KFCOMMUNITY USE OF
SCHOOL FACILITIES
KFIt shall be the policy of the Board to grant the use of school facilities to public agencies and to responsible and properly organized community groups, for any lawful purpose, including the purposes of education, elections, and civic welfare. Such use shall not interfere with any school activity.
The authorized representative of the Board may approve the use of school facilities by outside organizations. Charges shall be made according to the schedule of fees developed by the Superintendent and approved by the Board. The Superintendent shall establish such rules and regulations as are needed to implement this policy as well as to assure the preservation of District property.
All organizations and groups, permitted by law, and not at purposes contrary to those of the educational program of the District, may rent school facilities according to the following regulations, and at fees set out on the existing "District Rental Fee Schedule." All organizations except those described in the following paragraphs shall pay a fee. A reasonable use fee shall be charged for the lease of school facilities and property and this fee may be offset by goods contributed or services rendered by the lessee. "Reasonable use fee" means an amount that is at least equal to the cost for utilities, services, supplies or personnel provided to the lessee pursuant to the terms of the lease.
The Superintendent shall annually recommend a fee schedule to the Board for the lease of school property and such schedule shall include a procedure for determining the value of goods and services being provided as compensation for the use of school property. The schedule shall include a designation of those groups whose activities promote the educational function of the School District as determined in good faith by the Superintendent and presented for Board review.
The District will use its best efforts to avoid conflicts with approved use of the facilities and property but no lease or use provision shall be effective if the administrator of the facility finds that it would cause delay, cancellation, or rescheduling of a school-sponsored activity. Property not associated with the use of facilities is covered in Policy EDC, Authorized Use of School-Owned Materials and Equipment.
A person, group or organization that is otherwise eligible to lease school property shall not be denied use of or charged differentiated fees for school property on the basis of the person, group or organization's beliefs, expression of beliefs or exercise of the rights of association that are protected under the laws of this state, the Constitution of Arizona, the laws of the United States or the United States Constitution. Failure to pay necessary fees or to properly safeguard the property of the District and follow its regulations shall be deemed grounds to disallow future use of facilities.
All individuals or organizations, other than those designated as promoting the educational function of the District, must sign the rental agreement form and furnish the certificate of insurance before using District facilities. All organizations not exempted by the Governing Board from facility rental fees will be subject to the same uniform list of charges.
Pursuant to A.R.S. 15-341(A), the Governing Board may permit the use, under its direction, and subject to conditions, rules and regulations it prescribes, of the school or schools within the District as a civic center for the District. The use of public schools and grounds as a civic center shall in no way interfere with use and occupancy of schools and grounds as required for school purposes.
Proof of liability insurance shall be required for the use or lease of school property pursuant to A.R.S. 15-1105. Unless waived by the District when use is in conjunction with a District activity, groups must provide the District with documentary evidence of liability insurance of at least one million dollars ($1,000,000).
Non-District groups or organizations that request use of school facilities for athletic activities must confirm knowledge of and agree to comply with the provision of A.R.S. 15-341(A)(24)(b). See Policy JJIB, Administrative Regulation JJIB-R, and addendum form JJIB-EC.
Uncompensated Use
The Superintendent may permit the uncompensated use of facilities and property by any school related group or by any organization whose membership is open to the public and whose activities promote the educational function of the District. "Educational function" means uses that are directly related to the educational mission of the District as adopted by the Board and includes the educational mission related uses of parent-teacher organizations and youth organizations.
If an exempt organization's use of the facility results in costs to the District, the organization will be responsible for that cost. All other organizations will pay the scheduled facility rental fee, and in addition, any costs incurred by the District.
Goods Contributed or Services Rendered
A person, group or organization may contribute goods or render services as full or partial payment of the user fee. The value of the goods will be determined by the District based upon established market price, trade in value, posted prices or where these methods prove impractical, appraisal or barter may be employed so long as the procedure is advantageous to the District. The value of services rendered shall be based upon the hourly wages of a beginning employee of this or another Arizona School District performing similar functions as determined by the District. Should disagreement between the contributor and the District occur as to the value of the goods or services offered, the District reserves the right to refuse to accept the offer.
Adopted: November 8, 2011
LEGAL REF.:
A.R.S.
12-820.07
15-511
15-1105
15-1141 to 15-1143
16-411
36-2801 et seq., Arizona Medical Marijuana Act
CROSS REF.:
A - District Mission and Belief Statement
AC - Nondiscrimination/Equal Opportunity
EDC - Authorized Use of School-Owned Materials and Equipment
KFA - Public Conduct on School Property
KFAA - Smoking on School Premises at Public Functions