading, or in violation of student rights should immediately ask the record custodian to correct it. If the record is incorrect because of an obvious error and it is a simple matter to make the record change at this level, the record custodian will make the correction. However, if the record is changed at this level, the method and result must satisfy the requester.

If the custodian cannot change the record to the requester's satisfaction or the record does not appear to be obviously incorrect, the custodian will:

● Provide

A. Provide the requester a copy of the questioned record at no cost.

● Ask

B. Ask the requester to initiate a written request for the change.

● Follow

C. Follow the procedure for a second-level decision.

Second-level decision.

The written request to correct a student's education records through the procedure at this level should specify the correction the requester wishes the District to make. It should at least identify the item thought to be incorrect and state whether the requester believes the item:

● Is

A. Is inaccurate and why,

● Is

B. Is misleading and why, or

● Violates

C. Violates student rights and why.

The request will be dated and signed by the requester.

Within two (2) weeks after receiving a written request, the record custodian will study the request, discuss it with other school officials (the person who made the record or those who may have a professional concern about the District's response to the request), make a decision to comply or decline to comply with the request, and complete the appropriate steps to notify the requester or move the request to the next level for a decision.

If, as a result of this review and discussion, a decision is reached that the record should be corrected, the record custodian will affect the change and notify the requester, in writing, of that action. Each such notice will include an invitation for the requester to inspect and review the student's education records to make certain the record is in order and the correction is satisfactory.

If a decision is reached that the record is correct, the custodian will make a written summary of any discussions with other officials and of the findings in the matter. This summary and a copy of the written request will be transmitted to the Superintendent.

Third-level decision.

The Superintendent will review the material provided by the record custodian and, if necessary, discuss the matter with other officials such as the school attorney or the Board (in executive session unless otherwise requested by parent[s]). The Superintendent will then make a decision concerning the request and complete the steps at this decision level. Ordinarily, this level of the procedure should be completed within two (2) weeks. If it will take longer, the Superintendent will notify the requester in writing of the reasons for the delay and a date when the decision will be made.

If the Superintendent decides the record is incorrect and should be changed, the record custodian will be advised to make the changes. The record custodian will advise the requester of the change.

If the Superintendent decides the record is correct, a letter to the requester will be prepared that will include [34 C.F.R. 300.619 and 99.20]:

● The

A. The District's decision that the record is correct and the basis for the decision.

● A

B. A notice to the requester explaining the requester's right to ask for a hearing to present evidence that

the record

the record is incorrect and that the District will grant such a hearing.

● Instructions

C. Instructions for the requester to contact the Superintendent to discuss acceptable hearing officers,

convenient times

convenient times, and a satisfactory site for the hearing. (The District will not be bound by the requester's positions

on these

on these items but will, as far as possible, arrange the hearing as the requester wishes.)

● Advice

D. Advice that the requester may be represented or assisted in the hearing by other parties, including

an attorney

an attorney,

at the requester's expense.

Fourth-level decision.

After the requester has submitted (orally or in writing) any wishes concerning the hearing officer and the time and place for the hearing, the Superintendent will, within one (1) week, notify the requester when and where the District will hold the hearing and whom it has designated as the hearing officer [34 C.F.R. 300.621, 99.21, 99.22, and 99.34].

At the hearing, the hearing officer will provide the requester a full and reasonable opportunity to present material evidence and testimony to demonstrate that the questioned part of the student's education records is incorrect as shown in the requester's written request for a change in the record (second level).

Within one (1) week after the hearing, the hearing officer will submit to the Superintendent a written summary of the evidence submitted at the hearing. Along with the summary, the hearing officer will submit recommendations, based solely on the evidence presented at the hearing, that the record should be changed or should remain unchanged.

The Superintendent will prepare the District's decision within two (2) weeks after the hearing. That decision will be based on the summary of the evidence presented at the hearing and on the hearing officer's recommendation. However, the District's decision will be based solely on the evidence presented at the hearing. Therefore, the Superintendent may overrule the hearing officer if the hearing officer's recommendation is deemed inconsistent with the evidence presented. As a result of the District's decision, the Superintendent will take one (1) of the following actions:

● If

A. If the decision is that the District will change the record, the Superintendent will instruct the record custodian

to correct

to correct the record. The record custodian will correct the record and notify the requester as at the second-

level decision

level decision [34 C.F.R. 300.620 and 99.21].

● If

B. If the decision is that the District will not change the record, the Superintendent will prepare a written notice

to the

to the requester that will include [34 C.F.R. 300.620 and 99.21]:

■ The

1. The District's decision that the record is correct and will not be changed.

■ A

2. A copy of a summary of the evidence presented at the hearing and a written statement of the

reasons for

reasons for the District's decision.

■ Advice

3. Advice to the requester that an explanatory statement may be placed in the student's education

records stating

records stating the reasons for disagreement with the District's decision and/or the reasons for believing

the record

the record to be incorrect.

Final administrative step in the procedure.

When the District receives an explanatory statement from a requester after a hearing, it will maintain that statement as part of the student's education records as long as it maintains the questioned part of the record. The statement will be attached to the questioned part of the record and whenever the questioned part of the record is disclosed the explanatory statement will also be disclosed [34 C.F.R. 300.620 and 99.21].

Annual Notification to Parents Regarding

Confidentiality of Student Education

Records [34 C.F.R. 300.612]

Dear Parent:

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. The Governing Board has established written policies regarding the collection, storage, retrieval, release, use, and transfer of student educational information collected and maintained pertinent to the education of all students to ensure the confidentiality of the information and to guarantee parents' and students' rights to privacy. These policies and procedures are in compliance with:

The Family Education Rights and Privacy Act; Title 20, United States Code, Sections

1232g and

1232g and 1232h; and the Federal Regulations (34 C.F.R., Part 99) issued pursuant to such act;

Uniting and Strengthening America by Providing Appropriate Tools Required to

Intercept and

Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT ACT);

No Child Left Behind Act of 2001 (NCLB);

The Individuals with Disabilities in Education Act; 20 U.S.C. Chapter 33; and the

Federal Regulations

Federal Regulations (34 C.F.R. Part 300); and

Arizona Revised Statutes, Title 15, sections 141 and 142.

Student education records are collected and maintained to help in the instruction, guidance, and educational progress of the student, to provide information to parents and staff members, to provide a basis for the evaluation and improvement of school programs, and for legitimate educational research. The students' records maintained by the District may include - but are not necessarily limited to, identifying data, report cards and transcripts of academic work completed, standardized achievement test scores, attendance data, reports of psychological testing, health data, teacher or counselor observations, and verified reports of serious or recurrent behavior patterns.

These records are maintained in the office of the District under the supervision of the school administrator and are available only to the teachers and staff members working with the student. Upon request, the District discloses education records, including disciplinary records, without consent to officials of another school district in which a student seeks or intends to enroll. Otherwise, records are not released to most agencies, persons or organizations without prior signed and dated written consent of the parent [34 C.F.R. 99.7]. The signed and dated written consent may be in electronic form under certain conditions [34 C.F.R. 99.30].

You shall be informed when personally identifiable information collected, maintained, or used is no longer needed to provide educational services to your child. The information must be maintained for two (2) years after the date your child was last enrolled in this school district.

You have the right to inspect and review any and all records related to your child within forty-five (45) days of the day of receiving a request for access, including a listing of persons or organizations who have reviewed or have received copies of the information [34 C.F.R. 99.7]. Parents who wish to review their children's records should contact the principal for an appointment or submit to the principal a written request that identifies the record(s) you wish to inspect. District personnel will make arrangements for access and notify you of the time and place where the records may be inspected. District personnel will be available to explain the contents of the records to you. Copies of student education records will be made available to parents when it is not practicable for you to inspect and review the records at the school. Charges for the copies of records will be costs of copying unless the fee prevents the parent from exercising rights to inspect and review those records.

You have the right to request that an amendment be made to the student's education records and to add comments of your own if you believe information in the record file is inaccurate or misleading [34 C.F.R. 99.7(a)(1)]. You should write the principal, clearly identify the part of the record you want changed, and specify why it is inaccurate or misleading. If the District decides not to amend the record as requested by you, the District will notify you of the decision and advise you of the right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you when notified of the right to a hearing.

You have the right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Copies of the District student education records confidentiality policies and procedures may be reviewed in the assigned office in each school [34 C.F.R. 99.7]. You have the right to file a complaint with the Family Educational Rights and Privacy Act Office in Washington, D.C., concerning alleged failures by the District to comply with the requirements of FERPA [34 C.F.R. 99.7]. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-4605

JR-EA ©

EXHIBIT

STUDENT RECORDS

LOCATIONS OF EDUCATION RECORDS

CustodianBuildingPrincipalDistrict officeAdministrative assistant

teachers

Types

Location

Custodian

Cumulative school records


Cumulative school records (former students)

Health records

Building health attendant's office

Health attendant

Speech therapy records

Special services office

Director, special services

Psychological records

Special services office

Director, special services

Special test records

Special services office

Director, special services

School transportation records

District office

Maintenance and transportation supervisor


Speech therapy records
Psychological records
Special test records
School transportation records
Occasional records: education records not identified above,

such as those in the Superintendent's office,

in the school attorney's office, or in the personal possession of

teachers (examples: discipline records, Honor awards)

The principal will collect

and make available at

the student's school

JQ-EA ©

EXHIBIT

STUDENT FEES, FINES, AND CHARGES

FEES

Areas where fees may be charged include, but may not be limited to:

A. Optional extracurricular activities, which are defined as any optional, noncredit, educational or recreational activity that supplements the education program of the school, whether offered before, during, or after regular school hours.

B. Optional programs conducted when school is not in session.

C. Fine arts courses (high school only).

D. Vocational education courses (high school only).

E. Other courses, fees for optional services, equipment, and materials offered to the students beyond those required to successfully complete the basic requirements of the course (high school only).

Pursuant to A.R.S. 15-342, a school district may charge fees for the activities described above if:

A. The fees are reasonable.

B. The fees do not exceed the actual costs of the activities, programs, services, equipment, or materials.

C. A notice of the proposed fees is given to all parents of students enrolled at schools in the District before the Governing Board acts to adopt fees.

D. The fees are then adopted by the Governing Board.

E. The Governing Board includes in its action a grant of authority to the principals to waive the assessment of all or a part of any fee if it creates an economic hardship for a specific student.

F. No fees are charged for students' access to or use of computers or related materials.

JR-EB ©

EXHIBIT

STUDENT RECORDS

DESIGNATION OF DIRECTORY INFORMATION

During the school year, District staff members may compile nonconfidential student directory information specified below.

According to state and federal law the below-designated directory information may be publicly released to educational, occupational or military recruiting representatives without your permission. If the Governing Board permits the release of the below-designated directory information to persons or organizations who inform students of educational or occupational opportunities, by law the District is required to provide the same access on the same basis to official military recruiting representatives for the purpose of informing students of educational and occupational opportunities available to them, unless you request in writing that the school not release the student's information without your prior signed and dated written consent. If you do not object to the release of any and all of the below-designated information in writing, then the District must provide military recruiters, upon request, directory information containing the student's names, addresses and telephone listings.

If you do not want any or all of the below-designated information about your son/daughter to be released to any person or organization without your prior signed and dated written consent, you must notify the District in writing by checking off any or all of the rejected information, signing the form at the bottom of this page, and returning it to the Principal, within two (2) weeks of receiving this form. If the School District does not receive this notification from you within the prescribed time, it will be assumed that your permission is given to release your son's/daughter's designated directory information.

--------------------------------------------------------------------------------------------------------------------------

TO: Principal

I do not want any or all the information I have þ below concerning (student's name) _________________________________designated as directory information and released to any person or organization without my prior written consent:

o Name o Address

o Telephone listing o Electronic mail address

o Date and place of birth o Photograph

o Dates of attendance o Grade level

o Honors and awards received o Major field of study

o Enrollment status (e.g., part time or full time)

o Participation in officially recognized activities and sports

o Weight and height of members of athletic teams

o Most recent educational agency or institution attended

___________________________________ ________________________
(Parent/guardian signature) (Date)

JR-EC ©

EXHIBIT

STUDENT RECORDS

NOTIFICATION TO NEW SCHOOL OF ATTENDANCE
OF RECORDS AVAILABLE AT PREVIOUS
SCHOOL OF ATTENDANCE

Dear Principal,

____________________________ has been attending District school(s) at ________________________, Arizona. Records available at our school contain information that should be helpful to your staff in developing an educational program. Our student education records policy permits forwarding copies of records to schools in which the student intends to enroll upon a formal request to receive them.

To expedite the transfer of the information, please review the enclosed Request for Student Education Records and check the records for which you are requesting a copy.

Return this form and the enclosed Request for Student Education Records to:

______________________________ ______________________________
(Records Custodian) (School District Name)

______________________________ ______________________________
(Date) (Date) (Address)

Enclosed: Request for Student Education Records

JR-ED ©

EXHIBIT

STUDENT RECORDS

REQUEST FOR STUDENT EDUCATION RECORDS

Copy to
student

file

________________________________ _________________________________
Name of Agency Address

Requester

________________________________ _________________________________
Name of Authorized Person Phone

__________________________________________________

Requested

from

________________________________ _________________________________
Name of Agency Address

__________________________________________________

Student

________________________________ _________________________________
Student Name Address

________________________________ _________________________________
Parent Name Address

_____________________ ______________________ _____________________
Previous School Address Dates School Address Dates Attended

__________________________________________________

                        o No information available about          o Need information to help
                             about previous school                             preparean educational program
                        o Need assistance in understanding         for the student

Purpose for         complex behavior and needs              o Need verification that the student

request                                                                                  has a disability
                        o Need evaluation information              o Other: ___________________
                             for immediate special                                         ___________________
                             education placement                                          ___________________

__________________________________________________

                            Permanent record data:                      o Basic identifying data,
                                                                                                   attendance data, and
                                                                                                   academic data
                            General cumulative data:                    o General administrative data
                                                                                                and results of group tests

Type of in-
formation            Health data:                                         o General medical data and

requested                                                                              reports
                            Specialized student data:                    o Individualized evaluation records
                                                                                               and specialized reports
                                                                                               (including reports from outside
                                                                                               agencies)
                            Special education place-                     o All records of placement if
                            ment records:                                           special education
                            Suspension and/or expulsion              o All records of suspension and/
                            records:                                                     or expulsion

__________________________________________________

                            In making this request, the undersigned agrees that the information re-

Assurance         ceived will be used only by the professional school staff members who

statement           are assigned to work with the student in the educational program and will

and                      not be released to any other party without the prior written consent of the

signatures          parent or eligible student.

__________________________ __________________________
Date Requested Authorized Signature

__________________________________________________

                            I, ____________________, as the parent of ___________________,
                                       (Parent Name)                                          (Student's Name)

Parental             consent to the release of records listed above to the party named

consent              above.   I am aware of my rights to review the records and receive a

                            copy at my expense, if I so request.

