EEB
BUSINESS  AND  PERSONNEL
TRANSPORTATION  SERVICES

District  Travel

When authorized by the Superintendent, a private vehicle may be used at the mileage rate set by the District, and reimbursement for mileage will be given to the owner of the private vehicle.  Credit for mileage outside the District will be given for school business only.  An employee shall not claim mileage for personal use of a vehicle while on school trips.  Only in an extreme emergency may an employee use a private vehicle to transport students.  If such emergency exists, the employee will call his/her supervisor as soon as possible and follow it with a letter of explanation to the supervisor.

Use  of  District  Vehicles

A District vehicle is to be used only for school business.  No District vehicle shall be used for personal business, unless the personal business is incidental to a school-related trip.  On a space-available basis for out-of-town trips, an employee may have his family ride with him upon approval by the Superintendent or principal.  A District vehicle shall not be taken overnight by the employee or the authorized volunteer driver - i.e., having completed District-mandated training - without  permission from the Superintendent/designee.

Driving  a  District  Vehicle  or  Transporting
Students  in  Any  Vehicle

Prior to driving a District vehicle for school business or prior to transporting students in any vehicle a District employee or volunteer driver must be processed and District approved through the Division Manager of Transportation. 

These District employees and volunteer drivers must attend one (1) hour of driver's training every two (2) years.

Any employee or volunteer who has a restricted or suspended driver's license shall not drive a District vehicle or transport students in any vehicle.

If a District employee has a restricted or suspended driver's license, it is the responsibility of that employee to:

●  Report this information immediately to appropriate Director of Employee Relations.

●  Contact the principal/designee to get signed prior approval of a replacement District or volunteer driver when a substitute driver is needed.

If a volunteer driver has a restricted or suspended driver's license, it is the responsibility of that volunteer to:

●  Report this information immediately to the principal or designee.

Before authorizing a substitute driver, the principal/designee will contact the Division Manager of Transportation to determine that the substitute driver has a valid driver's license.

Administrative  Requirements

Administrators shall be responsible for making certain that the use of school vehicles is not abused within or without the District; and, it is the responsibility of such administrative personnel to assure that all travel has final approval from the District administration office.  Use of private vehicles must be approved by the Superintendent.

Accident  Report

Any accident (no matter how minor) in a school vehicle or in any private vehicle while on school business is to be reported immediately to the District administration office, or to an administrator if the accident occurs after school hours.  The business office shall immediately report the accident to the District's insurance company.  Within five (5) days after the accident, or within such time as required by Arizona law, a motor vehicle accident report form of the state of Arizona shall be mailed by the employee involved in the accident to the Arizona Highway Department, Traffic Division, Phoenix, Arizona.

Insurance

All employees who use their privately owned vehicles for approved official District business must have their own primary liability insurance coverage in the amount of the minimum state insurance requirement.

Adopted:  date of manual adoption

LEGAL REF.: 
A.R.S. 
15-341
38-538

CROSS REF.: 
DKC - Expense Authorization/Reimbursement