DKC
EXPENSE  AUTHORIZATION /
REIMBURSEMENT

School employees who incur expenses in carrying out their authorized duties shall be reimbursed by the District according to the guidelines issued by the Arizona Auditor General's Office and the Arizona Department of Administration provided that prior authorization has been granted by the Superintendent.

Governing Board members who incur expenses in carrying out their authorized duties shall be reimbursed by the District according to the guidelines issued by the Arizona Auditor General’s Office and the Arizona Department of Administration, provided that prior approval has been granted by the Governing Board during a public meeting.

Meals will be reimbursed up to the maximum per meal allowance as provided by the Arizona Department of Administration pursuant to A.R.S. 38-624.  Allowable travel reimbursement expenses eligible for reimbursement include preapproved airfare, lodging, mileage, rental cars, meals, ground transportation and checked bag fees.  Tips and gratuity expenses are included in the maximum meal and lodging reimbursement rates, other incidental expenses are generally not reimbursable.  The District must verify that the amount claimed for meal reimbursements does not exceed the maximum meal reimbursement amount.

Itemized receipts must be provided within fifteen (15) calendar days for all charges/fees made on a District issued credit card.

Adopted:  March 2, 2023

LEGAL REF.:
A.R.S.
15-342
38-621 et seq.
38-624
USFR:  VI.I.

CROSS REF.:
EEB - Business and Personnel Transportation Services