__________________________ __________________________
Signature of Parent Date

JR-EE ©

EXHIBIT

STUDENT RECORDS

RECORD OF ACCESS

(To be Placed Inside the Student's Record File.)

or Agency

Date Request Filled

Method of Access

(C-copy,

E-examine,

V Interest Date Parents Notified

Requester

(Name

Date of Request

Records Requested

of Agency)

Date of

Request

Date

Request

Filled

Records

Requested

Method of Access

(C-Copy,

E-Examine, V-Verbal)

Educational

Interest or

Purpose

Date Parents Notified

JR-EF ©

EXHIBIT

STUDENT RECORDS

DESTRUCTION OF INFORMATION

Date __________________

Dear

Dear (parent or guardian) ,

This is to advise you that District schools may destroy special education data and other information on a student who has been in a special education program whenever the student has been withdrawn, transferred, or graduated from the District for at least five (5) years or when the information is no longer needed to provide education services to

___________________________________

Student

Student's Name

However, information contained in these records may be needed for other purposes, such as documentation for eligibility for Social Security benefits.

Before these records are destroyed, you have the right to review the records and obtain copies of any information. Please indicate your desire below and return this form to the School District before

___________________________________

Date

Sincerely,

________________________________________

Signature and Title of District Official

I o

Do o

Do Not wish to review the records

of _____________________

______________________________________________________________

_____________________________________ _______________________

Parent's or Guardian's

Signature Date

If you do not complete and return this form within 90 days, records will be destroyed in accordance with established policy.

LEGAL REF.:
20 U.S.C. 1232(f)(a)
34 C.F.R. 80.42

JR-EG © ©

EXHIBIT

STUDENT RECORDS

TRANSCRIPT RELEASE

Request _______________________ _________________________
for Student Name Identification Student Name Identification Number Class/year

_______________________________________________________

Transcripts may be released to those indicated below

Check             o   Postsecondary Institutions   o   United States Armed Forces
Those
That                o   State Militia (National Guard)   o   Other: ________________

Apply

Apply   ________________



  ________________

________________________________________________________

                       In making this request, the undersigned agrees that a transcript
Assurance      requested by a party meeting the description indicated above
statement        may be transmitted upon such party's request without further
and                 authorization (per A.R.S. 15-142). The parent must sign this
signatures       request if the student is under 18 years of age. Only the
                       student need sign if over 18 years of age.

________________________
Date Requested

Student ________________________ ________________________
Print Name Authorized Print Name Authorized Signature and date

I, _________________________, as the parent of _____________________,
               (Parent Name)                                                            (Student's Name)

Parental          consent to the release of transcripts to the party named above. I
consent           am aware of my rights to review the records and receive a copy
statement        at my expense, if I so request __________________________.
                                                                                         (Date)

Parent ________________________ ________________________
authorization Print Name Print Name Authorized Signature and date

Student biometric information, i.e., noninvasive electronic measurement of physical characteristics of a person used to electronically identify that person, may be collected by a school only after the following requirements have been satisfied:

● Written notice to the parents or guardians of the students of the intent to collect biometric information.

■ Provided to the parents or guardians not less than thirty (30) days prior to commencing collection of the information

■ Shall include a statement that the parent or guardian must give written permission to collect the information

⇒ The statement shall be printed in not less than eighteen (18) point boldface type.

The Superintendent may develop regulations for determining the type of student biometric information to be collected, and for assuring that the requisite notice, the receipt and validation of parent and guardian permission, and the collection and use of student biometric information are appropriately accomplished.

Adopted: October 9, 2008

LEGAL REF.:
A.R.S.
15-107

CROSS REF.:
JLCA - Physical Examinations of Students
JR - Student Records
LC - Relations with Education Research Agencies

The Superintendent shall develop procedures that comply with federal and Arizona law related to the request for, and the response to such request for, records of students who transfer into or out of the schools of the District from or to another school.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-141
15-828
15-829
41-1354

20 U.S.C. 1232

JRCA-R ©

REGULATION

REQUEST FOR TRANSFER
OF RECORDS

Requesting Records of
Transfer Students

Upon enrollment of a transfer student from a private school or from a another public school in another district, the principal shall request that the student's parent or guardian (or an emancipated student) authorize consent for the request for the student's education records on form JR-ED.

Within five (5) school days after enrolling a transfer student from a private school or from a another public school in another district, the principal shall request, directly from the student's previous school, a certified copy of the student's record.

Responding to Requests
for Student Records

Upon receiving a request for the records of a student who has withdrawn from school, the principal shall comply and forward the record within five ten (510) days after receipt of the request, unless:

● The A. The record has been flagged pursuant to A.R.S. 15-829, in which case the record shall not be forwarded and law and law enforcement officials shall be notified.

● The B. The request does not conform to the requirements related to proper release of records by an emancipated student emancipated student or parent.

Until June 30, 2018 or extension by the Arizona legislature, if a pupil is enrolled in a school district and that pupil also participates in Arizona online instruction, the pupil's school shall release a copy of the pupil's transcript to the online course provider within ten (10) days after a valid request to release the pupil's transcript. If the online course provider does not receive the pupil's transcript, after ten (10) days the online course provider shall notify the pupil's School District that the online course provider has not received the transcript and the pupil's transcript shall be released to the online course provider within ten (10) days. Non-compliance may result in a penalty assessed for each day of violation per A.R.S. 15-701.01.

The penalty prescribed immediately above does not apply to requests that would violate the Family Educational Rights and Privacy Act of 1974 (20 United States Code section 1232g).

The Superintendent shall establish procedures for selection of school photographers and collection of funds for school pictures.

In any circumstance where an agreement or arrangement for school photography requires prepayment by students prior to the receipt of services and products, the photography company shall provide a copy of a current commercial performance bond in an amount not less than the total projected receipts to be collected from students.

Adopted: date of manual Manual adoption

JRD-R ©

REGULATION

STUDENT PHOTOGRAPHS

School pictures may be taken for individual or school purposes.

The selection of a school picture photographer shall be considered annually by the Board. Specifications for photographic products and services must be drafted to serve as a standard for proposals that shall be solicited from qualified studios or individuals. Proposals shall be solicited from qualified persons. Proposals shall be evaluated according to the following criteria:

● Ability A. Ability to provide required services in a timely manner.

● Quality B. Quality of service and products.

● Reliability C. Reliability of contractor.

● Contractor D. Contractor experience and reputation.

● Lowest E. Lowest cost to students.

The Superintendent shall recommend a school photographer to the Board.

Procedures for collection of funds for school pictures shall be approved by the principal.

If an agreement or arrangement for school photography requires the students to prepay for their pictures, the photography company must provide a copy of their current commercial performance bond in an amount at least as great as the cumulative gross total amount of money to be collected from the students.

The Superintendent shall interpret the educational program to the people and invite discussions and suggestions on important educational issues, and shall attempt, at all times, to represent the entire community rather than any single group or section. The District shall pursue the following school-community relations goals:

● To A. To develop intelligent citizen understanding of the District in all aspects of its operation.

● To B. To determine how the citizenry feels about the District and what it wishes the District to accomplish.

● To C. To develop citizen understanding of the need for adequate financial support for a sound educational program.

● To D. To help citizens assume a more direct responsibility for the quality of education the District provides.

● To E. To earn the goodwill, respect, and confidence of the citizenry in the personnel and services of the District.● To

F. To bring about citizen understanding of the need for the improvement and what must be done to

facilitate essential

facilitate essential change.

● To

G. To involve citizens in the work of the District and the solving of its educational problems.

● To

H. To invite the assistance, cooperation, and understanding of elected and appointed community officials

and committees

and committees in the development of educational programs and facilities.

●

I. To promote a genuine spirit of cooperation between the District and community in sharing leadership for

the improvement

the improvement of the community.

Adopted: date of manual Manual adoption

The Superintendent, in consultation with parents, teachers, and administrators, shall develop procedures for parental involvement in the school(s). These shall include:

●

A. A plan for parent participation in the school designed to improve parent and teacher cooperation in

such areas as

such areas as homework, attendance, and discipline.

● A

B. A method by which parents may learn about the course of study for their children and review

learning materials

learning materials, including the source of any supplemental educational materials.

● A

C. A procedure by which parents who object to any learning material or activity on the basis that it is

harmful may

harmful may withdraw their children from the activity or from the class or program in which the material is used

and request

and request an alternative assignment. Objection to a learning material or activity on the basis that it is

harmful includes objection

harmful includes objection to a material or activity because it questions beliefs or practices in sex, morality, or

religion or

religion or, because of sexual content, violent content, or profane or vulgar language.

● A

D. A procedure by which parents or guardians of students enrolled in the District shall have access in

advance to the

advance to the instructional materials, learning materials and activities currently used by, or being considered for

use by

use by, the District.

● A

E. A procedure by which the District shall obtain signed, written consent from a student's parent or

guardian before

guardian before using video, audio or electronic materials that may be inappropriate for the age of the student.

● Procedures

F. Procedures to prohibit the School District from providing sex education instruction to a student unless

the student

the student's parent provides written permission for the student to participate in the sex education curricula

if the

if the School District offers any sex education curricula pursuant to A.R.S. 15-711

on the requirement to include instruction to

include instruction to

student in grades seven (7) through twelve (12) on laws relating to sexual

conduct with a

conduct with a minor

or 15-716

concerning

concerning instruction on immune deficiency syndrome, or pursuant to any

rules adopted

rules adopted by the State Board of Education.

● Procedures

G. Procedures by which parents will be notified in advance of and given the opportunity to withdraw their

children from

children from any instruction or presentations regarding sexuality in courses other than formal sex education curricula.

● Procedures

H. Procedures by which parents may learn about the nature and purpose of clubs and activities that are part

of the

of the school curriculum, extracurricular clubs, and activities that have been approved by the school.

● Procedures

I. Procedures by which parents may learn about parental rights and responsibilities under the laws of this state,

including

including the following:

■ The

1. The right to opt in to a sex education curriculum if one is provided by the District.

■ Open

2. Open enrollment rights pursuant to A.R.S. 15-816.01, relating to the District policies on

open enrollment

open enrollment.

■ The

3. The right to opt out of assignments pursuant to A.R.S. 1-601, Parents Bill of Rights. [See Exhibit KB-EB]

■ The

4. The right to opt

out

a child out of immunizations as authorized by A.R.S. 15-873, relating to an

outbreak of

outbreak of a communicable disease.

■ The

5. The promotion requirements prescribed in A.R.S. 15-701

for

for students in grades one (1)

through eight

through eight (8).

■ The

6. The minimum course of study and competency requirements for graduation from high

school prescribed

school prescribed in A.R.S. 15-701.01.

■ The

7. The right to opt out of instruction on the acquired immune deficiency syndrome as provided

by A

by A.R.S. 15-716.

■ The

8. The right to review their child's standardized norm-referenced test results pursuant to A.R.S. 15-743.

■ The

9. The right to participate in gifted programs pursuant as prescribed by A.R.S. 15-779.01.

■ The

10. The right to access instructional materials as directed by A.R.S. 15-730.

■ The

11. The right to receive the school's annual report card pursuant to A.R.S. 15-746.

■ The

12. The school attendance and age requirements for children prescribed in A.R.S. 15-802, 15-803

and

and 15-821.

■ The

13. The right to public review of courses of study and textbooks in the common schools (

preschool programs

preschool programs through grade eight [8]), as prescribed in A.R.S. 15-721.

■ The

14. The right to be excused from school attendance for religious purposes as described by A.R.S. 15-806.

■ Policies

15. Policies related to parental involvement pursuant to A.R.S. 15-102

and

and set out herein.

■ The

16. The right to seek membership on school councils pursuant to A.R.S. 15-351, describing the purpose,

duties

duties, and membership of a school council. [Subject to the exemption of certain school

districts exempted

districts exempted as described in A.R.S. 15-352.]

17.

■ The

The right to participate in a parental satisfaction survey to be distributed to the parent of every

child enrolled

child enrolled at the school, pursuant to A.R.S. 15-353.

■ Information

18. Information about the student accountability information system (SAIS) as prescribed in

section

section 15-1042.

■ The

19. The right to access the failing schools tutoring fund pursuant to A.R.S. 15-241.

==================================================================

Optional language: The following bulleted items setting out the manner in which parents may be made aware of the District's Parental Involvement Policy are optional in whole or in part as determined by the local Governing Board.

The District plan under this policy may also include:

● Making

A. Making parents aware of this District parental involvement policy, including:

■ Rights

1. Rights under the Family Educational Rights and Privacy Act (FERPA) of 1974, as

revised

revised (20 U.S.C. 1232g) relating to access to children's official records.

■ The

2. The parent's right to inspect the District policies and curriculum.

● Efforts

B. Efforts to encourage the development of parenting skills.

● The

C. The communication to parents of techniques designed to assist the student's learning experience in the home.

● Efforts

D. Efforts to encourage access to community and support services for children and families.

● The

E. The promotion of communication between the school and parents concerning school programs and

the academic

the academic progress of the parents' children.

● Identifying

F. Identifying opportunities for parents to participate in and support classroom instruction at the school.

● Efforts

G. Efforts to support, with appropriate training, parents as shared decision makers and to

encourage membership

encourage membership on school councils.

● The

H. The recognition of the diversity of parents and the development of guidelines that promote

widespread parental

widespread parental participation and involvement in the school at various levels.

●

I. The development of preparation programs and specialized courses for certificated employees

and administrators

and administrators that promote parental involvement.

●

J. The development of strategies and programmatic structures at schools to encourage and enable

parents to participate

parents to participate actively in their children's education.

● Provide

K. Provide to parents the information in this policy in an electronic form.

==================================================================

Resumés of all current and former instructional personnel shall be maintained and available for inspection by parents and guardians of pupils enrolled. The resumé shall include individual educational and teaching background and experience in a particular academic content subject area.

For the purposes of this policy parent means the natural or adoptive parent or legal guardian of a minor child.

When a parent submits a written request for information to the Superintendent or a school principal during regular business hours:

● The A. The Superintendent or principal shall:

■ Deliver 1. Deliver the requested information to the parent within ten (10) calendar days, or

■ Provide 2. Provide to the parent a written explanation for denial of the requested information.

● If B. If the requested information is denied or is not received by the parent within fifteen (15) calendar days:

■ The 1. The parent may submit to the Governing Board a request for the requested information, and

■ The 2. The Governing Board shall consider the request at the next scheduled meeting of the Board on which the which the request can be properly noticed. If the request cannot be properly noticed on the next scheduled meeting scheduled meeting agenda, the Governing Board shall formally consider the request at the next subsequent public meeting subsequent public meeting of the Governing Board.

Adopted: February 1, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
1-601
1-602
15-101
15-102
15-113
15-341

CROSS REF.:
ABA - Community Involvement in Education
IHBD - Compensatory Education
IJ - Instructional Resources and Materials
IJND - Technology Resources
JHD - Exclusions and Exemptions from School Attendance
KDB - Public's Right to Know/Freedom of Information

KB-R ©

REGULATION

PARENTAL INVOLVEMENT
IN EDUCATION

Parent and Teacher Cooperation in
Homework, Attendance, and Discipline

When homework, attendance, and discipline rules are being considered, a procedure similar to, but not limited to, the following shall be used:

● An

A. An ad hoc committee shall be appointed by the appropriate administrative officer under the

provisions of Board

provisions of Board policy. The committee will study the issue and make recommendations to the

appointing administrator

appointing administrator. The committee will be dissolved when the final report is submitted.

