BDF ©
ADVISORY  COMMITTEES

The Board may, by majority vote, appoint ad hoc committees when deemed advisable.  Recommendations of such committees cannot be binding on the Board; they may be advisory only.  These committees will be responsible for presenting to the Board recommendations for action based on research and facts.  Any such committee shall automatically be dissolved upon completion of its assignment.

If the Board creates an advisory committee or directs that an advisory committee be created or appoints members to an advisory committee, and that advisory committee has the specific purpose of making a recommendation concerning a decision to be made or considered or a course of conduct to be taken or considered by the public body, that committee is considered a subcommittee of the public body and is subject to the conditions of Arizona’s Open Meeting Law.

The Governing Board Chairman shall develop guidelines for each committee.  These guidelines shall be approved by the Board prior to the first meeting of each committee and will include, but not necessarily be limited to, the following:

A.  A written, specific statement of the purpose of the committee.

B.  The dates on which interim and final reports of the committee are to be rendered.

C.  The date or event upon which the committee will be terminated.

D.  The extent to which facilities, supplies, equipment, and clerical support will be provided to each committee.

The Superintendent will ensure that the following actions are taken for each committee established by the Board:

A.  Each committee member will be briefed on the requirements of the Arizona Open Meeting Law (A.R.S. 38-431) as it applies to committees of the Board.

B.  Notices and agendas of all meetings of the committee will be posted.

C.  All meetings will be open for public attendance.

D.  If an executive session is authorized, all applicable requirements as presented in Policy BEC, Executive Sessions/Open Meetings will be followed.

E.  Minutes will be taken and made available for public inspection three (3) working days after the meeting.

A representative of the Board and the Superintendent will serve as ex-officio members of all advisory committees.

Adopted:  August 9, 2023

LEGAL REF.:
A.R.S.
38-431 et seq.

CROSS REF.:
BEC - Executive Sessions/Open Meetings