● School

B. School staff members, including teachers, will be appointed to study the issues and report to

the appointing administrator

the appointing administrator. The administrator will schedule hearings on the staff report, give

parents sufficient

parents sufficient notice, and conduct hearings to permit parent reaction to the staff report, copies of

which shall

which shall be readily available

for parent

for parent review. Following the hearings, the administrator will

prepare recommendations

prepare mendations that give careful consideration to the views of teachers and parents. Such recommendations will be submitted to the Superintendent unless the recommendations are

prepared by

prepared by the Superintendent, in which case

the recommendations

the recommendations will be submitted to the Board.

Parents' Access to Courses of Study
and Learning Materials

Parents who wish to learn about the course of study for their children or to review learning materials shall do so under provisions of Board Policy IJ and supporting regulations.

Parental Objections to Learning
Activities or Materials

Parents who wish to object to any learning activities or learning materials may do so under provisions of Board Policies IJ, KB and supporting regulations.

Availability of Instructional
Employee Resumés

The administration shall inform parents of the availability of each teaching employee's resumé and make that document available for inspection upon request of parents or guardians of pupils enrolled at a school. Such information shall not include teacher address, salary, social security number, and telephone or other personally identifiable information as determined by the District.

A. Written notice to the parents or guardians of the students of the intent to collect biometric information.

1. Provided to the parents or guardians not less than thirty (30) days prior to commencing collection
of the information

2. Shall include a statement that the parent or guardian must give written permission to collect the
information

a. The statement shall be printed in not less than eighteen (18) point boldface type.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-109

CROSS REF.:
JLCA - Physical Examinations of Students
JR - Student Records
LC - Relations with Education Research Agencies

KB-EA ©

EXHIBIT

PARENTAL INVOLVEMENT
IN EDUCATION

RESUMÉ OUTLINE

Instructor Identification

______________________________ __ ________________________________

Name Current

Name Current teaching assignment(s)

_______________________________________________

Professional Preparation

Certificated to teach in current assignment o yes o no

Emergency or provisional status o yes o no

Institution Institution Institution

o Bachelor Degree ________________ o Masters Degree ________________

o Doctorate Degree ________________ o Other Other _________________________

Education/_____________________

Training _____________________

_______________________________________________

Professional Experience

Level Years

Grade

level or Academic Content Subject Area*

	Years Taught

*Grade Level for self-contained classroom;

Subject Area for departmentalized courses.

KB-EB ©

EXHIBIT

PARENTAL INVOLVEMENT
IN EDUCATION

PARENTS' BILL OF RIGHTS*

(Enacted by the 49th Arizona Legislature,
2nd Regular Session (2010)
Session Law SB1309, Chapter 307
Arizona Revised Statutes 1-601 and 1-602)

Parents' Rights Protected

The liberty of parents to direct the upbringing, education, health care and mental health of their children is a fundamental right.

This state, any political subdivision of this state or any other governmental entity shall not infringe on these rights without demonstrating that the compelling governmental interest as applied to the child involved is of the highest order, is narrowly tailored and is not otherwise served by a less restrictive means.

Parents' Bill of Rights; definition

All parental rights are reserved to a parent of a minor child without obstruction or interference from this state, any political subdivision of this state, any other governmental entity or any other institution, including, but not limited to, the following rights:

● The

A. The right to direct the education of the minor child.

● All

B. All rights of parents identified in Title 15, including the right to access and review all records relating to

the minor

the minor child.

● The

C. The right to direct the upbringing of the minor child.

● The

D. The right to direct the moral or religious training of the minor child.

● The

E. The right to make health care decisions for the minor child, including rights pursuant to

sections

sections 15-873, 36-2271

and

and 36-2272, unless otherwise prohibited by law.

● The

F. The right to access and review all medical records of the minor child unless otherwise prohibited by law or

the parent

the parent is the subject of an investigation of a crime committed against the minor child and a law

enforcement official

enforcement official requests that the information not be released.

● The

G. The right to consent in writing before a biometric scan of the minor child is made pursuant to

section

section 15-109.

● The

H. The right to consent in writing before any record of the minor child's blood or deoxyribonucleic acid is created,

stored

stored or shared, except as required by

section

section 36-694, or before any genetic testing is conducted on

the minor

the minor child pursuant to

section

section 12-2803

unless

unless authorized pursuant to

section

section 13-610

or a court order.

●

I. The right to consent in writing before the state or any of its political subdivisions makes a video or

voice recording

voice recording of the minor child, unless the video or voice recording is made during or as a part of a

court proceeding

court proceeding, during or as part of a forensic interview in a criminal or child protective services

investigation or

investigation or to be used solely for any of the following:

■

1. Safety demonstrations, including the maintenance of order and discipline in the common areas

of a school

of a school or on pupil transportation vehicles.

■

2. A purpose related to a legitimate academic or extracurricular activity.

■

3. A purpose related to regular classroom instruction.

■

4. Security or surveillance of buildings or grounds.

■

5. A photo identification card.

●

J. The right to be notified promptly if an employee of this state, any political subdivision of this state, any

other governmental

other governmental entity or any other institution suspects that a criminal offense has been committed against

the minor

the minor child by someone other than a parent, unless the incident has first been reported to law

enforcement and

enforcement and notification of the parent would impede a law enforcement or child protective services investigation.

This

This paragraph does not create any new obligation for school districts and charter schools to report misconduct between students at school, such as fighting or aggressive play, that are routinely addressed

as student

as student disciplinary matters by the school.

● The

K. The right to obtain information about a child protective services investigation involving the parent pursuant

to section

to section 8-807.

● This

L. This section does not authorize or allow a parent to engage in conduct that is unlawful or to abuse or

neglect a child

neglect a child in violation of the laws of this state. This section does not prohibit courts, law enforcement officers

or employees

or employees of a government agency responsible for child welfare from acting in their official capacity

within the scope

within the scope of their authority. This section does not prohibit a court from issuing an order that is

otherwise permitted

otherwise permitted by law.

● Any

M. Any attempt to encourage or coerce a minor child to withhold information from the child's parent shall

be grounds

be grounds for discipline of an employee of this state, any political subdivision of this state or any

other governmental

other governmental entity, except for law enforcement personnel.

● Unless

N. Unless those rights have been legally waived or legally terminated, parents have inalienable rights that

are more

are more comprehensive than those listed in this section. This chapter does not prescribe all rights of parents.

Unless

Unless otherwise required by law, the rights of parents of minor children shall not be limited or denied.

● For

O. For the purposes of this section, "parent" means the natural or adoptive parent or legal guardian of a

minor child

minor child.

*Note: The literal language of the Parents' Bill of Rights is retained as enacted by the Legislature. However, the layout and style has been modified to be consistent with that of the other documents in the District's Manual of Governing Board Policies and Administrative Regulations. Where the term "section" appears it is to be understood as the identified section of the Arizona Revised Statutes (A.R.S.).

While the Board may, and should, provide information to the public on school building needs, it may not use District funds to advocate "yes" votes on bond issues.

It shall be the policy of the Board to use the input from a citizens' advisory committee in examining educational and building needs of the District.

As the need for a bond issue arises, a citizens' committee may encourage and promote the passage of the bond issue and collect funds needed for such promotion.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-491
15-492
15-493
A.G.O.
I79-192
I83-117

The Board has the authority to accept gifts and donations as may be made to the District or to any school in the District.

The Board reserves the right to refuse to accept any gift that does not contribute toward the achievement of the goals of this District and the ownership of which would tend to adversely affect the District.

Any gift accepted by the Board shall become the property of the District, may not be returned without the approval of the Board, and is subject to the same controls and regulations as are other properties of the District. The Board shall be responsible for the maintenance of any gift it accepts, unless otherwise stipulated.

The Board will make every effort to honor the intent of the donor in its use of the gift, but reserves the right to utilize any gift it accepts in the best interest of the educational program of the District.

In no case shall acceptance of a gift be considered to be an endorsement by the Board of a commercial product or business enterprise or institution of learning.

The Superintendent shall:

● Encourage

A. Encourage individuals and organizations considering contributions to the schools to consult

with the Superintendent

with the Superintendent on the appropriateness of any such gifts.

● Report

B. Report to the Board all gifts that have been offered to the District, for their review and action.

● Acknowledge

C. Acknowledge the receipt and value of any gift accepted by the District, and prepare fitting means,

as appropriate

as appropriate, for recognizing or memorializing gifts to the District.

Gifts shall be recorded in appropriate inventory listing(s) and property records.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-393
15-1224
A.G.O.
I80-156

CROSS REF.:
DDA - Funding Sources Outside the School System

KCD-R ©

REGULATION

PUBLIC GIFTS / DONATIONS
TO SCHOOLS

To be acceptable, a gift must satisfy the following criteria:

● It A. It will have a purpose consistent with those of the school.

● It B. It will be offered by a donor acceptable to the Board.

● It C. It will not begin a program that the Board would be unwilling to take over when the gift or grant funds are exhaustedfunds are exhausted.

● It D. It will not bring undesirable or hidden costs to the school system.

● It E. It will place no restrictions on the school program.

● It F. It will not imply endorsement of any business or product.

● It G. It will not be in conflict with any provision of the school policy or public law.

All gifts, grants, and bequests shall become District property and subject to policies of the District.

The Superintendent has the responsibility of keeping the public informed as to the purpose, goals, methods, and progress of the educational program. Accuracy, reliability, and leadership in this area will develop confidence and understanding, creating better relationships between the District and the community. All school personnel are responsible for good public relations.

All written notices, bulletins, newsletters, and matters pertaining to students are to be approved prior to release. Matters that pertain to an individual school are to be approved by the principal prior to release. Matters that pertain to the District are to be submitted for approval to the Superintendent prior to release.

Non-school-originated material shall not be released through the students without the approval of the principal.

This policy is not intended to interfere with the responsibility of District personnel to communicate directly with the parents or legal guardians of a particular student in areas affecting that student's progress at school. It is intended to ensure that prompt, reliable, and accurate information is released to the parents and patrons of the District.

Adopted: November 7, 2012date of Manual adoption

CROSS REF.:
KHC - Distribution/Posting of Promotional Materials

The Board recognizes the right of the public to information concerning its actions, its policies, and the details of its educational and business operations. The Board encourages study, discussion, and active participation by all concerned in the promotion of the best possible program of education in the community. It is the practice of the Board to utilize the advice and assistance of interested individuals and groups in the solution of its educational and financial problems.

In recognizing the cooperating organizations in the District and by encouraging their active participation in educational policy making, the Board wishes to make it clear that in no way does it wish to escape its responsibility to the citizens of the community as the official governing body responsible for a final decision on all matters of policy and educational programs. The Board accepts the following basic principles that are essential to a good public-relations program:

● The

A. The Board will transact all official business in open meetings (except as exempted by law), which the press,

the

the public, and school employees are welcome to attend, and at which time communications, both oral

and written

and written, may be received and considered when placed on the agenda.

● The

B. The Board will function as speedily and as efficiently as circumstances permit, and always with due regard

for the

for the public interest.

● Board

C. Board members will familiarize themselves with the work of the school system in all major areas and

shall bring

shall bring to the schools the viewpoint, the knowledge, and the wisdom of the community.

● The

D. The Board will make provision for keeping a record of the proceedings of all meetings. Minutes of all

Board meetings

Board meetings (except executive sessions) shall be considered matters of public record.

● The

E. The Board will keep in mind that maintaining the confidence and respect of the community is of

paramount importance

paramount importance to the success of the educational program of the District.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
38-431 to to 38-431.09
39-101
39-103

39-121 et seq.

A.G.O.
I83-006
I84-179
I85-023
I86-090
I91-004

I13-012

CROSS REF.:

EBC - Emergencies

KDB-R ©

REGULATION

PUBLIC'S RIGHT TO KNOW /
FREEDOM OF INFORMATION

Public records of the District will be open for inspection by any person as provided by law.

Public record means any recorded information that is made, maintained, or kept by, or is in the possession of, the District. Such records include minutes of the Governing Board, agendas, financial records, contracts, and statistical summaries.

The office of the Superintendent will be open to receive requests for records inspection or copying during normal business hours on Monday through Friday.

Requests for access to records shall be directed to the office of the Superintendent.

All persons requesting inspection and/or copying of public records must attest that they have not requested the public records of the District for a commercial purpose. If the records are requested for a commercial purpose, the requester must provide a statement, verified by the requester, setting forth the commercial purpose for which the materials will be used.

The above declaration will be made and signed on the official form provided by the District for requesting inspection and/or copying of public records.

The Superintendent may shall permit access to, or provide for the copying of, the records requested within a reasonable period of time promptly following the request or will provide an explanation of a cause for further delay and will give notification of the time the records will be available, or, if access is denied, the Superintendent will provide a written statement of the grounds for denial.

Requirements of access and inspection apply only to existing records and do not require creation of new records. Public inspection of a document that otherwise would be a public record may be denied by the Superintendent if 1) the record is made confidential by statute, 2) the record involves the privacy interests of persons, or 3) disclosure would be detrimental to the best interests of the District. If a public record contains material that is not subject to disclosure, the District will delete such material and make available to the requester such material in the record as is subject to disclosure.

Records contained on a computer will be provided only in the form in which the information can be made available using existing computer programs.

Copies of radio or recording tapes of discs, video or films, pictures, slides, graphics, illustrations, or similar audio or visual items or devices will not be furnished unless such items or devices have been shown or played at a public meeting of the Governing Board.

A fee shall be levied on each request to cover the cost of making copies, staff time, computer time, et cetera. Fees . The fee will be collected prior to releasing material.

The fees will be based upon the following:

● 10¢ A. ___________ (____) per copy for materials indicated as Board minutes, agendas, financial records, contracts, courses courses of study, or statistical summaries.

● 35¢ B. ___________ (____) per copy for materials not listed above.

● Actual C. Actual cost, if available, will be assessed.

● Free D. Free copies shall be furnished if they are to be used in claims against the United States.

Commercial Purpose

When a person requests copies, printouts or photographs of public records for a commercial purpose, the person shall provide a statement setting forth the commercial purpose for which the copies, printouts or photographs will be used. Upon being furnished the statement the Superintendent may furnish reproductions of the such requested records. The charge for such records shall include the following:

A. A portion of the cost for the District to obtain the original or copies of the documents, printouts or photographs requested.

B. A reasonable fee for the cost of time, materials, equipment and personnel in producing such reproduction.

C. The value of the reproduction on the commercial market as best determined by the Superintendent.

If the Superintendent determines that the intended commercial use is a misuse of the requested public records or is an abuse of the right to receive public records, the Superintendent may apply to the Governor requesting that the Governor, by executive order, prohibit the furnishing of copies, printouts or photographs for such commercial purpose. If the Governor determines that such public record shall not be provided for commercial purpose the Governor shall issue an executive order prohibiting the providing of the requested records for such commercial purpose. If no order is issued within thirty days (30) of the date of application, the Superintendent shall provide reproductions of requested copies, printouts or photographs upon being paid the fee determined pursuant to this regulation.

The Superintendent shall advise the Board when District records are requested for commercial purposes.

KDB-E ©

EXHIBIT

PUBLIC'S RIGHT TO KNOW /
FREEDOM OF INFORMATION

REQUEST FOR PUBLIC RECORDS OF THE SCHOOL DISTRICT

Note: It is not required by law that this form be filled out by a person requesting public records. The District may request the document be filled out or the District may use the document internally as documentation of public records requests.

Name _______________________________________ Date ________________

Address ____________________________________________________________

(street) (city) (state)

(street) (city) (state) (zip)

Phone: Home _________________________ Work _________________________

E-mail address ________________________________________________________

Nature of request:

o Opportunity o Opportunity to review records (no original record may leave the
custodian's office)

o o Copies of records.

Please read and sign the following statement:

I have requested public records of the School District for a noncommercial purpose. I understand that if the records should be used for a commercial purpose, a verified statement of the purpose must be submitted per A.R.S. 39-121.03.

____________________     __       ________________________________________

               (Date)

   (Date) (Signature)

Notice: A fee will be charged for copying based upon actual cost for providing the information.

Records requested (please be as explicit as possible as to the records you desire):

________________________________________________________________________

Publications issued by and in the name of the schools of this District shall reflect a high quality of editorial content and format. The exercise of appropriate economy in materials and production is expected as long as the main purpose is not jeopardized.

Articles circulated or submitted for publication by District employees in which the District, or employees of the District, are mentioned directly or indirectly must be cleared by the Superintendent.

Adopted: date of manual Manual adoption

The participation of students in interpreting the educational program of the schools to the community shall be encouraged with the understanding that:

● Students A. Students shall not be exploited for the benefit of any individual or group.

● Students B. Students shall participate only in appropriate situations.

● The C. The use of students shall always be evaluated in terms of the effect on the students.

● Students D. Students shall not solicit or promote District issues without approval by the Superintendent's office.

● The E. The best possible community relations grow from a superior teaching job in the classroom. Enthusiastic Enthusiastic students with serious intentions, well directed by sympathetic and capable teachers, communicate positively with communicate positively with parents and the community. This shall be the cornerstone of good community relations in the relations in the District.

Adopted: date of manual Manual adoption

The Board recognizes its responsibility to provide information to the community and actively seeks to establish a good working relationship with local news media.

To promote a positive relationship between the District and the media, the Board shall provide information to the media concerning the programs and activities of the District as well as matters pending before the Board.

Adopted: date of manual Manual adoption

CROSS REF.:
KDC - School-Sponsored Information Media

All communication with the news media for the purposes of seeking or arranging news coverage, providing official statements from the District, or responding to requests from the news media shall be channeled through the office of the Superintendent.

Adopted: date of manual Manual adoption

CROSS REF.:
KD - Public Information and Communications
KDC - School-Sponsored Information Media

Whenever a complaint is made directly to the Board as a whole or to a Board member as an individual, it will be referred to the school administration for study and resolution, if possible.

The administration will develop a procedure for courteously receiving complaints, and will take steps to make proper replies to complainants. If resolution of a problem cannot be accomplished at the building level, either party may refer the matter to the Superintendent for review.

The Board will consider hearing citizen complaints when they have not been resolved by the administration. Matters referred to the Board as a whole must be in writing, should clearly identify the problem, and specifically state the desired action. The Board will not consider or act on complaints that have not been explored at the appropriate administrative level.

Adopted: date of manual Manual adoption

KE-R ©

REGULATION

PUBLIC CONCERNS AND COMPLAINTS

If a member of the community has a complaint, the following procedures are intended to assist in its resolution:

● If

A. If the matter relates to a student, and it is appropriate, talk with the student's teacher. If the matter

remains unresolved

remains unresolved, talk with the school administrator.

● If

B. If resolution of a problem cannot be accomplished at the building level, either party may refer the matter

to the

to the Superintendent for review.

● When

C. When a complaint is made directly to the Board as a whole or to a Board member as an individual, it will

be referred

be referred to the school administration for study and resolution, if possible.

KE-E ©

EXHIBIT

PUBLIC CONCERNS AND COMPLAINTS

(This Form to be Submitted to the Superintendent)

Person(s) or group filing complaint __________________________________

_____

Complainant's address _________________________ Phone ___________

_____

Complainant's E-mail address ___________________________________________

Date complaint is filed ____________________________________________

____

Has problem been discussed with the administration?

Yes

Yes o

No Date ______________________________________

Summary of the charges (description of incident or event, including date, place, time, additional persons, alleged problem, and suggested solution):

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

Identification of other witnesses or persons with information about concern:

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

The Projected Solution

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________ _____________________

____

Signature of

complainant Date

The administration shall give one (1) copy to the complainant and shall retain one (1) copy for the file.

Trust in staff members and support for their actions should be such that employees are freed from unnecessary, spiteful, or negative criticisms and complaints.

In spite of this, criticisms and complaints may be forthcoming from the community. These complaints are best handled starting at the school level and, when necessary, should proceed through the various administrative levels.

All complaints shall be referred to the Superintendent for investigation. The employee involved shall be given an opportunity, at each administrative level at which the matter is reviewed, for explanation, comment, and presentation of facts, either formally or informally. The employee will be afforded elements of due process as provided in Arizona law.

Adopted: date of manual Manual adoption

CROSS REF.:
BBAA - Board Member Authority and Responsibilities
BEDH - Public Participation at Board Meetings

KEB-R ©

REGULATION

PUBLIC CONCERNS / COMPLAINTS
ABOUT PERSONNEL

Required Information

The following information concerning a complaint is required:

● The A. The name(s) of the person(s) making the complaint.

● Whether B. Whether the person(s) making the complaint represents an individual or a group. If a group is represented, information shall be provided about the nature of the group and the manner in which the group has reviewed reviewed and taken a position on the matter.

● Whether C. Whether the person(s) making the complaint has discussed the problem with the employee in question.

● A D. A summary of the complaint(s) and of the above three (3) items.

Processing of Complaint(s) Following
Written Summation

The complaint shall be presented to the employee toward whom it is directed, together with a suggested solution, personally and in writing, by the person(s) filing the complaint. It is the responsibility of the employee's supervisor to keep the Superintendent informed as the matter is reviewed at the various administrative levels.

The employee will have a minimum of five (5) working days in which to reply to the complaint at each administrative level at which the matter is reviewed.

If the complaint is not resolved between the originator of the complaint and the employee, the complaint shall be reviewed by the employee's supervisor. Until the matter is resolved, it may be reviewed at each successive administrative level.

The Superintendent shall be the final administrative level.

Following the decision of the Superintendent, if any of the parties concerned deem it necessary, the matter may be referred to the Board within ten (10) working days following the Superintendent's decision.

The Board shall consider all facts and provide the employee with all elements of due process in reaching a decision.

KEB-E ©

EXHIBIT

PUBLIC CONCERNS / COMPLAINTS
ABOUT PERSONNEL

PUBLIC COMPLAINTS ABOUT SCHOOL PERSONNEL

(This Form to be Submitted to the Employee's Supervisor)

Person against whom the complaint is made __________________________

______

Employee's position __________________

School

School/dept. _______________

_____

Person(s) or group filing complaint __________________________________

_____

Complainant's address _________________________

Phone ___________

___

Complainant's E-mail address ___________________________________________

Date complaint is filed ____________________________________________

____

Has problem been discussed with the employee?

Yes

Yes o

No Date ______________________________________

Has problem been discussed with the employee's supervisor?

Yes

Yes o

No Date ______________________________________

Summary of the charges (description of incident or event, including date, place, time, additional persons, alleged improper conduct, and suggested solution):

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

The Projected Solution

Indicate what you think can and should be done to solve the problem. Be as specific as possible.

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________________________________

__________

______________________________________ _____________________

____

Signature of

complainant Date

The administration shall give one (1) copy to the complainant and shall retain one (1) copy for the file.

Occasional objections to the selection of instructional materials may be made by the public despite the care taken to select materials most valuable for the student and the teacher. The complainant will be asked to complete the form "Citizen's Request for Reconsideration of Instructional Material." Upon receipt of a request for reconsideration, the Superintendent will review the work in question. After review by the Superintendent, copies of the request form and the report will be sent to the principal and the citizen.

If not satisfied with the decision contained in the report, the citizen may appeal the decision to the Board.

Should a complaint reach the Board, the Board may refer the matter back to the Superintendent for further review, or the Board may review the materials in question in the light of its policy establishing criteria for the selection of materials.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-721

KEC-E ©

EXHIBIT

PUBLIC CONCERNS / COMPLAINTS
ABOUT INSTRUCTIONAL RESOURCES

CITIZEN'S REQUEST FOR RECONSIDERATION
OF INSTRUCTIONAL MATERIAL

Author Author _______________ Hardcover ____ Paperback _____ Other media _____

Title ___________________________________ Copyright date ____________

Publisher (if known) ________________________________________________

Request initiated by__________________________ Telephone _____________

Address _________________________________________________________

Complainant's E-mail address ________________________________________

Complainant
represents: o himself or herself

o (name organization): ________________________________

o (identify other group): ________________________________

Please use the reverse side for additional
space or comments

To what in the material do you object? (Please be specific; cite pages.)

What do you feel might be the result of the use of this material?

For what age group would you recommend this material?

What do you feel is good about this material?

Did you review the entire material?______ What parts?

Are you aware of the judgment of this material by literary critics?

What do you believe is the theme of this material?

Are you aware of the instructional purpose in using this work?

What would you like the District to do about this material?

  o   Do not assign or recommend it to my child (children).
  o   Do not assign it to students.
  o   Withdraw it from all patrons of the library.
  o   Refer it to an official committee for reevaluation.

In its place, what material of equal literary quality would you recommend that would convey as valuable a picture and perspective?

________________________________________ _____________________
Signature of complainant complainant Date

The Superintendent shall establish procedures to be used by citizens of the District who have complaints about District facilities or services. Such procedures shall provide for administrative review of such complaints and, further, shall provide for Board review at the request of the complainant if the matter is not resolved by administrative review.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-341
15-342
29 U.S.C. 794 Rehabilitation Act of 1973, (Section 504)

KED-R ©

REGULATION

PUBLIC CONCERNS / COMPLAINTS
ABOUT FACILITIES AND SERVICES

Citizens of the District who have complaints about District facilities or services may register such complaints with the site administrator.*

Required information concerning complaint:

● NameA. Name(s) of person(s) making the complaint.

● Whether B. Whether the person(s) represents an individual or group.

● Whether C. Whether the person(s) making the complaint has discussed the problem with the site administrator.

● A D. A summary of the complaint and suggested solution.

Processing of complaint:*

● A. Level 1. The complaint shall be presented in writing, with a suggested solution, to the site administrator. Five Five (5) working days will be allowed for a reply.

● B. Level 2. If a satisfactory response is not received within five (5) working days, a copy of the complaint may be may be forwarded to the Superintendent, who will have ten (10) working days to reply.

● C. Level 3. If a satisfactory response is not received within ten (10) working days, a copy of the complaint may be complaint may be forwarded to the Governing Board for its consideration. Consideration as to the disposition of the complaint the complaint will be given within thirty (30) days.

*If the matters of concern are eligibility and related procedures, procedural safeguards, or provision of a free and appropriate public education, the matter may be referred at any juncture in the procedure to the appropriate compliance coordinator.

KED-E ©

EXHIBIT

PUBLIC CONCERNS / COMPLAINTS
ABOUT FACILITIES AND SERVICES

Complainant ________________________________________________________

Representing ________________________________________________________

Date of presentation __________________________________________________

School (if appropriate) _________________________________________________

Prior contacts with the site administrator or teacher __________________________

______________________________________________________________

Statement of complaint:

Action requested:

Signature ____________________Statement of complaint:

Action requested:

Signature ___________________________________

Leasing (renting)

School facilities and property may be leased to extended day resource programs and any person, group or organization for any lawful purpose in the interest of the community. The purposes include but are not limited to the following:

● recreational, ~ scientific,

● educational, ~ social,

● political, ~ religious,

● economic, ~ other civic,

● artistic, ~ or governmental.

● moralA. recreational, G. scientific,

B. educational, H. social,

C. political, I. religious,

D. economic, J. other civic,

E. artistic, K. or governmental.

F. moral,

A reasonable use fee shall be charged for the lease of school facilities and property and this fee may be offset by goods contributed or services rendered by the lessee. "Reasonable use fee" means an amount that is at least equal to the cost for utilities, services, supplies or personnel provided to the lessee pursuant to the terms of the lease.

Uncompensated Use

The Superintendent may permit the uncompensated use of facilities and property by any school related group, including student political organizations, or by any organization whose membership is open to the public and whose activities promote the educational function of the District. "Education function" means uses that are directly related to the educational mission of the District as adopted by the Board and includes the educational mission related uses of parent - teacher organizations, youth organizations and school employee organizations. Use of facilities or property by organizations indicated above that will require a substantial District cost for utilities, services, supplies and/or personnel may be permitted only if goods contributed, services rendered or payments are made to reimburse these costs to the District.

The mission of the District is found in section A of the policy manual (see cross referenced policies below). The mission statement and the group's or organization's promotion of the educational function through the activity, as interpreted by the Superintendent in good faith, will be the basis upon which uncompensated use of District facilities and property shall be approved or denied.

Generally

The Superintendent shall annually recommend a fee schedule to the Board for the lease of school property and such schedule shall include a procedure for determining the value of goods and services being provided as compensation for the use of school property. The schedule shall include a designation of those groups whose activities promote the educational function of the School District as determined in good faith by the Superintendent and presented for Board review.

Property not associated with the use of facilities is covered in section E of the policy manual (see cross referenced policies below). The District will use its best efforts to avoid conflicts with approved use of the facilities and property but no lease or use provision shall be effective if the administrator of the facility finds that it would cause delay, cancellation, or rescheduling of a school-sponsored activity.

Proof of liability insurance shall be required for the use or lease of school property pursuant to A.R.S. 15-1105. The School District and its Governing Board, employees, and agents shall be named an additional insured under the liability insurance policy during the use of the facilities and property.

The School District and its employees, including the Governing Board, Superintendent or Chief Administrative Officer, are immune from civil liability with respect to all decisions made and actions taken to allow the lease or use of school property, unless the School District or its employees are guilty of gross negligence or intentional misconduct. This does not limit any other immunity provisions that are prescribed by law.

The Superintendent shall establish such rules and regulations as are needed to implement this policy as well as to assure the preservation of District property.

The lessee of school facilities must affirm knowledge of and enforce the requirements and restrictions set out in Chapter 28.1 of A.R.S. Title 36 related to medical marijuana.

The lessee of school facilities to be used for athletic activities must confirm knowledge of and compliance with the requirements and restrictions for such use as set out in Board Policy JJIB.

Adopted: September 18, 2014 date of Manual adoption

LEGAL REF.:
A.R.S.
15-511
15-1105
15-1141 to 15-1143
16-411
36-2801 et seq., Arizona Medical Marijuana Act

CROSS REF.:
A - District Mission and Belief Statement
AC - Nondiscrimination/Equal Opportunity
EDC - Authorized Use of School-Owned Materials and Equipment
KFA - Public Conduct on School Property

KF-RA ©

REGULATION

COMMUNITY USE OF
SCHOOL FACILITIES

The principal may deny a request to provide space for use as a polling place if within two (2) weeks after a request has been made the principal provides a written statement indicating a reason why the election cannot be held in the school that includes any of the following:

● Space A. Space is not available at the school.

● The B. The safety or welfare of the students would be jeopardized.

KF-RB ©

REGULATION

COMMUNITY USE OF
SCHOOL FACILITIESFILING PROCEDURES FOR USE OF

EQUIPMENT/FACILITIES

(Filing Procedures for Use of

Equipment/Facilities)

A request is made at the campus on which the facility is located or the equipment is stored at least two (2) weeks before the requested use.

The principal of the campus involved shall review the submitted request form, checking to be sure the applicant has filled in all of the necessary information and has signed the form. The principal shall note approval or non-approval, forwarding the request to the District office. If approval is not recommended the request shall be forwarded with an explanation.

If given approval by the District office costs, evidence of insurance and other requirements are to be indicated and the requests returned as indicated below.

● The A. The request form is sent from the District office back to the principal once acted upon. The principal is responsible

responsible for notifying the applicant of the approval, conditions (if any) imposed or denial of approval and

and reasons.

● If B. If costs are involved, the principal asks the applicant to sign below the area specifying the fees and conditions.

Payment of projected fees are to be received in advance. All liability insurance is to be secured by the applicant, with evidence being sent to the District office one (1) week before the date of use. Failure to secure acceptable liability insurance will cancel the use agreement. Any cost overruns for services or equipment will be billed to the lessee.

KF-EA ©

EXHIBIT

COMMUNITY USE OF
SCHOOL FACILITIES

An applicant requesting the use of school facilities agrees to comply with the following rules and the District policy concerning conduct on school property if granted permission to use the requested school facilities.

● All

A. All community group activities, including preparations, must be conducted in such a manner that students

can continue

can continue their educational programs without undue interruption.

● An

B. An employee of the District must be on duty whenever a school building is used by an organization or

group unless

group unless prior approval for other arrangements has been granted.

● The

C. The applicant is held responsible for the preservation of order. All children attending or participating in

the event

the event or activity must be supervised by responsible adults.

● No

D. No alcoholic liquors or beverages shall be brought to or consumed in the buildings or on the grounds.

● Tobacco

E. Tobacco and smoking is prohibited on school property.

● Putting

F. Putting up decorations or scenery or moving pianos or other major furniture is not allowed without

prior permission

prior permission.

● Nothing

G. Nothing shall be sold, given, exhibited, or displayed for sale without prior permission from the school.

Any sales

Any sales are prohibited unless the proceeds will be used for charitable or nonprofit educational purposes.

● Unless

H. Unless waived by the District when use is in conjunction with a District activity, groups must provide

the District

the District with documentary evidence of liability insurance of at least one million dollars ($1,000,000).

Each

Each group will be responsible for the repair or replacement of damaged equipment, furniture, or facility.

● The

I. The School District and its employees, including the Governing Board, Superintendent or Chief

Administrative Officer

Administrative Officer, are immune from civil liability with respect to all decisions made and actions taken to allow the

lease or

lease or use of school property, unless the School District or its employees are guilty of gross negligence or intentional misconduct. This does not limit any other immunity provisions that are prescribed by law.

● The

J. The District reserves the right to require, if it should deem it necessary, a cash bond of five hundred

dollars

dollars ($500), or more to cover any damages that might be done to any equipment, furniture, or facility.

● All

K. All wages earned by District employees on duty for approved facilities use shall be paid by the District.

No District employees shall be paid directly by any group using the facilities.

● The

L. The availability of cafeteria kitchens and other special subject or usage areas may be restricted to

specific times

specific times or activities. Special fees may be charged for the use of those facilities.

● When

M. When more than one (1) applicant requests the use of a facility for the same time, the applicant filing first

shall be

shall be given first consideration. If a school program or calendar changes, the school program shall take priority,

even

even if the activity has been scheduled. Every effort will be made to reschedule the activity as

conveniently as

conveniently as possible when such cancellation has occurred.

● The

N. The issuance of keys to facilities is to be discouraged. However, if no alternative is suitable, it shall be

the principal

the principal's responsibility to issue and retrieve facility keys according to the District key-control procedures.

● Permission

O. Permission shall be denied for activities that would exceed the capacity of the facility or be in violation of

fire or

fire or safety regulations. It shall be the responsibility of the applicant to make appropriate members familiar

with the

with the use of fire and other safety devices and procedures.

● Confirm

P. Confirm knowledge of and commitment to comply with the requirements and restrictions for use of facilities

for athletic

for athletic activities as set out in Board Policy JJIB.

● Comply

Q. Comply with all applicable requirements of The Arizona Medical Marijuana Act.

● All

R. All activities must be conducted within the laws, rules and regulations of the State of Arizona and

applicable municipal

applicable municipal subdivisions.

● Requests

S. Requests for future use may be denied to an organization that fails to comply with established rules.

KF-EB ©

EXHIBIT

COMMUNITY USE OF
SCHOOL FACILITIES

REQUEST FOR USE OF SCHOOL FACILITIES

Date

Date ___________________, 20______

TO: ______________________________

We, _________________________________________________, request the use

of

Name

of a school building

Name of organization/group

a school building

facility at __________________________________

__ School for the

purpose

School for the purpose of presenting the following

program:

__________________________________________________________________________________

Specific location requested ____________________________________________________________

We wish the above facility on the following dates: (An attachment is acceptable.)

__________________________________________________________________________________

Day(s) of

week Month

week Month Date(s)

Year Hours

If equipment, lighting, tables or chairs are required please specify and indicate any special arrangements needed on the form provided.

There

There o (will) o (will not) be an admission charge.

The

The admission will

be ___________

for adults

and

___________ for children. The proceeds will be used for: ___________________________________

__________________________________________________________________________________

The rental fee will include custodial or school personnel services, utility costs, and equipment usage fee, if applicable.

NOTE: Food services charges and technicians are paid separately.

Two (2) people the District may contact, if necessary, are:

Name ___________________________

Address

________ Address ________________________________

Phone: (work)___________ (home)____________ __________________________________

_____

Zip code

Name ___________________________

Address

________ Address ________________________________

Phone: (work)___________ (home)____________ __________________________________

_____

Zip code

We agree to become familiar with and abide by the printed rules and regulations of the District concerning the public use of school facilities and conduct on school grounds.

This request shall be submitted at least two (2) weeks prior to the requested date(s).

RENTAL IS PAYABLE IN ADVANCE

TO _________________________________________________

Remit to District Office, _________________________________________________

______________

Signatures and titles of organization representatives (2)

__________________________________________________________________________________

___________________________________________________________

FOR DISTRICT USE ONLY

LEASE AGREEMENT (where applicable)

It is understood that all rates quoted, as well as other conditions stipulated, are a part of this agreement and that proof of liability insurance is required.

Base charge of facility to be used . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

$____________

Additional charges

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . $____________

Total $

Total $____________

Classification of user (circle one)

I II III

Your application for school building usage has been:

Building Action

____ Recommended ____ Not recommended for approval

Date: ___________

_______ Principal ________________________________________________

District Action

____ Denied or altered for the following reason(s): _________________________________________

__________________________________________________________________________________

____ Approved: _____________________________________________________________________

________________________________

_______ _________________________

Business Administrator

______________

Business Administrator Superintendent

Date ______________________ 20______

Lessee Acknowledgement

Signature _______________________________ Date ___

Date

_____________

______ 20______

Note: All requests for use of property and/or equipment must be initiated with the campus principal to be involved in authorizing campus-level approval. The request will be forwarded to the District office for final approval/disapproval. In order to avoid conflict in use, please submit all

requests

requests at least fourteen (14) days

prior

prior to date of requested usage.

Checklist of Needs (part of application)

o Custodial services needed.

o Cook needed.

o Special equipment needed:

o Audiovisual equipment.

o Public address system.

o Scoreboard controls.

o Kitchen equipment.

o Concession stand equipment and keys.

o Stage equipment.

o Shop equipment.

o Special school personnel.

o Keys for access to: _______________________________________

____

o Custodial services:

o Open building.

o Close building.

o Extra time needed for extra cleanup needed ________________

_____

o Custodial time needed to set up _________________________

______

Estimated number of hours ________________________________

______

Total hours _____________________________________________

______

No person shall engage in conduct that may cause interference with or disruption of an educational institution. Interference with or disruption of an educational institution includes any act that might reasonably lead to the evacuation or closure of any property of the educational institution or the postponement, cancellation or suspension of any class or other school activity. For the purposes of this policy, an actual evacuation, closure, postponement, cancellation or suspension is not required for the act to be considered interference or disruption.

A person commits interference with or disruption of an educational institution by doing any of the following:

● Intentionally

A. Intentionally, knowingly or recklessly interfering with or disruption of the normal operations of an

educational institution

educational institution by either:

■ Threatening

1. Threatening to cause physical injury to any employee or student of an educational institution or

any person

any person on the property of an educational institution.

■ Threatening

2. Threatening to cause damage to the District, the property of the District, or the property of any

person attending

person attending the District.

● Intentionally

B. Intentionally or knowingly entering or remaining on the property of an educational institution for the purpose

of interfering

of interfering with or denying lawful use of the property to others.

● Intentionally

C. Intentionally or knowingly refusing to obey a lawful order given by the Superintendent or a person

designated to

designated to maintain order.

The above identified acts need not be directed at a specific individual, the District, or specific property of the District to constitute a violation of this policy.

Restitution for any financial loss caused by a violation of the policy may be required. Furthermore, an individual who interferes with or disrupts an educational institution is subject to misdemeanor or felony charges as provided in A.R.S. 13-2911.

A person may also interfere with or disrupt the District function by committing any of the following:

● Any

A. Any conduct intended to obstruct, disrupt, or interfere with teaching, research, service, administrative,

or disciplinary

or disciplinary functions or any activity sponsored or approved by the Board.

● Physical

B. Physical or verbal abuse or threat of harm to any person on property owned or controlled by the District

or at supervised

or at supervised functions sponsored by the District.

● Forceful

C. Forceful or unauthorized entry to or occupation of District facilities, including both buildings and grounds.

● Illicit

D. Illicit use, possession, distribution, or sale of tobacco, alcohol, or drugs, other controlled substances, or

other illegal

other illegal contraband on District property or at school-sponsored functions.

● Use

E. Use of speech or language that is offensive or inappropriate to the limited forum of the public

school educational

school educational environment.

● Failure

F. Failure to comply with the lawful directions of District officials or of District security officers or other

law enforcement

law enforcement officers acting in performance of their duties, and failure to identify oneself to such

officials or

officials or officers when lawfully requested to do so.

● Knowing

G. Knowing violation of a District rule and regulation. Proof that an alleged violator has a reasonable

opportunity to

opportunity to become aware of such rules and regulations shall be sufficient proof that the violation was done knowingly.

● Any

H. Any conduct constituting an infraction of any federal, state, or city law or policy or regulation of the Board.

●

I. Carrying or possessing a weapon on school grounds unless the individual is a peace officer or has

obtained specific

obtained specific authorization from the appropriate school administrator.

Additional Requirements

of the General Public

The definition

of general public

is anyone who does not come under the definition of student, faculty member, staff member, or employee.

● No

A. No person shall visit or audit a classroom or other school activity, nor shall any person come upon or

remain upon

remain upon school premises, without approval by the principal or the principal's authorized representative.

Nor shall

Nor shall any person conduct or attempt to conduct any activity on school premises without prior approval

by the Superintendent

by the Superintendent or the Superintendent's authorized representative.

● Any

B. Any member of the general public considered by the Superintendent, or a person authorized by

the Superintendent

the Superintendent, to be in violation of these rules shall be instructed to leave the property of the District.

Failure

Failure to obey the instruction may subject the person to criminal proceedings pursuant to A.R.S. 13-2911

and

and to any other applicable civil or criminal proceedings, or to tribal ordinance.

● Persons

C. Persons attending special functions shall confine themselves to the specific part of the facility assigned in

the permit

the permit.

● Persons

D. Persons who engage in disorderly conduct of any kind may be subject to removal and exclusion from

the facility

the facility.

● The

E. The use of facilities shall be granted only for legitimate purposes. Therefore, the permit holder shall

assume full

assume full responsibility for any unlawful act committed during the exercise of the permit.

● No

F. No person shall possess or engage in the use of medical marijuana on District property, at a District event,

or in

or in a District vehicle.

Adopted: November 7, 2012date of Manual adoption

LEGAL REF.:
A.R.S.
13-2905

13-2911

13-3102

15-341

15-507
36-2801 et seq.
36-2802

CROSS REF.:
GBEB - Staff Conduct
GCQF - Discipline, Suspension, and Dismissal of Professional

Staff

Members
GDQD - Discipline, Suspension, and Dismissal of Support Staff Members
JIC - Student Conduct
JK - Student Discipline
KFAA - Smoking on School Premises at Public Functions

KI - Visitors to Schools

The possession or use of tobacco products, tobacco substitutes, electronic cigarettes, other chemical inhalation devices, or vapor products is prohibited in the following locations:

● School A. School grounds.● School

B. School buildings.

● School C. School parking lots.

● School D. School playing fields.

● School E. School buses and other District vehicles.

● OffF. Off-campus school-sponsored events.

Under the provisions of A.R.S. 36-798.03, a person who violates the prohibition is guilty of committing a petty offense.

●

A. Approved by the school.

●

B. Established in accord with Arizona Revised

Statute

Statute 15-712.

No person shall smoke marijuana in any public place.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
13-3622
15-341

15-712
36-798.03
36-2802
20 U.S.C. 6083
20 U.S.C. 7181
20 U.S.C. 7183

CROSS REF.:
GBED - Smoking by Staff Members
JICG - Tobacco Use by Students
KFA - Public Conduct on School Property

Sales by employees or outside vendors - e.g., Avon Products, Stanley Home Products, men's or women's wear, greeting cards, etc. et cetera - shall not be conducted, nor shall deliveries be made, during working hours. Use of District vehicles for this purpose is strictly forbidden.

Employees violating this policy are subject to disciplinary action.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
38-538 et seq.

Solicitation of employees and/or students by any profit, nonprofit, or charitable groups, institutions, or organizations must have the approval of the Superintendent in advance.

Districts shall not use an automated system that plays recorded messages or sends text messages to solicit persons to purchase goods or services or requests survey information if the results are to be used directly for the purpose of soliciting persons to purchase goods or services unless the message was sent with prior express invitation or permission by the recipient or the recipient has an existing business relationship with the sender.

The District shall strive to safeguard the students and their parents from money-raising plans of outside organizations, commercial enterprises, and individuals. This policy shall apply particularly to ticket sales and sales of articles or services except those directly sponsored by school authorities or school organizations.

Adopted: October 14, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
13-2919

KF-EC ©

EXHIBIT

COMMUNITY USE OF
SCHOOL FACILITIES

SCHOOL FACILITIES USER FEES

Class I Fees No charge for District Mission related use.

     School-sponsored activities                Teacher Organizations
     School Clubs                                       P.T.A. / Organizations
     Boy Scouts                                          Booster clubs
     Girl Scouts                                           Arizona Youth Soccer Organization
     Little League Program

Class II Fees See below

     Community college                              Civic organizations
     Community concerts Educational organizations
     Churches                                             Government organizations
     Recitals Service organizations
     Cultural organizations Extended day resource programs

Class III Fees See below

Commercial or profit-making organizations

Facility Class II Class III

Classroom-Standard $X per hour $X per hour
$X added hours $X added hours

Computer lab/specialized $X per hour $X per hour
classroom $X added hours $X added hours

Auditorium $X per hour $X per hour
$X added hours $X added hours

Gymnasium - Primary $X per hour $X per hour
$X added hours $X added hours

Gymnasium - Secondary $X per hour $X per hour
$X added hours $X added hours

Cafeteria and kitchen $X per hour $X per hour
$X added hours $X added hours

Cafeteria only $X per hour $X per hour
$X added hours $X added hours

Football stadium w/o lights    $X per hour $X per hour
                                               $X added hours              $X added hours
     with lights                          $X added hours $X added hours

Outdoor playfield w/o lights   $X per hour $X per hour
                                               $X added hours              $X added hours
     with lights                          $X added hours $X added hours

Goods and Services Contributed

A person, group or organization may contribute goods or render services as full or partial payment of the user fee. The value of the goods will be determined by the District based upon established market price, trade in value, posted prices or where these methods prove impractical, appraisal or barter may be employed so long as the procedure is advantageous to the District. The value of services rendered shall be based upon the hourly wages of a beginning employee of this or another Arizona school district performing similar functions as determined by the District. Should disagreement between the contributor and the District occur as to the value of the goods or services offered, the District reserves the right to refuse to accept the offer.

No materials from outside of the school system used for propaganda purposes (ideas, facts, or allegations spread deliberately to further a cause or to damage an opposing cause) shall be permitted to be posted in school buildings or on school grounds or properties while students are present for instructional or recreational purposes.

School sponsored student government activities, mock elections and promotions are exempt from the prohibition against propaganda posting.

Unless otherwise prohibited by law nothing herein shall be construed to prevent the District or a District school from the sale of advertising space in accordance with A.R.S. 15-342, subject to the following conditions:

● Such

A. Such advertisements shall be age appropriate and not contain promotion of any substance that is illegal

for minors

for minors, such as alcohol, tobacco and drugs, or gambling. Advertisements shall comply with the state

sex education

sex education policy of abstinence.

● Advertising

B. Advertising approved by the Governing Board for the exterior of school buses may appear only on the

sides of

sides of the bus in the following areas:

■ The

1. The signs shall be below the seat level rub rail and not extend above the bottom of the side windows.

■ The

2. The signs shall be at least three (3) inches from any required lettering, lamp, wheel well or

reflector behind

reflector behind the service door or stop signal arm.

■ The

3. The signs shall not extend from the body of the bus so as to allow a handhold or present a

danger to

danger to pedestrians.

■ The

4. The signs shall not interfere with the operation of any door or window.

■ The

5. The signs shall not be placed on any emergency doors.

● The

C. The District shall establish an advertisement fund that is composed of revenues from the sale of advertising.

The

The monies in the advertisement fund are not subject to reversion.

Requests for advertising to promote the merit of any product by brand name or trademark shall be submitted to the Board.

The Governing Board has discretion to decline specific advertisements.

Adopted: November 10, 2010date of Manual adoption

LEGAL REF.:
A.R.S.
15-342

CROSS REF.:
DFF - Income from School Sales and Services

Non-school promotional material is that material not under the control of the school which may be in a variety of mediums. Without exhaustion this may include but is not limited to pictures, flyers, items with a visual or printed message, electronic representations, and other visual and auditory representations.

Nonprofit organizations providing activities and instruction for school age students shall be permitted limited display or posting of promotional material for those activities at an individual school site within the guidelines indicated. Authorization shall be premised upon a written assurance and confirming material received by the distributing/posting school at least two (2) weeks prior to the instruction/activity that the organization will:

● Agree

A. Agree that any charges for the instruction/activities will be based on and not exceed the cost of providing

the instruction

the instruction/activities;

● Not

B. Not use fighting words, obscenities, defamatory speech or encourage disruption of the

educational environment

educational environment;

● Not

C. Not provide representations or visuals that are inappropriate as described in The Children's Internet

Protection Act

Protection Act;

● Label

D. Label all material with the name of the organization;

● Display

E. Display the name, address and telephone number of the local representative for the organization

prominently on

prominently on the promotional material; and

● Have

F. Have an authorized representative of the organization sign the written assurances.

The promotional material shall be provided to the school office at the same time as the assurance form to evidence compliance. School personnel shall not use the viewpoint expressed in the material as justification for disallowing the authorization.

Manner of Display/Posting or Stacking

The manner of communication elected by each school shall be either:

● display

A. display of a representative item (posting on a bulletin board like structure); or

● stacking

B. stacking flyers or representative materials on a flat surface.

The material shall be located in an area on the school campus generally accessible to students. Display/posting or stacking will be on a space- available basis.

From a list of signed and dated assurance forms maintained in the school office, the school administrator shall determine the items to be granted permission for posting/displaying or stacking during a prescribed time period, limited to the available space designated for such purposes.

Materials permitted for display/posting or stacking must be delivered to the approving school office by a person properly authorized to represent the entity providing the materials. The material shall not be larger than a standard eight and one-half by eleven inch (8 1/2" x 11") sheet of paper. Where stacking of materials for pick up is permitted, the quantity of materials stacked at the designated location shall not exceed one hundred (100) copies at any given time.

Times and places for display/posting or stacking. Display/posting or stacking of non-school promotional materials is prohibited in any school location except the designated area or surface for such materials. Materials shall be removed on a date certain not more than one (1) month after it has been posted/stacked or five (5) days after the activity begins, whichever is earlier.

The display/posting and/or stacking location shall be available every day without regard to weather, to students who are in attendance. A description and a map of this location will be posted at the administrative office of each school and made available in the District administrative offices.

Any challenge to a denial to distribute/post promotional materials shall utilize a simplified Alternative Dispute Resolution process as referenced in A.R.S. 15-110(G), Rights of students at public educational institutions; limitations; definition, which stipulates that a student or a student's parent shall not initiate legal action to enforce this section unless the student or the student's parent has done the following:

● The

A. The student or the student's parent shall submit a complaint in writing with the specific facts of the

alleged violation

alleged violation to the principal of the school. The principal shall investigate the complaint and respond in writing,

including

including a description of any action taken to resolve the complaint, within fifteen (15) days of receiving

the written

the written complaint.

● If

B. If the complaint is not resolved, the written complaint specifying the facts of the alleged violation

may be

may be submitted by the parent or student to the Superintendent or designated administrator, who

shall investigate

shall investigate the complaint and respond in writing, including a description of any action taken to

resolve the

resolve the complaint, within twenty-five (25) days of receiving the written complaint.

School District legal counsel shall be consulted at any time there is a substantive question or dilemma resulting from a request related to this policy. Challenges originating from a source alleging viewpoint-based denial of authorization shall be referred immediately.

Adopted: April 3, 2013date of Manual adoption

LEGAL REF.:
A.R.S.
15-110
20 U.S.C. 9134, The Children's Internet Protection Act
47 U.S.C. 254, Communications Act of 1934 (The Children's Internet

Protection Act)

CROSS REF.:
KD - Public Information and Communications

KHC-E ©

EXHIBIT

DISTRIBUTION / POSTING OF
PROMOTIONAL MATERIALS

REQUEST TO DISPLAY/POST OR STACK MATERIALS

Date Date ______________, 20____

______________________________________________________________

Name _______

Name of organization / group

We wish to display/post or stack promotional materials on the following dates: (Not to exceed one [1] month.)

______________________________________________________________

Month _______

Month Date(s) Year

There o (will) o (will not) be a charge for the instruction/activity.

The person who may be contacted, if necessary, about the content of this literature, by the school, parent, or other recipient of information is:

Name ______________________________________________________________

Address ______________________________________________________ ________

______________________________________________________

________

Zip code

E-mail address _________________________________________________________

Phone: (work) ____________________ ____ (home) _________________________

I/We hereby assure the school that the organization will:

● Agree

A. Agree that any charges for the instruction/activities will be based on and not exceed the cost of

providing the instruction

providing the instruction/activities;

● Not

B. Not use fighting words, obscenities, defamatory speech or encourage disruption of the

educational environment

educational environment;

● Not

C. Not provide representations or visuals that are inappropriate as described in The Children's

Internet Protection

Internet Protection Act;

● Remove

D. Remove the material on a date certain not more than one (1) month after it has been displayed/posted/stacked or five (5) days after the activity begins, whichever is earlier;

● Label

E. Label all material with the name of the sponsoring organization;

● Provide

F. Provide the name, address and telephone number of the local representative for the

organization prominently

organization prominently on the promotional material;

● Have

G. Have an authorized representative of the organization sign the written assurances.

The promotional material and assurance form affirming compliance shall be provided to the school office at the same time.

This request must be submitted to the school office at least two (2) weeks prior to the requested date(s).

_____________________________________________________________________

_____________________________________________________________

Signatures ________

Signatures and titles of organization representatives

FOR SCHOOL USE ONLY

Date: _________________ Principal __ Principal ___________________________________

Action

______ Denied or requested alteration for the following reason(s):

_____________________________________________________________________

______ Approved

The Superintendent shall establish school-visit procedures for the control of persons other than school personnel or students who enter District premises. Such procedures shall permit full use of all legal means to ensure that students, employees, and District property are properly safeguarded. No person, other than one who is a peace officer or one who has obtained specific authorization from the appropriate school administrator, shall carry or possess a weapon on school grounds.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
13-1302
13-2905
13-2911
15-341
15-507

CROSS REF.:
AD - Educational Philosophy/School District Mission
KFA - Public Conduct on School Property

Some of the strongest school support comes from parents or organizations having strong interests in specific students or school activities. Support from booster organizations is encouraged wherever appropriate as a means of involving the public in the activities and goals of the District. School personnel shall seek to strengthen and support booster organizations by cooperating in any way possible to provide assistance, materials, facilities, or other aid to assist them in helping the schools.

Close communication with booster organizations ensures greater harmony with the policies and goals of the District. Each principal shall assume responsibility for the conduct of any organization approved by that principal for interaction with the students, staff, or program of the school.

The Superintendent shall develop procedures as necessary for the guidance of school personnel who are involved with booster organizations.

Adopted: date of manual

Booster clubs shall function as organizations for the purpose of assisting and supporting all athletic activities in the District.

Membership in a booster club should be based on an interest in a quality sports program and willingness to donate labor or services, or to participate in fund raising.

Booster clubs will keep accurate and complete records of each fund-raising activity in accord with the county school uniform accounting system, recording the net receipts of each activity, keeping a current balance of all monies, and submitting an annual report, through the Superintendent, to the Board on July 1.

Booster clubs will present to the Superintendent, in writing, the recommended projects in order of priority for the year. Likewise, each term, coaches will submit to the principal and to the Superintendent a list of needs in priority. These will be followed by a meeting of the coaches, principal, and boosters so that a consolidated list is agreed upon.

The principal will recommend purchases to the Superintendent from the consolidated lists described above.

All projects involving expenditure of money, matching funds or not, will be submitted to the principal, with a copy to the Superintendent. Board approval will be necessary before any project is undertaken or any purchase orders are written.

Any and all moneys donated by a booster club to a school will be for a purpose or need on the consolidated lists described above. The principal will have invoices and statements for all expenditures, a copy of which will be provided the booster club before payment is made by the club treasurer.

Purchases of fifty dollars ($50) or more shall be approved only on the basis of three (3) or more bids, with one (1) from a local county bidder unless county businesses decline to bid on the items to be purchased.

Selection of athletic participants is the decision of the coaches who are responsible. Individual or group interference will be considered highly improper by the District.

The Board has final authority over all phases of school operation and money raised for schools.

Adopted: date of Manual adoption

CROSS REF.:
JJE - Student Fund-Raising Activities

The District shall seek to establish mutually beneficial relations with all local, county, state, and federal governmental agencies. Governmental agencies are an integral part of the community, and their participation shall be sought in matters that affect the educational program and quality of life in the community.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-342
15-362
15-363
15-364

LC-E ©

EXHIBIT

RELATIONS WITH EDUCATION
RESEARCH AGENCIES

CONSENT FORM

Date __________________

Dear _________________________,
(parent or guardian)

This is to advise you that on ______________ at the ____________________
mm/dd/yr name location
the following program/survey/activity will be conducted: (provide an explanation of the program/survey/activity)

______________________________________________________________

Please be advised that copies of the actual event documents can be inspected at ___________________________________________________________.
(enter the location name, address and contact person).

If you will allow your child to participate in the above described program please sign and return this form to ____________________________________.
(insert the name of the person and location for return of the permission form).

I give permission for my child to participate in the above indicated event.

_______________________________ ____________________ ________
Student's name School Grade

______________________________________ _____________________
Parent's or Guardian's Signature Date

______________________________________ _____________________
Student's Signature (if age eighteen or older) Date

It shall be the policy of the District to cooperate with other schools and local and state regional agencies and organizations in the solution of educational problems of common concern. The District may also cooperate with parochial and private schools in matters of mutual benefit where not expressly prohibited by law.

This cooperation shall extend to such areas as research, exchange of information and data, coordination of curriculum, coordination of school calendars and activities, and construction of facilities that may be efficiently utilized on a cooperative basis.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
11-952
15-141
15-205
15-342
15-365
15-1371

To prepare for the possible receipt of a proposal requesting sponsorship of a charter school, and in order to facilitate the decision to accept or reject sponsorship of a charter application/proposal, the Governing Board establishes the charter school application requirements as set forth in Exhibit LBD-E. In addition to these application requirements, each applicant shall submit a full set of fingerprints to the District for the purpose of obtaining a state and federal criminal records check. The criminal records check shall be completed prior to issuance of a charter [A.R.S. 15-183]. Additional supporting information and data may be required and shall be provided by the applicant if requested by the District or the Superintendent to assist the Board in evaluation of the application for possible sponsorship of the charter school.

The Superintendent is directed to prepare copies of the requirements, together with any instructions deemed appropriate to the distribution or receipt of the applications.

Upon receipt of the application/proposal, the Superintendent shall provide copies to the Board and review the submission for inclusion of the application requirements, reporting the findings to the Board.

The Superintendent may designate personnel to provide liaisons between applicants and the District. If requested, a liaison may also provide technical assistance to improve the application.

Public Meetings

The Board may schedule and hold community meetings in the affected areas or the entire District to obtain information to assist the Board in making a decision about the charter school application. All persons or groups that have an interest in the approval or denial of the charter school application must present their comments or concerns to the Board in writing in a timely manner or in testimony during a public meeting.

Decision on Sponsorship

The Board will make a decision to accept or reject sponsorship of the applicant charter school, in either a regular or special meeting, within ninety (90) days after receipt of the application/proposal. An applicant may submit a revised application for reconsideration by the Board. If the application is rejected, the Board shall notify the applicant in writing of the reasons for the rejection [A.R.S. 15-183].

A Charter Plan

If the District decides to sponsor a charter school, a contract shall be prepared and executed by the charter applicant and the Board, containing at a minimum the following:

● The A. The charter requirements and assurances found in A.R.S. 15-181 through A.R.S. 15-189.

● All B. All representations contained in the application/proposal and those submitted as additions to the applicationthe application/proposal.

● A C. A description of all Board policies and rules the charter school will be required to follow.

● Other D. Other matters as deemed necessary to the creation of a charter school document.

An approved plan to establish a charter school is effective for fifteen (15) years from the first day of operation [A.R.S. 15-183].

Renewal/Nonrenewal
of a Charter

A charter may be renewed for a period of twenty (20) years if the District deems that the school is in compliance with its own charter and A.R.S. 15-183. A charter renewal request shall be made at least fifteen (15) months prior to expiration of the approved plan in the form of an application, which must contain a report on the progress of the charter school in meeting the obligations of the contract and other terms of the agreement, including the laws applicable to the charter school.

A charter operator may apply for an early renewal by submitting to the District, at least nine (9) months prior to a renewal consideration, a letter of intent to apply for early renewal. The District shall review the charter school's annual fiscal audits and academic performance data collected by the District, shall review the existing contract with the charter school, and shall provide a renewal application to a qualifying charter school. The District shall give written notice to the charter school of its consideration of the renewal application.

Notice of intent not to renew a charter shall be given at least twelve (12) months prior to the expiration of the approved plan [A.R.S. 15-183]. The Superintendent shall assess the charter school's performance, including compliance with the charter and laws affecting the charter school, and report the findings to the Board in a timely fashion.

A charter may be renewed for successive periods of twenty (20) years.

Revocation of a Charter

The District shall review approved charters at five (5) year intervals and may revoke a charter at any time if the charter school breaches one (1) or more provisions of its charter. The District shall give written notice of intent to revoke a charter at least ninety (90) days before the effective date of the proposed revocation, thereby allowing the charter school at least ninety (90) days to correct the problems associated with the reasons for the proposed revocation. The notice shall be delivered personally to the operator of the charter school, or sent by certified mail, return receipt requested, to the address of the charter school. The notice shall incorporate a statement of reasons for the proposed revocation of the charter.

Final determination of whether to revoke the charter shall be made at a public hearing called for such purpose.

Adopted: December 10, 2009date of Manual adoption

LEGAL REF.:
A.R.S.
15-181
15-182
15-183
15-184
15-185
15-187
15-188
15-189
15-741
15-816

LBD-E ©

EXHIBIT

RELATIONS WITH CHARTER SCHOOLS

CHARTER SCHOOL APPLICATION REQUIREMENTS

REQUIREMENTS MINIMUM COMPONENTS

Purpose and Need

Purpose State the purpose for this charter school and point out the consistency of this

purpose with the requirements of statute [A.R.S. 15-181

et seq.].

   Need                                   Describe the need for the charter school. How was that need established?

   Support                              Provide any support for the formation of the proposed charter school indicated by

                                              parents, teachers, and students.

Mission and Goals

   Mission statement               Provide a copy of the mission statement of the charter school, including the

                                              process used to develop this statement. The mission statement of the proposed

                                              charter school must be consistent with the declared purposes set forth in the

                                              law [A.R.S. 15-183].

   Goals of school                  State the proposed three-year goals for the school, including time lines. The

                                              applicant also should describe the process used to identify the goals.

Grades Served

Population to be served Describe with specificity the grades, ages, classes, or other groupings to be

served by the charter school [A.R.S. 15-184].

Student Achievement

and Curriculum

Program

and

and                       Describe the charter school's educational program and the student performance

   performance standards       standards to be achieved by the proposed school. Standards must meet or

                                               exceed State Board of Education and statutory standards and those adopted by

                                                the District [A.R.S. 15-183].

   Effectiveness measures       Outline the criteria designed to measure the effectiveness of the charter school

                                                [A.R.S. 15-183].

   Objectives and                     Provide a description of the curriculum to be used in the school. It should list the

   measuring                            objectives and means of measuring student performance for each subject and each

   performance                         grade level.

   State Board                          Design a method to measure student progress toward the student outcomes

   standards                             adopted by the State Board of Education.

   Evaluators and                     Present a description of the charter school's plan for evaluating student

   correcting student                performance, including types of assessment that will be used to measure student

   standards                             progress toward achievement of the school's performance standards, time lines

                                                for achievement of such standards, and procedures for taking corrective action in

                                                the event that student performance at the charter school falls below such standards.

   Reporting                             Detail the plan for academic accountability, including testing programs,

   achievement results             distribution of reports, and time lines for these activities [A.R.S. 15-183].

At-risk student Describe

At-risk student Describe any objectives and means for increasing the educational opportunities

development for

development for "at-risk" students, meaning those who because of physical, emotional,

socioeconomic

socio-

economic, or cultural factors are less likely to succeed in school.

Criteria

for

for

Enrollment Decisions

   Enrollment standards           Describe the enrollment policy and the criteria for enrollment decisions, including a

                                                description of the proposed school's plans to include academically low-achieving

                                                students, to promote diversity, and to provide for exceptional students as well as

                                                students with special needs [A.R.S. 15-183

and

and 15-184].

   Capacity determination         Define the charter school's determination of capacity for purposes of enrollment

                                                limits and indicate any plans to increase capacity in the future. Also describe the

                                                equitable-selection process to be used when capacity limits enrollment [A.R.S.

15-184].

Limits Describe any limits on admission based upon age group or grade level [A.R.S.

15-184].

Governance and

Decision Making

   Governing body and             Describe the governing body, the means of selection, and the form in which the

   process                                 charter school will do business. This should include a detailed description of the

                                                rules and procedures followed to arrive at policy and operational decisions [A.R.S.

                                                15-183].

   Parent and                            Describe the types and extent of parental and community involvement in the

   community                             operation of the proposed school. Provide information on how the charter school

   involvement                           will be accountable to the public. Specifically include how the following areas

will

will

be addressed:

~ Provisions for charter school accountability to the school community.

~ Development of an annual school improvement plan, with supporting

profile

profile

                                                         information.

                                                     ~ Reporting to the Board and the school community, including the school report

                                                         card per A.R.S. 15-746.

   District school                        Describe the relationship between the proposed charter school and the School

   relations                                District.

   Expectations of                      Describe the specific role and duties of the sponsor of the charter school [A.R.S.

   sponsoring

district

district                 15-183].

   Requested rules                    Determine what specific Governing Board policies and regulations the charter

   exceptions                             school would like waived.

Employment Plan

and Practices

   Policies and practices            Describe the employment practices of the school, including personnel policies, a

                                                 description of the qualifications for certificated and support staff employees,

                                                 employee compensation schedules, recruitment and selection procedures, and

                                                 plans for resolving employee relations problems [A.R.S. 15-183].

   Proposed employment           If applicable, in case of a proposal to take over a current school, include a plan for

   modifications if                       the displacement of students, teachers, and other employees who will not attend

   appropriate                            or be employed in the charter school.

Financial Data,

Facilities, and

Transportation

   Cost-benefit analysis             Provide necessary evidence that the plan for the charter school is in conformance

                                                 with statutory requirements and is economically sound for both the charter school

                                                 and the District.

   Budget, audit, and                 Include a proposed budget and financial plan for the first three years of the charter

   cash management                 and a description of the manner in which an annual audit of the financial and

                                                 administrative operations of the charter school, including any services purchased

                                                 from the District, is to be conducted.

   Financial responsibility          Determine who will be financially responsible for the school's payment of obligations.

   Procedures for                       Detail the plan for fiscal accountability, including accountability for

   accountability                         student-activity accounts and other nontax funds [A.R.S. 15-183].

   Purchased services or           Describe the services the charter school plans to purchase from the School

   property                                 District or from other sources. Describe any leases, lease-purchases, or other

                                                 purchases of property contemplated.

   Insurance                               Provide a detailed summary of all insurance coverage [A.R.S. 15-183]. The legal

                                                 liability issues must be fully addressed.

   Facility analysis                     Describe the facilities to be used, their location, and the way they will be obtained

                                                 and maintained. Include any proposed renovations, the proposed contractor, and

                                                 proposed cost [A.R.S. 15-183].

   Transportation                       Describe the proposed student transportation system, including the contract if

   arrangements                        services will be provided by a second party. If transportation is to be provided by

                                                 the charter school, include a plan for addressing the required transportation needs

                                                 of eligible nonresident disabled students and low-income students.

Assurances

Statement of Provide policies, procedures, and, if none are available, written assurances that

assurances the charter school will ensure compliance with the requirements found in A.R.S.

15-181, 15-183,

and

and 15-184.

Additional

Additional

Information

   Information requested            Provide any additional statements of understanding that may be required or

                                                  implied by applicable statutes or rules.

   Supporting data                      Provide any additional information that might be helpful in supporting this

                                                  request to establish a charter.

The Superintendent will maintain formal and informal communication channels between Indian tribal councils and the District staff, will keep the Board fully informed of the effectiveness of this policy and will, when necessary, make recommendations for improving its effectiveness.

Once each year a status report based on public school performance measurements shall be made to each Indian Nation with tribal lands located within the school district boundaries and the Arizona Department of Education. The contents of the status report shall be written in brief format, as specified in A.R.S. 15-244, and may be subject to rules developed by the Arizona State Board of Education.

Adopted: date of Manual adoption

LEGAL REF.:
A.R.S.
15-244

CROSS REF.:
IHBJ - Indian Education

The Superintendent is authorized to cooperate with colleges, universities, and other recognized research agencies in promoting potentially useful research. Because of the requirements in the Protection of Pupil Rights Amendment (20 U.S.C. 1232h) it may be necessary to limit the number and establish guidelines for the approval of studies.

Decisions in connection with research involving students, teachers, or other employees will be influenced by the following factors:

● The

A. The objectives of the research should be clearly stated and the design should produce valid and

reliable results

reliable results that will then be made available to the District.

● The

B. The research should be expected to contribute to the improvement of education or the general welfare

of students

of students.

● Data

C. Data derived from school records, interviews, surveys or questionnaires that have potential for invasion

of the

of the privacy of students or their families must have advance written authorization of parents or

guardians even

guardians even though the collecting and reporting of data are to be conducted under conditions of anonymity.

● Research

D. Research proposals should be of sufficient scope and depth to justify the time and effort.

● In

E. In general, instructional activities will not be interrupted unless there is a clear significance for the

educational program

educational program of the schools.

● Projects

F. Projects involving student researchers must have prior written approval by a faculty member of the

institution in

institution in which the student is enrolled. This faculty member must have direct responsibility related to the student'

s research

s research.

The following activities require direct annual notification to parents at the beginning of the school year of the specific or approximate dates when scheduled, if scheduled in accordance with the Protection of Pupil Rights Amendment:

● Activities

A. Activities involving the collection, disclosure, or use of personal information collected from students for

the purpose

the purpose of marketing or for selling that information (or otherwise providing that information to others

for that

for that purpose).

● The

B. The administration of any survey containing one (1) or more items described below.

■ Political

1. Political affiliations or beliefs of the student or the student's parent.

■ Mental

2. Mental or psychological problems of the student or the student's family.

■ Sex

3. Sex behavior or attitudes.

■ Illegal

4. Illegal, anti-social, self-incriminating, or demeaning behavior.

■ Critical

5. Critical appraisals of other individuals with whom respondents have close family relationships.

■ Legally

6. Legally recognized privileged or analogous relationships, such as those of lawyers, physicians,

and ministers

and ministers.

■ Religious

7. Religious practices, affiliations, or beliefs of the student or the student's parent.

■ Income

8. Income (other than that required by law to determine eligibility for participation in a program or

for receiving

for receiving financial assistance under such program).

● Any

C. Any nonemergency, invasive physical examination or screening that is:

■ required

1. required as a condition of attendance;

■ administered

2. administered by the school and scheduled by the school in advance; and

■ not

3. not necessary to protect the immediate health and safety of the student, or of other students.

Adopted: date of

manual

Manual adoption

LEGAL REF.:
A.R.S.
15-104
20 U.S.C. 1232h
34 C.F.R. 98

©

SUGGESTED MOTIONS TO ACCOMPLISH
POLICY MANUAL ADOPTION

Initial Motion

"I move to rescind and nullify all current and past policies of the Bullhead City School District No. 15."

If the initial motion carries, the Board should
proceed to act on one of the following motions.

Subsequent Motion A

"I move that we adopt the policy manual that has been developed with consulting assistance from the Arizona School Boards Association."

Subsequent Motion B

"I move that we adopt the policy manual that has been developed with consulting assistance from the Arizona School Boards Association, including the changes prescribed and approved by the Board.

(Parental Involvement)

All students shall have the opportunity to participate in school programs on an equal basis, depending upon each student's individual ability and needs.

The District is governed according to state law by the local Board, which is elected by vote of the citizens residing within the District boundaries. District policies require that (1) the meetings of the Board are open to the public, (2) the public is invited and encouraged to attend meetings, and (3) the public may, upon request, speak to the Board regarding their views and desires as they pertain to the education of the students who attend the District schools. When it is deemed necessary and/or advisable, the Board has the authority to take steps that will promote an active role of the public. The District promotes a willingness to involve Indian people in the educational process of their children.

The main groups of parents with children who are eligible under Impact Aid provisions are (1) parents who are certified as American Indians and (2) parents who live on federal land or who work for the federal government.

The provision will be made to ensure that parents are involved in schools in different ways because of the different needs involved. The District will involve parents of Indian students. The majority of the parents serving on such committees will be those who reside on Indian lands. The purpose of such committees is to advise the District regarding the identification of special programs and services that are needed to help ensure that the educational and social development of all Indian students attending the District are as excellent and appropriate as possible. Meetings with such parents will be held during each school year. The dates of these meetings, as well as a record of the minutes, will be on file in the District office and will be available for inspection during normal office hours. In addition, the names and addresses of parents who have participated on such committees throughout the years will be on file. Normal business brought to such committees will include descriptions of regular District programs as well as programs designed specifically for Indian students. Parents will serve in an advisory capacity, assisting the District in planning the best programs possible. Included in such meetings will be public hearings designed for all parents of Indian students. The public hearings will be widely advertised, and all Indian parents will be encouraged to attend. These meetings will be designed to provide Indian parents the opportunity to advise the District regarding the education of Indian students. In addition to these meetings, each year the District will conduct a formal needs-assessment program that encourages the participation of all parents in the identification of the educational needs of Indian students. The District has not limited its activities, in the area of attempting to gain Indian involvement, solely through the use of meetings of formal needs-assessment procedures. An administrator will serve as coordinator of all Indian education programs in the District. An Indian resource staff will also be employed by the District. Such personnel will work with Indian people to obtain their viewpoints regarding the programs that the District offers Indian students. The District will take formal action to accept federal funds, utilizing the parent committees as part of that formal application procedure. The Governing Board, in formally approving the project, gives its formal approval to the formation of the Indian parent committees. Minutes of the Board will be available at the District office. Written notices of the meetings will be sent to parents, and parents are also contacted personally by telephone.

All parents will be informed of Governing Board meetings through notices posted at the District office. Parents may take an active role in attending Board meetings, in petitioning the Board, in filing and campaigning for a seat on the Board, and by serving on Board advisory committees that advise the Board and the administration. Individual parents, students, or employees may ask to speak to the Board.

Adopted: date of Manual adoption

LEGAL REF.:
20 U.S.C. 7701 et seq., Impact Aid Act

In order for staff members and students to benefit from the resources provided by colleges and universities, the Superintendent shall seek out and utilize the services of college and university faculty members or programs when they are compatible with the needs of the District.

Research involving student time shall be of benefit to the District.

Adopted: date of manual Manual adoption

The Board authorizes the Superintendent to arrange for the supervision and training of a reasonable number of student teachers each year and to establish procedures for such activity.

Before providing services directly to students, a person in a teacher preparation program who participates in a student teaching or other field experience shall obtain a fingerprint clearance card.

Adopted: December 10, 2009date of Manual adoption

LEGAL REF.:
A.R.S.
15-534
15-1640
15-1651

23-1361

It shall be the policy of the District to cooperate with the state educational agencies in the attainment of educational goals and objectives.

Waiver from Administrative Rules

A waiver from any administrative rule may be requested, in accord with A.A.C. R7-2-801, by submitting such request to the State Superintendent of Public Instruction for approval by the State Board of Education. Such request shall include, at a minimum, the following:

● Evidence

A. Evidence that the school or the District is currently in compliance with all state laws and State Board of Education rules.

● A

B. A statement identifying goals that will be accomplished and how the waiver will assist in enhancing

school improvement

school improvement.

● A three

C. A three (3)-year plan for school improvement.

● Identification

D. Identification of the specific rules for which the waiver is requested.

● Evidence

E. Evidence of a public hearing held by the school or the District that provided for parental and

public involvement

public involvement and input into the proposed three (3) year plan.

A school within the District, as represented by the principal, may request approval of a waiver by submitting to the District Superintendent a proposal containing the minimum requirements as indicated above.

Proposals submitted by a school will be forwarded by the Governing Board to the State Superintendent of Public Instruction within thirty (30) days.

A waiver approved by the State Board of Education may be renewed.

A completed renewal request may be submitted to the Superintendent. The Governing Board will forward such renewal request to the State Superintendent of Public Instruction within thirty (30) days from receipt.

Adopted: date of manual Manual adoption

LEGAL REF.:
A.R.S.
15-203
15-239

A.A.C.
R7-2-801

LC-EA ©

EXHIBIT

RELATIONS WITH EDUCATION
RESEARCH AGENCIES

MODEL NOTIFICATION OF RIGHTS UNDER
THE PROTECTION OF
PUPIL RIGHTS AMENDMENT (PPRA)

PPRA affords parents and students who are under age eighteen (18) or emancipated minors ("eligible students") certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. These include the right to:

A. Consent before students are required to submit to a survey that concerns one (1) or more of the following protected areas:

1. Political affiliations or beliefs of the student or student's parent;

2. Mental or psychological problems of the student or student's family;

3. Sex behavior or attitudes;

4. Illegal, anti-social, self-incriminating, or demeaning behavior;

5. Critical appraisals of others with whom respondents have close family relationships;

6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;

7. Religious practices, affiliations, or beliefs of the student or parents; or

8. Income other than as required by law to determine program eligibility.

B. Receive notice and opportunity to opt a student out of:

1. Any other protected information survey, regardless of funding;

2. Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and

3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.

C. Receive/Inspect, upon request and before administration or use:

1. Protected information surveys of students;

2. Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and

3. Instructional material used as part of the educational curriculum.

School District will/has develop(ed) and adopt(ed) policies, in consultation with parents, regarding these rights, as well as arrangements to protect student privacy in the administration of protected surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes.

School District will directly notify parents and eligible students of these policies at least annually at the start of each school year and after any substantive changes.

School District will also directly notify parents and eligible students, such as through registration materials, the U.S. Mail or e-mail, at least annually at the start of each school year of the specific or approximate dates of the following activities and provide an opportunity to opt a student out of participating in:

A. Collection, disclosure, or use of personal information for marketing, sales or other distribution.

B. Administration of any protected information survey not funded in whole or in part by the U.S. Department of Education.

C. Any non-emergency, invasive physical examination or screening as described above.

Parents/eligible students who believe their rights have been violated may file a complaint with:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605

LC-EB ©

EXHIBIT

RELATIONS WITH EDUCATION
RESEARCH AGENCIES

CONSENT FORM

Date ___________________

Dear _____________________________,
(parent or guardian)

This is to advise you that on _______________ at the ___________________________
mm/dd/yr name location
the following program/survey/activity will be conducted: (provide an explanation of the program/survey/activity)

________________________________________________________________________

Please be advised that copies of the actual event documents can be inspected at

_______________________________________________________________________.
(enter the location name, address and contact person).

If you will allow your child to participate in the above described program please sign and

return this form to ________________________________________________________.
(insert the name of the person and location for return of the permission form).

I give permission for my child to participate in the above indicated event.

____________________________________ _____________________ _________
Student's name School Grade

____________________________________ ________________________________
Parent's or Guardian's Signature Date

____________________________________ ________________________________
Student's Signature (if age eighteen or older) Date

It shall be the policy of the Board to seek the highest status of membership for its schools in AdvancEd, cooperating in the association's evaluations of the school system and considering its recommendations.

Adopted: date of Manual adoption

©

SUGGESTED MOTIONS TO ACCOMPLISH
POLICY MANUAL ADOPTION

Initial Motion

"I move to rescind and nullify all current and past policies of the __________________________________________ School District No. ___."

If the motion carries, the Board should
proceed to act on the following motion.

Subsequent Motion

"I move we adopt the Policy Manual developed with consulting assistance from the Arizona School Boards Association, containing selected retained documents from the predecessor Manual and new and modified documents hereby prescribed and approved by the Board."

© 2006 by Arizona School Boards Association

BULLHEAD CITY SCHOOL DISTRICT NO. 15

© 2016 by Arizona School Boards Association

__________ SCHOOL DISTRICT NO. __

A © DISTRICT MISSION AND BELIEF STATEMENT

AA © SCHOOL DISTRICT LEGAL STATUS

AA-E ©

ABA © COMMUNITY INVOLVEMENT IN EDUCATION

ABAA © PARENTAL INVOLVEMENT

AC © NONDISCRIMINATION / EQUAL OPPORTUNITY

AC-R ©

AC-E ©

ACA © SEXUAL HARASSMENT

ACA-R ©

ACA-E ©

AD © EDUCATIONAL PHILOSOPHY / SCHOOL DISTRICT MISSION

BA © SCHOOL BOARD OPERATIONAL GOALS

BAA © EVALUATION OF SCHOOL BOARD / BOARD SELF-EVALUATION

BAA-E ©

BB © SCHOOL BOARD LEGAL STATUS

BBA © BOARD POWERS AND RESPONSIBILITIES

BBAA © BOARD MEMBER AUTHORITY AND RESPONSIBILITIES

BBBA © BOARD MEMBER QUALIFICATIONS

BBBB © BOARD MEMBER OATH OF OFFICE

BBBC © BOARD MEMBER RESIGNATION

BBBD © BOARD MEMBER REMOVAL FROM OFFICE

BBBE © UNEXPIRED TERM FULFILLMENT

BCA © BOARD MEMBER ETHICS

BCB © BOARD MEMBER CONFLICT OF INTEREST

BCB-E ©

BDA © BOARD ORGANIZATIONAL MEETING

BDB © BOARD OFFICERS

BDD © BOARD - SUPERINTENDENT RELATIONSHIP

BDE © BOARD COMMITTEES

BDF © ADVISORY COMMITTEES

BDG © SCHOOL ATTORNEY

BDH © BOARD CONSULTANTS

BE © SCHOOL BOARD MEETINGS

BEC © EXECUTIVE SESSIONS / OPEN MEETINGS

BEC-E ©

BEC-EA ©

BED © MEETING PROCEDURES / BYLAWS

BEDA © NOTIFICATION OF BOARD MEETINGS

BEDB © AGENDA

BEDB-E ©

BEDBA © AGENDA PREPARATION AND DISSEMINATION

BEDC © QUORUM

BEDD © RULES OF ORDER

BEDF © VOTING METHOD

BEDG © MINUTES

BEDG-R ©

BEDH © PUBLIC PARTICIPATION AT BOARD MEETINGS

BEDH-E ©

BEDI © NEWS MEDIA SERVICES AT BOARD MEETINGS

BG © SCHOOL BOARD POLICY PROCESS

BGB © POLICY ADOPTION

BGC © POLICY REVISION AND REVIEW

BGC-R ©

BGD © BOARD REVIEW OF REGULATIONS

BGE © POLICY COMMUNICATION / FEEDBACK

BGE-E ©

BGF © SUSPENSION / REPEAL OF POLICY

BHC © BOARD COMMUNICATIONS WITH STAFF MEMBERS

BHD © BOARD COMMUNICATIONS WITH THE PUBLIC

BIA © NEW BOARD MEMBER ORIENTATION / HANDBOOK

BIB © BOARD MEMBER DEVELOPMENT OPPORTUNITIES

BIBA © BOARD MEMBER CONFERENCES, CONVENTIONS, AND WORKSHOPS

BID © BOARD MEMBER COMPENSATION AND EXPENSES

BIE © BOARD MEMBER INSURANCE / LIABILITY

BJ © SCHOOL BOARD LEGISLATIVE PROGRAM

BK © SCHOOL BOARD MEMBERSHIPS

BKA © LIAISON WITH SCHOOL BOARDS ASSOCIATIONS

CA © ADMINISTRATION GOALS / PRIORITY OBJECTIVES

CB © SUPERINTENDENT

CBA © QUALIFICATIONS AND DUTIES OF THE SUPERINTENDENT

CBCA © DELEGATED AUTHORITY

CBI © EVALUATION OF SUPERINTENDENT

CBI-E ©

CCB © LINE AND STAFF RELATIONS

CCB-R ©

________ SCHOOL DISTRICT NO.

A ©
DISTRICT MISSION AND
BELIEF STATEMENT

AA ©
SCHOOL DISTRICT LEGAL STATUS

ABA ©
COMMUNITY INVOLVEMENT
IN EDUCATION

ABAA ©
PARENTAL INVOLVEMENT

AC ©
NONDISCRIMINATION / EQUAL OPPORTUNITY

ACA ©
SEXUAL HARASSMENT

AD ©
EDUCATIONAL PHILOSOPHY /
SCHOOL DISTRICT MISSION

BA ©
SCHOOL BOARD OPERATIONAL GOALS

BAA ©
EVALUATION OF SCHOOL BOARD /
BOARD SELF-EVALUATION

BB ©
SCHOOL BOARD LEGAL STATUS

BBA ©
BOARD POWERS AND
RESPONSIBILITIES

BBAA ©
BOARD MEMBER AUTHORITY
AND RESPONSIBILITIES

BBBA ©
BOARD MEMBER QUALIFICATIONS

BBBB ©
BOARD MEMBER OATH OF OFFICE

BBBC ©
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BBBD ©
BOARD MEMBER REMOVAL
FROM OFFICE

BBBE ©
UNEXPIRED TERM FULFILLMENT

BCA ©
BOARD MEMBER ETHICS

BCB ©
BOARD MEMBER CONFLICT
OF INTEREST

BDA ©
BOARD ORGANIZATIONAL MEETING

BDB ©
BOARD OFFICERS

BDD ©
BOARD - SUPERINTENDENT RELATIONSHIP

BDE ©
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BDF ©
ADVISORY COMMITTEES

BDG ©
SCHOOL ATTORNEY

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BE ©
SCHOOL BOARD MEETINGS

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BED ©
MEETING PROCEDURES / BYLAWS

BEDA ©
NOTIFICATION OF BOARD MEETINGS

BEDB ©
AGENDA

BEDBA ©
AGENDA PREPARATION AND DISSEMINATION

BEDC ©
QUORUM

BEDD ©
RULES OF ORDER

BEDF ©
VOTING METHOD

BEDG ©
MINUTES

BEDH ©
PUBLIC PARTICIPATION AT
BOARD MEETINGS

BEDI ©
NEWS MEDIA SERVICES AT
BOARD MEETINGS

BG ©
SCHOOL BOARD POLICY PROCESS

BGB ©
POLICY ADOPTION

BGC ©
POLICY REVISION AND REVIEW

BGD ©
BOARD REVIEW OF REGULATIONS

BGE ©
POLICY COMMUNICATION / FEEDBACK

BGF ©
SUSPENSION / REPEAL OF POLICY

BHC ©
BOARD COMMUNICATIONS
WITH STAFF MEMBERS

BHD ©
BOARD COMMUNICATIONS
WITH THE PUBLIC

BIA ©
NEW BOARD MEMBER
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BIB ©
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OPPORTUNITIES

BIBA ©
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CONVENTIONS, AND
WORKSHOPS

BID ©
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AND EXPENSES

BIE ©
BOARD MEMBER
INSURANCE / LIABILITY

BJ ©
SCHOOL BOARD LEGISLATIVE PROGRAM

BK ©
SCHOOL BOARD MEMBERSHIPS

BKA ©
LIAISON WITH SCHOOL
BOARDS ASSOCIATIONS

CA ©
ADMINISTRATION GOALS /
PRIORITY OBJECTIVES

CB ©
SUPERINTENDENT

CBA ©
QUALIFICATIONS AND DUTIES
OF THE SUPERINTENDENT

CBCA ©
DELEGATED AUTHORITY

CBI ©
EVALUATION OF SUPERINTENDENT

CCB ©
LINE AND STAFF RELATIONS

CE ©
ADMINISTRATIVE COUNCILS, CABINETS,
AND COMMITTEES

CFD ©
SCHOOL - BASED MANAGEMENT

CH ©
POLICY IMPLEMENTATION

CHCA ©
HANDBOOKS AND DIRECTIVES

CHD ©
ADMINISTRATION IN THE
ABSENCE OF POLICY

CK ©
ADMINISTRATIVE CONSULTANTS

CM ©
SCHOOL DISTRICT ANNUAL REPORT

DA ©
FISCAL MANAGEMENT GOALS /
PRIORITY OBJECTIVES

DB ©
ANNUAL BUDGET

DBC ©
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DBI ©
BUDGET IMPLEMENTATION

DBJ ©
BUDGET TRANSFERS

DD ©
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DDA ©
FUNDING SOURCES OUTSIDE
THE SCHOOL SYSTEM

DEC ©
FUNDING FROM FEDERAL
TAX SOURCES

DFA ©
REVENUES FROM INVESTMENTS

DFB ©
REVENUES FROM SCHOOL - OWNED
REAL ESTATE

DFD ©
GATE RECEIPTS AND ADMISSIONS